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HomeMy WebLinkAbout1994-04-11 ccm - ~ ../ 1 MINUTES OF THE MEETING OF THE CITY COMMISSION BOZEMAN, MONTANA April 11, 1994 ***************************** . The Commission of the City of Bozeman met in regular session in the Commission Room, Municipal Building, April 11, 1994, at 3:30 p.m. Present were Mayor Vincent, Commissioner Youngman, Commissioner Stiff, Commissioner Stueck, Commissioner Frost, City Manager Wysocki, City Attorney Luwe and Clerk of the Commission Sullivan. The meeting was opened with the Pledge of Allegiance and a moment of silence. Mayor Vincent asked if any of the Commissioners wanted to remove any of the Consent Items for discussion. City Manager Wysocki requested that the professional services agreement with Morrison-Maierle/CSSA be removed for discussion. Minutes - March 28. 1994 It was moved by Commissioner Youngman, seconded by Commissioner Stiff, that the . minutes of the regular meeting of March 28, 1994, be approved as amended. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Youngman, Commissioner Stiff, Commissioner Stueck, Commissioner Frost and Mayor Vincent; those voting No, none. Continued public hearina - Commission Resolution No. 2963 - intent to annex 147.23 acres located in the NE~. Section 25. T2S. R5E. and the NW~. Section 30. T2S. R6E. MPM - Donald F. Hannah for Sourdough Creek Properties (north of Goldenstein Lane. east ot South Third, south ot Grat's Fourth. west ot Gardner Park) This was the time and place set for the continued public hearing on Commission Resolution No. 2963, as approved by the City Attorney, entitled: COMMISSION RESOLUTION NO. 2963 . A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOZEMAN, MONT ANA. DECLARING IT TO BE THE INTENTION OF THE CITY OF BOZEMAN, THE INHABITANTS THEREOF AND THE INHABITANTS OF A TRACT OF LAND CONTIGUOUS TO SAID CITY OF BOZEMAN, AND HEREIN MORE PARTICULARL Y DESCRIBED, TO EXTEND THE BOUNDARIES OF SAID CITY OF BOZEMAN SO AS TO INCLUDE SAID CONTIGUOUS TRACT WITHIN THE CORPORATE LIMITS THEREOF. Mayor Vincent reopened the public hearing. 04-11-94 - 2 - City Manager Wysocki entered into the record several documents which had been included in the Commissioners' packets. He noted those included a memo from Allan Taylor, 13 Trail's End Road, dated April 6, 1994; letter from Jessie Nelson, 9 Trail's End Road, dated April 6; letter from Bud Nelson, 9 Trail's End Road, dated April 6, with attachment; letter from . Garth & Jane Voigt, 3318 Sundance Drive, dated April 4, 1994; letter from Marcia Leritz, 8648 Panorama Drive East, dated April 6, with attachment; letter from Terry and Martha Lonner, 3602 Good Medicine Way and Mary McCrodden, 3604 Good Medicine Way, dated April 6; letter from Cindy Newman, dated April 6; letter from John Milner, 3330 Sundance Drive, dated April 5; and the response prepared by the applicant. He further noted that a draft of the minutes from the public hearing held during last week's meeting was also included in the Commissioners' packets. In response to Mr. Dave Penwell, the City Manager stated that the Commission did receive a letter from Mr. Donald Weaver, dated April 8; however, it was received well after the deadline for written testimony. Mr. Dave Penwell, attorney representing the applicant, coordinated the verbal . response to the testimony submitted by opponents at last week's meeting. He noted several typographical errors in the response, highlighting some of the needed corrections. Mr. David Crawford, Thomas, Dean & Hoskins, addressed floodplain and storm run-off issues. He noted that any development in a water shed has the potential of increasing storm run-off; however, through prudent engineering practices, including the inst allation of detention/retention ponds, those impacts can and will be mitigated. He stated that a copy of the map from the 1988 Federal Emergency Management Agency report reflects that little of the subject property lies within the floodplain. He noted that the opponents referred to the 1972 East Gallatin Flood Hazard Analysis; and that information has been replaced by the 1988 update. He stated that 3.5 percent of the 147 acres lies within the designated floodplains, which is substantially less than was implied at last week's meeting. . Mr. Crawford then turned his attention to the wetlands, noting that hydric soils are only one indicator of the presence of wetlands. He noted that identifying and working with the wetlands will be addressed during the design phase. He stated his intent to work closely with the Corp of Engineers during this process, and to incorporate the floodplains and wetlands into the open spaces and stream corridors. 04-11-94 ~ 0___. _______ n, _ ..--. .----. -'-----...::::---" -.. - 3 - Mr. Crawford stated the 1990 air photo of the subject site reveals that 98 acres, or 67 percent of the subject site, was under cultivation. He stated that statistics reflect that only 65 to 70 percent of any site is developed because of requirements for parkland, open space, roads and other easements. . Mr. Dave Crawford responded to the groundwater issues, noting he works with high groundwater and adverse soil conditions on a regular basis. He stated they are aware of the high groundwater in that area and, in fact, have been monitoring it via 33 test wells for the past fifteen to twenty years. He noted, in fact, it is inappropriate to develop a septic tank system in a high groundwater area; therefore, extension of City water and sewer services to the subject parcel is extremely important. Mr. Crawford stated there are some areas of the site where soils may limit the type of construction that can be accommodated. He noted, however, that engineering techniques, such as hauling in gravel and use of construction fabrics, can be used to mitigate some of those limitations. In the last portion of his response, Mr. Crawford addressed comments regarding the . transportation system. He noted some estimates were forwarded regarding traffic volumes; however, he was unable to verify those estimates. He reminded the Commission that the 1993 transportation plan update includes projected traffic from the subject property; however, the figures forwarded at last week's meeting have the projected traffic from this site added onto those contained in the plan. He stated that in meetings with City staff, the Director of Public Service has seemed to be in general agreement with the traffic analysis report which they submited in conjunction with this application for annexation. Commissioner Stiff stated a conversation with Director of Public Service Forbes revealed that the projections contained in the transportation plan update assume the area will be 50-percent developed by shortly after the turn of the century. He noted that with the speed at which the area is growing, those projections may be low. He also emphasized the City's . need for assistance in making transporation system improvements to allow for smoother flow in the community. Mr. Crawford stated he was unaware of the fact that the transportation plan projections do not include full development of the subject site. He then stated the applicant is committed to assisting in improvement of the transportation system, as noted in previous 04-11-94 ---- - 4 - testimony. He suggested the most critical transportation project is rehabilitation of the intersection of South Third Avenue and Kagy Boulevard. Further responding to Commissioner Stiff, Mr. Crawford stated that he does not believe that development of this subject parcel will create any new problems along that portion . of South Third Avenue between Wagon Wheel Road and Goldenstein Lane, which is a County road, in addition to those which have already been identified. He reminded the Commission that the applicant has already agreed to assist the providing solutions to those problems which have been identified as being impacted by any development of this parcel of land. Mr. Bob Lee, Westridge Planners, forwarded the applicant's response to the wildlife concerns raised. He suggested the opponents' comments seemed to revolve around the issue of preserving the wetlands and riparian areas, particularly as they relate to wildlife habitat. He noted that these lands encompass approximately 312 percent of the area; and they will be carefully protected in any development design. Mr. Lee then noted that the opponents referred to the 1972 master plan when addressing this project. He suggested, instead, they should have referenced the 1990 master . plan update, which is the current document. He then stated that the 1972 master plan did designate all but the southwestern corner of this site as being suitable for low-density residential development; and the 1983 and 1990 master plans designate the entire parcel as suitable for low-density residential development. Mr. Lee stated he was unable to verify the figures on available housing which were submitted at last week's meeting, although he recognized there were many different ways in which those statistics could have been derived. He further noted that the statistics he had presented were developed on an entirely different basis than those forwarded by the opponents, making any type of comparison even more difficult. He reviewed, at length, some of the differences between the studies conducted. He concluded that review by stating that many of the lots that were available in 1992 were purchased for investment purposes; and in . this past year, those lots have been sold Quickly when placed back on the market. He stated information gathered for this response reveals approximately 140 lots are available in Bozeman, including those owned by builders. He noted that, as of Friday, the Valley Creek Subdivision lots were almost sold out, even though the plat has not yet been finally approved nor have the lots been placed on the real estate market. 04-11-94 .... ...-..----. --.--. ...._ __n____.'..___.._ _._._ .~ - 5 - Responding to Commissioner Youngman, Mr. Lee indicated there are some large parcels around the community which have not yet been developed; and he is not aware of any development plans for those sites. He noted that large properties around the community include 500 acres owned by the Bozeman Deaconess Foundation on the east side, and . Montana State University on the southwest side. He suggested these large parcels make expansion of the city in those directions more difficult. Mr. David Penwell completed the presentation by forwarding responses to the issues raised by the opponents. He stated this annexation request meets four of the eight goals contained in the annexation policy; and the remaining four are not applicable. He stated the applicant is interested in greater residential density, as opposed to promoting urban sprawl around the community. He stated that the subject site, while a portion of it does provide some wildlife habitat, is not unique, as suggested by the opponents. He noted the City's intent to construct a new substation in this general section of the community, which will allow for adequate provision of services. He also noted that the School District has indicated its neutral position on expansion of the city limits. He then stated the applicant has indicated his . willingness to extend the water and sewer lines, at his expense, to this subject property. Mr. Penwell stated the applicant has worked diligently to develop an annexation request which complies with the goals and policies of the City's annexation policy; and he feels that has been accomplished. He then reiterated some of the points made by Mr. Crawford and Mr. Lee in their presentations. He stated that many of the issues and concerns raised by the opponents are appropriately addressed during the subdivision process, rather than in the annexation process. He then encouraged Commission approval of this application. Responding to Commissioner Frost, Associate PlannerWall estimated the average size of lots in subdivisions around the subject property at Y2-acre to just over an acre in size. Further responding to Commissioner Frost, the Associate Planner stated that wetlands are regulated by the Army Corps of Engineers, not by the Department of Health and . Environmental Sciences. He then indicated he is unable to respond to any questions about allowing septic systems in this area. In response to Commissioner Frost, the Associate Planner stated that the Commission can ensure that the stream beds are protected and maintained. He then indicated that under the current zoning, if the subject parcel is not annexed, the Commission would still have the 04-11-94 ----- -.. .--------.. -----...-...-.-. -.- .--... .-.-- -......- - 6 - ability to review development if it were the subject of a planned unit development application. He further noted that under the R-S zoning, it could be developed in one-acre lots. Commissioner Youngman noted that many of the questions and concerns raised by the neighbors pertain to soils, downstream flow, and impacts on surrounding wells. She . stated these issues are to be addressed during subdivision review. Associate Planner Wall concurred, noting that storm water run-off may be no greater after development than the pre-development rates were. City Manager Wysocki noted that, generally speaking, during the annexation review process, the extension of utilities, collectors and arterials are considered. He noted that the actual installation of those items, or providing the necessary right-of-way dedications, is addressed during the subdivision review process. Commissioner Stiff noted the City is in the process of developing impact fees to address some of the capacity issues which the City will soon be facing. City Manager Wysocki stated that conversations with a title company and two real estate companies revealed that approximately 175 improved lots are available in the immediate . area of the city. He noted that the realtors suggested that 250 to 350 lots would be ideal, while the title company felt 250 lots would be adequate. He suggested that, given the law of supply and demand, an even greater figure would produce the best market for the purchaser. Since there were no Commissioner objections, Mayor Vincent closed the public hearing. Commissioner Stueck stated that, since he represents the City, he must make a determination that is in the best interests of the City. He stated that in this instance, he feels it is in the best interest of the neighbors, who live in the County, to annex the subject property. He stated that this will allow the Planning staff and the Commission to carefully consider any pro;posal for development, and to protect the existing neighborhoods. He expressed concern that if the City does not annex the subject parcel, the County may allow development which . is served by septic tanks, in an area with high groundwater that drains into Bozeman Creek. He stated that building houses in a high groundwater area is not an impossible task. Commissioner Frost stated that Goal No.7 in the City's annexation policy reads "It shall be the goal of the City to preserve the unique environmental and aesthetic values of the community." He stated that annexation of the subject parcel will help to ensure that the unique 04-11-94 --- -.---..-..- -. "....,...'. --~ -~.....-------_.- ._~ - 7 - portions of this subject property, such as the stream corridors, are preserved and protected. He further noted that through annexation, the City will have the ability to closely monitor development on the subject parcel, protecting the views both into and out of the subject parcel. He stated that with three creeks, wetlands and springs on the subject parcel, he feels it does . provide a unique situation that must be protected; and he feels that annexation, with City review of any development proposal, is the best way to accomplish that. Commissioner Frost stated it is important to promote greater density and avoid urban sprawl as much as possible. He stated that not annexing the parcel will result in the continuation of urban sprawl that the Sourdough Creek Properties and Gardner Park Subdivisions have already started. He stated that if care is taken, the wetlands and riparian areas on this property can be retained for the residents and for the community. Commissioner Youngman stated she feels that annexation of the subject site is the best way to protect the special characteristics of this parcel, including the wetlands. She suggested that through creative planning, those unique and special characteristics can be protected and possibly enhanced. She recognized that the information in the master plan . regarding housing is already outdated because of the housing surge which the community is experiencing. Commissioner Youngman noted that the concerns raised about the soils on the subject site are legitimate and need to be addressed. She noted, however, that the soils in the Sourdough Creek Properties and Gardner Park Subdivisions, which have already been developed, have the same types of soil characteristics. She concluded by stating she feels that annexation of this subject parcel are in the best interests of the community as a whole. Commissioner Stiff stated he feels it is important to have City services available to the subject site. He noted that in other areas around the community, the City is beginning to see failing septic systems; and the City is beginning to provide its services to those sites. He noted that if this annexation is approved and the City services are extended to this parcel, . those services will be readily available in this area when the septic systems begin to fail. He concluded by stating it is in the City's best interests to annex the subject parcel. Mayor Vincent stated his disagreement with the other Commissioners. He stated that he has spent several hours viewing the subject site; and he believes it to be a wildlife habitat. 04-11-94 __m__._____.. _n_ _._________"., ___...__ _ ._..., ___ .-.....-.-- -. -. .-...----.. - .-. - 8 - He stated that, while it is a not critical elk habitat, it is critical habitat for some small animals and birds. Mayor Vincent stated he will vote against this requested annexation, based on Goal No.2 of the annexation policy, which encourages annexations which will enhance the existing . traffic circulation system or provide for circulation systems that do not exist at the present time; Goal No.8, which encourages annexation of properties in the urban service area boundary; and Goal No.1, which encourages smoothing of the city boundaries. He noted the subject parcel lies adjacent to, but outside, the City's urban service area boundary. He also stated he does not believe that the annexation will enhance the existing traffic circulation system. He also noted that this proposed annexation will further extend a southern protrusion of the city limits, at least for a period of time. Mayor Vincent stated his primary basis for denial is Goal No.7, which Commissioner Frost had previously cited. He noted that many of the arguments forwarded have been based on the assumption that development of the tract will occur, whether the property is inside or outside the city. He recognized that if the property is developed, it would be preferable to have . that development serviced by City services rather than with septic tanks and wells. He suggested however, that if it is not annexed, it may remain in its current state, thus allowing preservation of a unique aesthetic element of the community. City Manager Wysocki asked that the Commission revise Condition No.1 to include the words" ... waivers of right to protest the creation of Special Improvement Districts, or other appropriate financial participation, on a prorata basis:" Commissioner Frost reiterated his support for this annexation, although he does agree with the Mayor's concerns about wildlife and water. He concurred with the applicant's assessment that greater density is preferable to urban sprawl. He expressed an interest in seeing "no fencing" provisions in any development on this parcel, to the greatest extent possible, to ensure the site remains as open and natural as possible. . Commissioner Youngman stated she also has expectations for any development that may occur on this property. She noted the importance of protecting the wetlands and the Sourdough Creek corridor; and suggested that those issues be carefully addressed. She stated that detention ponds do not function the same way as wetlands do; and care must be taken to preserve the existing wetlands in their natural state. 04-11-94 ~ - 9 - Mayor Vincent noted that Webster's definition of "unique" is "one of a kind". He noted that, unless steps are taken to preserve the unique environment, sooner or later the community will lose it. Commissioner Stiff suggested that, through good quality development, the . environment can actually be improved. He then reaffirmed his support for this requested annexation. It was moved by Commissioner Stiff, seconded by Commissioner Stueck, that the Commission authorize and direct staff to bring back a resolution of annexation upon the applicant's execution of an annexation agreement and satisfaction of the following conditions: 1. The landowner shall execute and file with the Gallatin County Clerk and Recorder's Office the following waivers of right to protest the creation of Special Improvement Districts, or other appropriate financial participation, on a prorata basis: A. Street improvements to South 3rd Avenue including paving, curb/gutter, sidewalk and storm drainage facilities. B. Improvements to realign the intersection of South 3rd Avenue and Goldenstein Lane. C. Signalization improvements at the intersection of Kagy Boulevard and South 3rd Avenue. . D. Street improvements to Sourdough Road including paving, curb/gutter, sidewalk and storm drainage facilities. 2. Reimbursement of the prorata portion of the costs for the South Third/Graf/Wagon Wheel intersection modifications, previously completed by the City, should be required. Calculation of the subject property prorata share will be determined for inclusion in the Annexation Agreement. 3. Adequate easements (80 foot total eventual right-of-way widths) for the realignment of the intersection of South 3rd Avenue and Goldenstein Lane shall be granted to the City. 4. An appropriate urban Master Plan land use map amendment must be applied for and approved in accordance with applicable policy. 5. An appropriate, urban zone map designation(s) must be applied for and approved in accordance with applicable law. 6. The Annexation Agreement shall acknowledge that the landowner . shall correct any sewer capacity problems identified by the City Engineering Department as being caused by development of the tract in question. 7. Water rights or a cash-in-lieu fee in an amount determined by the Director of Public Service shall be provided prior to final plat approval, final site plan approval, or the issuance of a building permit, whichever comes first. 04-11-94 - 10 - 8. The applicant shall provide a mylar, record annexation map which meets the requirement of the Director of Public Service. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Stiff, Commissioner Stueck, Commissioner Frost and Commissioner Youngman; those voting No being Mayor Vincent. . Ordinance No. 1381 - amending Section 2.04.090 of the Bozeman MuniciDal code to Drovide for an immediate effective date on resolutions unless otherwise SDecified in the resolution Included in the Commissioners' packets was a copy of Ordinance No. 1381, as approved by the City Attorney, entitled: ORDINANCE NO. 1381 AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF BOZEMAN, MONTANA, AMENDING SECTION 2.04.090 OF THE BOZEMAN MUNICIPAL CODE TO PROVIDE FOR AN IMMEDIATE EFFECTIVE DATE ON RESOLUTIONS, UNLESS OTHERWISE SPECIFIED IN THE RESOLUTION City Manager Wysocki reminded the Commission that this item had been submitted under "FYI Items" at last week's meeting. He further reminded them that this ordinance will enact the statutory change which was adopted during the last legislative session and will . provide for more consistency in the effective dates of resolutions. He then recommended that the ordinance be provisionally adopted at this time and that it be brought back in two weeks for final adoption. It was moved by Commissioner Stueck, seconded by Commissioner Frost, that the Commission provisionally adopt Ordinance No. 1381, amending Section 2.04.090 of the Bozeman Municipal Code to provide for an immediate effective date on resolutions unless otherwise specified in the ordinance, and that it be brought back in two weeks for final adoption. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Stueck, Commissioner Frost, Commissioner Youngman, Commissioner Stiff and Mayor Vincent; those voting No, none. . Discussion - Dolicv re sale of goods bv individuals. grouDS or oraanizations in Dublic Darks Included in the Commissioners' packets was a memo from the Recreation and Parks Advisory Board dated April 8, 1994, forwarding their input on the issue of sales in the parks, as a result of discussions at their April 7, 1994 meeting. 04-11-94 -.. -".--.-.--.. --.. .-.- -----..- ..-..-- " - -~ - -- - 11 - City Manager Wysocki stated he had asked that the Recreation and Parks Advisory Board specifically address this issue at their April 7 meeting. He noted that in the past, requests for permission to sell items in the parks from individuals, groups or organizations have been addressed on a piecemeal basis and suggested that it may be appropriate to address them . under policy guidelines. Mr. Bob Lee, Chairman of the Recreation and Parks Advisory Board, forwarded the Board's concern about parks being used for purposes other than the intended purpose, which is as a park. He stated staff has indicated that in the past, when any attempt has been made to open up the possibility of allowing sales in the park, the number of applications to be processed has "gotten out of hand". He also noted that parking, even for those who are using the park for park purposes, is a chronic problem; and approving sales in the parks can further compound that problem. Mr. Lee stated that the Board specifically addressed the Soroptimist Park. He stated that, after discussion, the Board determined that this park is not a place to encourage a lot of activity, particularly during the busy hours of the day. He noted its size and location at a busy . intersection, with lack of parking, as primary reasons for that recommendation. He also cited clean up, abuse of facilities and vandalism as additional items of concern. Mr. Bob Lee stated that during its review, the Board read the ordinance pertaining to use of the parks, which specifically stipulates that events must be "community-oriented" events which have been approved by the Commission. He suggested that this language was originally designed to reference Sweet Pea and the Farmers' Market. He noted the ordinance further provides some criteria for screening of any requests received; and the Commission sees only those applications that have meet those criteria, for the final decision. Mayor Vincent noted the Commission has already approved one of the three applications received which triggered this review of the pOlicy. He then questioned whether the request from the Humane Society actually falls under the definition of "community-oriented . event". City Manager Wysocki stated he feels it is important that if a request to allow sales in the park is in conjunction with an event organized by another body, then that body should be allowed an opportunity to provide input as well. He then suggested that the Commission carefully consider the purpose of parks. He noted that when the ordinance was written, only 04-11-94 .._n.__.__ - 12 - two community-oriented events had been approved by the Commission; however, staff was concerned about specifically naming those events, in case some additional events were deemed appropriate by the Commission. Responding to Commissioner Stueck, the City Manager stated that the display of . wares in a park is specifically prohibited in the ordinance as written. Commissioner Youngman noted that the band concerts are community oriented; however, the request for sale in the park in conjunction with that activity is not an official part of the event. Responding to Commissioner Frost, Mr. Lee stated that Farmers' Market and Sweet Pea both enter into a User's Agreement with the City. Commissioner Frost suggested that the reference to "community-oriente d event" be tightened and that the procedure to be followed be specifically enumerated. In response to questions from Commissioner Frost, the City Manager stated that a proposed event is submitted to the Commission for a determination on whether it is appropriate. Staff then enters into a User's Agreement with the organization sponsoring that . event, with conditions determined necessary to ensure the facilities are appropriately maintained. He then indicated that, if necessary, staff could provide the Commission with a report on its actions. Responding to Commissioner Stueck, the City Attorney stated that the User's Agreement includes a hold harmless clause and a requirement for insurance. He also noted that any unique conditions pertaining to that particular activity are included in the Agreement. Following discussion, Mayor Vincent noted it appears that drawing a line on the type of events that might be allowed is extremely difficult. He suggested that, while he does not believe there is any intent for the Commission to rescind its approval of the Humane Society's request, it appears the most appropriate step would be to make the language strong enough to severely limit the type of activities that could be considered in the future. . Commissioner Frost noted that atter the Commission approves an event, the applicant must still go through the process of entering into a User's Agreement with the Recreation Department. He then suggested that if an organization wishes to establish a "community- oriented" event, it may need to approach the issue under an annual event concept and be 04-11-94 --.-... ----.----.- _....____n._____..__..______ _n _ _~. .. ~"""^'.._ :r_. ._._ - 13 - prepared to possibly wait a year from the time of approval to the first annual event, to allow time for necessary changes to be made in the City's documents. Mayor Vincent requested that staff draft language for revisions to the City's park ordinance, based on the comments forwarded by Commissioner Frost, for Commission . consideration. The Commission concurred. Discussion - DreDaration of City Commission budaet unit for Fiscal Year 1994-1995 Included in the Commissioners' packets was a proposed City Commission budget, as prepared by the Clerk of the Commission, along with a suggested justification sheet. The City Manager noted this information has been provided as a basis for the Commission discussion. Commissioner Stiff stated he had requested information from the Clerk of the Commission regarding the Commissioners' salaries. He then distributed copies of the information he had received to the Commissioners. He proposed that the Commission consider a $10 per week raise, effective July 1, 1994, since the last change in Commissioner salaries . was effective on January 1, 1990. City Manager Wysocki asked the Commissioners to review the proposed budget on a line-by-line basis, forwarding any comments for possible revision. Commissioner Youngman noted the $8,000 proposed under "Repair/Maintenance - Buildings" . She stated the narrative asks if an additional $7,000, previously budgeted for renovation of the dais and sound system, needs to be added; and forwarded her response that she does not believe it needs to be added. Commissioner Youngman then stated an interest in seeing more chairs added in the room, to accommodate larger audiences. She also noted that the existing dais seems to be overpowering and suggested a more friendly atmosphere could be created. Responding to Mayor Vincent, the City Manager stated he is the only one who has . forwarded the idea of moving the Commission meetings to the Law and Justice Center when that facility is completed. Commissioner Frost noted that for four years, the Commission has discussed possible ways to make the Commission Room more friendly. He then suggested the possibility of having some architecture students look at the room and make suggestions, including colors. 04-11-94 -- - - --- . - ..- -. - 14 - Commissioner Frost then stated he feels this proposal represents a good preliminary budget; and he is comfortable with it. Commissioner Stueck stated his support for Commissioner Stiff's suggestion to change the Commissioners' salaries. . Mayor Vincent also stated his support for Commissioner Stiff's proposal, noting he does not believe the proposed increase is excessive. Responding to Commissioner Youngman, the City Manager stated that salaries for the employees are negotiated through various bargaining groups and unions. He then emphasized that cost of living is not a factor in negotiating those salary increases. Mayor Vincent noted the proposed budget includes monies to cover the costs of publishing the weekly agenda. He suggested that, if necessary, that publishing could be eliminated. Commissioner Stueck stated he feels it is important for the City Commission to publish its agenda, particularly since the School Board and the County Commission also publish their agendas. . The Commission then concurred with the proposed budget as submitted, except for the adjustment to "salaries" to reflect an increase in the Commissioners' salaries. Recess - 5:35 D.m. Mayor Vincent declared a recess at 5:35 p.m., to reconvene at 7:00 p.m., for the purpose of completing the routine business items and conducting the scheduled work session. Reconvene - 7:00 D.m. Mayor Vincent reconvened the meeting at 7:00 p.m., for the purpose of completing the routine business items and conducting the scheduled work session. . Authorize City Manaaer to sian - Drofessional services aareement with Morrison-Maierle/CSSA for engineerina desian and construction inSDection of the West College Street rehabilitation (8th to Willson) and the North 20th Avenue cul-de-sac Droiect City Manager Wysocki reminded the Commission that he had requested this item be removed from the Consent Items. 04-11-94 -.------------ --.-- --- ...-..--- - 15 - The City Manager noted the memo forwarding this agreement is dated February 23, 1994, which is prior to the Commission discussion at which plans for the North 20th Avenue cul-de-sac project were put on hold. He stated it is important to execute this agreement, with the understanding that the hold on the North 20th Avenue cul-de-sac will remain in place until . the Commission has made a final determination on that item. It was moved by Commissioner Frost, seconded by Commissioner Youngman, that the Commission authorize and direct the City Manager to sign the professional services agreement with Morrison-Maierle/CSSA for the West College Street rehabilitation and North 20th Avenue cul~de-sac projects. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Frost, Commissioner Youngman, Commissioner Stiff, Commissioner Stueck and Mayor Vincent; those voting No, none. Commissioner Stueck noted the Commission did not make a motion regarding the cul- de-sac when this issue was last discussed, although they did ask staff to look at four-way stops and the installation of "no truck traffic" signs and decided to wait until after North 19th Avenue is finished before making any decisions on permanent traffic control issues. . City Manager Wysocki stated his preference in waiting until after the North 19th Avenue project is complete before bringing back a staff report. He noted that bringing an issue back for repeated discussions only serves to frustrate the public, particularly when it is recognized that a decision will not occur until another project has been completed. Responding to Commissioner Stiff, the City Manager stated he does not feel it would be appropriate to wait until West Oak Street has been installed. He noted that will take another year; and the North 19th Avenue corridor is the one which will provide the most relief for the traffic volume on Durston Road. Commissioner Stiff requested that traffic counts be obtained in the meantime, with some of those counts occurring while school is still in session. Responding to Commissioner Stueck, the City Manager stated his preference for a . motion and vote on the issue, noting he would like clarification on the issues to which staff is to respond. Commissioner Stueck asked if the barricade on North 20th Avenue is to be taken down for a time to determine whether the extension of North 19th Avenue really changes the traffic patterns in that area. He expressed concern that it will be difficult to identify the 04-11-94 ----- - 16 - changes in traffic flow, and whether there is a need for installation of any traffic control devices, if that is not done. Commissioner Stiff suggested that making improvements to Durston Road so it is more inviting to motorists so they will use it instead of traveling south through the . neighborhoods to another east/west street. It was moved by Commissioner Youngman, seconded by Commissioner Stiff, that the Commission direct staff to prepare a report regarding (1) the installation of "No Truck Traffic" signs on North 20th, 21 st, 22nd and 23rd Avenues at Durston Road and West Beall Street; (2) the installation of four-way stop signs at the intersection of North 20th Avenue and West Beall Street; (3) the installation of stop signs at other possible locations, Le., the south ends on North 21 st, 22nd and 23rd Avenues; and (4) any other creative alternatives to a cul-de-sac and the items listed above, with the report to be submitted to the Commission in conjunction with the opening of the North 19th Avenue corridor. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Youngman, Commissioner Stiff, Commissioner Stueck, Commissioner Frost and Mayor Vincent; those voting No, none. . Setting of date for town meetina re transDortation fundina Included in the Commissioners' packets was a memo from the Clerk of Commission, dated April 8, 1994, suggesting possible dates for a town meeting to discuss funding for transportation projects. Mayor Vincent stated this memo was included at his request. He asked that the Commission set a date for the town meeting at this time, noting that discussion of how the meeting is to be conducted can be discussed at a later date. Responding to Commissioner Stiff, the City Manager forwarded his suggestion that a committee of citizens be established to assist the City in marketing a bond issue for funding of transportation projects. He stated the School Board has utilized this concept in marketing . its latest bond issues; and it has proved successful. He then suggested the possibility of establishing the committee and selecting projects to be included in the bond issue prior to conducting the town meeting. He noted the Transportation Coordinating Committee has been involved in the development of the transportation plan and might be best able to assist the Commission in its efforts. 04-11-94 ~- -------r-". -- :-n"'. -- - 17 - Commissioner Frost responded that the City has recently adopted a transportation plan update, which includes a prioritized list of major street improvements; and he feels that should be the basis upon which the list of projects is developed. He then forwarded his interest in proceeding as Quickly as possible, rather than putting the issue off. . Mayor Vincent asked that the TCC develop a list of projects that could be accelerated through approval of $2, $3 and $4 million bond issues. He also asked for a timeline of when the project would be installed under each of those possible bond issues as well as the timeline for their installation under financing as it becomes available in the City budget. He then asked that the public be made aware of the town meeting as soon as possible, in an effort to encourage participation. City Manager Wysocki cautioned that the TCC meets quarterly; and it just met recently. He then proposed that Director of Public Service Forbes and Planning Director Epple prepare the list requested by the Mayor, since they are the staff people who have been involved with development of the plan. Mayor Vincent noted the recent school election reflected the voters' willingness to . pay higher taxes to maintain the quality education system which exists here. He suggested that if this proposed bond issue is marketed properly, the electorate may also be willing to support higher taxes for an improved road system in the community. Following a brief discussion, the Commission set Thursday, May 19, as the date for the town meeting. They also requested that a list of possible projects be submitted for Commission review and discussion of how the meeting is to be conducted be placed on the agenda as soon as possible, in preparation for the town meeting. ADDointment to ad hoc committee to review cable television franchising actions Included in the Commissioners' packets was a memo from Clerk of Commission Robin Sullivan, dated April 8, 1994 to the City Commission forwarding an additional application for . this committee which had been received prior to the deadline for applications. It was moved by Commissioner Stiff, seconded by Commissioner Stueck, that the Commission appoint Vince McGee to the ad hoc committee to review cable television franchising options. The motion carried by the following Aye and No vote: those voting Aye 04-11-94 -.....- _..n - - .~.- - 18 - being Commissioner Stiff, Commissioner Stueck, Commissioner Frost, Commissioner Youngman and Mayor Vincent; those voting No, none. ADDointment of Commissioner liaison to serve on the Human Resource DeveloDment Council Board of Directors . Included in the Commissioners' packets was a letter from Jeffrey K. Rupp, Executive Director of the Human Resource Development Council, Inc., dated March 29, 1994, aSking that the Commission appoint a Commission Liaison to serve on the Human Resource Development Council Board of Directors. It was moved by Commissioner Stueck, seconded by Commissioner Frost, that Commissioner Youngman be appointed to serve as Commissioner Liaison on the Human Resource Development Council Board of Directors. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Stueck, Commissioner Frost, Commissioner Stiff and Mayor Vincent; those voting No, none. Commissioner Youngman abstained. . Discussion - FYI Items City Manager Wysocki presented to the Commission the following "For Your Information" items. (1 ) Memo from Assistant Planning Director Arkell, dated April 5, regarding the alleged violations at the Gallatin Valley Seed Company, in response to a petition submitted by residents in the area. Attached to that memo was a letter from Lowell Springer, dated April 1, forwarding his responses as well. Responding to Commissioner Stueck, the City Manager stated the City has not participated in the costs of an applicant responding to allegations. (2) Invitation from RSVP, dated April 5, to attend the annual RSVP Recognition . Dinner, scheduled for 6:00 p.m. on April17, at the Holiday Inn. All of the Commissioners indicated they plan to attend. (3) Letter from the Montana Department of Commerce, dated April 4, informing the City that it has been awarded a $216,000 HOME grant for the Interfaith Housing project, along with a tabulation of the projects selected for funding. 04-11-94 - 19 - (4) Information on the second annual "Walk-n-RolI" fund raiser for the Help Center, scheduled for Sunday, May 1. The City Manager noted that, since this request limits walking to the sidewalks, no Commission action is required. . (5 ) A genda for the County Commission meeting to be held on Tuesday, April 12, at 1 :30 p.m., along with daily minutes for the weeks of March 21 and March 28, 1994. (6) Agenda for the Development Review Committee meeting to be held at 10:00 a.m. on Tuesday, April 12, at the Carnegie Building. (7) Agenda for the Design Review Board meeting to be held at 3:30 p.m. on Tuesday, April 12, at the Carnegie Building. (8) Agenda for the meeting of the Chamber of Commerce Government Affairs Committee meeting scheduled for 7:30 a.m. on Thursday, April 14, at the Chamber office. (9) Announcement of a press conference scheduled by the County Commission for 9:00 a.m. on Tuesday, April 12, at the Courthouse to "thank our County employees for all their hard work". . (10) T he City Manager submitted his weekly report, as follows. (1) Street Department crews have been grading the gravel streets with a motor grader, which has been creating dust in the community. (2) Has authorized Neighborhood Coordinator/Grantsperson Goehrung to order 1,000 of the information booklet he has prepared, at an approximate cost of $1 each. If those booklets are distributed quickly, a larger order may be considered. (3) Indicated that the Coalition of Montanans Concerned with Disabilities will meet with a sub- committee of the Recreation and Parks Advisory Board to discuss trails and playground equipment for the disabled, in an effort to meet ADA requirements. (4) Announced that he and Assistant City Manager Brey will attend the Great Open Spaces City Managers' Association (GOSCMA) meeting in Caldwell, Idaho, on Wednesday through Saturday of this week. Administrative Services Director Gamradt will serve as Acting City Manager during that time. . (5) Street Department crews are sweeping the streets whenever possible. (6) Thanked the Commission for their assistance in the Clean Up Bozeman campaign. (7) Announced that it is anticipated there will be no problem in filling Hyalite Reservoir this year, although the filling may occur later than usual. 04-11-94 ------- - 20 - (11 ) Commissioner Stueck submitted the following. (1) Announced that he attended the GDC luncheon last week, and distributed copies of the statistics on growth which has occurred in the community over the last few years. He stated that Gallatin Development Corporation is trying to expand into different areas. (2) Attended the Recreation and Parks . Advisory Board meeting on Thursday night, at which the issue of selling in the parks was addressed. Also, County Commissioner Kris Dunn was at the meeting; and there was brief discussion on the possibility of the Board becoming involved in review of County subdivisions. He noted that she seemed somewhat receptive and that the matter will be discussed further with more members of the County Commission. He stated another agenda item pertained to improvement of the parkland along the south side of Babcock Street in the Valley Unit Subdivision, which is to provide additional ballfields. The Board also reviewed a proposal submitted by Roger Smith, which includes 18 acres of parkland adjacent to the 2 acres of parkland for Annie Subdivision, at West Oak Street extended. ( 12) Commissioner Frost submitted the following. (1) Distributed copies of excerpts from the Connecticut River Design Manual, which was completed approximately eight . to ten years ago. The plan was developed in an effort to protect farmland and wetlands by encouraging creative designing of subdivision, utilizing clustering to protect the open space. (2) Distributed copies of an article entitled The impossible dream: some suggestions for keeping a small town rural. (3) Noted that in the staff report for one of the items which went to the Planning Board last week for final approval, the staff report referenced only a waiver of right to protect the creation of SID's instead of including the additional language which the City Manager asked the Commission to add to its actions last week. He also noted the staff report referenced installation of City standard sidewalks as construction occurs rather than following the sidewalk policy and past practice, which is to require sidewalks at construction or within three years of approval of the application, whichever occurs first. (4) Attended the Montana Women's Lobby awards banquet. (5) Participated in cleaning up the City Hall area on Saturday. . ( 13) Commissioner Youngman stated she gave multiple speeches and attended a myriad of meetings last week, including the RTP open house, Beautification Advisory Board meeting and the Land Trust breakfast. (14) Clerk of the Commission Sullivan submitted the following. (1) Announced that the Tree Advisory Board will be meeting at 7:00 p.m. on Wednesday, April 13, in the 04-11-94 - - -- - 21 - Conference Room. (2) Reviewed the agenda for next week's meeting, which includes five public hearings in the evening. ( 15) Commissioner Stiff asked if any of the Commissioners plan to attend the meeting on sustainable architecture. . The City Manager cautioned that the timing may be inappropriate, particularly if the meeting is designed to influence the Commissioners' decisions on one of the public hearings scheduled for next Monday night. ( 16) Mayor Vincent submitted the following. (1) Attended the bond closing at MSU on Tuesday afternoon, along with Clerk of the Commission Sullivan and City Attorney Luwe. (2) Had dinner on Tuesday evening with Senator Baucus. He noted the crime bill will not provide as many police officers as had been originally anticipated, indicating that Bozeman would possibly be eligible for only a portion of an officer. (3) Welcomed the FFA at noon on Thursday, at which over 800 people were in attendance. (4) Attended the Montana Women's Lobby awards banquet on Friday evening. (5) Participated in Clean Up Bozeman on Saturday. ( 17) City Manager Wysocki noted a complaint he received last week about a . motor boat used by Search and Rescue being run on the lake at East Gallatin Recreation Area. He stated that he had authorized the Search and Rescue team to test its boat, to be sure it is operational for the season, with the requirement that the boat be run for only a short period of time; and they complied with that requirement. The City Manager then stated that last year, the City had gatekeepers at the East Gallatin Recreation Area from 10:00 a.m. to 9:00 p.m. daily, at a cost of approximately $10,000; and gate receipts last year were between $2,500 and $3,500. He noted that when the City first began to operate the park, which is a State park, the City contributed $5,000, the State contributed $5,000, and there was $8,000 to $9,000 in gate receipts. The City Manager indicated that staff is examining the possibility of dropping the fee and the gatekeeper, and contracting with a private security company to open and close the . gates and to monitor the site. Also, someone would be hired to do light maintenance around the site on a five-day-a-week basis. Responding to Commissioner Stiff, the City Manager stated the new arrangement would not change the City's liability at the site. He noted the Park Superintendent has suggested this proposed change may even eliminate some of the anticipations of services to 04-11-94 --.. .----.. ___._n -- - 22 - be provided, even though signs have been posted in the park stating that those services are not provided. Consent Items . City Manager Wysocki presented to the Commission the following Consent Items. Authorize payment of $3.014.19 to Montana Department of Health and Environmental Sciences for cost recovery for services provided during the oeriod October 1 throuah December 31.1993 for the Bozeman Solvent Site Authorize exoenditure of uo to $7 .000 from Recreation Trust Fund for exoansion of Soaert Pool Deck ADPointment of Commissioner Frost and Commissioner Youngman to subcommittee to review Pledaed Securities as of March 31. 1994 Authorize Clerk of Commission Sullivan to attend the International Institute of Municival Clerks annual conference - Anchorage. Alaska - May . 22-26. 1994: apoointment of Judy Corcoran as Acting Clerk of the Commission Removal of Dan Wilham from the Bozeman area Bicycle Advisory Board: direct Clerk of Commission to advertise Claims . It was moved by Commissioner Frost, seconded by Commissioner Youngman, that the Commission approve the Consent Items as listed, and authorize and direct the appropriate persons to complete the necessary actions. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Frost, Commissioner Youngman, Commissioner Stiff, Commissioner Stueck and Mayor Vincent; those voting No, none. Continued discussion - issues identified for "free wheeling" Commission discussion begun at January 31 meeting. concentrating on 'issues and needs' City Manager Wysocki noted that a copy of the list of 'issues and needs' was included in the Commissioners' packets. The Commission reviewed each of those issues, as follows. . Transportation. moving of traffic. and Transportation Plan implementation: funding (bonding, possibly for resolving lights, stree t maintenance. sidewalks. utilities. etc.). time frame Mayor Vincent noted that this item is being addressed, in part by setting the date for the first town meeting. 04-11-94 -- .- - 23 - Impact fee analyses for water. sewer. streets. and school district; possibility of timing impact fee consideration in conjunction with housing task force proposals Mayor Vincent noted this issue has been discussed briefly in the past few weeks. He then asked when impact fees will be forwarded for Commission consideration. . The City Manager stated that an intern is currently working on a proposal for impact fees for streets. He noted that once the process of establishing impact fees for water and sewer is begun. it can probably be completed in three months. He reminded the Commission that after that information is submitted. they must make a decision on what they want to do; and that decision must be brought back in either ordinance or resolution form for adoption of the fees. Further responding to Mayor Vincent, the City Manager stated that the time at which impact fees are paid will depend on how the program is established. He noted that, typically, impact fees are charged at the time a building permit is issued. City Manager Wysocki asked the Commissioners how comprehensive they feel the impact fees should be. He then asked that they write down a list of items they want to see . included in the impact fee, with that information to be submitted to the Clerk of the Commission at or prior to next week's meeting. Possible items to be included could be water, sewer, streets, schools, library, landfill and parks. The City Manager suggested that an impact fee should be implemented around October 31, to minimize any negative impacts on projects that may be in process. Responding to additional questions from the Commission, the City Manager indicated that a consultant will need to be retained to develop impact fees because Director of Public Service Forbes does not have the time to devote to that project. He further suggested that it may be in the City's best interests financially to use the same consultant as the County. Commissioner Stueck asked how implementation of impact fees may affect the conditions placed on future development. He cited, as an example, the requirement for . improvements to Fowler Lane in conjunction with preliminary plat approval for Valley Creek Subdivision. The City Manager cautioned that some changes in requirements for off~site impacts may be necessary. He suggested, on the other hand, impact fees address the entire system; and improvements specific to the project could possibly still be required. He noted that when 04-11-94 - 24- considering each individual application, caution must be taken to ensure that an individual is not being double charged for any of the services or improvements. Moderate-income housing issue Commissioner Stiff stated he has talked to three different contractors who are trying . to identify ways to provide moderate-income housing in the community. He then asked about the status of the ad hoc committee. The City Manager stated that the committee is preparing recommendations for Commission consideration some time next month. He noted some progress is being made in this area, due to the efforts of the HRDC and Interfaith Housing. He then noted that this community is unique because it does not have any surplus property upon which a housing project could be developed or which could be used in a land trade to provide such a site. Growth; need to focus on southside growth and new needs (infrastructure) to support growth Growth advisory vote on November ballot Commissioner Frost asked that a map be hung depicting the rights-of-way which are needed to provide a good transportation system in the community, so that when developers . submit proposals, the Commission could determine whether dedications are needed. Annexation; review annexation pOlicy City Manager Wysocki stated an interest in revising the annexation policy. He noted the Commission receives a very comprehensive report from staff, based on the goals and policies contained in the annexation policy. He expressed concern that some of those goals and policies are very similar in nature; and opponents will often emphasize the fact that a requested annexation may not meet several of those goals and policies when, in fact, they represent one facet of the review. He suggested that a much more simplified policy would be beneficial for the staff and for the Commission. Commissioner Youngman noted it is important for the Commission to know if a parcel is developable in the annexation review; however, she suggested that no development plans . should be forwarded because that cannot be considered in the annexation process. She suggested there may be instances when the Commission chooses to annex undevelopable land to maintain its integrity. The City Manager agreed that preliminary development plans should not be included as a part of the annexation request or process. He suggested, instead, that considering 04-11-94 - -- - 25 - whether the property lies within the urban growth area and whether it is contiguous are two of the primary items that should be addressed. Commissioner Frost noted that it seems a developer will forward a concept plan for review to see if it is acceptable before submitting a request for annexation. He noted it is . difficult to set that plan out of one's mind when considering the annexation request. The City Manager suggested that the Commission may wish to change the zone code so that concept plan reviews stop at the Planning Board level, since that process is only advisory in nature. Capability of implementing automated garbage collection system with volume-based incentives and recycling component Commissioner Frost requested this item be deferred until staff is present for the discussion. Capability and needs of Police Department to adequately enforce pedestrian, parking and traffic violations Commissioner Frost stated he feels this item should be carefully considered, particularly in light of the growth which is occurring and the level of crime in the community. . He suggested that the needs of the Police Department should be reviewed in the budgeting process. City Manager Wysocki cautioned that 4.8 officers are needed to the payroll to result in one more officer on each shift. Mayor Vincent expressed concern that he is witnessing a slip in law enforcement in the community, and witnessing more infractions. He emphasized the importance of continuing to uphold the traditional Bozeman standards, which are much higher than in other locations, because if a slip in the level of expectations occurs, it will be impossible to regain the former standard. He stated the "We Share the Road" campaign was a good idea; however, he noted that type of approach cannot replace enforcement. He concurred with Commissioner Frost that this is a bUdgetary matter. . City recreation center, bond issue City Manager Wysocki cautioned that the Commission cannot consider putting bond issues for transportation improvements and a recreation center on the ballot at the same time. He cautioned that the figure $1.5 million has been suggested; however, that would not cover the costs of constructing a recreation facility. He further cautioned that the operational costs 04-11-94 --- - 26 - are very high. He suggested an alternative may be to work with the schools and possibly MSU in an effort to more fully utilize their buildings and facilities. Responding to questions from the Commission, the City Manager noted that the "V" did a community survey three or four years ago and has not come back since. He stated that . seems to reflect the conclusion that there was not an apparent need for such a facility. Consideration of bonding at the time the market is right (now) Commissioner Stiff noted that this statement was more appropriate when it was made in January, in light of the fact that interest rates are steadily climbing now. Water storage: Mystic lake (new dam) Commissioner Stiff suggested this should be high on the Commissioners' list of goals. City Manager Wysocki presented a status report. He stated staff is looking at the possibility of constructing a new dam in Section 21, after completing a land trade with the Forest Service so that the City has control of the ground upon which the dam is located. He stated the Forest Service has been receptive to his proposal that they control what occurs on the City property in that area so that all enforcement is consistent. He also suggested that this . watershed and dam area be closed to the public rather than being an open recreation area like Hyalite Reservoir. He noted that with the proposed location of the dam, water would flow directly from the dam into the pretreatment area at the water treatment plant. The City Manager cautioned that building a dam today is a controversial matter. He noted that the City has worked diligently to maintain its 1200 acre feet of stored water rights in Bozeman Creek and has even acquire an additional 600 acre feet of water rights. He emphasized the need to actively pursue construction of a new dam to ensure adequate water to accommodate the growth which is occurring, recognizing that the cost will be $5 to $7 million and that the approval process will probably take five years. Responding to Commissioner Frost, the City Manager estimated that it will be ten to fifteen years before the City needs this water source on a regular basis, due in part to recent . expansion of the Hyalite Dam and the additional rights which the City has acquired in that reservoir. Remove Secretary of Interior guidelines for historic preservation projects; staff establish local guidelines with Commission approval Commissioner Stueck reminded the Commissioners that Commissioner Frost had given 04-11-94 - 27 - them copies of the guidelines used in Salt Lake City for historic preservation projects, which are generally based on the Secretary of Interior guidelines but revised to accommodate their local needs, ensuring that the Wasatch Front and the Mormon heritage were included. He stated that a conversation with one of the individuals on their Historic Planning Commission . revealed that the guidelines were implemented in 1984; in 1986 or 1987 they were revised; and they are undergoing another revision process at this time. He noted that since they adopted these guidelines in 1984, Salt Lake City has never been in Court over the guidelines, although they have denied many applications. Commissioner Stueck stated he has requested a copy of the revised guidelines when they are complete, which will probably be six to eight months. Commissioner Stueck suggested that, given the quality and education of Bozeman's Planning Department staff, it may be possible to undertake establishing local guidelines through the staff rather than through hiring of a consultant. Develop sports complex for youth soccer and ballfields; ensure coordination of local groups, city and school district and move along as fast as possible Commissioner Stueck stated the development of ballfields on the parkland and school . property in Valley Unit Subdivision is in progress, and will alleviate some of the pressures which have been felt. He noted that to date, no monies have been expended on the project, with all of the materials and labor having been donated. Promote more open and receptive climate to new and old businesses in Bozeman Commissioner Stueck noted that his recent involvement in the Gallatin Development Corporation has shown him how much of this type of activity is already occurring behind the scenes. City trees: infestation, alternatives Responding to Mayor Vincent, the City Manager stated that staff does not propose any type of remedial work at this time because there is no indication that it is needed. . City/county consolidation (Great Falls "inquiry" approach) Mayor Vincent noted an article in the Great Falls Tribune which reflected favorable comments on the possible consolidation of the City of Great Falls and Cascade County, particularly because of the savings that could be realized. He suggested that, after monitoring how well the relocation of the City's Police Department and City Court to the Law and Justice 04-11-94 - 28 - Center works, it may be beneficial to consider further consolidation of the City of Bozeman and Gallatin County. City Manager Wysocki cautioned that in those counties where consolidated government has worked, which include Silver Bow and Deer Lodge Counties to date, there is . only one incorporated community. He cautioned that in Gallatin County there are five incorporated cities and towns with very different needs; and he does not believe that consolidation would work as well. Junk signs Uelephone pole type) Mayor Vincent stated that last week he turned in an action report listing six illegal signs; and those signs were removed and a cease and desist order served within the week. He encouraged the Commissioners to file reports on the junk signs they see, so they can be addressed in a timely manner. He stated that these are the junk signs, often in the form of handbills, found on telephone poles and sometimes set in yards, and not the freestanding business signs that are seen around the community. Free dump day(s) . Mayor Vincent stated that, because alley clean-up is no longer being provided by the City on a semi-annual or annual basis, he feels it is important to provide a free dump day. He stated that he is not interested in designating a free dump day because of the line-up of vehicles it can create and the fact that non-city-residents often participate. He suggested that some mechanism of distributing tokens to those on City garbage service, which could be used during some particular period, would help to spread the free dump day over a period of time. He noted that this token would be to encourage outside clean-up and could be used for hauling a pick-up full of extra garbage to the landfill, including yard wastes, but would not include furniture, white goods or a large amount of construction wastes. Commissioner Frost suggested that some type of token or coupon could be included with the assessment that is mailed in November. . Responding to Mayor Vincent, the City Manager stated that the City crews limit their alley clean-up efforts to trimming trees as necessary to provide access for the garbage trucks. He stated that any additional clean-up efforts are too time-consuming to be accomplished with existing crews. 04-11-94 '., - 29 - Mayor Vincent expressed concern that some of the alleys in the community are "really junky" . City Manager Wysocki suggested that if the Commission decides to pursue this idea, it would be best to limit the coupons to Monday through Friday use because of the substantial . amount of traffic already encountered at the landfill on Saturdays. He also suggested that the coupons be used during the month of May. Commissioner Youngman expressed an interest in identifying a mechanism of distributing tokens that would provide the tokens to those who use the City garbage service rather than the property owner, who may live out of town or out of state. She noted that the tenants are often the ones who use the City's garbage service and maintain the property; and she feels they are the ones who should benefit from the free token. City Manager Wysocki distributed to the Commission a copy of the goals he has received from various staff members for their individual departments for the upcoming year. . He then asked the Commissioners to prepare their lists of goals for the upcoming year, to be submitted to the Clerk not later than next week's meeting. He reminQ.~d the Commission that . the first work session in the goal setting process is set for 7:00 p.m. on Monday, April 25. . .... Adiournment - 9:20 c.m. There being no further business to come before the Commission at this time, it was moved by Commissioner Youngman, seconded by Commissioner Stiff, that the meeting be adjourned. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Youngman, Commissioner Stiff, Commissioner Stueck, Commissioner Frost and Mayor Vincent; those voting No, none. ~-~~ JO VINCE , Mayor . ATTEST: ~J~ R IN L. SULLIVAN . Clerk of the Commission 04-11-94