HomeMy WebLinkAboutBid Award for the Remodel of the Old Library into a new City Hall
Commission Memorandum
REPORT TO: Honorable Mayor and City Commission
FROM: James Goehrung, Director of Facility Services
Chris Kukulski, City Manager
SUBJECT: Award of Bid for the Remodel of the old Library into a
new City Hall
MEETING DATE: February 4, 2008
RECOMMENDATION: Authorize the City Manager to sign the award of bid for the remodel
of the new City Hall with Construction Manager Dick Anderson Construction in the amount of
$1,711,019.00. (Please note that there are items outside the scope of the construction contract
that will result in a total project cost of $2,138,726.00, explanation of these items are detailed
below.)
BACKGROUND: The bids were opened for the remodel on January 23 and January 25 for
the 21 construction division categories. Prices were very competitive for the bidding on this
project. There are some items that still need to be negotiated on the contract before the contract
is formalized.
The award includes the base bid and 7 alternates. The 7 alternates are: Alt. 1, the Commission
Room Addition; Alt. 2, Changing out the Air Conditioner; Alt.3, Conversion of the DX coil to a
92
Chilled Water coil on the Air Conditioner; Alt. 4, Repair of the Glass Skylight; Alt. 5, Manual
Window Shades; Alt. 6, New Meeting Room Dias and Case Work; Alt. 7, Change out some
Windows to Operable Units.
There are a number of items that are outside the scope of the contract so that we can have more
direct control of the award and that will be bid separately. These items are: A project
contingency of $150,000; the back-up generator at $75,000.00; The Fire Alarm System at
$25,000; the Security System at $12,000; the Teledata system at $55,000; The Commission
Room Audio System at $30,323; The Commission Room Video System at $24,864; the Building
Commissioning Agent at $20,520, (a LEED requirement); and our match of the grant from
Northwestern Energy for a solar panel array $35,000.
FISCAL EFFECTS: Money for this project was originally budgeted at $2 million.
Identified funding sources for this project are: General fund reserves; the Special Projects Fund,
(old Valley Unit Money); and from the sale of the current City Hall building at 411 East Main.
The recent appraisal for the 411 East Main property came in at $1.6 million.
ALTERNATIVES: As suggested by the City Commission.
Respectfully submitted,
_________________________________ ____________________________
James Goehrung Chris A. Kukulski, City Manager
Director of Facility Services
Attachments: Award Letter from Dick Anderson Construction
Report compiled on January 30, 2008
93
94
95