HomeMy WebLinkAboutAuthorize City Manager to sign the Notice of Award for the 2009 Water Renovations to Edstrom Co.
Commission Memorandum
REPORT TO: Honorable Mayor and City Commission
FROM: Bob Murray, Project Engineer
Chuck Winn, Assistant City Manager
SUBJECT: 2009 Water Renovations Project
MEETING DATE: 6/1/09
RECOMMENDATION: Approve and authorize City Manager to sign the Notice of Award.
BACKGROUND: Attached is a copy of the Notice of Award for the above referenced project. This
is the biannual water main replacement project and this year consists of replacement of existing mains
with approximately 5,015 LF of 8” ductile iron water main and appurtenances. The work areas are
generally described as: N. 10th Ave., Main St. to Lamme St.; N. 9th Ave., Main Street to Lamme St., N. 8th
Ave., Lamme St. to Beall St.; Lamme St., N. 10th Ave. to N. 8th Ave.; N. 5th Ave., Main St. to Lamme St.;
Lamme St., N. 5th Ave. to N. Grand Ave.; and N. Willson Ave., Main St. to Lamme St. Additionally at
the intersections of Mendenhall with 5th, 9th, and 10th the mains will be replaced on Mendenhall back to
existing valves to provide for easy testing, and to complete the replacements in the intersections.
FISCAL EFFECTS: Bids for the above-referenced project were opened on May 19, 2009 with 7
bids being submitted. The low bid was submitted by Edstrom Construction, Inc in the amount of
$711,735.00. The Bid Tabulation for the project is attached. The project is currently funded in the water
fund in the current fiscal year at $1,000,000.00.
ALTERNATIVES: Disapprove
Respectfully submitted,
_________________________________ ____________________________
Robert J. Murray Jr., Project Engineer Chuck Winn, Assistant City Manager
Attachments: Notice of Award
Bid Tabulation
Report compiled on 5/27/09
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NOTICE OF AWARD
Dated: __________________
TO: Edstrom Construction, Inc.
ADDRESS: 2880 West 3200 South
PROJECT: Rexburg, ID 83440
CONTRACT FOR: 2009 Water Renovations Project
You are notified that your Bid opened on May 19, 2009, for the above Contract has been considered. You are the apparent
Successful Bidder and have been awarded a Contract for the: 2009 Water Renovations Project. The Contract Price of your
Contract is: Seven Hundred Eleven Thousand Seven Hundred Thirty Five Dollars ($ 711,735.00).
Five (5) copies of each of the proposed Contract Documents (except Drawings) accompany this Notice of Award. Three (3)
sets of the Drawings will be delivered separately or otherwise made available to you immediately.
You must comply with the following conditions precedent within fifteen (15) days of the date of this Notice of Award, that is,
by _______________.
1. You must deliver to the OWNER Five (5) fully executed counterparts of the Agreement including all the Contract
Documents and Drawings.
2. You must deliver with the executed Agreement the Contract Security (Bonds) as specified in the Instruction to
Bidders (Article 20), and the General Conditions (paragraph 5.01).
3. List other conditions precedent:
You must deliver with the executed Agreement the Certificates of Insurance as specified in the General Conditions
(Article 5) and Supplementary Conditions (paragraphs SC-5.04 and SC-5.06).
Failure to comply with these conditions within the time specified will entitle OWNER to consider your Bid abandoned, to
annul this Notice of Award, and to declare your Bid Security forfeited.
Within ten (10) days after you comply with these conditions, OWNER will return to you two fully signed counterpart of the
Agreement with the Contract Documents attached.
CITY OF BOZEMAN, MONTANA ATTEST:
BY: __________________________________ BY: ____________________________
(CITY MANAGER) (CITY CLERK)
DATE: _______________________________
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