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Home My WebLink AboutResolution No. 4154, Recreation and Aquatic Program Fees Commission Memorandum REPORT TO: Honorable Mayor and City Commission FROM: Ron Dingman, Park and Recreation Director Anna Rosenberry, Finance Director Chuck Winn, Assistant City Manager SUBJECT: Resolution No. 4154 Establishing Recreation and Aquatic Fees Charged MEETING DATE: March 23, 2009 RECOMMENDATION: Adopt Resolution No. 4154 BACKGROUND: We have evaluated charges for Recreation and Aquatic programs and determined that adjustments to two of the fees are necessary. Recommended Fee Changes: • Recreation Program Fees • Swim Center Pool Pass Fees No Fee Changes: • Swimming Pool General Admission Fees • Swimming Lesson Fees; change in class length. Recreation Programs Fees: In FY09, recreation programs cost the City approximately $102 per hour of programming, averaging $6.40 per participant/hour (based on average class size of 16 participants in 2008.) 121 Recreation Fee – Per participant, per program hour Current Rate $2.50 per participant/hr Proposed Rate $3.50 per participant/hr We currently price Recreation Programs based on a cost of $2.50 per participant/hour with materials included in that charge. This is a general fund subsidy of $3.90 per participant/hour; or a subsidy of 60% of total costs. Increasing the hourly charge to $3.50 puts the city’s subsidy at $2.90 per participant/hour, or 45% of total costs. For out-of-city residents, the charge increases 20%, to $4.20 per participant/hour, reducing the subsidy to $2.20 (35% subsidy.) See Exhibit 1. In the coming year, we will continue to improve on our recreation class “scholarships.” Over the years, free participation has been granted to children on a need basis without much structure or tracking. We will be developing a scholarship policy and program. We believe this is the appropriate method to ensure that children in need are not left out of important recreation opportunities, and will be tracking scholarship participation going forward. Swim Center Pool Passes: We are proposing a change to rates for 1-year Swim Passes; basing them on a standardized method of 56 uses per year at the applicable admission rate. These prices are more reflective of use and national charges for swim passes. 1-Year Adult Swim Passes Golden, CO = $385 Stiener, UT = $240 Reno, NV = $300 Bend, OR = $384 A pass holder is likely use the pool a minimum of 2 to 3 times per week, or 104 to 156 times per year. Current pass rates only recover the cost of approximately 40 visits. The proposed Family Annual Pass fees are priced as follows; 1st adult at full price / each additional family member at ½ price. The Family example is based on 2 adults and 2 youth. At the current family rate, and assuming 2 adults and 2 youth, we recover approximately 16 visits. 122 Swim Passes Adult Youth Seniors (60+) Family (of 4) Current $150 $110 $130 $230 Proposed $225 $170 $140 $508 Swimming Lesson Fees: Swim Lesson fees have remained the same but classes have been reduced from 50 minutes to 30 minutes. This is also more reflective of national rates and class times. By reducing the class time, students receive more focused benefit and there is more time available for other programs such as lap swimming and water aerobics, which will increase revenue. Swim Lessons Price per class, 30 minutes NO CHANGE in price, time reduced. $5.00 Swimming Pool General Admission Fees: Daily admission fees are proposed to remain the same as they are in line with other pool admission around Montana and the west. Admission – Daily Adult Youth Seniors (60+) Family (of 4) NO CHANGE $4.00 $3.00 $2.50 $10.00, with $2.00 for each additional member In 2008 both City pools combined generated $400,000 in revenue for swim lessons, groups, and admissions. An additional $20,000 was generated from locker rentals, parties, vending machines, and merchandise sales; for a total of $420,000 in revenues. Increasing the swim pass rates puts the city’s subsidy of Aquatics Programs at 42% of total costs. See Exhibit 2. 123 FISCAL EFFECTS: Recreation Programs: Based on 2008 program participation, increasing the fee as recommended is estimated to bring in an additional $19,000 plus approximately $6,000 in materials costs to the general fund. General Fund subsidy of Recreation program s would decrease from approximately 60% to 45%. Aquatics Programs: Based on historic pass sales, increasing swim pass fees as recommended is estimated to bring in an additional $42,000 to the general fund. General Fund subsidy of Aquatics programs would decrease from approximately 47% to 42%. ALTERNATIVES: As suggested by the City Commission. Respectfully submitted, _________________________________ ____________________________ Ron Dingman, Parks and Recreation Director Chuck Winn, Assistant City Manager Attachments: Resolution No. 4154 Exhibit 1 Exhibit 2 Report compiled on 3/17/09 124 - 1 - COMMISSION RESOLUTION NO. 4154 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOZEMAN, MONTANA, ESTABLISHING RECREATION AND AQUATIC FEES CHARGED FOR PROGRAMS. WHEREAS, the Recreation and Parks Advisory Board has submitted a recommendation for the establishment of a fee schedule for the City of Bozeman Recreation and Aquatic Programs; WHEREAS, the City Commission has approved the establishment of said fees; NOW, THEREFORE, BE IT RESOLVED by the City Commission of the City of Bozeman, Montana: That the fee schedule, attached hereto as “Schedule A,” be established for recreation and aquatic programs; Section 1 The fee schedule shall be effective July 1, 2009. Section 2 PASSED AND ADOPTED by the City Commission of the City of Bozeman, Montana, at a regular session thereof held on the 23rd day of March 2009. ___________________________________ KAAREN JACOBSON Mayor ATTEST: ___________________________________ STACY ULMEN City Clerk 125 - 2 - APPROVED AS TO FORM: _________________________________ BOB PLANALP Interim City Attorney 126 - 3 - Schedule A - Bozeman Recreation Division Fee Schedule – 2009 Recreation Program Fees Program fees based on - $3.50 per hour * Materials, equipment, supplies, and staff costs added when applicable Recreation Program Fee Examples: Fall Preschool Program (8 program hours, includes $2.50 for materials) - $30.50 Spring T-ball League (11 program hours, includes $6.75 for T-shirt) - $45.25 Summer Youth Program (12 program hours, includes $3.00 for materials) - $45.00 Daily Admission Aquatic Program Fees Adults - $4.00 Youth (3-14) - $3.00 Seniors (60+) - $2.50 Family of 4 (Grandparents included) - $10.00 *Additional family members - $2.00 each 1 Year Swim Passes Adults - $225.00 Youth (3-14) - $170.00 Seniors (60+) - $140.00 Family – 1st adult at full price / each additional family member at half price 12 Time Punch Cards (Transferrable) Adult - $40.00 Youth (3-14) - $30.00 Seniors (60+) - $25.00 Swim Lessons Classes - $5.00 per class Private - $22.00 per class *Non-resident fees additional 20% **Fees may be adjusted as necessary depending on program costs 127 EXHIBIT 1City of BozemanRecreation Programs 2009 Program Administration Costs/Hr: Position Share Total Cost Allocated CostStaff Time: Cost/Hour, including benefits 14.60$ Recreation Supt 0.500 97,695$ 48,848$ Program Staffing per Hour 1.5 FTE's Parks & Rec Director0.125 91,885$ 11,486$ Total Program Staff Costs/Hour 21.90$ Recreation Program Mgr 1.000 58,385$ 58,385$ Admin Asst 0.250 46,908$ 11,727$ Program Administration Costs/Hr: 70.91$ Total Admin Costs 130,445$ Facility Time: Cost/Hour, Lindley & Beall Centers 10.00$ Total Cost/Hour 102.81$ Operating Supplies/Materials per hour 8.20Total Cost/Hour 102.81$ Per Hour 70.91$ Total Revenue/Hour, class of 16 Current 40.00$ Total Revenue/Hour, class of 16 Proposed 56.00$ % General Fund Subsidy at Current Rates 61.1%% General Fund Subsidy of Recreation Programs 45.5%128 EXHIBIT 2City of BozemanAquatics Programs 2009Administrative Staff Costs: 139,239.13 Lifeguard Staff Costs: 286,967.15 Swim Center Facility O&M 291,007.00 Bogert Pool O&M 78,580.00 Cost of Aquatics Programs & Facilities: 795,793.27 Revenue from Aquatics Programs 399,671.00 Revenue from Locker Rentals, etc. 20,518.00 Estimated New Aquatics Revenue 42,000.00 Total Revenue from Aquatics: 462,189.00 % General Fund Subsidy with Current Fees 47.2%% General Fund Subsidy after Proposed Fees 41.9%129 NOTICE HEARING ON THE ADOPTION OF COMMISSION RESOLUTION NO. 4154 ESTABLISHING RECREATION AND AQUATICS FEES CHARGED FOR PROGRAMS. NOTICE IS HEREBY GIVEN, That said Commission Resolution No. 4154 is now on file in the office of the City Clerk of the City of Bozeman; that Monday, March 23, 2009 at 6:00 p.m. at a regular session of the Commission of the City of Bozeman, in the Commission Room, 121 N Rouse, Bozeman, has been designated as the time and place when and where the Commission will hear and pass upon any and all objections that may be made to the final passage and adoption of Commission Resolution No. 4154; and that said Resolution will be finally passed and adopted at said regular session of said Commission, subject to such corrections and amendments that may be made upon objections made and filed with the City Clerk as provided by law. Dated this 12th day of March, 2009 ___________________________ Stacy Ulmen City Clerk Legal Ad Publish: Sunday, March 15, 2009 Sunday, March 22, 2009 130