HomeMy WebLinkAboutResolution No. 4206 - Appropriation Resolution for Fiscal Year 2009-2010
Commission Memorandum
REPORT TO: Honorable Mayor and City Commission
FROM: Anna Rosenberry, Finance Director
Chris Kukulski, City Manager
SUBJECT: Commission Resolution No. 4206 – Appropriation Resolution for Fiscal
Year 2009-2010
MEETING DATE: September 28, 2009
AGENDA ITEM TYPE: Public Hearing (Opened and Continued from September 14,
2009)
RECOMMENDATION: Adopt Resolution No. 4206, after public hearing and discussion.
BACKGROUND: On June 22, 2009 the Commission adopted the City Manager’s
Recommended Budget for Fiscal Year 2009-2010 as the Preliminary Budget. Since early June,
the document has been available at the Library, City Hall, and on the City’s website. Numerous
public meetings were held to discuss specific budget issues during the past months, as well as fee
hearings associated with this budget proposal.
The official public hearing for the budget was opened on July 20, 2009, continued to September
14, 2009, and then continued to this evening for final discussion and vote.
Certified Taxable Value: As you are aware, budget adoption has been delayed this year due to
late receipt of Certified Taxable Value. On September 1st the City received a certification of
values, which was adjusted downward by the Department of Revenue on September 3rd. This
second certification made substantial changes to the values of our Tax Increment Districts. The
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most recent certification puts the value of 1 mill levied on all taxable property in the city =
$78,290. This is an increase of 5.5% over the value for last year ($74,178.)
Discussions today with the local Department of Revenue office indicate that they are
“inundated” with requests for “informal reviews” and appeals of these new property values from
taxpayers. Property owners have until October 1, 2009 to request such reviews or appeals.
When asked whether a number of large property owners or any of our top taxpayers had filed, a
large-scale retailer on N. 7th Avenue and a bank with many locations in town were identified. It
is unlikely that these appeals will be determined in the next few weeks, or will have a material
effect on the City’s levy as a whole. We will continue to watch to see if these changes materially
affect any of our Tax Increment Districts.
We had originally estimated a 3% increase in taxable values when we developed the City
Manager’s Recommended Budget. The 5.5% increase provides an additional $320,000 to the
General Fund. We recommend holding the vast majority of this money in reserve, as next year’s
new construction numbers are expected to be MUCH lower than what was certified for this year.
Appropriation Changes Included in the Current Resolution: Based on public budget
meeting, the Appropriation Resolution has been prepared, and encompasses the following
notable changes from the City Manager’s Recommended Budget:
1. Changes for the City’s certified Taxable Value (see above.)
2. Changes for New Tax Increment Finance District Values
· Downtown TIF was adjusted for its cap on revenues.
3. Addition of $15,000 in Parking Fine Revenue for FY10 (Feb – June)
4. Court Lease Space: $20,000 in lease payments for occupancy during three quarters FY10 and
$80,000 in one-time renovation/technology/furnishings.
5. Receipt of the actual FY10 Gas Tax amount (increase of $22,000 in the Gas Tax Fund.)
6. The addition of the Vehicle Maintenance Shop project for $1.9 Million. Construction will be
expended out of the Vehicle Maintenance Internal Service Fund.
Appropriation Changes that are not included but have been discussed:
7. Spay Neuter Task Force Request of $4,000.
8. Ethics Board operations budget, suggested at $7,500.
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9. Conference Room/Mayor’s Office Expansion - $10,000
10. 0.5 FTE – Administrative Assistant in Legal Department - $13,000
11. Impact Fee grants for Blast Damaged Properties - $10,000-$25,000
There were numerous other ideas that were discussed by Commissioners during our July and
August Budget meetings. Attached are the budget notes from those meetings.
General Fund Ending Unreserved Fund Balance Estimate: While the FY09 books are not entirely
closed, we estimate our General Fund’s Unreserved Fund Balance and necessary FY09 capital carry-overs
to net to $3.9 Million. With the attached Appropriations and Revenues, FY10’s Projected Ending
Unreserved Fund Balance in the General Fund would be $3.1 Million, or 14.5% of FY10 operating
revenues.
The City’s budget administration ordinance requires the City Manager to propose a budget that does not
fall below 12% projected ending unreserved fund balance for the year.
General Fund Estimated Unreserved Fund Balance, End of FY09 $ 4,700,000.00
Less: Fire Equipment Carry-overs to be delivered in FY10 $ (365,000.00)
Less: City Hall Impaired Value $ (804,000.00)
Less: Air Handler Carry-over to be paid in FY10 $ (250,000.00)
Adjusted Ending FY09 Balance $ 3,281,000.00
Add: FY10 Estimated Revenues $ 22,744,665.00
Less: FY10 Appropriations $ (22,930,589.00)
FY10 Projected Ending Unreserved Fund Balance $ 3,095,076.00
As a % of FY10 Revenues 14.5%
12% Ordinance Minimum $ 2,561,359.80
Diff Between Projected and Minimum $ 533,716.20
Tax Levy: The City’s tax levy will be 170.19 mills for FY2010. This is a 0.6% decrease from
the FY2009 levy of 171.16 mills. This small decrease in mills is the net effect of many factors,
including: newly certified property values, new construction during calendar year 2008, a one-
time reduction of the FY10 levy for FY09 Police and Fire savings, the Fire Safer Grant for
FY10, debt service levies decreasing, health insurance levy increasing, and the inflationary factor
allowed by law.
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RECOMMENDATION: Adopt Commission Resolution No. 4206 – Appropriation
Resolution for Fiscal Year 2009-2010.
FISCAL EFFECTS: The fiscal effects of the annual Appropriation Resolution are far-
reaching; they are detailed in the City Manager’s Recommended Budget document and in the
Appropriation Resolution itself.
ALTERNATIVES: As suggested by the City Commission.
Document on File: City Manager’s Recommended Budget for Fiscal Year2009-2010
Documents Attached: Commission Resolution No. 4206
Budget Notes, July 20
Budget Notes, August 3
Budget Notes, August 17
UPDATED: Financial Summary
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COMMISSION RESOLUTION NO. 4206
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
BOZEMAN, MONTANA, APPROPRIATING FUNDS FOR VARIOUS
BUDGET UNITS, AND FURTHER ESTIMATING REVENUE NECESSARY
TO OPERATE AND MAINTAIN SERVICES OF MUNICIPAL
GOVERNMENT FOR THE FISCAL YEAR ENDING JUNE 30, 2010.
WHEREAS, the City Commission did, on the 22nd day of June, 2009, adopted the City
Manager’s Budget Recommendations for Fiscal Year 2009-2010 (Fiscal Year 2010) as the Preliminary
Budget; and
WHEREAS, the City Commission did, on the 28th day of September, 2009, after due and
proper legal notice, conduct a public hearing on the proposed municipal budget and the proposed
increase in taxes collected.
NOW, THEREFORE, BE IT RESOLVED by the City Commission of the City of Bozeman,
Montana, to wit:
Section 1
The City Commission of the City of Bozeman, Montana, does hereby authorize and
appropriate expenditures of governmental fund types (general fund, special revenues funds, debt service
funds and capital project funds) and operating expenses for proprietary fund types (enterprise funds and
internal service funds) and fiduciary fund types (permanent funds) for budget units and purposes set
forth below, in the amounts designated herein, as follows. The City Commission further authorizes and
re-appropriates the unexpended balance of Capital Improvement Program & equipment items previously
budgeted which have not been completed.
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Budget Unit Total/Fund
General Fund $22,930,589 Special Revenue Funds 13,695,883 Debt Service Funds 2,647,024 Capital Projects 0 Enterprise Funds 35,965,725 Internal Service Funds 5,283,536 Permanent Funds 16,000 GRAND TOTAL – Operating Budget $ 79,538,757
Section 2
The City Commission of the City of Bozeman, Montana does hereby estimate revenues for the
various funds, as follows:
General Fund $22,744,665 Special Revenue Funds 12,991,043 Debt Service Funds 2,719,844 Capital Projects 1,704,000 Enterprise Funds 31,241,817 Internal Service Funds 5,288,122 Permanent Funds 20,000 GRAND TOTAL – Estimated Revenues $ 76,709,491
Section 3
That budget information contained in the "City Manager's Budget Recommendation"
document pertaining to Policy Direction, Fiscal Policy, and the specific information concerning
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budgeting for each department, as may be subsequently amended prior to final adoption of the budget,
are hereby incorporated into the document entitled "Approved Budget for Fiscal Year 2009-2010" and
are hereby adopted by reference.
Section 4
Pursuant to Sections 7-6-4006 and 7-6-4012, M.C.A., the City Commission hereby delegates
appropriation and budget amendment authority to the City Manager for the expenditures from the
following funds: debt service funds; fee-based budgets; trust funds; federal, state and private grants
accepted and approved by the City Commission; special assessments; monies borrowed during the year;
proceeds from sale of land; and funds for gifts or donations.
Section 5
Pursuant to Section 7-6-4030, M.C.A., this resolution, upon its passage, shall be in full force
and effect on July 1, 2009.
Section 6
That upon this resolution becoming effective, as provided in Section 5 above, all resolutions
and parts thereof in conflict herewith are hereby repealed.
Section 7
That should it be found by any court of competent jurisdiction that any section, clause, portion,
sentence, word, or phrase of this resolution is deemed to be contrary to any existing law or regulations,
that in this instance, it is the intent of the City Commission of the City of Bozeman, Montana, that all
other portions, sections, words, clauses, phrases, or paragraphs of this document shall remain in full
force and effect.
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PASSED AND ADOPTED by the City Commission of the City of Bozeman, Montana, at a
regular session thereof held on the 28th day of September, 2009.
_________________________________________
KAAREN JACOBSON
Mayor
ATTEST:
_____________________________________
STACY ULMEN, CMC
City Clerk
APPROVED AS TO FORM:
___________________________________
GREG SULLIVAN
City Attorney
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July 20, 2009 - FY 10 BUDGET DISCUSSION List
1. Water Fund – FY10 Expenditure Total $5.4 Million
The CM Recommended Budget includes a proposed rate increase for FY10 = 3.2%. This
amount is based on an updated rate study with a $40.7 million Treatment Plant project that
begins in April 2011. The study tracks on what we have referred to as “Moderate” growth;
1% growth in accounts/sales and approximately $400,000 annually in impact fee revenues.
Other budget-related factors:
a. Teamster contract has not been finalized.
b. The plant costs included in the rate study are based on our most recent project
engineer’s estimate. For instance, if the project actually cost $45 million, rates should
be set at 4.5% increases each year (assuming no other sources of revenue are found.)
c. The rate study includes funding for the Vehicle Maintenance shop project at
$451,000, plus $330,000 in FY09 Fill Station costs.
d. Water sales were down this spring by approximately 3% total, due to wet weather in
April, May and June.
e. Impact fee revenues were more than twice what was estimated in the Moderate
growth scenario.
We will be asking the commission to adopt a 2-year rate resolution, FY10 increase of 3.2%
and FY11 increase of additional 3.2%. Notices will be distributed in the utility bills in July
and the Hearing will be on August 17th.
2. Wastewater Fund - FY10 Expenditure Total $20.7 Million (including construction)
The CM Recommended Budget includes a proposed rate increase for FY10 = 10.2%. Like
for the water fund, the study tracks on what we have referred to as “Moderate” growth. It
also includes the effects of the following grants:
· FFY09 Army Corps of Engineers - $178,000
· State of MT - TSEP - $500,000
· SRF Stimulus - $400,000 (partial loan, partial grant)
Other budget-related factors:
a. Teamster contract has not been finalized.
b. We have not determined if any of the HB645 stimulus money will go towards this
project. (See below, item #10.)
c. Like the water fund, rates include funding for the Vehicle Maintenance shop project
at $451,000.
d. Impact fee revenues were more than twice what was estimated in the Moderate
growth scenario.
We will be asking the commission to adopt a 2-year rate resolution, FY10 increase of 10.2%
and FY11 increase of additional 10.2%. Adopting two years of rate increases supports our
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loan coverage requirements with the State Revolving Loan Fund. Notices will be distributed
in the utility bills in July and the Hearing will be on August 17th.
3. Solid Waste Fund – FY10 Expenditure Total $2.7 Million
Last year, we adopted a two-year rate resolution for solid waste fees. For FY10, solid waste
fees increase 5% (implemented for July 1, 2009.) Also adding to revenues for FY10 (and in
FY09, midyear) are revenues from servicing of the County Solid Waste District recycling
sites. There was no proposed increase to curbside recycling fees at that time.
Despite the rate increase and additional recycling program revenue from the County, we are
estimating a small decline in total revenues collected in FY10, due to the low demand for
roll-off container and dumpster rentals.
Other budget-related factors:
a. Teamster contract has not been finalized.
b. Request for routing software has been removed for FY10. We are working internally
on using our existing software for better customer management and route tracking.
Depending on the results of the project, we may/may not recommend that that project be
included for FY11.
c. The curbside recycling program continues to be subsidized by the collection efforts
in the following areas: administrative overhead (legal, IT, finance, commission, etc),
insurance premium, building and vehicle storage space, and a subsidy of director,
superintendent, and foreman, and substitute labor costs.
d. By the end of FY09, total revenues were down, owing to declines in the demand for
roll-off container services and rentals, and the late timing of the curbside recycling
program start.
4. Parking Fund (City Parking Districts, including the Parking Garage facility) – FY10
Expenditure Total $444,000
Without assuming any operational changes, the CM Recommended Budget has the Parking
Fund with an operating deficit of ($66,690) for FY10. They have also ended FY09 with an
operating deficit of a similar amount. Given the uncertainty of Garage operational costs and
demand for space in the facility, we knew that the first years of budgeting would be difficult.
At the time that budget was presented, we committed to working with the Parking Manager
and the Parking Commission on finding ways to address this financial problem and bring
forward a balanced budget for final approval.
Problems that continue to significantly affect the finances of the Parking Fund are:
a. Turnover of Parking Enforcement Officers.
b. Recent significant decrease in demand for downtown parking permits.
c. Operating Expenses of the Garage, difficult to estimate with only 3 months of spring-
time operation.
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At their July 9, 2009 meeting, the Parking Commission discussed a detailed list of changes to
parking operations, which is attached for your review. They scheduled a meeting on July 23,
2009 to take further action on the items listed.
5. Street Maintenance Fund – FY10 Expenditure Total $2.1 Million
The CM Recommended Budget includes a proposed assessment increase for FY10 = 2%.
During budget presentations, the Commission requested more information on funding a plan
for replacing deteriorating curbs and boulevards/medians around town.
Attached is a report of the curb and ramp replacements that have been completed in since
FY04, totaling over $355,000 in improvements. In FY09, curbs and ramps along S. 9th and
Alderson were repaired as well as some miscellaneous repairs on S. Bozeman, S. Black, and
E. Lincoln.
The 2001 Pavement Management Survey identified 9.78 miles rated in poor condition, and
nearly as much (8.24 miles) in fair condition. Curbs have a long useful life, easily over 50
years. The curb condition map is attached.
Replacement of the curb on both sides of a street width (600 lineal feet) and the associated
pedestrian ramps costs approximately $40,000/block. The proposed budget includes the
following for curb/ramp replacement:
Source Amount
Street Maintenance Fund $20,000
Gas Tax Fund $50,000
TOTAL FY10 Recommended Budget $70,000
Or 1.75 blocks curbs/ramps (1,050 lineal feet)
For each additional 1% increase is Street Maintenance Assessments, $21,000 will be raised
in FY10. If an additional 2% ($42,000) were added in FY10, it would take us over 31 years
to replace all of the curbs in poor condition (not including keeping up with inflation in
construction costs.) If an additional 2% was also added in FY11, that calculation would drop
to 22 years to replace.
Curb in Poor
Condition:
9.78 miles
51,638.40 lineal feet of curb
$ 66.66 FY10 cost per lineal foot
$ 3,442,215.74 Total FY10 cost to repair
$ 112,000.00 FY10 with Additional Funding of 2%
31 Years to repair w/o inflation costs
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Streets and Engineering would suggest focusing on streets that are snow routes or other
important arterial, collector or local streets that function like collectors (i.e. Olive, Lamme,
Story) that are in need of re-paving. Areas in need of sewer or water re-hab would need to be
bypassed.
Street Maintenance Assessment increases will be noticed in July and August, with the public
hearing scheduled for August 10th. (Statutes require an annual assessment hearing, so we are
not able to adopt multi-year rate resolutions.)
6. Tree Maintenance Fund – FY10 Expenditure Total $596,000
The CM Recommended Budget recommends no increase for Tree Maintenance Assessments.
This includes $100,000 for the Vehicle Maintenance/Shop project.
Tree Maintenance Assessment amounts will be noticed in July and August, with the public
hearing scheduled for August 10th. (Statutes require an annual assessment hearing, so we are
not able to adopt multi-year rate resolutions.)
7. Planning Fund – FY10 Expenditure Total $777,000
The CM Recommended Budget includes Planning Fee revenues of $213,000, or
$17,750/month. It also includes a General Fund subsidy of $348,000, down from the FY09
subsidy of $398,000. Planning has proposed to maintain current staffing levels, which were
decreased by 1.5 FTE during FY09 and 4.0 FTE in FY08.
During FY09 budget preparation, the issue of the workload related to administration of the
Workforce Housing Ordinance was discussed due to the fact that the work had shifted when
the Workforce Housing Administrator position was eliminated. Planning staff committed to
monitor the actual related work during the year. During FY09, there was very little existing
planning staff time spent on implementation of the Workforce Housing Ordinance. This was
due primarily to the fact that no applications were received that qualified under the
ordinance. It is anticipated that in FY10 there may be some level of WHO effort if the
Norton East Ranch submits their final plat.
Planning Fund FY09 Actual* FY10 Budget
Revenues $880,000 $790,000
Expenditures $746,000 $777,000
Surplus/(Deficit) $134,000 $13,000
*estimated year-end.
Related issues:
a. Due to the fact that the FY09 General Fund contribution of $398,000 covered 54% of
the costs of the Planning Department, and covered a $78,000 deficit from FY08, we
recommend transferring any surplus in the Planning Fund to the General Fund in the
process of closing the books for FY09.
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b. We propose that Quarterly Reports for the Planning Fund continue to be presented for
Fiscal Year 2010; unless operational/budget problems are encountered, the report will
be put on the Commission’s Consent agenda.
c. Planning Fees were set based on a cost study performed by AZ & Company in mid-
2008. With increases in the hourly cost of personnel, an increase in the fees should
be considered this August or September.
8. Building Inspection Fund – FY10 Expenditure Total $861,000
The CM Recommended Budget includes Building Inspection revenue of $869,100, or
$72,425/month. This closely mirrors the average monthly revenue for FY09.
The Building Inspection Division has laid-off additional workers since March, and will be
submitting a 4th Quarter Report to the Commission soon.
Building Inspection Fund FY09 Actual* FY10 Budget
Revenues $870,000 $869,000
Expenditures $1,021,000 $861,000
Surplus/(Deficit) ($151,000) $8,000
Related issues:
a. During the FY09, the desired level of Building Inspection Fund reserve was discussed
at length. We were targeting a reserve no less than 50% of annual expenditures. For
FY10, that amount would be $430,500. The reserve is estimated at $587,000 at the
end of FY09 (which was 57% of FY09 expenditures.)
b. Quarterly Reports will be prepared and submitted in the same manner as Planning
Fund reports, as described above.
9. Community Housing Fund – FY10 Expenditure Total $40,000
The CM Recommended Budget includes 1 mill (estimated at $76,403) for Workforce
Housing efforts. We have received one request for funding from Road to Home, in the
amount of $40,000 (letter attached.)
10. Recovery Act, ARRA Fund – FY10 Expenditure Total $796,500
This fund was established to account for stimulus (American Reinvestment and Recovery Act) dollars
that are not accounted for in other project funds. This fund includes:
Recovery Act, ARRA Fund
Energy Efficiency & Conservation Block Grants (EECBG) $175,500
Montana HB645 Allocation – Dedicated to City Vehicle
Maintenance/Shop Project
$277,000
Montana HB 645 Allocation – Undetermined $344,000
Total – FY10 $796,500
EECBG: The plan for spending EECBG dollars has been submitted to the State, according to our
public hearing that was held in June.
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MT HB645: The Commission instructed staff to move forward with the City Vehicle
Maintenance/Shop project, which included $277,000 in HB645 funding. We need to determine
where the final $344,000 of that allocation will be spent. The money must be spent by September 30,
2010 or it reverts back to the State General Fund. The Governor’s office has agreed to let us amend
our original projects, since those proposals were submitted under a VERY tight timeframe.
A full listing of eligible projects can be found on the HB645 Local Infrastructure Grant Program
(attached, page 2 of 4)
Bozeman eligible projects currently include: water system treatment project, water reclamation
facility -- water treatment plant design, recreation facility improvements, sidewalks and restroom
upgrades in parks, and debris removal.
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August 3, 2009 - FY 10 BUDGET DISCUSSION List
1. Police Department - $6.2 Million Total Recommended Budget
a. FY10 Highlights:
i. Implementation of Beat Patrols.
ii. Fully Funding the Addition of 5 Sworn Officers (Levy Approved.)
iii. Replacement of 1 patrol vehicle.
iv. Replacement (upgrade) of 3 Mobile Data Terminals (MDT’s.)
b. Reduction of FY10 Levy by 5.92 mills – vacancy savings and budget cuts
Public Safety Levy Reductions
FY10
Police Levy – FY09 Vacancy Savings $ 250,000.00
Police Mid Year Savings $ 128,421.00 ** From Mid Year Budget Savings
Police Levy Patrol Car $ 48,880.00
Police Levy Detective Car $ 25,000.00
Total $ 452,301.00
Estimated number of mills 5.92
c. The Police Department presented their budget request on March 30, 2009. Requests
that were not funded include:
i. 2 Patrol Cars in Capital Improvements Plan (CIP): Based on lack of officers
hired.
ii. 1 Detective Car in CIP: Based on lack of officers hired.
iii. Request for 0.25 Additional Animal Control Officer and $500 additional
overtime for Animal Control.
iv. Request for 1.0 Additional City-Wide Parking Officer, including $500
additional overtime, $6,000 for refurbished vehicle, and $8,000 in additional
tow fees, and $750 training.
v. Additional Patrol Sergeant promotion; to add another Sergeant rank.
vi. Approximately $15,000 in in-state and out-of-state training. Training budget
set to mirror FY10 expenditure levels.
vii. Approximately $56,000 in MDT purchases for administration, support
services and investigation vehicles.
d. Animal Control
i. Abandoned and Stray Animal Shelter Services – Budgeted at $123,000;
contract for FY10 was $109,000, leaving a difference of $14,000.
ii. Request from Montana Spay/Neuter Task Force for $4,000 is not included in
CM Recommended Budget.
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2. Fire Department - $4.2 Million Recommended Budget
a. FY10 Budget Highlights
i. Opening of Fire Station #3 (Budgeted in FY09)
ii. Delivery of Fire Engine #3 (Budgeted in FY09)
iii. Training Facility Construction $74,500
b. Reduction of FY10 Levy by 1.72 mills – vacancy savings and budget cuts
Public Safety Levy Reductions
FY10
Fire Levy – FY09 Vacancy Savings $ 91,000.00
Fire Mid Year Savings $ 40,475.00 ** From Mid Year Budget Savings
Total $ 130,475.00
Estimated number of mills 1.72
c. The Fire Department presented their budget request on March 26, 2009. Requests
that were not funded include:
i. Out-of-state travel and training for staff $11,000.
ii. Equipment Maintenance of $4,000 for equipment that will still be under
warranty in FY10.
3. Legal Department - $630,000 Recommended Budget
a. Budget request prepared by Contract Attorney Planalp.
b. FY 10 Budget Highlights
i. Temporary Administrative Assistance budgeted.
ii. Intern Prosecutor budgeted.
iii. Legal updates and research fees.
iv. Funding of deployed Civil Attorney upon expected return in December 2009.
c. Costs of Hiring Practice Investigation could come from annual budget for unplanned
civil litigation preparation/defense. Total budget of $21,000.
4. Municipal Courts - $636,000 Recommended Budget
a. Budget Highlights
i. Carryover of approximately $190,000 related to FY09 funding for 2nd
Municipal Court.
ii. Budget of $100,000 in FY10 for lease of space to relocate both courts and
clerk’s offices.
iii. In June we began working with Gallatin County on lease of space for 2nd
Court in old 911 space, which is soon to be vacation. Estimated annual cost
of less than $30,000.
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August 17, 2009 - FY 10 BUDGET DISCUSSION List
1. Commission Budget - $170,000
a. Ethics Board currently has no budget, it was not seated at the time of CM
Recommended Budget development. Commission Budget has historically
included Special Bodies (Study Commission.)
2. City Manager’s Office - $882,000 (Administration, City Clerk, Human Resources,
Neighborhoods.)
a. Highlights:
i. National Citizen Survey - $12,000
ii. License Plate - $6,000
iii. Municipal Code Codification - $7,300
iv. Salary Survey - $24,000 **correction
v. Organization-wide leadership training $20,000
3. Finance Department (Admin, Accounting, Treasury, Grants/Sustainability) - $906,000
a. Highlights:
i. Budget and CIP Document Printing - $3,000
ii. Annual Audit (General Fund Share) - $21,000
iii. GASB 45 OPEB footnote compliance - $10,000
iv. Training for Green Facility Maintenance Practices - $2,000
4. Facilities Management - $1,205,000
a. Listing of Facilities included on page 109 of CM Rec. Budget.
b. FY10 Projects include Shops Complex remodel and New Vehicle Maintenance
Shop; completion of Fire Station #3; Landfill Addition; EECBG Upgrades to
City Buildings.
c. Also includes Training for Green Facility Maintenance Practices - $3,500
d. Adjustment of $20,000 due to Custodial Contract error.
i. City Hall/Shops Irrigation Repairs - $8,000
ii. City Hall/Shops Clothing, Vehicle Supplies, Small Equipment & Tools -
$2,500 (use other building’s if necessary)
iii. Old City Hall Vacancy Maintenance Costs - $2,000 (absorb, as necessary)
iv. Shops Overhead Door Repair & Maintenance - $4,000 (part of remodel
project)
v. Professional Building General Repairs - $3,500 (hold off on wall and
surface upgrades, plumbing upgrades, electrical upgrades.)
e. Teamster contract for FY10 has not been signed.
5. Information Technology - $865,000
a. Highlights:
i. Upgrades to Citywide Anti-virus - $21,600
ii. Continued VoIP (phone) upgrades and maintenance - $28,000
iii. Router and Switch replacements - $25,000
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iv. Changing from 3-year to 4-year warranties and replacements for citywide
PC’s.
6. Cemetery - $481,900
a. Highlights:
i. Cemetery fees increased July 1, 2009
ii. Lot sales and interments are relatively flat over the past three years.
iii. Teamster contract for FY10 has not been signed.
7. Parks - $1,339,000
a. Highlights:
i. Park Improvement Grants - $100,000
ii. Security Services - $19,000
iii. Mowing & Snowplowing contracts - $10,500
iv. Working through FY10 with Facilities Maintenance to see where seasonal
labor may be able to replace mowing/plowing/service contracts around
city buildings.
v. Teamster contract for FY10 has not been signed.
8. Recreation - $1,177,654
a. Highlights:
i. Swim Center UV Disinfection System - $55,000
ii. Repair and Maintenance to Swim Center - $60,700
iii. Repair and Maintenance to Bogert Pool - $21,300
iv. Repair and Maintenance to Lindley & Beall Centers - $18,800
v. Completion of Swim Center Air Handler and Pool Drain projects.
9. Library - $1,536,000
a. Updated Workload Indicators are included with this packet.
b. Highlights:
i. Adoption of a Strategic Plan (approved on July 15, 2009)
ii. Radio Frequency Identification system to secure materials and make them
easier to identify through the check-in/check-out/shelving processes -
$134,000.
iii. Increased funding assistance from the Friends/Foundation as Library is
asked to make cuts to General Fund requirements.
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CITY OF BOZEMANFINANCIAL SUMMARY - FISCAL YEAR 2010General Special Debt Capital Enterprise Internal Permanent AllFund Revenue Service Project Funds Service Funds FundsProjected Beginning Fund Balance/Working Capital 3,281,000$ 6,328,413$ 731,075$ (1,704,000)$ 28,571,812$ 220,867$ 536,216$ 37,965,383$ Estimated Revenues 22,744,665 12,991,043 2,719,844 1,704,000 31,241,817 5,288,122 20,000 76,709,491 Less Appropriations 22,930,589 13,695,883 2,647,024 - 34,965,725 5,283,536 16,000 79,538,757 Increase/(Decrease) in Fund Balance/Working Capital (185,924) (704,840) 72,820 1,704,000 (3,723,908) 4,586 4,000 (2,829,266) Projected Ending Fund Balance/Working Capita3,095,076$ 5,623,573$ 803,895$ -$ 24,847,904$ 225,453$ 540,216$ 35,136,117$ A. RosenberryPrepared 9/23/2009127