HomeMy WebLinkAboutFebruary 19, 2008 Goal-Setting Work Session1
LINKED MINUTES OF THE GOAL-SETTING WORK SESSION
OF THE CITY COMMISSION
BOZEMAN, MONTANA
February 19, 2008
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The Commission of the City of Bozeman met at the C’Mon Inn, 6139 East Valley Center Road,
Bozeman, on Tuesday, February 19, 2008 at 3:00 p.m. Present were Mayor Kaaren Jacobson, Cr.
Jeff Krauss, Cr. Sean Becker, Cr. Eric Bryson, Cr. Jeff Rupp, City Manager Chris Kukulski,
Deputy City Manager Ron Brey, Planning Director Andy Epple, Assistant City Attorney Tim
Cooper, Public Services Director Debbie Arkell, Director of Public Safety/Police Mark Tymrak,
IT Director Brendan Steele, Executive Assistant Karen Semerau, Assistant to City Manager and
Neighborhood Coordinator Brit Fontenot, Parks and Recreation Director Ron Dingman, Fire
Chief Chuck Winn, Finance Director Anna Rosenberry, Human Resources Director Pattie Berg,
Deputy City Clerk Cynthia Jordan Delaney, and Facilitator Mary Ellen Wolfe.
0:27:20 Work Session - Call to Order - 3:00 p.m. - C'Mon Inn
At 3:15 p.m., City Manager Chris Kukulski began the meeting and introduced its purpose.
0:32:11 Mary Ellen Wolfe, Facilitator
Ms. Wolfe discussed her role and goals as the facilitator.
0:35:12 Introductions and Grounding Warm-up
Ms. Wolfe asked the Commission and staff to answer warm-up questions.
0:52:18 Cr. Bryson
Cr. Bryson suggested incorporating the discussion about the police/municipal court site location
in the regular goal-setting session and not separating it at the end.
0:53:40 Public Comment
Mayor Jacobson opened and closed public comment. No person commented.
0:54:15 Ms. Wolfe
Ms. Wolfe asked the group to agree to the ground rules and the decision process.
1:00:47 Federal Funding Requests
1:00:48 Mr. Kukulski
Mr. Kukulski stated that each item must have unanimous Commission support, and the shorter
the list the better. He said that the Water Treatment Plant isn't ready, and there is no federal
money for police stations and municipal court facilities.
1:11:42 Voting Process on the Federal Funding Requests’ List
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Bozeman City Commission Goal-Setting Work Session, Tuesday, February 19, 2008
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Ms. Wolfe said that the Commission will vote on this list with a quick thumb scan: thumbs up (I
approve it and want it.); thumbs flat (I don't love it, but I can live with it on the list.); or thumbs
down (drop it off the list).
1:12:21 Vote with Thumbs that Items stay on the Federal Funding Requests’ List
Waste Water Treatment Plant: five thumbs up
Water Treatment Plant: two thumbs down, two thumbs up, one thumb flat (needs more
discussion)
Police and Municipal Court Facility: two thumbs up, two thumbs down, one thumb flat (needs
more discussion)
College Street Reconstruction from 11th to Main: one thumb up, one thumb down, three thumbs
flat (needs more discussion)
Story Mansion: two thumbs down, three thumbs up (needs more discussion)
Mandeville Business Park: one thumb down, two thumbs up, two thumbs flat (needs more
discussion)
1:15:22 Ms. Wolfe
Ms. Wolfe stated that the Waste Water Treatment Plant is number one on the list.
1:15:41 Water Treatment Plant Discussion
1:15:45 Cr. Becker
Cr. Becker suggested waiting a year to request funding for the WTP.
1:16:12 Ms. Arkell
Ms. Arkell stated that they are starting to get ready to do pilot tests to determine what kind of
WTP process/facility to design.
1:16:31 Water Treatment Plant Vote with Thumbs
There were 4 thumbs down and one flat thumb to keep it on the list, so it will be taken off the
list. It's okay with the Commission to wait a year.
1:17:02 Police and Municipal Court Facility Discussion
1:19:58 Police and Municipal Court Facility Vote with Thumbs
There were four thumbs down and one thumb up, so that was taken off the list.
1:20:23 College Street Reconstruction Discussion
1:20:34 Ms. Arkell
Ms. Arkell stated that this is the #2 project on the Transportation Coordinating Committee list
(after South 19th). She said Senator Baucus is in an excellent position to help with this, and she
strongly encourages the Commission to put at least one street project on the list.
1:21:31 Cr. Krauss
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Bozeman City Commission Goal-Setting Work Session, Tuesday, February 19, 2008
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College 11th to Main and Kagy 11th to Main are big projects for him. It is a huge safety issue
because there is an amazing number of people walking on the street at night on College, and both
are unsuitable entry way corridors.
1:24:55 Cr. Rupp
Cr. Rupp stated that Kagy is a higher priority for him.
1:25:51 Ms. Wolfe
Ms. Wolfe asked if anyone wanted to propose adding Kagy to the list.
1:26:34 Mayor Jacobson
Mayor Jacobson stated that College Street isn't safe, and she wants College to be given higher
priority.
1:26:58 College Street Reconstruction Vote with Thumbs
There were four thumbs up and one flat thumb to keep this on the list.
1:28:13 Story Mansion Discussion
1:28:25 Mayor Jacobson
Mayor Jacobson thinks it belongs on the list because it will cost a lot of money as a long-term
project.
1:29:15 Cr. Rupp
Cr. Rupp wants to leave it on the list.
1:29:32 Cr. Krauss
Cr. Krauss wants to take it off the list, and he will actively oppose it with the delegation.
1:30:41 Cr. Bryson
Cr. Bryson wants it taken off the list.
1:31:35 Cr. Becker
Cr. Becker stated that it is too divisive to be put forth on this list, and it may create distance
between us and the delegation for other projects.
1:32:39 Mayor Jacobson
Mayor Jacobson referenced a list of 30 volunteers willing to work on the Story Mansion.
1:33:51 Cr. Bryson
Cr. Bryson stated that this shouldn't be a federal funding priority, but he encourages a group to
pursue alternate fundraising.
1:36:00 Story Mansion Vote with Thumbs
There were three thumbs down and two thumbs up, so it was taken off the list.
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Bozeman City Commission Goal-Setting Work Session, Tuesday, February 19, 2008
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1:36:53 Mandeville Business Park Discussion
1:37:03 Cr. Krauss
Cr. Krauss wants regulatory relief or to have it be a port or duty free zone. With the delegation,
he wants to pursue the advantages that require federal action or economic development.
1:37:41 Mr. Kukulski
Mr. Kukulski shared the suggestion from Sen. Baucus' office that it would be better to ask for
funding next year when the Transportation Bill is up.
1:38:30 Mandeville Business Park Vote with Thumbs
There were five thumbs down, so it was taken off the list.
1:39:22 Kagy Street Reconstruction Discussion (about adding Kagy to the list)
1:41:01 Ms. Wolfe
Ms. Wolfe verified that they are talking about Kagy west from Willson to 19th.
1:41:11 Cr. Rupp
Cr. Rupp stated that it's Kagy wherever you can get money.
1:42:03 Ms. Wolfe
Ms. Wolfe wrote it on the list as “Kagy - Willson to 19th or more.”
1:43:50 List of Items for the Federal Funding Requests' Resolution
Mr. Kukulski stated that he will have a resolution for approval on next Monday's agenda listing
the federal funding priorities in this order: Waste Water Treatment Plant, College from 11th to
Main, and Kagy from 3rd to Fowler (or wherever we can get money).
1:46:15 Kagy Street Reconstruction Vote with Thumbs
There were four thumbs up and one thumb down, so Kagy stayed on the list.
1:46:56 Break
1:53:21 2008-2009 Work Plan/Goal-Setting Session
1:53:24 Process for Thinning Items on the Draft 2008/09 Work Plan
To better track the goals on the Draft 2008/09 Work Plan, Ms. Wolfe numbered each goal (not in
priority order). The Commission will weigh in (explanation or clarification) and thin, a rapid
process to thin the whole list by dropping items they don't want as goals. Giving a thumbs up
means it stays on the list (with discussion in phase 2), a thumbs down falls off the list entirely,
and a flat thumb displaces it to the bottom of the list to be considered later if there is time.
1:57:43 From Draft 2008/09 Work Plan, New Initiatives #1 Vote with Thumbs
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Bozeman City Commission Goal-Setting Work Session, Tuesday, February 19, 2008
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"Improve communications with our citizens. Develop a public information strategy using
traditional and non-traditional media, the internet and cable access (Chico goals)": three thumbs
up, two thumbs flat. It stays on the list.
1:58:42 New Initiatives #2 Vote with Thumbs
"Build a new police and municipal court facility:
· Select and purchase a site
· Select architect and complete
· Educate the community on the need for bond approval
· Award bids for the construction":
three thumbs up, one thumb flat. It stays on the list.
1:58:56 New Initiatives #3
"Hire an additional prosecutor"
2:00:01 Cr. Bryson
Cr. Bryson wants the Commission to give clear direction that we need additional prosecutors for
Municipal Court.
2:01:09 Mr. Tymrak
Mr. Tymrak says that hiring another prosecutor is critical for his operation and for victims. This
is a public safety issue.
2:04:28 Mr. Kukulski
Mr. Kukulski stated that he would bring it to the Commission to add this FTE position to this
current fiscal year's budget and that it would continue into the next fiscal year's budget.
2:06:48 New Initiatives #3 Vote with Thumbs
"Hire an additional prosecutor": four thumbs up, one thumb down. It stays on the list.
2:07:06 New Initiatives #4
"Sign Inter-Local Planning Agreement with Gallatin County"
2:07:20 Cr. Krauss
Cr. Krauss asked to change the wording to "work on" since he is not sure that they will sign. Cr.
Becker concurred.
2:07:25 Mr. Kukulski
Mr. Kukulski stated that if the Commission decides to leave this on the list he and Andy Epple
will want more clarification.
2:07:46 New Initiatives #4 Vote with Thumbs
"Sign Inter-Local Planning Agreement with Gallatin County": five thumbs up. It stays on the list.
2:07:58 New Initiatives #5
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Bozeman City Commission Goal-Setting Work Session, Tuesday, February 19, 2008
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"Coordinate planning and infrastructure needs with City, County, School District and MSU"
2:08:16 Cr. Bryson
Cr. Bryson says this needs to be done, and this Commission needs to make it a priority, even if
it's an informal group.
2:08:56 New Initiatives #5 Vote with Thumbs
"Coordinate planning and infrastructure needs with City, County, School District and MSU":
three thumbs up(?). It stays on the list.
2:09:08 New Initiatives #6 Vote with Thumbs
"Raise private funds and set a deadline to complete phase one of the interior restoration of Story
Mansion ($500,000 needed in addition to SAT grant and City-sponsored match) and formulate a
plan to complete all phases of the project": three thumbs up, two thumbs down. It stays on the
list.
2:09:49 New Initiatives #7
"Lead the discussion on meaningful tax reforms for the upcoming legislative session"
2:11:33 New Initiatives #7 Vote with Thumbs
"Lead the discussion on meaningful tax reforms for the upcoming legislative session": three
thumbs up, one thumb down, one thumb flat. It stays on the list.
2:11:46 New Initiatives #8
"Replacement of public pit toilets with bathrooms within our parks system"
2:11:59 Mr. Dingman
Mr. Dingman stated that this item's wording should be changed to "replacing and upgrading the
restrooms in the public parks."
2:12:59 New Initiatives #8 Vote with Thumbs
"Replacing and upgrading the restrooms in the public parks": three thumbs up, two thumbs
down. It stays on the list.
2:13:24 New Initiatives #9
"Purchase Burke lots"
2:15:47 Cr. Bryson
Cr. Bryson wondered if these Burke lots could be bought with Open Space money that will
expire soon.
2:16:16 New Initiatives #9 Vote with Thumbs
"Purchase Burke lots": four thumbs up, one thumb down (?). It stays on the list.
2:16:32 New Initiatives #10
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Bozeman City Commission Goal-Setting Work Session, Tuesday, February 19, 2008
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"Update Downtown Master Plan
a. Mendenhall
b. Babcock
c. Stretch north and south"
2:18:23 Cr. Krauss
Cr. Krauss wanted this to fall below other major planning documents already started.
2:19:56 New Initiatives #10 Vote with Thumbs
"Update Downtown Master Plan
a. Mendenhall
b. Babcock
c. Stretch north and south":
three thumbs up, one thumb down, one thumb flat. It stays on the list.
2:20:09 New Initiatives #11
"Stripe all possible bike lanes and increase street sweeping"
2:20:56 Cr. Krauss
Cr. Krauss mentioned Peach.
2:21:07 New Initiatives #11 Vote with Thumbs
"Stripe all possible bike lanes and increase street sweeping": two thumbs down, two thumbs up,
one thumb flat. It stays on the list.
2:21:21 New Initiatives #12
"Amend transportation specs for 'Complete Streets' (landscape medians, low water, low
maintenance)"
2:21:35 Mr. Epple
Mr. Epple stated that this is getting looked at by the TCC through the Transportation Plan
Update.
2:23:59 New Initiatives #12 Vote with Thumbs
"Amend transportation specs for 'Complete Streets' (landscape medians, low water, low
maintenance)": four thumbs down (Cr. Rupp didn't vote.). It was taken off the list.
2:24:45 New Initiatives #13
"Bogert Pool upgrades"
2:25:01 Mr. Dingman
Mr. Dingman stated that a consultant will come this spring to assess the pool and give a cost
breakdown; they are estimating around $1 million to reconstruct.
2:25:36 Mayor Jacobson
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Bozeman City Commission Goal-Setting Work Session, Tuesday, February 19, 2008
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Mayor Jacobson stated that she is not voting for anything more that is really a budget item. They
are voting on things to spend money on without the big picture.
2:25:56 Mr. Kukulski
Mr. Kukulski responded that this is where we find out what the Commission's priorities are,
including budget priorities. This goal-setting helps us prioritize financially.
2:27:47 Cr. Rupp
Cr. Rupp doesn't want to make decisions on budget items. Our goal should be looking at a
swimming pool at other parts of town.
2:29:03 Cr. Becker
Cr. Becker asked to amend this item's language to "talk about aquatic facility upgrades and
plans."
2:29:49 Ms. Rosenberry
Ms. Rosenberry identified this as a top ten facility recommendation in the PROST Plan.
2:34:19 New Initiatives #13 Vote with Thumbs
"Bogert Pool upgrades": one thumb up, three thumbs down, and one thumb flat. It was taken off
the list.
2:34:53 Process Check
Ms. Wolfe asked the Commission whether this process is working or if the Commission is
feeling frustrated. She said the thought was that this thinning would happen quickly, and then
we'd come back to discuss, but it's not happening.
2:35:14 Mayor Jacobson
Mayor Jacobson thought they should skip this part and go to the next step to start talking about
these items because they are not taking anything off the list.
2:35:24 Additions to the Goals' List
Ms. Wolfe asked the Commission about their additions to the list: Cr. Rupp has ten additions, Cr.
Becker has five or six and amendments, Cr. Krauss has none, and Cr. Jacobson has five.
2:36:11 Cr. Krauss
Cr. Krauss suggested going to the ongoing priorities' list first, and see if they are still ongoing
priorities, and then go with whatever we think we have capacity to add. There may not be staff
capacity or resources for new items.
2:37:04 Mayor Jacobson
Mayor Jacobson said she didn't think they had complete information to talk about ongoing
priorities.
2:38:31 Mr. Kukulski
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Mr. Kukulski suggested that the Commission should review the list over dinner and cross out the
things they don't want to waste our time with (new initiatives and ongoing priorities).
2:39:35 Cr. Rupp
Cr. Rupp suggested that each Commissioner could go through the list and list his/her top three
priorities.
2:39:53 Cr. Bryson
Cr. Bryson is most interested in each Commissioner's perspective and goals.
2:40:08 Ms. Wolfe
Ms. Wolfe verified that the Commission wants to start with ongoing priorities after dinner.
2:41:11 Break for Dinner
2:53:49 Ongoing Priorities - Required Actions’ List
Ms. Wolfe resumed the meeting with the ongoing priorities.
2:55:47 Cr. Rupp
Cr. Rupp stated that the Story Mansion must be added to the Ongoing Priorities' list.
2:56:12 Ms. Wolfe
Ms. Wolfe asked if it was okay to add it as #11 to the Ongoing Priorities' list. She asked if the
Commission had any other ongoing items not on the list.
2:57:06 Mayor Jacobson
Mayor Jacobson wanted to add "PROST Plan: begin to develop a long-term strategy for funding
those priorities identified in that plan."
2:57:52 Cr. Krauss
Cr. Krauss stated it would be new addition, not an ongoing priority.
2:58:47 Mayor Jacobson
Mayor Jacobson said she would put it on the other list.
2:59:11 Cr. Becker
Cr. Becker wanted to add ordinances that are being worked on: water rights (acquisition and
pricing).
2:59:38 Mr. Kukulski
Mr. Kukulski stated that water rights doesn't need to be added because it is being drafted right
now.
3:00:03 Cr. Becker
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Cr. Becker asked to list the graffiti ordinance on the Ongoing Priorities' list, and the
Commissioners and Mr. Kukulski agreed.
3:00:42 Cr. Becker
Cr. Becker thinks that putting North 7th in a Central Business District to get that designation for
impact fees is an ongoing priority. It's also the implementation of North 7th Plan.
3:01:37 Ms. Wolfe
Ms. Wolfe said they would hold onto that for the next list (as with PROST Plan).
3:01:48 Cr. Becker
Cr. Becker wanted to add bus shelters to the Ongoing Priorities' list.
3:02:51 Crs. Bryson and Becker
Crs. Bryson and Becker agreed to wrap "Streamline" and/or "Public Transit" into the same item
as "Bus Shelters."
3:03:04 Additions Written on the Ongoing Priorities' List
Ms. Wolfe wrote "13. Bus Shelters/Streamline" on the Ongoing Priorities' list, following the
additions of "11. Story Mansion" and "12. Graffiti Ordinance."
3:03:19 Mayor Jacobson
Mayor Jacobson asked about putting more information about the Climate Protection Task Force
(minutes, etc.) on the City's website.
3:04:14 Ms. Wolfe
Ms. Wolfe verified that "Climate Protection Communication" can be on the next list.
3:04:36 Cr. Rupp
Cr. Rupp wanted to add “Parking Garage and Public Restrooms” to the Ongoing Priorities' list.
3:04:43 Ms. Wolfe
Ms. Wolfe verified with the Commission that it belongs, and she wrote "14. Parking Garage and
Public Restrooms" on the Ongoing Priorities' list.
3:05:05 Process for Phase Two with the Ongoing Priorities - Required Actions' List
Ms. Wolfe stated that they are going to do phase two with the ongoing priorities' list: ask any
questions of staff or clarification, have five minutes of discussion (or more if needed), and take a
vote with thumbs to keep it or take it off the list.
3:06:23 Ongoing Priorities - Required Actions #1 Vote with Thumbs
"Break ground on Phase I of the Wastewater Treatment Plant expansion ($43 - $54 million): five
thumbs up. Ms. Wolfe wrote "approved."
3:07:16 Ongoing Priorities - Required Actions #2 Vote with Thumbs
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"Complete testing and select the engineering team to design the new Water Plant": five thumbs
up. Ms. Wolfe wrote "approved."
3:07:41 Ongoing Priorities - Required Actions #3
"Adopt and implement a Forestry Management Plan for the City's sections of land consistent
with the Gallatin NFS Watershed Management Plan protecting the health of Bozeman's
watershed"
3:09:27 Mr. Kukulski
Mr. Kukulski stated that this has to be coordinated with the Forest Service.
3:10:01 Mr. Kukulski
Mr. Kukulski stated that the best wording would be "Adopt, implement, and coordinate . . . " or
"Adopt and coordinate . . . "
3:11:23 Ongoing Priorities - Required Actions #3 Vote with Thumbs
"Adopt and implement a Forestry Management Plan for the City's sections of land consistent
with the Gallatin NFS Watershed Management Plan protecting the health of Bozeman's
watershed": five thumbs up. The Commission agreed the language is good as is. Ms. Wolfe
wrote "approved."
3:11:36 Ongoing Priorities - Required Actions #4
"Adopt a Climate Action Plan consistent with the principles outlined in the Mayor's Climate
Protection Agreement - adopted November 27, 2006"
3:12:15 Ongoing Priorities - Required Actions #4 Vote with Thumbs
"Adopt a Climate Action Plan consistent with the principles outlined in the Mayor's Climate
Protection Agreement - adopted November 27, 2006": four thumbs up, one thumb flat. Ms.
Wolfe wrote "approved."
3:12:37 Ongoing Priorities - Required Actions #5
"Complete the Transportation Plan Update in 2008"
3:13:31 Ongoing Priorities - Required Actions #5 Vote with Thumbs
"Complete the Transportation Plan Update in 2008": four thumbs up, 1 thumb flat. Ms. Wolfe
wrote "approved."
3:13:56 Ongoing Priorities - Required Actions #6
"Adopt 20/20 Plan Update"
3:15:28 Cr. Rupp
Cr. Rupp wants the Chamber of Commerce to have this economic development conversation, not
just Prospera.
3:15:54 Cr. Bryson
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Cr. Bryson wanted to add “Development of Economic Development in the 2020 Plan” to the
Ongoing Priorities' list.
3:16:10 Mr. Epple
Mr. Epple stated that they are trying to get that going yet this fiscal year, and it is a chapter in the
2020 Plan.
3:17:28 Ongoing Priorities - Required Actions #6 Vote with Thumbs
"Adopt 20/20 Plan Update": five thumbs up. Ms. Wolfe wrote "approved."
3:17:49 Ongoing Priorities - Required Actions #7
"Complete infrastructure development of Mandeville Business Park"
3:18:54 Cr. Krauss
Cr. Krauss wants to defer this item.
3:20:46 Ongoing Priorities - Required Actions #7 Vote with Thumbs
"Complete infrastructure development of Mandeville Business Park": four thumbs down, one
thumb up. It was taken off the list.
3:20:59 Mr. Kukulski
Mr. Kukulski verified that the Commission wanted them to finish the preliminary plat, get an
estimate for infrastructure, and sit on it.
3:21:39 Ms. Arkell
Ms. Arkell stated that the pre-application was all they did, and they are working on the
preliminary plat now, and then they will have three years.
3:23:18 Mr. Brey
Mr. Brey said that the thing to do is to complete the development of the subdivision plat and then
time it from there.
3:23:55 Ongoing Priorities - Required Actions #8
"Schedule a working trip to Fort Collins in order to learn what has gone well or failed since Fort
Collins grew from our current size to over twice our size (include staff, Chamber & MSU)"
3:25:17 Ongoing Priorities - Required Actions #8 Vote with Thumbs
"Schedule a working trip to Fort Collins in order to learn what has gone well or failed since Fort
Collins grew from our current size to over twice our size (include staff, Chamber & MSU)":
three thumbs down, one thumb flat (Cr. Rupp didn't vote.). It was taken off the list.
3:25:56 Ongoing Priorities - Required Actions #9
"Adopt a process for utilizing the economic development portion of the Big-Box funds"
3:27:14 Ongoing Priorities - Required Actions #9 Vote with Thumbs
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"Adopt a process for utilizing the economic development portion of the Big-Box funds": three
thumbs down, two thumbs up. It was taken off the list.
3:27:44 Ongoing Priorities - Required Actions #10 "Mystic Dam"
3:27:52 Ms. Arkell
Ms. Arkell stated that it is important for our water rights that we continue to keep it on a list and
at least say we are going to do something with the dam.
3:28:24 Cr. Krauss
Cr. Krauss stated it is important to continue and move forward since we've included the
engineering and siting of the dam in our impact fees.
3:28:41 Ongoing Priorities - Required Actions #10 Vote with Thumbs
"Mystic Dam": five thumbs up. Ms. Wolfe wrote "approved."
3:29:03 Ongoing Priorities - Required Actions #11 (Added)
"Story Mansion"
3:29:19 Cr. Rupp
Cr. Rupp asked about the wording of this item, whether it's from the City Manager's list or the
New Initiatives' list.
3:30:27 Clarification of Wording of #11
Ms. Wolfe verified with the Commission and City Manager that #11 should read: "Complete the
first phase of the Story Mansion's interior restoration."
3:30:52 Ongoing Priorities - Required Actions #11 (Added) Vote with Thumbs
"Complete the first phase of the Story Mansion's interior restoration": two thumbs down, three
thumbs up. Ms. Wolfe wrote "approved."
3:31:01 Mr. Kukulski
Mr. Kukulski asked the Commission at what point they want to have a discussion about dates
and timelines.
3:32:08 Cr. Rupp
Cr. Rupp wants to take a look as we begin this process and see what we can afford and what's
required.
3:32:23 Mr. Kukulski
Mr. Kukulski stated that the architect they hire through the bid process will advise the
Commission as to how to chop that phase one project up to make it $1 million.
3:32:48 Mayor Jacobson
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Mayor Jacobson stated that we need to be looking at other granting opportunities, and the
community group is forming to raise funds. Meanwhile, go ahead and contract for $1 million
dollars.
3:33:39 Mr. Kukulski
Mr. Kukulski stated they are moving forward on the action that was taken to spend the SAT
Grant and matching dollars.
3:33:47 Cr. Krauss
Cr. Krauss requested that if any group or work is happening under the official auspices of the
City, the Commission needs to be updated, and it needs to be under the City Manager's purview.
3:35:10 Cr. Rupp
Cr. Rupp stated that's the law.
3:35:13 Mayor Jacobson
Mayor Jacobson stated that if the group forms on its own it won't be under City auspices.
3:35:37 Cr. Krauss
Cr. Krauss stated that if there is going to be a foundation to raise money for a piece of City
property there needs to be an agreement.
3:37:48 Ongoing Priorities - Required Actions #12 (Added)
"Graffiti Ordinance"
3:38:11 Mr. Fontenot
Mr. Fontenot stated that the graffiti ordinance is going to come as a recommendation from the
task force that the City Manager was given the authority to assemble.
3:38:40 Cr. Bryson
Cr. Bryson suggested changing the wording to reflect the work of the task force since it's more
than just an ordinance: for example, "Support the Graffiti Task Force."
3:39:00 Mr. Kukulski
Mr. Kukulski suggested, "Review and consider adopting the direction of . . . "
3:39:05 Ms. Wolfe
Ms. Wolfe clarified that the wording would be changed to be something like "Review and
consider the Graffiti Task Force's work."
3:40:01 Ongoing Priorities - Required Actions #12 (Added) Vote with Thumbs
"Review and consider the Graffiti Task Force's work": two thumbs down, two thumbs up, one
thumb flat. Ms. Wolfe wrote "approved."
3:40:32 Ongoing Priorities - Required Actions #13 (Added)
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"Bus Shelters/Streamline"
3:40:57 Mr. Kukulski
Mr. Kukulski read the item already listed on the New Initiatives' list: "Expand the Streamline
system (Transportation District)."
3:42:03 Ongoing Priorities - Required Actions #13 (Added) Vote with Thumbs
"Bus Shelters/Streamline": three thumbs up, one thumb down, (Cr. Krauss had left the meeting.).
Ms. Wolfe wrote "approved."
3:42:18 Ongoing Priorities - Required Actions #14 (Added)
"Parking Garage and Public Restrooms"
3:42:51 Ms. Rosenberry
Ms. Rosenberry suggested the wording, "A facility that supports itself."
3:42:56 Cr. Bryson
Cr. Bryson suggested the goal be worded, "Finish the parking garage."
3:43:00 Ms. Wolfe
Ms. Wolfe stated the goal, "Complete the parking garage."
3:43:15 Ongoing Priorities - Required Actions #14 (Added) Vote with Thumbs
"Parking Garage and Public Restrooms: Complete the parking garage": four thumbs up. Ms.
Wolfe wrote "approved."
3:43:27 New Initiatives' List
Ms. Wolfe asked what needed to be added to the New Initiatives' list. She hoped the Commission
could go through the New Initiatives' list quickly.
3:43:58 Cr. Bryson
Cr. Bryson wanted to have the prolonged discussion about the new police and municipal court
facility.
3:44:14 Discussion of Police and Municipal Court Facility Site
3:45:13 Mr. Kukulski
Mr. Kukulski gave an update from the meeting that he and Mr. Brey attended on Friday morning
with the County Commission and Sheriff. The County has decided to build a jail on their current
site, and they want the City to contribute to the architectural design.
3:47:30 Cr. Rupp
Cr. Rupp stated that if the County doesn't get approval on the jail, then the whole thing is off. Cr.
Rupp wants to go to Mandeville, and if the County wants to coordinate, they have to come to
him.
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Bozeman City Commission Goal-Setting Work Session, Tuesday, February 19, 2008
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3:48:35 Mayor Jacobson
Mayor Jacobson suggested civic panels and getting input from the public. She is concerned that
the public thinks separating from the County Sheriff is duplicating costs.
3:50:17 Cr. Krauss
Cr. Krauss stated that he wants the citizens to understand our predicament: marrying ourselves to
the County it could be 15 years before we get there.
3:52:50 Mr. Kukulski
Mr. Kukulski stated that he never expressed anything but a desire to co-locate, but with a desire
to own our own campus. Mr. Brey and the PD have been working with the Westlakes to sell the
City six acres.
3:54:07 Cr. Rupp
Cr. Rupp stated that he can't decide on a parcel until he knows if the jail passes in August.
3:54:37 Mr. Tymrak
Mr. Tymrak gave an update and implored the Commission to give him direction about what to
do.
4:00:19 Mayor Jacobson
Mayor Jacobson stated that the best argument for the citizens is that there isn't room for us there.
If the City moves off, the County can do what it wants to do.
4:05:21 Mr. Kukulski
Mr. Kukulski stated that we need to get it in writing asking the County Commission to sell us
five acres on this site.
4:05:45 Cr. Rupp
Cr. Rupp suggested this language, "Sell us five acres in 45-60 days or we go somewhere else."
4:07:40 Cr. Bryson
Cr. Bryson is ready for a decision on co-location right now.
4:07:52 Mr. Kukulski
Mr. Kukulski verified that if the Commission's minimum request is five acres, we can draw up a
letter to the County Commission saying, "We need you to carve out a minimum of a five acre
parcel at your discretion on your site, and we need a decision from you within two weeks or 30
days or something."
4:08:17 Cr. Bryson
Cr. Bryson isn't willing to spend any money on architectural design for something that the
County is piecing together and suggesting that we go on the second floor of a jail that they don't
have the bonding for.
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Bozeman City Commission Goal-Setting Work Session, Tuesday, February 19, 2008
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4:09:03 Mr. Kukulski
Mr. Kukulski stated that we can tell the County that it's our stand-alone site campus setting with
you, so you don't have to worry about designing our portions of the building. We need a five acre
footprint.
4:09:37 Ms. Wolfe
Ms. Wolfe verified that she heard the suggestion that it be in writing so you have some record to
go on when you make the decision to not co-locate.
4:12:35 Mr. Kukulski
Mr. Kukulski clarified that a letter needs to be drafted to the County Commissioners from the
City Commission asking to purchase five acres at their current site. It will be on the City
Commission's agenda next Monday to get it to the County Commission next Tuesday.
4:14:53 Mr. Kukulski and Commission
Mr. Kukulski and the Commission agreed that a 30 day deadline is fine for the letter.
4:14:56 Mr. Tymrak
Mr. Tymrak stated that he will be able to get the letter drafted for the City Commission meeting
in two weeks (March 3).
4:16:04 Mr. Kukulski
Mr. Kukulski stated that the City will get its own architect and build our own design.
4:16:29 New Initiatives #2 Vote with Thumbs
"Build a new police and municipal court facility:
· Select and purchase a site
· Select architect and complete
· Educate the community on the need for bond approval
· Award bids for the construction"
Ms. Wolfe verified that this item is approved with the agreement that this letter go out and that
decisions will flow from what happens thereafter. The Commission and Mr. Kukulski agreed.
There were four thumbs up (five?), and Ms. Wolfe wrote "approved with a draft letter."
4:17:17 Proposals of New Items for the New Initiatives’ List
Ms. Wolfe checked to make sure each Commissioner wanted to propose new items for New
Initiatives, and then we can go back to the current New Initiatives' list.
4:19:02 Cr. Rupp
Cr. Rupp wanted to add this goal, "Building a new outdoor swim center on the west side" (in the
CIP, page 59).
4:20:53 Cr. Becker
Cr. Becker stated that all of his issues have been addressed.
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Bozeman City Commission Goal-Setting Work Session, Tuesday, February 19, 2008
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4:20:59 Mayor Jacobson
Mayor Jacobson wanted to add this goal (with Mr. Epple's wording assistance), "Systematically
implement elements of the PROST Plan through the CIP and the budget process."
4:22:43 Cr. Bryson
Cr. Bryson wanted to add, "10% reduction in all general fund expenditures to be reserved for the
Law and Justice Facility."
4:24:16 Cr. Bryson read on behalf of Cr. Krauss
Cr. Krauss wanted to add this goal, "Set aside any vacancy savings."
4:25:49 Ms. Rosenberry
Ms. Rosenberry stated that Cr. Krauss told her that he wanted to set aside the cash carryover to
spend it on the Law and Justice Center each year. Cr. Bryson agreed that is what Cr. Krauss
wanted.
4:27:20 Cr. Rupp
Cr. Rupp wanted to make sure to pull from the unscheduled category the Kagy Improvements to
make them much higher on the CIP under streets.
4:28:15 Cr. Rupp
Cr. Rupp wanted to add this goal, "Move Kagy higher up on the priority list for streets."
4:29:50 Cr. Becker
Cr. Becker wanted to add this goal, "Figure out what to do with Library Lands and the South
Wallace Redevelopment."
4:30:34 Mayor Jacobson
Mayor Jacobson wanted to add this goal, "Putting the recommendations of the Climate
Protection Task Force into the CIP."
4:31:35 Cr. Bryson
Cr. Bryson wanted to add this goal, "Determine full implementation of the curbside recycling
program."
4:33:06 Cr. Bryson
Cr. Bryson said to keep going with the curbside recycling plan they're doing, but it has to show
up on the Commission's list of priorities: full implementation.
4:34:25 Cr. Rupp
Cr. Rupp wants to plant 1,000 trees in one or two years at the cemetery through a massive tree-
planting campaign. With the help of Ms. Arkell, he wants the goal to be "Plant 1,000 trees at the
new cemetery expansion area."
4:36:52 Mayor Jacobson
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Bozeman City Commission Goal-Setting Work Session, Tuesday, February 19, 2008
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Ms. Jacobson referenced the first New Initiative #1: "Improve communications with our citizens.
Develop a public information strategy using traditional and non-traditional media, the internet
and cable access (Chico goals)." She wanted to add, "Including more information (on the
website) about the Climate Protection Task Force, minutes of meetings, what they are doing."
4:40:28 Suggestion to delete New Initiatives #14
Mr. Kukulski suggested getting rid of New Initiatives #14 since he will not have staffing to host
it: "Host Sustainability Conference for Rocky Mountain West."
4:41:08 New Initiatives #14 Vote with Thumbs
"Host Sustainability Conference for Rocky Mountain West": four thumbs down. It was taken off
the list.
4:41:23 Process to vote about adding to New Initiatives
Ms. Wolfe stated that the Commission is going to vote on these newly suggested New Initiatives
quickly and try to limit discussion, and then they will go back to the New Initiatives' list.
4:41:43 Vote with Thumbs about adding Swimming Pool
"Build a swimming pool on westside": three thumbs up, one thumb down. Ms. Wolfe stated that
this is approved as a goal.
4:42:07 Vote with Thumbs about adding PROST through CIP and Budget
"Systematically implementing PROST Plan through CIP and the budget process": four thumbs
up. This is approved as a goal.
4:42:24 Vote with Thumbs about adding 10% Reduction in General Fund
"10% Reduction in the General Fund for all departments and set aside for Law and Justice":
three thumbs down, one thumb up. Ms. Wolfe stated that this wasn't added to goals.
4:42:57 Vote with Thumbs about adding Cash Carryover
"Set aside the cash carryover for the Law and Justice Center": three thumbs down, two thumbs
up (Cr. Bryson also voted for Cr. Krauss in absentia.). This wasn't added to goals.
4:44:25 Vote with Thumbs about adding Kagy Improvements
"Improvements to Kagy": three thumbs up, one thumb down. The Commission wants it to be
part of the CIP discussion. This is approved as a goal.
4:45:00 Vote with Thumbs about adding Library Lands and South Wallace Redevelopment
"Library Lands and South Wallace Redevelopment": four thumbs up. This is approved as a goal.
4:46:26 Vote with Thumbs about adding Recommendations of Climate Protection Task Force
"Approve recommendations of Climate Protection Task Force in the CIP and in the budget
process": four thumbs up. This is approved as a goal.
4:46:37 Vote with Thumbs about adding Full Implementation of Curbside Recycling
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Bozeman City Commission Goal-Setting Work Session, Tuesday, February 19, 2008
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"Full implementation of curbside recycling": four thumbs up. This is approved as a goal.
4:47:02 Vote with Thumbs about adding Planting 1,000 Trees
"Plant 1,000 trees in the cemetery expansion area": three thumbs up, one thumb down. This is
approved as a goal.
4:47:31 Ms. Wolfe
Ms. Wolfe referenced Mr. Kukulski's proposal to quickly drop things off the original New
Initiatives' list so they don't have to be dealt with again.
4:49:04 Suggestion to delete New Initiatives #23, #26, and #27
Mr. Kukulski suggested quickly taking things off the new Initiatives' list that he shouldn't have
put on there:
#23 "Identify and purchase photographs from the Pioneer Museum/MSU for displays and
decoration in the new City Hall"
#26 "Resolve the vacant hotel building issue on N 7th"
#27 "Amend Gambling Ordinance to limit gaming machines to five or less if outside gaming
district (legislative changes may be needed)"
4:50:23 Cr. Rupp
Cr. Rupp wanted to change the UDO to require a developer to put up a performance bond for
private development to guarantee that a project will be finished (so that the vacant North 7th
hotel doesn't happen again).
4:51:36 Mr. Kukulski
Mr. Kukulski verified that it's a priority to report back to the Commission about options for
guaranteeing the completion of projects.
4:52:22 Cr. Bryson
Cr. Bryson suggested scheduling this topic for a policy meeting.
4:52:39 Mr. Kukulski
With the Commission's approval, Mr. Kukulski stated that he will leave New Initiatives #26
("Resolve the vacant hotel building issue on N 7th") on the list until the next discussion, but it
will be revised to better reflect the general policy question.
4:53:21 Suggestion to delete New Initiatives #20
Crs. Bryson and Becker are in favor of taking the eastside wetlands off the list.
#20 "Resolve the desire to acquire the east side wetlands for preservation as a migratory bird
sanctuary with the need for a transportation link through the transportation planning process"
4:54:32 New Initiatives #20 Vote with Thumbs
"Resolve the desire to acquire the east side wetlands for preservation as a migratory bird
sanctuary with the need for a transportation link through the transportation planning process":
four thumbs down. It was taken off the list.
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Bozeman City Commission Goal-Setting Work Session, Tuesday, February 19, 2008
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4:56:31 Suggestion to delete New Initiatives #21, #22, #23, and #24
Ms. Wolfe verified the staff's and Commission's proposal to delete New Initiatives #21-24.
#21 "Investigate the return of the National Finals Rodeo to Bozeman"
#22 "Make Bozeman's urban area a premier destination for holidays and festivals (ex:, Earth Day
event, the Telluride Bluegrass Festival, the Jackson Hole Music Festival, Symphonic Music
Festival, expand the Christmas Stroll and/or Sweet Pea, partner with Hatch Fest or other
independent festival organizers)"
#23 "Identify and purchase photographs from the Pioneer Museum/MSU for displays and
decoration in the new City Hall"
#24 "Car and ride sharing co-operative, both local and to the surrounding ski hills"
4:57:23 New Initiatives #20-#24 Vote with Thumbs
Ms. Wolfe summarized to make sure that everyone is in agreement that we have deleted the first
five items on the top of page two of the New Initiatives' list (#20-24).
#20 "Resolve the desire to acquire the east side wetlands for preservation as a migratory bird
sanctuary with the need for a transportation link through the transportation planning process"
#21 "Investigate the return of the National Finals Rodeo to Bozeman"
#22 "Make Bozeman's urban area a premier destination for holidays and festivals (ex:, Earth Day
event, the Telluride Bluegrass Festival, the Jackson Hole Music Festival, Symphonic Music
Festival, expand the Christmas Stroll and/or Sweet Pea, partner with Hatch Fest or other
independent festival organizers)"
#23 "Identify and purchase photographs from the Pioneer Museum/MSU for displays and
decoration in the new City Hall"
#24 "Car and ride sharing co-operative, both local and to the surrounding ski hills":
four thumbs up. These five items were taken off the list.
4:58:21 Mr. Kukulski
Mr. Kukulski suggested going up from the bottom of page one of New Initiatives to see if any of
those can be deleted.
4:59:16 Ms. Wolfe and Ms. Delaney
Ms. Wolfe and Ms. Delaney verified Mr. Kukulski's and Cr. Rupp's suggestion to revise New
Initiatives #19 to combine that with the South Wallace Redevelopment.
Revised #19 "Acquire land adjacent to Lindley Park on Main Street combined with the South
Wallace Redevelopment"
4:59:47 Discussion of New Initiatives #18
"Amend the on-street parking regulations in order to improve snow removal and street sweeping
(possibly use a reverse 911 system for notification)"
5:01:40 Cr. Rupp
Cr. Rupp stated that he is ready to take the Marwyn-Lindley example of the reverse 911 calls and
invest in that calling system for neighborhood notification about plowing streets.
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Bozeman City Commission Goal-Setting Work Session, Tuesday, February 19, 2008
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5:04:17 New Initiatives #18 Vote with Thumbs
"Amend the on-street parking regulations in order to improve snow removal and street sweeping
(possibly use a reverse 911 system for notification)": two thumbs up, two thumbs down. The
vote was split.
5:04:33 New Initiatives #18 Revised Vote with Thumbs
"Notification": three thumbs up. Ms. Wolfe verified that the Commission isn't okay with
amending on-street parking regulations but is okay with notification.
5:04:56 Discussion of New Initiatives #17
"Create additional sources of funding for park maintenance and operation"
5:07:25 Cr. Bryson
Cr. Bryson suggested revising this item's language to "Explore funding sources for park
maintenance." The Commission agreed, and the change was noted by Ms. Wolfe and Mr.
Kukulski.
5:07:58 Mr. Kukulski
Mr. Kukulski suggested that the last two bullets (New Initiatives #15 and #16) should stay on the
list until another discussion since they've run out of time.
#15 "Replacement of 40% loss on Street Impact Fees (gas tax; arterial/collector assessment)"
#16 "Watershed management - increased winter public access to Hyalite, guard rails and public
restrooms"
5:08:26 Discussion of New Initiatives #15
"Replacement of 40% loss on Street Impact Fees (gas tax; arterial/collector assessment)"
5:08:41 Mr. Kukulski
Mr. Kukulski suggested that the last bullet (New Initiatives #16) should stay on the list until
another discussion.
#16 "Watershed management - increased winter public access to Hyalite, guard rails and public
restrooms"
5:09:44 Ms. Wolfe
Ms. Wolfe verified that New Initiatives #16 is staying on the list.
5:10:18 Mr. Kukulski
Mr. Kukulski verified that next time we would have this discussion he would bring what we've
accomplished tonight (the City Commission's list and the City Manager's list) to work with to
move forward.
5:11:44 Mr. Kukulski
Mr. Kukulski stated that on February 25 he will bring options for a few dates to schedule the
follow up meeting.
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Bozeman City Commission Goal-Setting Work Session, Tuesday, February 19, 2008
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5:12:05 Ms. Wolfe
Ms. Wolfe verified the Commission's desire that she return to facilitate and that they will
schedule a meeting to pick up and go over the goals and the New Initiatives.
5:12:47 Ms. Arkell
Related to New Initiatives #16 "Watershed management - increased public access to Hyalite,"
Ms. Arkell stated that she talked with Sen. Baucus' staff person Tom Lynch about the possibility
of funding those Hyalite Road improvements because Sen. Baucus is on an environmental
committee.
5:13:13 Addition of Item #4 to the Federal Funding Requests' List
Mr. Kukulski asked the Commission if that item should be added to the list of Federal Funding
Requests as #4, and the Commission agreed. Mr. Kukulski read off the revised Federal Funding
Requests’ List: sewer plant (WWTP), Kagy, College, and fund these watershed improvements
for improved access to the forest.
5:14:01 Adjournment
The meeting ended at 8:05 p.m.
____________________________________
Kaaren Jacobson, Mayor
ATTEST:
______________________________________
Stacy Ulmen, City Clerk
PREPARED BY:
______________________________________
Cynthia Jordan Delaney, Deputy City Clerk
Approved on ___________________________.
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