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HomeMy WebLinkAbout09- Fire Protection Services Agreement with MSUCITY OF Bt~ZEMAN • DEPARTMENT OF PUBLIC SAFETY FIRE DEPARTMENT P.O. Box 1230 • Bozeman, Montana • 59771-12.30' Phone (406) 582-2350 • Fax (406) 582-2355 • TDD (406) 582-2301 June 1, 2009 Robert V. Lashaway AVP University Services P.O. Box 172080 Montana State University Bozeman, Montana 59717 Dear Mr. Lashaway: The City of Bozeman is proposing that the current agreement between the City and Montana State University for fire protection services be extended for another fiscal year, pursuant to the provisions of Section 1. The following additions reflect the City's current costs for wages, utilities, and capital, and are added to Exhibits A and B for the extension period: Wasaes, Benefits and Retirement FY `10 Base Salary/month Captain 5284 First Class 4600 Confirmed 4142 SUBTOTAL 14,026 Average monthly base salary = 4675 Wages =monthly average x 3 firefighters x 12 months Benefits = $ 168,300 x .17395 = Health Insurance = $729 x 3 x 12 = TOTAL Caaital 168,300 29,276 26.244 $223,820 The items to be purchased during the coming fiscal year are as follows: Building Maintenance TOTAL 6684 $6684 fire .ems .rescue .hazardous materials .public education .disaster and emergency services SUMMARY OF COSTS FY `10 Waaes and Benefits 223,820 Utilities, Phone Repair and Maintenance 12,812 Capital 6684 Subtotal $243,316 Plus 6% administrative fee 14,599 TOTAL WAGES, UTILITIES, AND CAPITAL ITEMS 257 915 TOTAL COST TO BE EVENLY SPLIT BETWEEN CITY AND MSU FY `10 $257,91512 = $12$,957.50 Our agreement focuses on fire protection, emergency medical, and hazardous materials response services for the many residents, employees, and visitors on campus. This program also includes Uniform Fire Code inspections and pre-fire planning surveys throughout each building on campus. ~ Additionally, we have continued to upgrade our hazardous materials response capability by securing ongoing federal equipment and training grants. If you have any questions regarding our contract renewal, please contact me at your convenience. Very truly yours, ~'''~'!/`"!'t ason Shrauger Fire Chief cc: Chris Kukulski, City Manager Anna Rosenberry, City Director of Finance FISCAL YEAR 2009 SERVICE AGREEMENT THIS AGREEMENT is made and entered into this 15` day of July, 2009 by and between MONTANA STATE UNIVERSITY, Bozeman, Montana, hereinafter referred to as "MSU" and the CITY OF BOZEMAN, Bozeman, Montana, hereinafter refen'ed to as "CITY". WHEREAS, in accordance with the previously accepted recommendations, it is in the interest and the intent of MSU to provide support for the employment of additional CITY firefighting personnel so that Fire Station No. 2 can be operated on a full-time basis which wi11 enhance the level of fire safety for MSU. NOW, THEREFORE, the Parties agree as follows: Duration. The term of this agreement shall be from July 1, 2009 through June 30, 2010. This agreement shall expire on June 30, 2010, unless extended by mutual written agreement of the parties. This agreement may be extended by the mutual consent of both parties for one (1) year at a time. 2. Fire Safety Services. The CITY will continue to employ sufficient personnel to operate Station No. 2 in such a manner as to provide service to its first call area on a fu11-time basis. In addition to firefighting services, the personnel at Station No. 2 will devote a sufficient percentage of their time, upon request of MSU, to provide for all necessary fire prevention activities, including staff training, escape routes, drill procedures, facility and equipment recommendations, facility pre-planning tours and similar activities on campus. Prior to the fall opening of the MSU Residence Halls, the City firefighting personnel will cooperate with MSU personnel in the annual Fire Safety and Evacuation Training Seminar for all residence life personnel each year this agreement is in effect. 3. Payment. During the term of this agreement, MSU shall contribute the cost of wages, benefits and retirement contributions for those personnel operating Station No. 2, as well as contribute toward the costs of utilities and capital improvements, as set forth in the exhibit dated June 1, 2009 and attached hereto, and incorporated by reference. Payment for MSU's contribution shall be payable in an annual installment to the City of Bozeman by November 30, 2009. 4. Renew. To accommodate a timely renewal of this agreement, on or before April 1, 2010, the CITY shall submit to MSU a Fiscal Year 2010 OPERATIONS COST PROPOSAL for Station No. 2. 5. Termination. In the event that the first call area of Station No. 2 is not operated on a full-time status or in the event that the state of Montana decides to provide city services support through payment in lieu of taxes, this agreement may, at the option of either party, be terminated by providing the other party written notice. 6. Indemnification. Montana State University agrees to indemnify, hold harmless and defend the CITY and its officers, agents and employees against any and all actions, suits, claims, demands, costs, judgments, expenses (including reasonable attorney's fees), and liability of any character whatsoever brought or asserted by a person, persons, property, business or any other entity, arising out of or resulting from or in connection with the performance of this agreement, provided however, that such claims, damages, losses and expenses are caused solely by the negligent acts, intentional tortious acts, errors or omissions of MSU, its employees, agents, or assigns. 7. .Headings. The section headings contained herein are for convenience and reference and are not intended to define or limit the scope of any provision of this agreement. 8. Entire Agreement. This agreement constitutes the entire agreement between the parties. No alterations, modification or additions to this agreement shall be binding unless reduced to writing and signed by the parties. No covenant, term or addition to this agreement shall be deemed waived by either party unless such waiver shall be reduced to writing and signed by the parties. 9. Amendments. The terms and conditions of this agreement may not be modified or amended except by an instrument in writing executed by each of the parties hereto. No oral modification shall be enforceable. 10. Severability. If any portion of this agreement is declared invalid, it is the parties' intent that the remaining portions of the agreement be given effect without the invalid portion, so long as the intent and the payment for services under the agreement are not thereby affected. 11. Recordation._ This agreement shall be filed with the Gallatin County Clerk and Recorder and the Montana Secretary of State as required by M.C.A. 7-11-07. IN WITNESS WHEREOF, the parties have entered into this agreement on the date first above written. 06. Z ~. ~.yC~ 2 Robert V. Lashaway, A VP Univer y ervices Date ~-ZZ -oq Chris Kukulski, City Manager Date CITY OF BOZEMAN An Rosenberry finance Dir r to CI OF BOZEMAN