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HomeMy WebLinkAbout2009 Street Improvements Notice of Award to Knife RiverCommission Memorandum REPORT TO: Honorable Mayor and City Commission FROM: Andrew Kerr, Engineering Assistant Chuck Winn, Assistant City Manager SUBJECT: 2009 Street Improvements -Contract Award MEETING DATE: June 15, 2009 (Consent Agenda) RECOMMENDATION: Authorize the City Manager to sign the Notice of Award to award the contract for the 2009 Street Improvements to Knife River, Inc. in the amount of $368,370.95. BACKGROUND: Bids were opened June 9, 2009, for the 2009 Street Improvements project. The project consists of cold milling and asphalt overlays, chip seal improvements, and plastic pavement markings at locations shown on the attached Work Vicinity Map. Two bids were received, with the low bidder being Knife River, Inc. of Belgrade, MT in the amount of $368,370.95. The bids appear to be competitive with the low bid being approximately 9% below the construction estimate ($406,278.00). A copy of the Certified Bid Tabulation is attached. FISCAL EFFECTS: Funding for this work is being budgeted for in the Gas Tax Fund. ALTERNATIVES: As suggested by the City Commission. Respectfully submitted, Andrew Kerr, Engineering Assistant Chuck Winn, Assistant City Manager Attachments: Bid Tabulation Notice of Award (3) Work Vicinity Map Report compiled on June 10, 2009 Cc: Rick Hixson, City Engineer John Van Delinder, Street Superintendent LL N W ~ O = ~ m ~ ~ O m ~ ~ V1 V 0 m O O N D m W w o ° o Q o m M O N J ao °~ co co rn O ~ ~ ~ ~ H _ Nl N } } ~ _ m ~ ~ C7 00 0 o° '~ ~ ~ ~ ~ N m W o r L r ~ ` r ~ ~ ~ ~ O ~ ~ t ~ .r ~ m ~ ~ C O m ~ - m ~ ~ ~ ~ O ~ N ~ L ~ O ~ L fl ~ N L ~ m Z . ~ ~' ~ N O O X O Q ~ ~ X O N O m ~ (n d' ~ W r- M ~ O ~ ~ ~ a. .... ~ ~ ~, ~ rn m ~ .. ~ n Q ~ Q O O _ C Q W ~ ~ VJ L LU ~ ~, (Q c O ~ L c ~ ~ 40- ~ C ~ O N O ~ ~ ~ Q ~ ~ O .«, i ~ ~ ~ f6 C Z Y m ~ ~ Q ~ m ~n C7 W rn O O N O O C O C O E 0 0 N N C .` O c N 0 a~ ca -~ c ca N Q O N N N ~_ .Q N N N L H Y L N U U Y N U _~ U a a~ Y Q C fQ N .~ N L Y •~ N .c C C Q W NOTICE OF AWARD MM Dated: W TO: Knife River -Belgrade ADDRESS: P.O. Box 9, Belgrade, MT 59714 PROJECT: City of Bozeman 2009 Street Improvements CONTRACT FOR: Cold milling and hot mix overlavs, pavement marking replacements, and seal coat improvements. You are notified that your Bid dated June 9, 2009, for the above Contract has been considered. You are the apparent Successful Bidder and have been awarded a Contract for cold milling and hot mix overlavs, pavement marking replacements, and seal coat improvements The Contract Price of your Contract is: three hundred sixty eight thousand three hundred seventy and 951100 Dollars ($ 368,370.95). Three copies of the proposed Contract Documents accompany this Notice of Award. You must comply with the following conditions precedent within fifteen (15) days of the date of this Notice of Award, that is, by You must deliver to the OWNER 3 fully executed counterparts of the Agreement including all the Contract Documents and Drawings. 2. You must deliver with the executed Agreement the Contract Security (Bonds) as specified in the Instruction to Bidders (page 8), General Conditions (paragraph 5.01) and Supplementary Conditions (paragraph SG5.02). 3. List other conditions precedent: You must deliver with the executed Agreement the Certificates of Insurance as specified in the General Conditions (paragraph 5.03). Failure to comply with these conditions within the time specified will entitle OWNER to consider your Bid abandoned, to annul this Notice of Award, and to declare your Bid Security forfeited. Within ten (10) days after you comply with these conditions, OWNER will return to you one fully signed counterpart of the Agreement with the Contract Documents attached. CITY OF BOZEMA ,MONTANA ATTEST: BY: l ~ • / BY~ (CITY MANAGER) ERK) DATE: ~ -I6-©