HomeMy WebLinkAboutPossible Amendments to Resolution No. 4156, fee schedule for rental of the Story Mansion Commission Memorandum
REPORT TO: Honorable Mayor and City Commission
FROM: Ron Dingman, Park and Recreation Director
Chuck Winn, Assistant City Manager
SUBJECT: Reconsideration of Story Mansion Rental Fees as requested by Mayor
Jacobson
MEETING DATE: June 8, 2009
RECOMMENDATION: Reconsider certain fees for the Story Mansion as requested by Mayor
Jacobson.
BACKGROUND: On March 23 the City Commission adopted Resolution 4156 which
established fees for the rental of the Story Mansion and added a provision that rental fees for the
Mansion will be 50% of the established fees for the first year. The established fee for rental of
the Library Room is $15 per hour. For the first year the fee will be $7.50 per hour which may
not be sufficient to cover maintenance and janitorial costs associated with rentals.
A copy of the adopted fee schedule for the Mansion is pasted below for your reference.
Area Full Day
Fri.-Sat.-Sun.-
Holidays
Full Day
Mon.-Thurs.
Half Day
Fri.-Sat.-Sun.-
Holidays
Half Day
Mon.-Thurs.
Entire First
Floor including
the grounds
$1,700 $850 $850 $425
Entire Floor
w/o Kitchen
$1,400 $700 $700 $350
Kitchen only $300 $150 $150 $75
Library only $15 per hour $15 per hour $15 per hour $15 per hour
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· Cleaning and Damage Deposit is 50% of the rental fee, due at the time of reservation.
Damages and cleaning will be deducted from deposit. Reservation cancelations must be
received a minimum of 60 days prior to event for full refund.
· Full Day – 9am to 11pm
· Half Days – 9am to 4pm and 5pm to 11pm
· Holidays for computing rates are; New Years Eve/ New Years Day/ Memorial Day/ July
4/ Labor Day/ Halloween/ Christmas Eve/ Christmas
· Non-City Resident fees – additional 20%
· City of Bozeman and Uses Beneficial to Story Mansion and grounds- No charge
· Other Government and Non-Profit Organizations – 50% discount
· No set up or staff provided. Clean up is the responsibility of renter and must be
completed at the conclusion of event.
· A Security Guard is required for events where alcohol is served to over 50 people.
Mayor Jacobson would like the commission to reconsider 2 items related to the rental of the
Story Mansion:
· Fees for rental of the Library
· Fees for weddings
FISCAL EFFECTS: N/A
ALTERNATIVES: As suggested by the City Commission.
Attachments:
· Gallatin Valley Wedding
Venue list
Report compiled on 6/03/09
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· Conference rooms in Bozeman –
o Gran Tree – 50-100 people - $225- $260 full day – includes set up/ take down
o Holiday Inn – 50-100 - $300 plus $50 set up charge
o Emerson - $40 per hour - Auditorium
Gallatin Valley Wedding Venues
· Chico Hot Springs –
o $1,500 mid-week / $2,000 weekends – Deposit is cost of rental and non-
refundable. Will hold reservation for 2 weeks without deposit.
o Includes tables, chairs, linens, etc. Staff included as well as bartender. Must
purchase food and drinks through Chico.
o Occupancy – 180
o Phone – 333-4933 (Megan)
· Roy’s Barn –
o $1,400 plus $100 deposit. May use 1 – 2 hours day before for rehearsal. Does
not include anything else. Provide own table, chairs, etc.
o Occupancy – 200
o Phone – 388-2018 (Dan Roy)
· Springhill Pavilion –
o $2,700. Deposit is $1,475, which is half of the rental and half of the
cleaning/damage deposit. Damage deposit is $250. Will hold 2 weeks w/o
deposit.
o No chairs, tables, etc.
o Phone – 586-8884 or 586-8682 (Chum & Sally)
· Gateway Inn –
o $2,100
o Phone – 763-4672 (Janet)
· Gallatin River Lodge –
o $7,900 for 3 days – take all 6 rooms for 3 nights ($440 per night each). $1,000
outside wedding – includes staff and grounds. Must supply own tables, chairs
and tent.
o Must use restaurant and bar.
o Occupancy – 100+ seated inside
o Dining area – 1200 sq. ft. / Great Room – 500 sq. ft.
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o Phone – 388-0148
· Broken Heart Ranch –
o $1,500. Deposit is $500.
o Phone – 763-4279
· Bridger Bowl Chalet –
o $1,800. Deposit is $500.
o Must use food service – minimum of $18 person plus drinks.
o Phone –
· Woodlands -
o $2,200. Deposit is $500. Standard option.
o 2,700 sq. ft.
o Phone – 763-4542
· Rockin’ T.J. Ranch –
o $3,500.
o Phone – 585-0595
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