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HomeMy WebLinkAbout06-17-09 BID Minutes Downtown Business Improvement District Board Meeting Minutes 6/17/09 Present: Mike Basile, Eric Bowman, Mike Grant, Dan Himsworth Ellie Staley, Chris Naumann Absent: Dan Harding, Ileana Indreland, Buck Taylor Eric Bowman calls the meeting to order Chris informed the Board that Ileana Indreland was unanimously re-appointed to the BID Board by the City Commission on June 15, 2009. No Public Comments Minutes ACTION: Eric Bowman motioned to approve the minutes from May 2009 Dan Himsworth seconded the motion All voted in favor Financial Report Chris indicated that there was very little financial activity since the May report. Additional costs associated with the maintenance program were incurred as expected. Chris outlined the expenses relating to the purchase of the maintenance truck and watering system. These expenses included: pre-purchase truck inspection; purchase of the truck; registration of the truck; and purchase of the watering system (tank, pump, fittings, straps, and wand). To date a total of $4,297 had been invested in the truck. Chris reported that the checking account balance equaled $21,227 while $52,843 remained in the BID STIP account. Program Director’s Report Upcoming DBA/DBP Events: thnd - Art Walks – Next one is July 10 from 6-8pm. Then, every 2 Friday through September. The first one was a BIG success and had 3 young music groups Located at Soroptimist, Ellen and Emerson, great turnout… nd - Music on Main – First one on July 2, same location as last year from Rouse to Bozeman Avenue then th every Thursday through August 20. Great sponsor support, kid’s activities, non-profit booths, etc… thth - Crazy Days – July 17 and 18 9am to 6pm th - Cruisin on Main Car Show – Sunday, August 16 9am-3pm on Main Street from Rouse to Willson Other Items: - Membership Drive and Directory Re-print in August…Erin, our intern is taking an inventory of ALL downtown located business which will help with the membership drive targeting downtown and other uses? - Recent website updates with video clips of downtown business owners, Music on Main schedule and music samples, lots of current news updates…visit www.downtownbozeman.org Executive Director’s Report Business Improvement District Board June 17, 2009 Downtown Disaster Update Recent “activity” includes: ? Montana Ready Mix will be performing the site clean-up and has prepped the site by preparing the alley and installing the black fabric barrier along the Main Street fence. ? Stabilization work at RMRG building and Pope’s building has been completed. ? Clean-up work is scheduled to begin this week. ? The loan fund has been completely funded by all parties and will be administered by Prospera Business Network. ? The American Legion reconstruction plans are receiving the third and final review by the DRC this week and then will proceed to the DRB process. Downtown Improvement Plan Several members of the LMN Team will be in town this week to present the Downtown Improvement Plan Draft. The schedule of presentations is below. The Draft Plan will be th available to the public on Friday, June 19. The public has been invited to review and comment thth on the plan until June 30. The LMN Team will deliver the final version of the plan by July 27. The City of Bozeman review and adoption process should be completed by end of September. Wednesday, June 17th 4:00 pm COB Leadership in the Madison Room at City Hall Chris Kukulski, Chuck Winn, Anna Rosenberry, and City Commissioners Thursday, June 18th 8:00 am Citizen Advisory Boards in Bozeman Public Library Meeting Room Planning Board, Parking Commission, Park Board, DBIP Committee 10:00 am COB and MDT Staff in Bozeman Public Library Meeting Room COB Planning, Engineering, Public Service plus MDT 12:00 pm Downtown Boards in Bozeman Public Library Meeting Room BID, DBA, TIF Boards 6:00 pm Public Presentation in the Commission Room at City Hall Will be televised on Bresnan Channel 20 Parking Garage Update Recent “activity” includes: ? The exterior signs on the garage will be installed by the end of June. ? Qwest is still completing their utility work in the alley behind the facility ? The alley will not be paved until mid to late July. Parking Commission th On June 15, I was appointed to the Bozeman Parking Commission. I will be completing the term vacated by Paul Burn’s resignation. My term will expire on June 30, 2010. Discussion and Decision Items Maintenance Program Update Chris informed the board that the new full-time BID maintenance employee, Josh Minalga, was performing very well. In just his first three weeks, Josh had removed nearly 90 graffiti tags in addition to watering the flowers and collecting trash daily plus working in Soroptomist Park and hanging the summer banners. Several board members commented that having a full-time maintenance employee had made a noticeable difference in downtown’s appearance. Work Plan Update Chris presented the board with a draft of the FY2010 Work Plan to accompany the board approved FY2010 Budget. After a brief review, the board had no comments, questions, or suggestions regarding the draft work plan. They agreed it was well presented. Chris reminded that board that state statute and the group’s bylaws require the Work Plan and Budget to be formally presented to the City Commission. A week or two after the presentation, a public hearing would be held at the City Commission meeting at which time the Commission would move to accept the FY2010 BID Budget and Work Plan. Chris indicated that the Commission presentation and public hearing would take place in July. BID STIP Report Next, Chris distributed a spreadsheet outlining the FY2009 STIP Budget and Expenditure plus a proposed FY2010 STIP Budget. Chris reviewed that the BID had invested $38,002 in STIP projects including: tenant improvements, tree replacements, Downtown Improvement Plan, Parking Sign Project, Directory Kiosks Project, Graffiti Removal Project, new office sign. With an estimated FY2010 beginning balance of $60,000 minus the board mandated $15,000 minimum balance requirement, $45,000 remains in the STIP account to be invested in projects. Chris requested that the carry over line item balances for tree replacement, directory kiosks, and control box art project remain in the FY2010 budget, leaving over $30,000 unallocated. The board agreed. Chris asked if there were any projects the board would like to pursue with the STIP funds. After a brief discussion, the group decided to leave the $30,000 unallocated. It was mentioned that the office sandwich board could be repainted to incorporate the new logo and match the exterior wall sign, plus the front door could use a vinyl logo to complete the branding of the office. Chris said he would get estimates of this work and bring a proposal back to the group. Flower Basket Signs Chris brought up the idea of having special signs made acknowledging the losses from the downtown explosion that occurred on March 5, 2009. He said the signs could be like those being made for the flower sponsors and located on the poles adjacent to the disaster site. The options would be to make one for each business destroyed by event and one in memory of Tara Reistad Bowman. The board discussed the idea and decided that just doing one in memory of Tara would be best. Eric Bowman acknowledged that the family would be honored. With no new or old business to be discussed the meeting was adjourned.