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HomeMy WebLinkAboutStory Mansion Wedding Fee Changes and Approval of Resolution No. 41761 Commission Memorandum REPORT TO: Honorable Mayor and City Commission FROM: Chris A. Kukulski, City Manager Stacy Ulmen, City Clerk Greg Sullivan, City Attorney SUBJECT: Story Mansion Wedding Fee Changes and Approval of Resolution No. 4176, Amended Fee Schedule for the Rental of the Story Mansion MEETING DATE: July 13, 2009 RECOMMENDATION: 1. Consider a motion amending the Commission’s motion from June 8, 2009 following: “It was moved by Cr. Becker, seconded by Cr. Rupp that the facility be reduced to 1 wedding per weekend, but the renter has to pay the full rate, no reduction, for (1) day and (2) ½ days which equals two days; the night before, the day of, and the next morning, so that they can set up, have the wedding, and cleanup and have an appropriate amount of time, at a $3,400 minimum rental. The motion passed 3-2 with Cr. Krauss and Bryson opposed. Cr. Becker later clarified that it does not matter what day of the week the Mansion is rented for a wedding, the fee would be for the night before, the day of, and the morning after.” AND 2. Consider a motion approving Resolution No. 4176, Amending the Fee Schedule for the Rental of the Story Mansion, as amended. BACKGROUND: At the Regular City Commission Meeting on June 8, 2009, The Commission made amendments to the Story Mansion Fee Schedule as follows: · “It was moved by Cr. Rupp, seconded by Cr. Becker to amend Resolution No. 4156 and impose the hourly rate of $15.00 per hour for the library room. The motion passed 4-1 with Cr. Krauss opposed.” · “It was moved by Cr. Becker, seconded by Cr. Rupp that the facility be reduced to 1 wedding per weekend, but the renter has to pay the full rate, no reduction, for (1) day and (2) ½ days which equals two days; the night before, the day of, and the next morning, so that they can set up, have the wedding, and cleanup and have an appropriate amount of time, at a $3,400 minimum rental. The motion passed 3-2 with Cr. Krauss and Bryson opposed. Cr. Becker 99 2 later clarified that it does not matter what day of the week the Mansion is rented for a wedding, the fee would be for the night before, the day of, and the morning after.” · Attorney Sullivan stated that the new fee schedule will go into effect the day that the new Resolution is signed. City Clerk Stacy Ulmen incorporated the changes into a new Resolution but at the Mayor’s request it has not been added to the agenda for final approval. Mayor Jacobson stated at the July 6, 2009 City Commission Meeting during FYI that she is adding the Story Mansion Wedding Fees to the Agenda for July 13, 2009. The Commission directed staff to look into the proper procedure to do so. Following is what has been determined as the proper process: Discussion took place at the City Commission Meeting on June 8, 2009, that it was thought that a Motion to reconsider would be needed. According to 2.04.260 Rules of Debate, Section D. 1 “A motion to reconsider any action taken by the Commission must be made on the day such action. It must be made either immediately during the same session, or at a recessed and reconvened session thereof.” Because Mayor Jacobson is requesting this item be on the agenda for the meeting on July 13, 2009, the above does not provide the proper procedure. According to The City Commission Rules of Procedure, 2.04.160 Rules of Debate, Section D. 2 states: “Nothing herein shall be construed to prevent any Commissioner from making or remaking the same or any other motion at a subsequent meeting of the Commission, but the matter must be an agenda item. Staff has determined that the proper process is to follow Robert’s Rules of Procedure to amend something previously adopted, and also follow the Commission Rules of Procedure, 2.04.160 Rules of Debate, Section D. 2. ALTERNATIVES: As suggested by the City Commission. Attachments: Resolution No. 4176 Report compiled on: July 8, 2009 100 Page 1 of 3 COMMISSION RESOLUTION NO. 4176 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOZEMAN, MONTANA, AMENDING THE FEE SCHEDULE FOR RENTAL OF THE STORY MANSION. WHEREAS, the Park and Recreation Director had submitted a recommendation for establishment of Story Mansion rental fees; and WHEREAS, the City Commission found that it is in the best interest of the City to establish reasonable fees for use of the Story Mansion to offset a portion of the cost of maintenance; and WHEREAS , Resolution No. 4156, Establishing a Fee Schedule for the Rental of the Story Mansion was approved by the City Commission at their Regular City Commission on March 23, 2009; and WHEREAS, the City Commission at their Regular City Commission Meeting on Monday, June 8, 2009 made a motion to amend Resolution No. 4156, and made Amendments to the Fee Schedule for the Rental of the Story Mansion; NOW, THEREFORE, BE IT RESOLVED by the City Commission of the City of Bozeman, Montana: Section 1 That the following fee schedule be amended for the rental of the Story Mansion as follows: Area Full Day Fri.-Sat.-Sun.- Holidays Full Day Mon.-Thurs. Half Day Fri.-Sat.-Sun.- Holidays Half Day Mon.-Thurs. Entire First Floor $1,700 $850 $850 $425 Entire Floor w/o Kitchen $1,400 $700 $700 $350 Kitchen only $300 $150 $150 $75 Library only $15 per hour $15 per hour $15 per hour $15 per hour Weddings (including the night before and the morning after the event) $3,400 $3,400 na na 101 Page 2 of 3 · Cleaning and Damage Deposit is 50% of the rental fee, due at the time of reservation. Damages and cleaning will be deducted from deposit. “Entire first floor” reservation cancelations must be received a minimum of 60 days prior to event for full refund. · Full Day – 9am to 11pm (All outdoor activities must cease by 9 p.m.) · Half Days – 9am to 4pm and 5pm to 11pm (All outdoor activities must cease by 9 p.m.) · Holidays for computing rates are; New Years Eve/ New Years Day/ Memorial Day/ July 4/ Labor Day/ Halloween/ Christmas Eve/ Christmas · Non-City Resident fees – additional 20% · City of Bozeman and Uses Beneficial to Story Mansion and grounds- No charge · Other Government and Non-Profit Organizations – 50% discount · No set up or staff provided. Clean up is the responsibility of renter and must be completed at the conclusion of event. · A Security Guard is required for events with 75 or more people and where alcohol is served. · Only outdoor activities at the Mansion that may be considered for lasting beyond 9 p.m. are community events approved by the City Commission through a Special Temporary Use Permit. Section 2 The fee schedule shall be effective immediately upon passage of this resolution. All fees will be ½ of the price listed on the fee schedule through June 30, 2010, excluding the Library and Wedding Events. On July 1, 2010 the fees will go to the full price as listed in the fee schedule incorporated herein. PASSED AND ADOPTED by the City Commission of the City of Bozeman, Montana, at a regular and stated session thereof held on the 13th day of July, 2009 KAAREN JACOBSON Mayor 102 Page 3 of 3 ATTEST: STACY ULMEN, CMC City Clerk APPROVED AS TO FORM: GREG SULLIVAN City Attorney 103