HomeMy WebLinkAboutCustodial Contracts for City Owned Buildings
Commission Memorandum
REPORT TO: Honorable Mayor and City Commission
FROM: James Goehrung, Director of Facility Services
Chuck Winn, Assistant City Manager
SUBJECT: Award of the FY 2009 – 2010 Custodial Contracts for City Owned
Buildings
MEETING DATE: July 27, 2009
RECOMMENDATION: Authorize the City Manager to sign the contract with Dust Bunnies
Cleaning Service for janitorial services for fiscal year 2009 -2010. The contract amount for the
annual contract is $152,364.00. The scope of services for the contract includes cleaning services
for: City Hall, City Hall Annex, Library, and the Alfred M. Stiff Professional Building. The
contract will be amended to exclude the Water Treatment Plant offices as the Plant staff has
agreed to assume those responsibilities.
Authorize the City Manager to sign the contract with Montana Building Maintenance for
janitorial services for fiscal year 2009 -2010. The contract amount for the annual contract is
$8,340.00. The scope of services for the contract includes cleaning the office buildings at the
City Shop Complex.
BACKGROUND: The city contracts for janitorial services for our primary city buildings.
The contract is a one-year contract with the option for three extensions before it is re-bid. The
contract with Dust Bunnies Cleaning Service was originally awarded in 2008. The contract with
Montana Building Maintenance was originally awarded in 2007.
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The extensions are allowed with a consideration for a cost of living increase. Due to the less
than 1% figure for this year on cost of living increase, and the tight budget the city is facing this
year, both contractors have agreed to continue services for another year at the current contract
price.
A breakdown of the costs for each building are as follows:
Building Annual Amount Monthly Amount
City Hall $27,364.00 $2,280.36
City Hall Annex $6,500.00 $541.67
Library $95,000.00 $7,916.67
Alfred M. Stiff Professional Building $23,500.00 $1,958.33
Shop Complex $8,340.00 $695.00
FISCAL EFFECTS: Costs of cleaning services for the City buildings listed above are included
in a line item for Janitorial Services in the Facilities budget. Due to an error on my part, I did not
include the full costs of the Library janitorial services contract in my FY10 budget request. This
error leaves a shortfall of $20,000 in that line item in the City Manager’s Recommended Budget.
This shortfall will be resolved through the FY10 budget adoption process with adjustments made
to other Facility budget line items.
ALTERNATIVES: As suggested by the City Commission.
Attachments: Copy of the award notices
Report compiled on July 22, 2009
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