HomeMy WebLinkAboutAward to Edstrom Co. for Lyman Creek Water System Commission Memorandum
REPORT TO: Honorable Mayor and City Commission
FROM: Bob Murray, Project Engineer
Rick Hixson, City Engineer
Chuck Winn, Assistant City Manager
SUBJECT: Lyman Creek Water System Infrastructure Improvements – Notice of
Award.
MEETING DATE: July 27, 2009
AGENDA ITEM TYPE: Consent
RECOMMENDATION: Approve and authorize City Manager to sign the Notice of Award.
BACKGROUND: Attached is a copy of the Notice of Award for the above referenced project. This
project is to make modifications to the intake building, reservoir, and infiltration basin at the Lyman
Creek Reservoir. All of the improvements included in the project were recommended in the 2005 Water
Facility Plan. The improvements were recommended in order to increase the capacity and collect more of
the City’s water right from this source.
There were a number of issues associated with the bidders on this project. Please see the attached award
recommendation and supporting information from Morrison & Maierle which describes all of the issues
and how they have been handled.
FISCAL EFFECTS: Bids for the above-referenced project were opened on June 23, 2009 with
5 bids being submitted. The low bid was submitted by Williams Plumbing & Heating who subsequently
withdrew their bid. For that reason this recommendation of award is to the next low bidder, Edstrom
Construction, Inc in the amount of $346,377.00. The Bid Tabulation for the project is attached. The
project is funded in the water impact fee fund in the current fiscal year.
ALTERNATIVES: As suggested by the City Commission.
Attachments: Award Recommendation
Notice of Award
Report compiled on: 7/22/09
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Notice of Award – Page 1 of 1
C:\DOCUME~1\akissel\LOCALS~1\Temp\Notice of Award.doc
7/23/09
Notice of Award
Dated
Project: Lyman Creek Owner: City of Bozeman Owner's Contract No.: n/a
Contract: Lyman Creek Water System Infrastructure Improvements Engineer's Project No.: 0417.055
Bidder: Edstrom Construction, Inc.
Bidder's Address: (send Certified Mail, Return Receipt Requested)
You are notified that your Bid dated June 23, 2009 for the above Contract has been considered. You
are the Successful Bidder and are awarded a Contract for $346,377.00 including Schedules I, II and III and the
Additive Alternate.
The Contract Price of your Contract is three hundred forty six thousand, three hundred seventy seven
Dollars ($346,377.00).
5 copies of each of the proposed Contract Documents accompany this Notice of Award for execution.
2 additional copies of the proposed Contract Documents will be delivered separately or otherwise made
available to you immediately.
You must comply with the following conditions precedent within fifteen days of the date you receive this Notice
of Award.
1. Deliver to the Owner [5] fully executed counterparts of the Contract Documents.
2. Deliver with the executed Contract Documents the Contract security [Bonds] as specified in the
Instructions to Bidders (Article 20), [and] General Conditions (Paragraph 2.01 and 5.01) [and
Supplementary Conditions (Paragraph SC-2.01).]
3. Other conditions precedent:
Execute Change Order No. 1, 5 copies enclosed, addressing payment of Bid Items 101 and 102.
Failure to comply with these conditions within the time specified will entitle Owner to consider you in default,
annul this Notice of Award and declare your Bid security forfeited.
Within fifteen days after you comply with the above conditions, Owner will return to you two fully executed
counterparts of the Contract Documents.
Owner
By: Authorized Signature
Title
Copy to Engineer
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