HomeMy WebLinkAboutChange Order No. 2, Landfill Phase 2 Closure Project, Trapper Peak ConstructionCHANGE ORDER
No.
DATE OF ISSUANCE August 10, 2009 EFFECTIVE DATE
OWNER City of Bozeman CONTRACTOR Trapper Peak Construction, Inc.
Contract: City of Bozeman Landfill Phase 2 Closure Project
Project: City of Bozeman Landfill Phase 2 Closure Project OWNER's Contract No.
ENGINEER Great West En ineering ENGINEER's Contract No. 2-85-00069
You are directed to make the following changes in the Contract Documents:
Description:
Hand picking the litter from the compost provided by the City. Payment will be made based on personnel hours
and use of a recovery cart and ATV. The cost for this item is $1,500 and requires 2 additional contract days.
Placement of additional soil along the east side of the landfill to eliminate the old access road as requested by City.
The cost for this item is $3,500 and required an additional 2 contract days.
Reclamation of the City's borrow area including 6" of topsoil, seeding, fertilizing, and erosion control. Also
included in this item is the aesthetic landscaping features including softening the slope face on the south boundary
of the current borrow area as requested by the City. The cost for this item is $47,600 with an additiona130 contract
days required.
Fill of the rill on the Class N area as requested by the City. The cost for this item is $1,500 with one day of
additional contract time required.
Reason for Change Order:
Additional soil placed along the east side of the landfill, the reclamation of the City's borrow area, and the fill of
the Class N rill are all additional work items requested by the City.
The hand picking of the waste from the compost provided by the City is required to meet closure certifications.
Attachments: (List documents supporting change)
Project Update letter to Dustin Johnson
CHANGE IN CONTRACT PRICE:
Original Contract Price
$ 304,600
Net Increase FBesreftse) from previous Change
Orders No. 1 to 1
$ 57,130
Contract Price prior to this Change Order:
$ 361,730
Net increase (~ee~ease3 of this Change Order:
$ 54,100
Contract Price with all approved Change Orders:
$ 415,830
CHANGE IN CONTRACT TIMES:
Original Contract Times:
Substantial Completion: 105 calendar days
Ready for final payment:
(da s or dates
Net change from previous Change Orders No. 1 to
No. 1
Substantial Completion: 30 calendar days
Ready for final payment:
da s
Contract Times prior to this Change Order:
Substantial Completion: 135 calendar days
Ready for final payment:
da s or dates
Net increase ~esreRSe~ this Change Order:
Substantial Completion: 35 calendar days
Ready for final payment:
(days)
Contract Times with all approved Change Orders:
Substantial Completion: 170 calendar days
Ready for final payment:
(days or dates)
Page 1 of 3
Contractor certifies and agrees that there are no additional costs or claims for extra work, additional time, delays or
omitted items, of any nature whatsoever, associated with the subject change order items, except as identified and set
forth herein and nless expressly stated otherwise in the Change Order. And further, that the price agreed-upon herein
represent e 11 cost and value for the subject work performed and the materials supplied under the terms of the
contract th t the work quantities and value were properly d termined and are correct.
C7
CONT O Authorized Signature) Date
RECOMMENDED BY: AP ROVE B
_ (,{~(;~` ~~ ~ ~ ~-z-~
,_
(ENG EER -Signature) Date WNER (Authorized Signature) Date
EJCDC 1910-8-B (1996 Edition
Prepared by the Engineers Joint Contract Documents Committee and endorsed by The Associated General Contractors of America and the
Construction Specifications Institute.
Page 2 of 3
CHANGE ORDER
INSTRUCTIONS
A. GENERAL INFORMATION
This document was developed to provide a uniform format for handling contract changes that affect Contract Price
or Contract Times. Changes that have been initiated by a Work Change Directive must be incorporated into a
subsequent Change Order if they affect Price or Times.
Changes that affect Contract Price or Contract Times should be promptly covered by a Change Order. The practice
of accumulating Change Orders to reduce the administrative burden may lead to unnecessary disputes.
If Milestones have been listed in the Agreement, any effect of a Change Order thereon should be addressed.
For supplemental instructions and minor changes not involving a change in the Contract Price or Contract Times, a
Field Order should be used.
B. COMPLETING THE CHANGE ORDER FORM
Engineer normally initiates the form, including a description of the changes involved and attachments based upon
documents and proposals submitted by Contractor, or requests from Owner, or both.
Once Engineer has completed and signed the form, all copies should be sent to Owner or Contractor for approval,
depending on whether the Change Order is a true order to the Contractor or the formalization of a negotiated
agreement for a previously performed change. After approval by one contracting party, all copies should be sent to
the other party for approval. Engineer should make distribution of executed copies after approval by both parties.
If a change only applies to price or to times, cross out the part of the tabulation that does not apply.
Page 3 of 3
HELENA ~ ~,~j q , ; ~ r k; ' '
PO Box 4817 ^ 2501 Belt View Drive ° ~x! ~-,'s~~+ 1 ~ ~~~'~ ;`'
Helena, MT 59604 _ -~~
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406.449.8627 ^ Fax 406.449.8631 ~~~%,/ ~~.:r~i~
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engineering
August 7, 2009
Dustin Johnson
City of Bozeman
Engineering Department
PO Box 1230
Bozeman, MT 59771
RE: City of Bozeman Landfill Closure- Project Status Update
Dear Dustin:
I conducted a inspection of the landfill closure project on August 3, 2009 and
met on-site with Riley and Sheila Malone of Trapper Peak Construction as well
as Steve Johnson and Shad Bare of the City. This letter summarizes my
findings and recommendations.
Main Landfill Area
The ET layer has been placed over the entire closure area, tested and accepted
by Great West. Trapper Peak has placed the topsoil and compost on most of
the closure area except a small area west of the topdeck access road. Trapper
Peak will blade the landfill closure area one more time in preparation for
seeding, fertilizing and placement of the straw wattles. The seeding and straw
wattles will not be completed until this fall so that the site can be seeded
dormantly. The specifications call for fall seeding not to be conducted until after
October 15th. We will monitor weather conditions and give Trapper Peak
authorization to proceed with the seeding once conditions are appropriate.
The compost provided by the City has a significant amount of waste in it.
Trapper Peak has provided an estimate for hand picking the litter from the
compost prior to seeding for $1,500. This has been enclosed in the attached
e~uaNOS change order.
115 N Broadway
SuiiF 500
Biuings, MT 5910 Great West and the City previously approved the placement of additional soil
406.652-5000
'rax4os.24a.iss3
along the east side of the landfill to eliminate an old access road. The estimate
of $3,500 was approved by Great West and the City and the work has been
soz~r+nAN completed
This item is included in Change Order #2
602 Ferguson .
.
Suite 1
Bozeman, MT 5971$
406.587.0504
Fax 406.587,0541
F:\BOZEMAN-LFGonsulting-99104\Correspondence\D_JohnsonProject update.doc
G/ reatW~st
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Other punchlist items for the main landfill area include extension of the well
casings and leachate collection cleanouts and construction of the lysimeter.
Soil Borrow Areas
Reclamation of the borrow area utilized by Trapper Peak for this project and by
Shumaker under the previous closure project is part of the contract and the City
would like to have Trapper Peak proceed with this work. An additional soil
borrow area utilized by the City during their landfill operations is located
immediately west of the contractor's borrow area. Trapper Peak has provided
an estimate of $47,600 for the reclamation of the borrow area. We are
recommending approval of this change order request and it is enclosed in the
attached Change Order #2.
Class IV Rill
The City requested that Trapper Peak fill a rill on the existing Class IV area.
The estimate of $1,500 was approved by Great West Engineering and the City
and work has been completed. This item is included in Change Order #2.
Asbestos Pit
The City requested that Trapper Peak fill the remainder of the space in the
asbestos pit with soil stockpiled from the pit excavation. Trapper Peak provided
a unit price estimate and a quantity for this work which has been completed.
The estimate provided by Trapper Peak included not only placement of the fill
but reclamation of the stockpile area and the borrow area used by Envirocon
during the placement of asbestos waste. Reclamation of the stockpile and
borrow area includes approximately 2 acres of regarding, topsoil placement and
seeding. Placement of the fill in the asbestos pit required Trapper Peak to
handle the material several times to complete the work which also increased
the cost of this work. Trapper Peak has agreed to submit a detailed justification
for the $11.75/cubic yard amount provided in their estimate.
The City has also requested that the quantity of 12,480 cubic yards estimated
by Trapper Peak be verified. This will be accomplished by potholing down to
the waste to determine the depth of cover. Trapper Peak has agreed to provide
their 330 excavator to excavate these test pits at $225/hour. It is estimate that
the test pits can be excavated in 4 -6 hours. Great West will log the pits and
estimate the final quantity from this information.
If Great West and the City accept the final justification for the unit price and the
final quantity, this work will be rolled into a change order.
F:\BOZEMAN-LF Consulting-99104\Correspondence\D_JohnsonProject update.doc
G/ reatW~st
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Finally, the City has requested that the final cover for the asbestos pit be
graded to drain entirely to the east to the main drainage ditch. The original
design called for a small ditch between the shop and pit to handle this run-off.
Great West will survey the pit area and redesign the grading as desired by the
City. The original bid included construction of a 3.5 foot closure cap over the
asbestos pit. With the placement of the fill, it is likely that the DEQ's final cover
requirements have already been met. Therefore, Great West believes that
once the redesign of the grading has been completed, that the earthwork
quantity will be equal or less than that included in the original bid for the closure
cap. If this is true, Great West expects that Trapper Peak complete this work
for the original bid item cost with no additional change orders.
Contract Time
Trapper Peak has 12 days of contract time remaining as of the date of this
letter. Two additional contract days were allotted for the additional fill on the
east side of the main fill area. Two additional days will be required to recover
the litter from the compost that has been placed on the cell. One day of
additional time shall be added for the Class IV rill infill. Thirty additional
calendar days are allotted for the reclamation of the City's borrow area under
Change Order #2. Therefore, if the City approves change order #2, Trapper
Peak will have 47 days left in its contract time as of today. Once the remaining
work under the contract has been completed, the contract time will be stopped
until the seeding can be completed this fall.
Please feel free to call me at my office if you have any questions (406) 449-
8627.
Sincerely,
Grea# West Engineeri ,
Rbtiert Churc`I~; PE
Principal
Cc: Steve Johnson, City of Bozeman
Riley Malone, Trapper Peak Construction
F:\BOZEMAN-LF Consulting-99104\Correspondence\D_JohnsonProject update.doc
• COMMISSION RESOLUTION N0.4200
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOZEMAN,
MONTANA, APPROVING ALTERATION/MODIFICATION OF CONTRACT WITH
TRAPPER PEAK CONSTRUCTION INC., WILLOW CREEK, MONTANA.
WHEREAS, the City Commission did, on the 11th day of November 2008, authorize award of the
bid for the Landfill Final Closure project, to Trapper Peak Construction, Inc., Willow Creek, Montana; and
WHEREAS, Section 7-5-4308, Montana Code Annotated, provides that any such alterations or
modifications of the specifications and/or plans of the contract be made by resolution; and
WHEREAS, it has become necessary in the prosecution of the work to make alterations or
modifications to the specifications and/or plans of the contract.
NOW, THEREFORE, BE IT RESOLVED by the Gity Commission of the City of Bozeman,
Montana, that the proposed modifications and/or alterations to the contract between the City of Bozeman, a
municipal corporation, and, Trapper Peak Construction Inc., as contained in Change Order No. 2, attached
• hereto, be and the same are hereby approved; and the City Manager is hereby authorized and directed to
execute the contract change order for and on behalf of the City; and the City Clerk is authorized and
directed to attest such signature.
PASSED AND ADOPTED by the City Commission of the City of Bozeman, Montana, at a regular
session thereof held on the 31st day of August 2009. nn ,, nn~
G~^~-
Kaaren Jacobson, yor
ATTEST:
S acy en
City C rk
APPROVED AS TO FORM:
Gr Sullivan
. Ci Attorney