HomeMy WebLinkAboutAward bid for one 2009 Structural Firefighting Apparatus
Commission Memorandum
REPORT TO: Honorable Mayor and City Commission
FROM: Anna Rosenberry, Finance Director
Jason Shrauger, Fire Chief
SUBJECT: Bid Award for one (1) Structure Fire Engine for Station Three
MEETING DATE: March 2, 2009
RECOMMENDATION: Recommend award of bid for one (1) 2009 Structural Firefighting
Apparatus to Sutphen Corporation.
BACKGROUND: The Fire Department solicited bid proposals for a new structural
firefighting apparatus for the new Fire Station Three. On Wednesday, February 4, 2009, one bid
was received and opened. Fire apparatus are highly technical, specialty pieces of custom made
equipment and we anticipated receiving a maximum of two bids based on the minimum
requirements of our specification. Careful consideration was given to the single bidder and
through our review it was noted that they fully met our specifications. Delivery time for this
apparatus is between 9 and 11 months.
The bid contained several different options for prepayment to assist in decreasing the overall cost
associated with this apparatus. A minimum of 25% down is required to place the order with
options for 50%, 75% and 100% each with a slightly increasing discount. The Fire Department
is comfortable with the 75% option and would prefer not to pay the total price until delivery.
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FISCAL EFFECTS: The full funding for this apparatus as bid is currently budgeted in the
department’s equipment and capital reserves fund. The following deductions can be realized by
making a 75% down payment.
$449,420.66 Bid Price
$5617.76 Deduction (75% down)
$443,802.90 Final Selling Price
ALTERNATIVES: As suggested by the City Commission.
Respectfully submitted,
Anna Rosenberry, Finance Director
Jason Shrauger, Fire Chief
ATTACHED DOCUMENTS:
Sutphen Bid Proposal
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