HomeMy WebLinkAboutAuthorize City Manager to sign Change Orders for Story Mansion
Commission Memorandum
REPORT TO: Honorable Mayor and City Commission
FROM: James Goehrung, Director of Facility Services
Chris Kukulski, City Manager
SUBJECT: Change Orders for the Story Mansion Renovation
MEETING DATE: April 20, 2009
RECOMMENDATION: Authorize the City Manager to sign Change Order #9 in the amount
of $11,159.61 for the renovation of the Story Mansion. Authorize the City Manager to sign
Change Order #10, for a credit of ($4,803.40).
BACKGROUND: Work is still progressing and on schedule for the renovation of the Story
Mansion. Interior finishes are being applied. Plaster is complete in the entry foyer, office and
library. The ceiling areas on the porch are completed. The mechanical equipment is being
installed. Doors and wood trim finishes are underway in some parts of the building. The new
additional is framed and sheathed and the roof work will start in the next week.
Change Order #9 includes 7 items:
Proposal Request #007 is for material changes to the kitchen prep area. The materials in this
area were similar to the solid wall board in the exit corridor outside the kitchen. The materials
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would not accept sheet rock due to uneven conditions once the solid board was removed. Once
the wall was stripped the owner directed that insulation be installed in the walls. The change in
the sheet rock will require some modifications to the window and door trim. Final figure after
negotiation and clarification is $4,691.98.
Proposal Request #008 is a revision to the last change order that was presented for approval. It
was pointed out to the dry wall finishers that consideration was not given for work that would
have already had to be done prior to the specified change. The result is a credit of ($1,780.80).
Proposal Request #009 is an owner requested item. The second floor deck on the east side of the
building is a solid floor. Since the exterior renovations were done to the building two years ago,
drainage from the porch deck caused the paint to peel from one of the entry columns on the main
floor porch. Ice build-up on the deck and a frozen drain pipe caused the water to drip down the
column. Staff will need to shovel accumulated snow off the deck as a maintenance practice.
This change order will install electrical outlets for a heat tape circuit that will keep the gutter
from freezing and control the run-off. Cost for this change is $1,140.98.
Proposal Request #10 addresses the tie in from the new addition and the existing foundation wall
of the building. Upon excavation it was found that the stone wall near the handicapped ramp
was not structural. A foundation area had to be added and new supports installed for the ADA
handrail on the west side entrance ramp. Total change $4,158.11.
Proposal Request #13A is for hardware in the Library. Some of the drawer pull hardware for the
cabinets in the library was missing. The proposed hardware in the original bid submittal was
considered and rejected because it was not a good match. The missing covers will be custom
manufactured to match what is still attached. The second part of this is owner initiated. There
have been requests for the last few years for holiday lighting on the building. Two electrical
outlets were added in the porch ceiling to accommodate Christmas lighting on the building.
Total change is $1,034.98.
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Proposal Request #14 is for the cost of 4 additional sprinkler heads in the salle-port near the
north entrance to the building. Cost for the head is $408.31.
Proposal Request #16 is an owner requested change for door hardware. After reviewing the door
schedule with the Parks Department changes were made to the type of locks used so that areas of
the building could be closed off. This will allow some areas of the building to be rented out
according to the proposed fee schedule and keep other parts of the building locked off. These
changes amounted to $1,506.05
Change Order #10 is a credit for a change to the type of windows that will be installed in the
solarium on the west side of the building. The windows were originally speced out as a
commercial metal window assembly. At the direction of the Historic Preservation overview
people windows will be installed in wood. The change will result in a credit of ($4,803.40).
FISCAL EFFECTS: These seven items will be assessed against the contingency fund for the
project. The contingency for the project is $83,210. Prior Change Orders have resulted in a
balance of $45,938.49. The seven changes in this proposal amount to $11,159.61. The credit
amounts to ($4,803.40). The result will be a contingency balance of $39,582.28.
ALTERNATIVES: As suggested by the City Commission.
Respectfully submitted,
_________________________________ ____________________________
James Goehrung Chris A. Kukulski, City Manager
Director of Facility Services
Attachments: Change order documents #009
Change order #10
Report compiled on April 13, 2009
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