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HomeMy WebLinkAboutJanuary 26, 2009 MinutesLINKED MINUTES OF THE MEETING OF THE CITY COMMISSION BOZEMAN, MONTANA January 26, 2009 ********************** The Commission of the City of Bozeman met in the Commission Room, City Hall at 121 North Rouse on Monday, January 26, 2009. Present were Mayor Kaaren Jacobson, Cr. Jeff Krauss, Cr. Sean Becker, Cr. Eric Bryson, Cr. Jeff Rupp, City Manager Chris Kukulski, Finance Director Anna Rosenberry, Planning Director Andy Epple, Interim City Attorney Bob Planalp, and City Clerk Stacy Ulmen. A. Call Executive Session to Order-5 p.m. - Commission Room, City Hall, 121 North Rouse B. Executive Session-5 p.m.-6 p.m. This portion of the meeting was closed to the public. 0:04:00 C. Call Regular Meeting to Order – 6 p.m. – Commission Room, City Hall, 121 Mayor Jacobson called the meeting to order at 6:20 p.m. 0:04:10 D. Pledge of Allegiance and a Moment of Silence 0:04:48 E. Changes to the Agenda Mayor Jacobson asked City Manager Chris Kukulski if there were any changes to the agenda. 0:04:51 Mr. Kukulski Mr. Kukulski stated that there is a requested change to have Action Item I.4 moved to the end of the Action Item list. 0:05:24 F. Consent 1. Authorize Payment of Claims (LaMeres) 2. Authorize City Manager to sign a Professional Services Agreement For Community Climate Action Plan Consultant (Meyer) 3. Approve the Bozeman Area Chamber of Commerce 100 Years of Service Proclamation (Kissel) 4. Approve Resolution No. 4144, 2009 Federal Stimulus Request (Kukulski) 5. Finally Adopt Ordinance No. 1754, Revision to Bozeman Municipal Code 6.04.050, Kennel Licensing Requirements (Fontenot) 0:05:33 Mr. Kukulski Mr. Kukulski spoke regarding Consent Item 2. This is the same individual that did the City's Climate Action Plan. He explained that a grant has been received for $30,000. 4 Linked Minutes of the Bozeman City Commission, January 26, 2009 2 0:08:22 Motion to approve Consent Items F 1-5. It was moved by Cr. Rupp, seconded by Cr. Becker to approve Consent Items F 1-5. 0:08:34 Public Comment Mayor Jacobson opened public comment. No person commented. Mayor Jacobson closed public comment. 0:09:00 Vote on the Motion to approve Consent Items F 1-5. Those voting Aye being Crs. Rupp, Becker, Krauss, and Mayor Jacobson. Those voting No being Cr. Bryson. The motion passed 4-1. 0:09:10 G. Public Comment Mayor Jacobson opened public comment. 0:09:36 Randal Dugan, Public Comment Mr. Dugan stated that he used to live at 1139 Cherry Drive but due to a conflict with a neighbor, he had to move his family. He complained that the Police Department has done nothing about this. He asked for the Commissioner's assistance with the issue. 0:12:50 Mary Truit, Public Comment Ms. Truit of 24251 Frontage Road spoke regarding the altercation with the neighbor. She stated that the Police Department doesn't want to listen and in her opinion hasn't handled this very well. She has had seizures due to stress. 0:16:38 Public Comment closed Mayor Jacobson closed public comment. 0:16:50 H. Mayoral Proclamation – Bozeman Area Chamber of Commerce 100 Years of Service Proclamation (Mayor Jacobson) Mayor Jacobson read a proclamation to commemorate the Bozeman Area Chamber of Commerce moving into their 100th year. David Smith, CEO of the Chamber came forward to accept the proclamation. 0:19:35 I. Action Items 5 Linked Minutes of the Bozeman City Commission, January 26, 2009 3 0:19:39 1. FY09 General Fund Spending Reductions, from January 20, 2009 0:19:47 Chris Kukulski, City Manager Mr. Kukulski presented a staff presentation regarding the FY09 General Fund Spending Reductions. This was a team effort. In light of the economic situation, the team looked at areas where they could see immediate cost savings within the current budget to boost the City's cash reserves. He spoke regarding the decrease of growth activity. 0:29:02 Cr. Bryson Cr. Bryson spoke regarding the $285,000 carved out last year for the Story Mansion. 0:29:32 Cr. Bryson Cr. Bryson spoke regarding the Police and Fire Levies. 0:31:42 Cr. Bryson Cr. Bryson stated that he wants to make sure that we are not paying for FTEs with the full levy amount when we are not filling those new levy FTE positions. 0:32:16 Cr. Krauss Cr. Krauss spoke regarding rolling the $128,300 in the Police fund over to next year's levy. He spoke regarding the BSF public comment, for the grooming funding of $2,000. 0:33:28 Ron Dingman, Parks and Recreation Director Mr. Dingman spoke regarding the City's contribution to BSF. 0:38:24 Cr. Bryson Cr. Bryson wanted to make sure that a citizen can walk their dogs on the trail. 0:41:56 Mr. Kukulski Mr. Kukulski spoke regarding the Recreation Superintendent. 0:42:56 Mr. Kukulski Mr. Kukulski pointed out the areas where positions will remain vacant within the next budget. 0:45:18 Mr. Kukulski Mr. Kukulski stated that there is not a hiring freeze. 0:46:12 Public Comment Mayor Jacobson opened public comment. 0:46:25 Neil Westesen, Public Comment Mr. Westesen stated that he is the Chair of Bridger Ski Foundation Nordic Program. They have taken the possible loss of the $2,000 seriously. Spoke regarding where dogs are allowed. Stated that they have had a good relationship with the City. They provide a community resource and 6 Linked Minutes of the Bozeman City Commission, January 26, 2009 4 have made huge investments for the program. They host events here. Possibly consider increasing the $2,000. 0:49:43 Steven Johnson, Public Comment Mr. Johnson of 1103 South Willson stated that he is a recreational skier. The trails promote the City as a tourist designation. 0:51:01 Public Comment closed Mayor Jacobson closed public comment. 0:51:09 Cr. Rupp Cr. Rupp spoke regarding the FY09 reductions and stated that the majority is from Police and Fire. 0:53:59 Mayor Jacobson Mayor Jacobson spoke regarding the increase to the general fund percentage. 0:56:03 Mayor Jacobson Mayor Jacobson would like salaries froze this year instead of cutting them. She would like the Unions to be contacted and asked if they would freeze their salaries this upcoming year. She does not think that we are going to be looking at a downturn in public services. 0:57:38 Cr. Bryson Cr. Bryson spoke regarding mid-year budget cuts. 1:00:29 Cr. Krauss Cr. Krauss stated that he does not agree with re-negotiating labor contracts. 1:03:42 Cr. Rupp Cr. Rupp stated that he appreciates staff. He spoke regarding the dedication of the reserves. He spoke regarding labor contracts. He understands what the Mayor is saying, but he is not interested. 1:05:47 Cr. Becker Cr. Becker spoke regarding the public safety revenue. He doesn't mind moving the money from police and fire to next year. He spoke regarding the BSF grooming funds. He is not prepared to take that out of next year's budget. Labor Contracts, likely that we could freeze salaries but he does not feel this will benefit the tax payers. He would like to keep those where they are. 1:11:35 Break Mayor Jacobson declared a break. 7 Linked Minutes of the Bozeman City Commission, January 26, 2009 5 1:22:02 2. Bozeman Tourism Business Improvement District Concept (Cynthia Andrus/Bozeman Area Chamber of Commerce Convention and Visitor Bureau, and Mark Jones/Hilton Garden Inn, General Manager) 1:22:20 Mark Jones, Hilton Garden Inn Mr. Jones presented a presentation regarding a Bozeman Tourism Business Improvement District Concept. A $1 per room night would be assessed for each client. The money would be put into a fund to be used for marketing additional visitors into the Bozeman Community. 1:23:12 Mr. Jones Mr. Jones spoke regarding the benefits of functions that come to the City. 1:25:03 Carl Solvie, Manager Best Western Gran Tree Inn Mr. Solvie stated that he supports the TBID. He is afraid that if Bozeman does not take a stand now, we will lose market share. 1:26:35 Public Comment Mayor Jacobson opened public comment. 1:26:53 Cyndi Andrus, Convention and Visitor Bureau Director for the Bozeman Area Chamber of Commerce, Public Comment Ms. Andrus stated that she is in support of the TBID. Ms. Andrus stated that the Chamber currently collect a bed tax. Those funds have strong restrictions. The TBID money will not have as many restrictions. 1:27:52 Cr. Krauss Cr. Krauss asked Ms. Andrus if the money could subsidize a tournament. 1:28:37 Ms. Andrus Ms. Andrus stated that she thinks that the statute states that the money be used for marketing and promotion. 1:29:04 David Smith, CEO Chamber, Public Comment Mr. Smith spoke regarding the property owners in the district. He spoke regarding marketing. He asked for the Commission's support. 1:31:33 Ms. Andrus Ms. Andrus stated that the estimated revenue is $500,000-$600,000. 1:32:33 Public Comment closed. Mayor Jacobson closed public comment. 1:32:40 Cr. Krauss Cr. Krauss asked how the parcels will be identified. 8 Linked Minutes of the Bozeman City Commission, January 26, 2009 6 1:34:37 Bob Planalp, Interim City Attorney Mr. Planalp clarified the process. He stated that petitions will be submitted and then reviewed by Finance. 1:36:45 Cr. Bryson Cr. Bryson spoke regarding the downtown Business Improvement District. 1:38:54 Cr. Rupp Cr. Rupp spoke regarding the appointment of a board. 1:40:02 Motion to direct staff to bring back a Resolution of Intent to create a Bozeman Tourism Business Improvement District upon receipt of a petition signed by the owners of more than 60% of the area of the property proposed in the petition to be included in the district. It was moved by Cr. Becker, seconded by Cr. Krauss to direct staff to bring back a Resolution of Intent to create a Bozeman Tourism Business Improvement District upon receipt of a petition signed by the owners of more than 60% of the area of the property proposed in the petition to be included in the district. 1:41:27 Vote on the Motion to direct staff to bring back a Resolution of Intent to create a Bozeman Tourism Business Improvement District upon receipt of a petition signed by the owners of more than 60% of the area of the property proposed in the petition to be included in the district. Those voting Aye being Crs. Becker, Krauss, Bryson, Rupp, and Mayor Jacobson. Those voting No being none. The motion passed 5-0. 1:42:01 3. Story Mansion Land Use Options (Epple) 1:42:09 Andy Epple, Director of Planning Mr. Epple gave the staff presentation. Mr. Epple went over possible land uses for the Story Mansion property including designating as park land, a single household residence, a community center, non-profit corporate offices, private, or professional offices. Mr. Epple spoke regarding rezoning options including PLI, subdivision. He is seeking direction on zoning all or part of the property as parkland, or leaving property as R-1 or rezone to PLI, and subdividing. 1:59:20 Mr. Epple Mr. Epple spoke regarding dedicating verses designating park land. 2:07:44 Mr. Epple Mr. Epple spoke regarding the restrictions of R-1. 9 Linked Minutes of the Bozeman City Commission, January 26, 2009 7 2:09:37 Cr. Krauss Cr. Krauss spoke regarding “non” and “for” profits using the facility. 2:13:00 Cr. Bryson Cr. Bryson spoke regarding following zoning requirements. 2:15:24 Mr. Epple Mr. Epple spoke regarding commercial activity. 2:16:13 Cr. Rupp Cr. Rupp spoke regarding the motions that were made from February 4, 2008. 2:23:19 Public Comment Mayor Jacobson opened public comment. No person commented. Mayor Jacobson closed public comment. 2:23:51 Cr. Becker Cr. Becker stated that he was supportive in the past of zoning the property as park but with pulling out the building. He would still like the building pulled out. 2:28:37 Cr. Krauss Cr. Krauss stated that leaving R-1 is just fine with him. 2:31:00 Cr. Rupp Cr. Rupp stated that he is interested in moving this discussion forward. 2:34:12 5. Public Hearing & Adoption of Parts of the Capital Improvements Program (CIP) for Fiscal Years 2010-2014 (Rosenberry) 2:34:36 Anna Rosenberry, Director of Finance Ms. Rosenberry gave the presentation regarding the water and wastewater funds within the Capital Improvements Program. She spoke regarding plant expansions. 2:37:29 Cr. Krauss Cr. Krauss spoke regarding the shop complex. 2:42:30 Cr. Bryson Cr. Bryson spoke regarding vehicle replacements. 2:43:17 Cr. Bryson Cr. Bryson spoke regarding the meter van. 10 Linked Minutes of the Bozeman City Commission, January 26, 2009 8 2:43:46 John Alston, Water/Sewer Superintendent Mr. Alston spoke regarding the meter van and what it is used for. 2:44:43 Cr. Bryson Cr. Bryson spoke regarding the flex fuel truck. 2:46:54 Cr. Bryson Cr. Bryson spoke regarding the dump truck. 2:47:48 Cr. Becker Cr. Becker spoke regarding the metering system. 2:49:49 Cr. Becker Cr. Becker spoke regarding water loss. 2:50:29 Mr. Alston Mr. Alston spoke regarding the technology of the water metering. 2:52:17 Mr. Alston Mr. Alston stated that his department his actively engaged in leak detection. 2:53:16 Cr. Krauss Cr. Krauss spoke using a smaller fuel efficient vehicle for reading the meters. 2:54:20 Public Comment Mayor Jacobson opened public comment. No person commented. Mayor Jacobson closed public comment. 2:54:38 Motion to approve the Water Fund CIP for fiscal years 2010-2014. It was moved by Cr. Krauss, seconded by Cr. Bryson to approve the Water Fund CIP for fiscal years 2010-2014. 2:55:06 Amendment to eliminate the $1.5 million for the shops complex from fiscal year 2010. Cr. Bryson proposed an amendment to eliminate the $1.5 million for the shops complex from CIP fiscal year 2010. 2:55:36 Amendment dies to eliminate the $1.5 million for the shops complex from fiscal year 2010 due to a lack of a second. 11 Linked Minutes of the Bozeman City Commission, January 26, 2009 9 Mayor Jacobson stated that the amendment dies (to eliminate the $1.5 million for the shops complex from fiscal year 2010) due to a lack of a second. 2:55:42 Cr. Rupp Cr. Rupp spoke regarding the possible locations for the City shops. 2:56:38 Debbie Arkell, Public Works Director Ms. Arkell spoke about possible locations. 2:57:16 Cr. Rupp Cr. Rupp stated that he does not want to move the shops complex from the CIP. 2:58:13 Amendment to move (the shops complex) from 2010 to 2011. It was moved by Cr. Rupp, seconded by Cr. Bryson to move (the shops complex) from 2010 to 2011. 2:59:36 Stacy Ulmen, City Clerk Ms. Ulmen read the amendment back to the Commission. 3:01:42 Amendment withdrawn to move (the shops complex) from 2010 to 2011. Cr. Rupp withdrew his amendment to move (the shops complex) from 2010 to 2011. 3:02:05 Amendment to encourage the investigation of using a small (or large) energy efficient vehicle to read the meters. It was moved by Cr. Krauss, seconded by Cr. Becker to encourage the investigation of using a small (or large) energy efficient vehicle to read the meters. 3:06:30 Vote on the Amendment to encourage the investigation of using a small (or large) energy efficient vehicle to read the meters. Those voting Aye being Crs. Krauss, Becker, Bryson, Rupp, and Mayor Jacobson. Those voting No being none. The motion passed 5-0. 3:06:47 Vote on the Main Motion as amended to approve the Water Fund CIP for fiscal years 2010-2014, and to encourage the investigation of using a small (or large) energy efficient vehicle to read the meters. Those voting Aye being Crs. Krauss, Rupp, Becker, and Mayor Jacobson. Those voting No being Cr. Bryson. The motion passed 4-1. 12 Linked Minutes of the Bozeman City Commission, January 26, 2009 10 3:07:19 Ms. Rosenberry Ms. Rosenberry spoke regarding the wastewater fund within the CIP for Fiscal years 2010-2014. She spoke regarding the plant. 3:09:04 Cr. Bryson Cr. Bryson spoke regarding the trucks. 3:09:43 Public Comment Mayor Jacobson opened public comment. No person commented. Mayor Jacobson closed public comment. 3:10:08 Motion to approve the Wastewater Fund within the CIP for Fiscal years 2010-2014. It was moved by Cr. Bryson, seconded by Cr. Rupp to approve the Wastewater Fund within the Capital Improvements Program for Fiscal years 2010-2014. 3:10:38 Vote on the Motion to approve the Wastewater Fund within the CIP for Fiscal years 2010-2014. Those voting Aye being Crs. Bryson, Rupp, Becker, Krauss, and Mayor Jacobson. Those voting No being none. The motion passed 5-0. 3:11:48 6. Appointment to the Wetlands Review Board (Kissel) 3:12:31 Motion and Vote to appoint Guy Alsentzer to the Wetlands Review Board. It was moved by Cr. Rupp, seconded by Cr. Becker to appoint Guy Alsentzer to the Wetlands Review Board. Those voting Aye being Crs. Rupp, Becker, Krauss, and Mayor Jacobson. Those voting No being Cr. Bryson. The motion passed 4-1. 3:13:22 4. Status of City Owned Lands, from the Cancelled January 8, 2009 Policy Meeting (Rosenberry) 3:13:24 Ms. Rosenberry Ms. Rosenberry spoke regarding six pieces of property including the current landfill, the old landfill site, the lower yards, the current shops location, the Mandeville Farm Property, and the Old City Hall area. 13 Linked Minutes of the Bozeman City Commission, January 26, 2009 11 3:20:35 Mayor Jacobson Mayor Jacobson spoke regarding the farm lease on the Mandeville property. 3:21:29 Cr. Rupp Cr. Rupp spoke regarding the Mandeville Site and the Old Landfill site. 3:25:40 Cr. Rupp Cr. Rupp asked that Ms. Arkell show the other potential shop sites. 3:26:03 Ms. Rosenberry Ms. Rosenberry spoke regarding the current shops site. 3:29:28 Cr. Bryson Cr. Bryson stated that he is nervous about the City playing developer and the Mandeville Site. It is not an appropriate place. 3:31:13 Cr. Krauss Cr. Krauss stated that he does not agree moving the shops complex to Mandeville. Move the junk from the current shops site to the old, old landfill. Mandeville and old shops site seem to be the most valuable to sell. 3:33:39 Cr. Rupp Cr. Rupp spoke regarding being closer to the existing site of the City Shops. Create a complex and maybe even bus storage. 3:36:21 J. FYI/Discussion 3:36:28 1. Future Roundtable Discussions/Planning & Engineering (Kukulski) Mr. Kukulski spoke regarding preparing the have roundtable discussions with Planning and Engineering. Cr. Krauss stated that he brought up the idea and it is an opportunity for team building. 3:40:56 Motion to suspend the rules for 5 minutes. It was moved by Cr. Bryson, seconded by Cr. Krauss to suspend the rules for 5 minutes. 3:41:06 2. DEQ Money Mr. Kukulski stated that money will be wired $831,859 tomorrow from DEQ. 3:41:49 3. Caroll Henderson Death Mr. Kukulski stated that Carroll Henderson, who was involved in some City Boards, passed away recently. 14 Linked Minutes of the Bozeman City Commission, January 26, 2009 12 3:42:06 4. Fire Council Fire Issues Group Meeting Mr. Kukulski spoke regarding the City of Bozeman's support for structure fires in Belgrade. 3:43:32 5. Reschedule Joint City-County Breakfast Meeting Ms. Ulmen asked if the Commission would be willing to reschedule the Joint City-County Breakfast meeting to February 27th. Mr. Kukulski spoke regarding the Architects design. Mr. Kukulski stated that he will look into trying to move this meeting up a bit. 3:47:38 K. Adjournment Mayor Jacobson adjourned the meeting at 10:09 p.m. ________________________________ Kaaren Jacobson, Mayor ATTEST: ______________________________________ Stacy Ulmen, CMC, City Clerk PREPARED BY: ______________________________________ Stacy Ulmen, CMC, City Clerk Approved on ___________________________. 15