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COMMISSION MEMORANDUM
REPORT TO: Honorable Mayor and City Commission
FROM: Anna Rosenberry, Finance Director
Chris Kukulski, City Manager
SUBJECT: FY10 Budget Discussion – General Fund - Public Safety
MEETING DATE: August 3, 2009
AGENDA ITEM TYPE: Action Item, 4-6pm
RECOMMENDATION: Give staff direction on any changes to City Manager’s
Recommended Budget for FY10.
BACKGROUND: The City Manager’s Recommended Budget for FY2009-2010 (FY10)
was made available to the Commission and the public on June 1, 2009 and a formal presentation
was made on June 15, 2009. During that presentation, it was determined that a number of
additional meetings would be held during the summer to better understand the elements of the
proposed spending plans for the year.
Attached is a brief discussion list for your review prior to the meeting. The presentation by staff
will be short and will primarily focus on the following divisions of the General Fund:
· Police Department
· Fire Department
· City Attorney’s Office
· Municipal Courts
Questions regarding these or other divisions are welcome. If those are forwarded to us prior to
the meeting, we will be best prepared with answers that night. However, answers can be
prepared for presentation at a later date, if necessary.
The City has received notice from the Montana Department of Revenue that taxable values will
be delayed by at least 3 weeks this year. They estimate delivery of certified values in the last
week of August. Based on this information, we estimate Final Appropriation and Tax Levy
resolutions will adopted on September 14, 2009.
FISCAL EFFECTS: The Approved Budget for FY10 has far-reaching fiscal effects. This
discussion is meant provide guidance on budget issues in time for their inclusion in the Final
Appropriation and Tax Levy resolutions.
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ALTERNATIVES: As suggested by the City Commission.
Attachments: August 3, 2009 Budget Discussion List
Request from Montana Spay Neuter Task Force
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August 3, 2009 - FY 10 BUDGET DISCUSSION List
1. Police Department - $6.2 Million Total Recommended Budget
a. FY10 Highlights:
i. Implementation of Beat Patrols.
ii. Fully Funding the Addition of 5 Sworn Officers (Levy Approved.)
iii. Replacement of 1 patrol vehicle.
iv. Replacement (upgrade) of 3 Mobile Data Terminals (MDT’s.)
b. Reduction of FY10 Levy by 5.92 mills – vacancy savings and budget cuts
Public Safety Levy Reductions
FY10
Police Levy – FY09 Vacancy Savings $ 250,000.00
Police Mid Year Savings $ 128,421.00 ** From Mid Year Budget Savings
Police Levy Patrol Car $ 48,880.00
Police Levy Detective Car $ 25,000.00
Total $ 452,301.00
Estimated number of mills 5.92
c. The Police Department presented their budget request on March 30, 2009. Requests
that were not funded include:
i. 2 Patrol Cars in Capital Improvements Plan (CIP): Based on lack of officers
hired.
ii. 1 Detective Car in CIP: Based on lack of officers hired.
iii. Request for 0.25 Additional Animal Control Officer and $500 additional
overtime for Animal Control.
iv. Request for 1.0 Additional City-Wide Parking Officer, including $500
additional overtime, $6,000 for refurbished vehicle, and $8,000 in additional
tow fees, and $750 training.
v. Additional Patrol Sergeant promotion; to add another Sergeant rank.
vi. Approximately $15,000 in in-state and out-of-state training. Training budget
set to mirror FY10 expenditure levels.
vii. Approximately $56,000 in MDT purchases for administration, support
services and investigation vehicles.
d. Animal Control
i. Abandoned and Stray Animal Shelter Services – Budgeted at $123,000;
contract for FY10 was $109,000, leaving a difference of $14,000.
ii. Request from Montana Spay/Neuter Task Force for $4,000 is not included in
CM Recommended Budget.
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2. Fire Department - $4.2 Million Recommended Budget
a. FY10 Budget Highlights
i. Opening of Fire Station #3 (Budgeted in FY09)
ii. Delivery of Fire Engine #3 (Budgeted in FY09)
iii. Training Facility Construction $74,500
b. Reduction of FY10 Levy by 1.72 mills – vacancy savings and budget cuts
Public Safety Levy Reductions
FY10
Fire Levy – FY09 Vacancy Savings $ 91,000.00
Fire Mid Year Savings $ 40,475.00 ** From Mid Year Budget Savings
Total $ 130,475.00
Estimated number of mills 1.72
c. The Fire Department presented their budget request on March 26, 2009. Requests
that were not funded include:
i. Out-of-state travel and training for staff $11,000.
ii. Equipment Maintenance of $4,000 for equipment that will still be under
warranty in FY10.
3. Legal Department - $630,000 Recommended Budget
a. Budget request prepared by Contract Attorney Planalp.
b. FY 10 Budget Highlights
i. Temporary Administrative Assistance budgeted.
ii. Intern Prosecutor budgeted.
iii. Legal updates and research fees.
iv. Funding of deployed Civil Attorney upon expected return in December 2009.
c. Costs of Hiring Practice Investigation could come from annual budget for unplanned
civil litigation preparation/defense. Total budget of $21,000.
4. Municipal Courts - $636,000 Recommended Budget
a. Budget Highlights
i. Carryover of approximately $190,000 related to FY09 funding for 2nd
Municipal Court.
ii. Budget of $100,000 in FY10 for lease of space to relocate both courts and
clerk’s offices.
iii. In June we began working with Gallatin County on lease of space for 2nd
Court in old 911 space, which is soon to be vacation. Estimated annual cost
of less than $30,000.
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Montana Spay/Neuter Task Force, PO Box 294, Butte, Montana 59703
July 29, 2009
Montana Spay/Neuter Task Force, since the early 1990's, has been the unique
model created for low cost and no cost spay/neuter in ‘mash’ style pet care events in
Montana and is the original model which, from around the country and overseas,
receives inquiries to initiate spay/neuter community pet care programs focused on
people who cannot afford to spay/neuter. As Dr Thilby from Mississippi State
Veterinary School says from the podium at many conventions on the subject of pet
overpopulation, “Montana Spay/Neuter Task Force is the model and does it best".
The Task Force has inspired in Montana other interests in providing spay and
neuter, all of whom began with the Task Force. With the city of Bozeman and the county
of Gallatin as a main supporter the Montana Spay/Neuter Task Force, the only non-profit
all volunteer organization, has created these accomplishments and has been able to do
a great service to communities throughout Montana, including the City of Bozeman:
· 50,000 animals spayed and neutered in Montana
· Over 4,500 animals spayed and neutered in Bozeman and Gallatin Valley
(surgeries averaged $25.00 each in 2008)
· In Bozeman and Gallatin County, work is in progress on the first “Your Pet’s
Health Day”, an attempt by Task Force to include all local veterinarians in low
cost vaccinations, wherein new clients will come directly to veterinary offices for
vaccinations for pets, thereby enhancing local business.
· On the SPOT (Stop Pet Overpopulation Today) surgical equipment depots in four
parts of the state, so that spay/neuter community pet care events can be held
concurrently with local veterinarians working events.
· A PetSmart funded mentoring guide for communities around the world, on DVD
and CD.
The local volunteer committee that works with Montana Spay/Neuter Task Force
knows the economy faces great challenges this year and has asked for less money,
$4,000.00, rather than $5,000.00 or even more, one reason being that Montana Ale
Works is having a fund raiser for us on September 21st.
Task Force research across the United States has shown that a suggested $10.00
donation reaches the core group upon which we focus and does not deter people from
receiving this service. Donations have helped provide spay/neuter to more people.
The Montana Spay/Neuter Task Force looks forward to continuing this unique
mission with your help and to the benefit to your entire community.
Thank you, Ellen King-Rodgers, President, Montana Spay/Neuter Task Force
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