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HomeMy WebLinkAboutApplication for the Department of Homeland Security Commission Memorandum REPORT TO: Honorable Mayor and Commission Members FROM: Jason Shrauger, Fire Chief Chuck Winn, Assistant City Manager SUBJECT: Department of Homeland Security’s Assistance to Firefighters Fire Station Construction Grant (SCG) Application MEETING DATE: July 6, 2009 RECOMMENDATION: Authorize staff to make application for the Department of Homeland Security’s Assistance to Firefighters Fire Station Construction Grant (SCG) for the replacement of Fire Station 1. BACKGROUND: On May 26, 2009, the City Commission approved a letter of intent (LOI) from Weston Solutions, Inc. (Weston) for the purchase of the former Bozeman City Hall and the current Fire Station 1 located at 411 East Main Street and 34 North Rouse. During negotiations with Weston, it has been determined that a significant deficit will likely exist between the value of the Fire Station 1 building and lot and the cost of the purchase of land and construction of a replacement fire station in the Downtown core. If awarded, the SCG grant will aid in overcoming the funding deficit and provide an additional source of funding for the construction of a new downtown fire station. The purpose of this application and replacement of Fire Station 1 is primarily economic development based, but will also correct some important deficiencies in the current facility. The Department of Homeland Security’s (DHS) Assistance to Firefighters Fire Station Construction Grants (SCG) provides financial assistance directly to fire departments on a competitive basis to build new or modify existing fire stations in order for departments to enhance their response capability and protect the community they serve from fire and fire-related hazards. Congress appropriated a total of $210 million for this Fiscal Year (FY) 2009 program. The applications deadline for these grants is July 10, 2009, at 5:00 p.m. Eastern Time. FISCAL EFFECTS: The exact costs of a new downtown fire station have yet to be determined. Specific funding and financing options for a public/private partnership are being discussed with Weston regarding the redevelopment of the old City Hall and Fire Station properties. However, we believe this grant application represents our best opportunity to provide significant funding for the Fire Station 1 relocation, which is a critical element of Weston's desire to redevelop the entire City-owned property at 411 East Main. Replacement of Fire Station 1 is not on the City's CIP or Fire Protection Master Plan and this grant application in no way obligates the City. Because Fire Station 1 is critical infrastructure, and because the current site is integral to Weston's project, we do not plan to move forward with a buy- sell agreement until a full financing plan is in place. This grant represents an opportunity for funding that plan. ALTERNATIVES: As suggested by the City Commission. Attachments: Signed Letter of Intent with Weston DRAFT SCG Grant Application 343 If you are a grant writer or otherwise not affiliated with this applicant, please complete the information below. Fields marked with an * are required. If you are a member/officer of this applicant, please do not complete the information requested below. * Enter Grant-writing fee associated with the preparation of this request. Enter 0 if there is no fee. 0 Overview *Are you a member, or are you currently involved in the management, of the fire department applying for this grant with this application? Yes, I am a member/officer of this applicant Preparer Information * Preparer's Name * Address 1 Address 2 * City * State * Zip - Page 1 of 1Preparer Information 7/1/2009https://portal.fema.gov/firegrant/jsp/construction2009/application/new_overview.jsp?view=... 344 Contact Information Alternate Contact Information Number 1 * Title Deputy Chief Operations Prefix Mr. * First Name Greg Middle Initial * Last Name Megaard * Business Phone 406-582-2350 Ext. Alternate Phone Number Ext. Mobile Phone/Pager Fax *Email gmegaard@bozeman.net Alternate Contact Information Number 2 * Title Assistant City Manager Prefix Mr. * First Name Chuck Middle Initial * Last Name Winn * Business Phone 406-582-2307 Ext. Alternate Phone Number Ext. Mobile Phone/Pager Fax *Email cwinn@bozeman.net Page 1 of 1Contact Information 7/1/2009https://portal.fema.gov/firegrant/jsp/construction2009/application/contact_info.jsp?view=pri... 345 346 Fire Department Characteristics (Part I) * Are you a member of a Federal Fire Department or contracted by the Federal government and solely responsible for suppression of fires on Federal property? No * What kind of fire department do you represent? All Paid/Career If you answered combination, above, what is the percentage of career members in your organization? % If you answered volunteer or combination or paid on-call, how many of your volunteer Firefighters are paid members from another career department? * What type of community does your organization serve? Suburban * What is the square mileage of your first-due response area? 19.8 * What percentage of your response area is protected by hydrants? 90 % * In what county/parish is your organization physically located? If you have more than one station, in what county/parish is your main station located? Gallatin * Does your organization protect critical infrastructure of the state? Yes * How much of your jurisdiction's land use is for agriculture, wild land, open space, or undeveloped properties? 5 % * What percentage of your jurisdiction's land use is for commercial, industrial, or institutional purposes? 20 % * What percentage of your jurisdiction's land is used for residential purposes? 75 % * How many occupied structures (commercial, industrial, residential, or institutional) in your jurisdiction are more than four stories tall? Do not include structures which are not regularly occupied such as silos, towers, steeples, etc. 30 * What is the permanent resident population of your Primary/First-Due Response Area or jurisdiction served? 37500 * How many active firefighters does your department have who perform firefighting duties? 42 * How many fire stations does your department currently operate? 2 * Do you currently report to the National Fire Incident Reporting System (NFIRS)? Yes If you answered yes above, please enter your FDIN/FDID 06001 * What services does your organization provide? Structural Fire Suppression Medical First Response Hazmat Operational Level Wildland Fire Suppression Basic Life Support Hazmat Technical Level Advanced Life Support Rescue Operational Level Formal/Year-Round Fire Prevention Program Rescue Technical Level Page 1 of 1Fire Department Characteristics (Part I) 7/1/2009https://portal.fema.gov/firegrant/jsp/construction2009/application/gen_ques.jsp?view=print... 347 Fire Department Characteristics (Part II) 2008 2007 2006 * What is the total number of fire-related civilian fatalities in your jurisdiction over the last three years? 0 0 0 * What is the total number of fire-related civilian injuries in your jurisdiction over the last three years? 0 0 0 * What is the total number of line of duty member fatalities in your jurisdiction over the last three years? 0 0 0 * What is the total number of line of duty member injuries in your jurisdiction over the last three years? 0 0 0 * Over the last three years, what was your fire department’s average operating budget? 2936211 * What percentage of your TOTAL budget is dedicated to personnel costs (salary, overtime and fringe benefits)? 85 % * What percentage of your annual operating budget is derived from: Enter numbers only, percentages must sum up to 100% Taxes? 100 % Grants? 0 % Donations? 0 % Fund drives? 0 % Fee for Service? 0 % Other? 0 % If you entered a value into Other field (other than 0), please explain * How many vehicles does your organization have in each of the types or class of vehicle listed below? You must include vehicles that are leased or on long-term loan as well as any vehicles that have been ordered or otherwise currently under contract for purchase or lease by your organization but not yet in your possession. Enter numbers only and enter 0 if you do not have any of the vehicles below. Type or Class of Vehicle Total Number Total Number of Riding Positions Engines or Pumpers (pumping capacity of 750 gpm or greater and water capacity of 300 gallons or more): Pumper, Pumper/Tanker, Rescue/Pumper, Foam Pumper, CAFS Pumper, Quint (Aerial device of less than 76 feet), Type I Engine, Type II Engine, Type II/III Wildland/Urban Interface 3 16 Tankers (pumping capacity of less than 750 gallons per minute (gpm) and water capacity of 1,000 gallons or more): Tanker, Tender, Tanker/Tender 0 0 Aerial Apparatus: Aerial Ladder Truck, Telescoping, Articulating, Ladder Towers, Platform, Tiller Ladder Truck, Quint (Aerial device of 76 feet or greater) 1 5 Brush/Quick attack (pumping capacity of less than 750 gpm): Brush Truck, Patrol Unit (Pick up w/ Skid Unit), Quick Attack Unit, Mini-Pumper, Type III Engine, Type IV Engine, Type V Engine, Type VI Engine, Type VII Engine 1 3 Rescue Vehicles: Rescue Squad, Rescue (Light, Medium, Heavy), Technical Rescue Vehicle, 5 15 Page 1 of 2Fire Department Characteristics (Part II) 7/1/2009https://portal.fema.gov/firegrant/jsp/construction2009/application/org_char.jsp?view=print... 348 Hazardous Materials Unit Other: EMS Chase Vehicle, Air/Light Unit, Rehab Units, Bomb Unit, Technical Support (Command, Operational Support/Supply), Hose Tender, Salvage Truck, ARFF (Aircraft Rescue Firefighting), Command/Mobile Communications Vehicle, Other Vehicle 5 25 Page 2 of 2Fire Department Characteristics (Part II) 7/1/2009https://portal.fema.gov/firegrant/jsp/construction2009/application/org_char.jsp?view=print... 349 Fire Department Call Volume < 2008 2007 2006 * How many responses per year by category? (Enter whole numbers only. If you have no calls for any of the categories, enter 0) Working Structural Fires 33 40 37 False Alarms/Good Intent Calls 791 452 155 Vehicle Fires 11 6 25 Vegetation Fires 18 24 8 EMS-BLS Response Calls 1062 966 848 EMS-ALS Response Calls 330 356 280 EMS-BLS Scheduled Transports 0 0 0 EMS-ALS Scheduled Transports 0 0 0 Vehicle Accidents w/o Extrication 109 127 211 Vehicle Extrications 31 15 24 Other Rescue 33 29 4 Hazardous Condition/Materials Calls 129 128 93 Service Calls 158 125 109 Other Calls and Incidents 44 64 302 Total 2749 2332 2096 What is the total acreage of all vegetation fires? 11 4 3 How many times does your organization receive mutual/automatic aid? 12 14 8 How many times does your organization provide mutual/automatic aid? (Please indicate the number of times your department provides or receives mutual aid. Do not include first-due responses claimed above.) 15 24 9 Page 1 of 1Fire Department Call Volume 7/1/2009https://portal.fema.gov/firegrant/jsp/construction2009/application/response.jsp?view=print&... 350 The activities for program Fire Station Construction are listed in the table below. Request Details Activity Number of Entries Total Cost Total Applicant Share Total Federal Share Fire Station Construction 1 $ 3,100,000 $ 1,500,000 $ 1,600,000 Project Cost Applicant Share Federal Share Action Replace an existing but unusable, unfunctional or cramped fire station. $ 3,100,000 $ 1,500,000 $ 1,600,000 View Details View Project Budget Page 1 of 1Request Details 7/1/2009https://portal.fema.gov/firegrant/jsp/construction2009/application/requestdetails/activitySu... 351 Budget Budget Object Class a. Personnel $ 0 b. Fringe Benefits $ 0 c. Travel $ 0 d. Equipment $ 0 e. Supplies $ 0 f. Contractual $ 0 g. Construction $ 3,100,000 h. Other $ 0 i. Indirect Charges $ 0 Federal and Applicant Share Federal Share $ 1,600,000 Applicant Share $ 1,500,000 Federal Rate Sharing (%) 51/49 * Non-Federal Resources (The combined Non-Federal Resources must equal the Applicant Share of $ 1,500,000) a. Applicant $ 0 b. State $ 0 c. Local $ 0 d. Other Sources $ 1500000 If you entered a value in Other Sources other than zero (0), include your explanation below. You can use this space to provide information on the project, cost share match, or if you have an indirect cost agreement with a federal agency. The $1,500,000 is the estimate of what the sale price of the existing fire station is worth. The public private partnership will be required to meet this number for our project to take place. Total Budget $ 3,100,000 Page 1 of 1Budget 7/1/2009https://portal.fema.gov/firegrant/jsp/construction2009/application/budget_total.jsp?view=pri... 352 • Project description: The purpose of this project is to build a new headquarters fire station. The Bozeman Fire Department has entered into a Letter of Intent to purchase our old City Hall and our existing Headquarters Fire Station. These two facilities are located on prime real estate on Bozeman’s Main Street and a developer is prepared to purchase both buildings and redevelop the site. As a result of these proposed purchases our headquarters station will need to be relocated a few blocks away from its current site in a location which will provide greater ingress and egress for emergency responses. • Why do you need the new facility? The Existing Fire Station, originally built in the early 1960’s, has come to the end of its useful service life. When constructed this building was the city jail, police department, dispatch center and fire station. It has been remodeled several times and now houses the headquarters fire station as well as a police sub-station. As our community continues to grow and our services expand to meet that growth, deficiencies in our current fire station have become evident. This public-private partnership is a unique opportunity to redevelop an important property in our downtown core area while improving the Fire Department's ability to respond in a more efficient and effective manner. This project will also create a significant increase in jobs in the local construction community for several years during the construction associated with this redevelopment. • Describe the existing structure(s) and the shortfalls/deficiencies (if applicable). The existing structure has several deficiencies that will be remedied when a new station is built. First and foremost the engine bays are narrow and the ceiling heights are low. The narrow bays create a situation where we are unable to open apparatus compartment doors because of ceiling pillars. The ceiling and related HVAC equipment, vehicle exhaust removal system, and lighting are all significantly lower than what is considered standard for a engine bay. This has a limiting factor in what future equipment can be purchased and located at the station. The living quarters upstairs are not conducive to female firefighters. Separate and equal restroom, bath and sleeping facilities are needed. • Describe how you’ve determined what you need and why. As our community has continu to grow over the past few years we recently completed construction of a third fire station. Thi process resulted in a “standard” design for our fire stations. Through a public/private partnership we have a unique opportunity to replace our 45 year old station with a new modern facility that will serve our downtown urban core area, as well as the rest of our City for another 45 years. ed s rs, • Describe your construction project (square feet; number of bays/vehicles; what other space will be included, such as kitchen, training, decontamination, sleeping quarte day-room, meeting space, etc.; type of power and backup power; etc.) and the associated/estimated costs. The new fire station will be a multi-story station built a few blocks away from our existing station. The station will have four bays, with room for six apparatus. The station will include sleeping quarters, bathrooms, and living spaces for up to ten firefighters of either sex. All standard areas commonly found in modern stations will be included in this facility such as kitchen space, a training room and physical training area. As with all of our critical city infrastructure, this station will have emergency power provided by an emergency generator. This project is estimated to cost approximately $3,100,000. • Describe the current status of your project (site selection, design, permitting, etc.). Currently this project is in the financial evaluation stage. If we can secure the funding for this project we will move expeditiously with design and construction. • Financial need: • Can this project be funded solely through local funding resources? This project can not be funded locally. • Describe your efforts to generate funding for the construction. The main funding source for this project is a public/private partnership. The city is looking at this grant funding source t complete our portion of the partnership. o t? The rship • How long has your organization been saving to implement the construction projec letter of intent was signed several weeks ago giving us a 90 day window to look at ways to secure funding for this project. • Have you sought other grants or other sources of funding? The public private partne is the sole funding source for this project. 353 • Have you obtained, but lost other grants due to your inability to provide matching funds? We have not obtained other funding and we have always been able to meet matching requirements on grants received. • Describe your local economic situation, including specifics regarding unemp The Bozeman economy is seeing decline similar s like the rest of the nation. Any projects that can be initiated improve our economic outlook. The ability to put construction related businesses back to work, improve the tax base with new buildings and gain a new fire station in the process is a unique opportunity for the City of Bozeman. Our unemployment rate as increased significantly over the past year and likely will continue to worsen until the national economy recovers. loyment. • Cost/Benefit: • What will be the operational benefits your department or your community will realize if the project described is funded? Operationally we will be able to locate our larger pieces of equipment in our downtown core, have female firefighters work out of our headquart have a training facility accessible to our members and functionally operate in a more fisca and functionally manner. ers station, lly ment will be the level of local contribution that will go toward the project. The local input to y s ated into the new n w structure. ital • • Describe the consequences if the project is not funded. The Bozeman Fire Depart continue to operate as we do today. Ultimately the local citizens will be responsible for constructing a new station and the ability to complete it will be many years away. • Descri this project is the public private partnership. The non-public partner will be responsible for an and all costs not covered by the grant. The community is not fiscally able to contribute to this project at this time. Any existing equipment in our current station will be reused in the new station. These items include our apparatus, cascade systems, decon room washing machine and other equipment not physically part of the structure. • Describe the extent to which “green” elements will be incorpor structure. As with other City of Bozeman projects we strive to incorporate “green” elements i to our facilities. We use the LEED accreditation program as our model guidelines. • Describe the expanded service(s) that will result from operating out of the ne We will continue to provide the services we provide from our existing station. The City's cap improvement program lists the purchase of a new aerial platform apparatus in 2013. Our current station limits the type and kind of apparatus we can purchase. Statement of effect: • How would this award affect the daily operations of your department and how would this ty? nt's s hin e how the eds ucture enhance the department’s ability to provide mutual aid? The award affect your department’s ability to protect lives and property in your communi The award of this grant will affect the daily operations of our department in assisting us in providing the best possible services we are capable of. Future expansion of our departme staffing and services in not possible due to the constraints of our existing station. The new station will allow us to expand our services in the future as our community’s needs and desires change. Our training program is in need of a training room and this station will provide it. The ability to equally house female firefighters will become a reality. • Describe how the new construction will enhance the department’s response effectiveness. As our 2007 station location and staffing study showed, the location of thi station is ideal for the area it serves. It is the intention of this grant to build a new station wit a few blocks of the existing station thus not impacting our existing response times. • If the construction will result in an increase in the number of facilities, describ new facility will be staffed and equipped without sacrificing fire suppression responsibilities elsewhere in the jurisdiction. We will staff this station with our existing firefighters. The new station will have the ability for increased staffing as our community ne require in the future. • How will the new str ability to provide mutual aid will remain the same at this location. The location of this station is intended to not impact our existing response times. 354 355 356 357 358 359