Loading...
HomeMy WebLinkAbout1994-04-25 ccm MINUTES OF THE MEETING OF THE CITY COMMISSION BOZEMAN, MONTANA April 25, 1994 ***************************** . The Commission of the City of Bozeman met in regular session in the Commission Room, Municipal Building, April 25, 1994, at 3:30 p.m. Present were Mayor Vincent, Commissioner Youngman, Commissioner Stiff, Commissioner Stueck, Commissioner Frost, City Manager Wysocki, City Attorney Luwe and Clerk of the Commission Sullivan. The meeting was opened with the Pledge of Allegiance and a moment of silence. None of the Commissioners requested that any of the Consent Items be removed for discussion. Minutes - April 11. 1994 It was moved by Commissioner Youngman, seconded by Commissioner Stiff, that the minutes of the regular meeting of April11, 1994, be approved as amended. The motion carried . by the following Aye and No vote: those voting Aye being Commissioner Youngmari, Commissioner Stiff, Commissioner Stueck, Commissioner Frost and Mayor Vincent; those voting No, none. Decision - aDpeal of Planning Board decision to deny aDplication to allow construction of six duplexes on lot 2. Guv's Second Addition ( 125 East Alderson Street) based on design - Clair D~ines (Z-93177) This was the time and place set for the decision on the appeal submitted by Clair Daines, under Application No. Z-93177, of the City-County Planning Board's decision to deny construction of six duplexes on Lot 2, Guy's Second Addition, based on design. The subject parcel is more commonly known as 125 East Alderson Street. Mayor Vincent reminded the Commission that the public hearing on this appeal was . held at last week's meeting; and Commissioners were requested to forward their questions and concerns to the Planning staff by Wednesday so that staff could be prepared to respond at this time. He also noted that Commissioner Frost and Commissioner Youngman have just submitted their written comments to each of the Commissioners. 04-25-94 - 2 - City Manager Wysocki reminded the Commission that the grounds of the appeal and the bases for the Planning Board's decision are set forth on Page 11 of the draft minutes from the public hearing. City Attorney Luwe stated that in this instance, the Commission is essentially . considering two separate appeals on the same decision, one from the applicant and one from the neighborhood, in an expanded format. He cautioned, however, that the Commission must base its decision on the record before the City-County Planning Board; and no evidence received outside that record may be considered in the decision-making process. He reminded the Commission that its options are to uphold, overturn or modify the City-County Planning Board's decision to deny this application. Commissioner Frost reviewed the contents of his memo dated April 25, noting that the proposed conditions he has forwarded are the minimum necessary to ensure that this project meets the guidelines of the neighborhood conservation overlay district. He then forwarded his proposed revisions to Condition Nos. 1, 3, 9 and 13, as submitted by the Planning staff and Condition No. 10, as suggested by the Engineering staff and Street . Superintendent, and further suggested the addition of four conditions. He noted that the Design Review Board recommended that no fencing be required; however, he feels that to install fencing at the northwest corner of the property would keep South Bozeman Avenue traffic from crossing through the subject site. He then stated he does not believe that boulevards are necessary along the streets, but that sidewalks could be constructed adjacent to the curb on the private street. He suggested that the planting of street trees will give the sense of a boulevard. Commissioner Frost suggested that in Condition No.9, reference to boulevards be removed, and that the sidewalk be extended to the south boundary of the property. He noted that where the pedestrian access is located in a driveway or parking space, it should be defined by use of a different material than the road. He then reviewed the proposed addition to . Condition No. 13, which provides for continued access to the linear park, so that people can still access the park from South Bozeman Avenue. Commissioner Frost then questioned the need for a 37-foot-wide street leading to the development, which narrows to a 26-foot-wide private street within the development. He suggested, instead that the 220 feet of public street be constructed at a narrower width. The 04-25-94 - - - 3 - Commissioner continued by reviewing the four additional conditions he has suggested, which pertain to testing of the sewer line during peak daytime usage in the very near future, since it is also high water time; ensuring the protection of natural vegetation; and referral back to the Design Review Board for review of building design(s) and open space around the southernmost . willow through reorientation and relocation of the buildings, with that recommendation to be forwarded to the City Commission for final action. He emphasized the importance of ensuring that the buildings reflect the historic patterns of the neighborhood, including scale, massing, roof pitches, and architectural detailing. Responding to Senior Planner Skelton, Commissioner Frost stated the applicant should be responsible for testing of the sewer lines. Senior Planner Skelton then stated that if density is an issue being referred back to the Design Review Board, the Commission should be aware that, as it relates to neighborhood compatibility, the subject proposal has a lower ratio of floor area to the lot than the surrounding properties have. Responding to Commissioner Stiff, the Senior Planner suggested that if the . Commission is seeking a recommendation from the Design Review Board, they should not make a decision on this appeal at this time. He then stated that, given the ORB's meeting schedule, it will be probably three weeks before the Commission receives a recommendation from that body. Commissioner Stiff expressed concern over the substantial amount of important information which the Commission has just received, particularly since it is anticipated the Commission will make some type of decision at this time. Responding to Commissioner Stueck, City Attorney Luwe stated that Commissioner Frost's suggestion would result in modification of the Planning Board's decision. At the Mayor's request, Commissioner Youngman reviewed the written comments she had forwarded, characterizing them as an amplification of many of Commissioner Frost's . comments, and noting that they represent the minimum necessary to meet the intent of the neighborhood conservation overlay district, as set forth in Section 18.42.010 of the Bozeman Municipal Code. She stated that she believes the design concerns expressed by the Planning Board are legitimate. She noted the most distinctive characteristic of the neighborhood is its diversity, particularly in the single-family dwellings and duplexes; and she feels that to have six 04-25-94 - 4 - buildings all in the same design would be inappropriate. She suggested that even slight changes in design and changes in color combinations could alleviate much of the likeness of the new structures. She then stated that providing an easily recognizable access to the Gallagater Park through this development is important, so the public does not become . frustrated. Commissioner Youngman then stated that natural areas are a part of the neighborhood and must be protected. She then carefully reviewed her recommended conditions which will ensure that those areas are maintained and that the existing mature vegetation is either protected in its existing location or is transplanted to another location on site. She also emphasized the importance of protecting and cleaning up the wet areas on the site. Responding to Senior Planner Skelton, Commissioner Youngman stated that, while only five feet of the 35-foot streambank setback is required to be maintained in its natural state, she feels it is important that the entire 35-foot setback be maintained in its natural state in this area. She noted that while the wet areas may not legally meet the definition of a wetland, it does function in much the same manner and should be protected. She stated that . is an important characteristic of the neighborhood that should be protected and enhanced. Commissioner Youngman then stated that she feels it is important that the sewer lines be tested again during peak usage hours and spring run-off, while the University students are still here. Planning Director Epple asked that the Commission carefully address the proposal forwarded by Commissioner Frost for narrowing of the street width. He noted the high density of development in the immediate area and the fact that the improvement of Alderson Street could lead to additional development. He then emphasized the importance of retaining parking on both sides of the street because of the density of development. Commissioner Frost stated that he lives in the older part of town, which has narrower streets with parking on both sides. He noted that, because of that situation, traffic moves . more slowly and cautiously than it does on the newer, wider streets in the community. Commissioner Youngman stated that if remaining consistent with the fabric of the neighborhood is an issue, then extension of the street at its existing width, instead of the new, wider standard, should be carefully considered. 04-25-94 - 5 - Commissioner Stiff stated he has concerns about the transportation issues which were raised during the public hearing. He noted there are several major intersections in the immediate area which have been identified as needing improvements; and this development will further impact many, if not all, of those intersections. He then stated that the other issues . about which he was concerned have been addressed to his satisfaction; and he does not necessarily share the concerns which have been raised by Commissioner Frost and Commissioner Youngman. He emphasized the importance of receiving input from the Design Review Board on the design and location of the buildings prior to making a decision on this application, since those are extremely important issues that impact the total project. Commissioner Frost stated his concurrence with the comments regarding transportation issues. He forwarded his support for receiving input from the Design Review Board before making a decision on this application. Commissioner Stiff asked for staff comments regarding the proposal for a narrower East Alderson Street. Senior Planner Skelton stated he will prepare a synopsis of the Commissioners' . comments, for Design Review Board consideration as they review this application again. Responding to Mayor Vincent, City Attorney Luwe noted that the Design Review Board does not conduct a public hearing on any application, although they do have a mechanism for accepting public input. City M anager Wysocki reminded the Commission that any changes under consideration are in response to public input already received. He reminded the Commission that at some point, a decision must be made, based on the record. Mayor Vincent stated he feels the Design Review Board should be allowed to accept written input on any new design proposal that may be forwarded. Commissioner Frost and Commissioner Stueck forwarded comments in support of that suggestion. City Attorney Luwe stated that if the Commission allows the Design Review Board . to follow its standard procedures, they will accept written public comment. He noted that if the Commission wishes, it may also determine that it wishes to provide an opportunity for public comment as well. He then asked that the Commission specifically include those items in any motion it may make at this time. 04-25-94 - -..--...--. -----" "'.- --.... .--..- - - -.".----.- - 6 - City Manager Wysocki recommended that, rather than opening the process up again, the Commission refer this application back to the Design Review Board, with specific instructions on the items to be reviewed, and that this process be considered as receiving additional input from staff, with no further opportunity for public input. . Planning Director Epple cautioned that if the Design Review Board is to accept public comment on this application again, the complete notification and advertising process must first be followed. He stated that if the ORB is simply responding to direction from the Commission to consider specific items, then no advertising is required. Commissioner Frost stated that, in light of the Planning Director's comments, he feels it would be appropriate to not accept public input at the Design Review Board meeting. Responding to Commissioner Frost, the Planning Director stated that after the Design Review Board meeting, staff will prepare a complete new list of recommended conditions for Commission consideration. Senior Planner Skelton stated that if revisions result in a substantial change in the design of the project, he may also forward the plan to the Development Review Committee for . comments, particularly from the Engineering Department and Director of Public Service. Mayor Vincent stated he is uncomfortable with the idea of precluding public comment at the Design Review Board level. It was moved by Commissioner Stiff, seconded by Commissioner Stueck, that the Commission modify the Planning Board's decision by referring the matter back to the Design Review Board to further review a revised plan from the applicant addressing the conditions and concerns presented in the memos from Commissioner Frost and Commissioner Youngman, dated April 25, for a final recommendation to the Commission for final action, with the understanding that the public hearing on the appeal is closed and that the matter will be dealt with administratively by the Design Review Board and politically by the City Commission. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Stiff, . Commissioner Stueck, Commissioner Frost and Commissioner Youngman; those voting No being Mayor Vincent. 04-25-94 -- .----- - 7 - Review of revised conceDt Dlan - West Gatewav Planned Unit DeveloDment - PC DeveloDment - to allow a mixed use commercial develoDment on Lots 4A. 5A and GA. Valle v Unit Subdivision. Phase I (15.2 acres located at the northeast corner of Ferguson Road and Huffine Lane) Included in the Commissioners' packets was a memo from Assistant Planning Director Debbie Arkell, dated April 21 , forwarding a revised concept plan for the West Gateway Planned . Unit Development (now referred to as the Valley Commons Business Park). Mayor Vincent stated he does not recall a second review of a concept plan in the past. He then asked that discussion on this item be very brief. City Manager Wysocki expressed his concerns about this process also. He noted the purpose of the concept plan review is for an applicant to determine whether a proposal may meet with Commission approval, after addressing comments and concerns which staff, the various advisory bodies and the Commissioners may forward during the review process. Mr. Mike Potter, applicant, reminded the Commission of the 25-foot beautification easement which had been included as a part of the open space for the West Gateway Planned Unit development. He stated that, while that easement is not included in the calculations for open space in the new concept plan, he still plans to pursue it. He also stated that a 40-foot . common open space, with a 6-foot-wide pedestrian path weaving through it, and a 35-foot setback are proposed between the U.S. Highway 191 right-of-way and any development on the site. Mr. Potter reminded the Commission that 4.56 acres of open common space and landscaping are required for a planned unit development on this subject 15.2-acre parcel; and half of that must be in common open space. He noted that, in addition to the 40-foot strip along the south property line, a 40-foot common open space easement, running from the south property line to the private street through the center of the project, will connect the easements with the park area to be located in the north center portion of the site. In addition, the streetscape along the private street will serve to meet the common open space requirements. Mr. Potter stated that building envelopes are proposed on each lot within the planned . unit development; and landscaping is to be provided around each of the buildings within that envelope. He noted that the building envelopes contain 3.2 acres; and it is anticipated the building footprints will cover 1.6 acres, leaving the remaining 1.6 acres for landscaping and courtyard areas. 04-25-94 .. . -.-..--.. .--.-- - 8 - Mr. Potter summarized the proposal by stating that 8.1 acres, or 51 percent of the site, will be in landscaping and open space, including the setback areas and landscaping within the parking areas. He stated that parking will cover approximately 6.13 acres, or 38 percent of the site; and the building footprints will cover approximately 11 percent of the site. . Mr. Potter then stated his intent to use this concept plan as the base for an application for a planned unit development, if the Commission comments are positive. Responding to Commissioner Stueck, Mr. Potter stated that, while the proposed 25- foot beautification easement from the Montana Department of Transportation will be landscaped and provide additional buffering between the road and the proposed project, it is not included in any of the calculations for this development. He then stated it will be landscaped and maintained as a part of the project under this proposal. Commissioner Stueck forwarded his support for the concept plan, particularly the setback from the highway. Commissioner Frost stated he likes the general concept, characterizing it as a big improvement over the previous concept plan. . Commissioner Youngman stated her concurrence with the previous comments. Commissioner Stiff stated he feels this concept plan is an improvement over the previous plan. He noted that the plan seems to be consistent with the recently constructed USDA building immediately to the east. Mayor Vincent stated this plan is better than the previous conceptual plan. He stated, ideally, he would like to see a small commons in the lower left portion of the site; however, he recognizes that may not be possible. Commissioner Stiff stated an interest in seeing the accesses to the individual lots located further from the intersections of Valley Commons Drive with Ferguson Avenue and Yellowstone Avenue. Commissioner Frost suggested that intersection bulbs where the linear common open . space easement leads to the park area could make the crossing more pedestrian friendly. Mr. Potter stated that the plan, as submitted, provides for accesses and intersections which meet the engineering standards for distances from intersections. Mr. Rick Kerin, engineer representing the applicant, stated that a traffic analysis on the site will help to determine the distances needed for stacking and storage. He then stated 04-25-94 n _ _.____.___ . ______ ..___u__ __ - 9 - that the distance from the south curb line of Valley Commons Drive to the north line of the future pedestrian lane along U.S. Highway 191 is 340 feet. Commissioner Stiff stated he is concerned about the flow of traffic to, from and on the subject site; and that is an issue which he feels is imperative to be addressed. . Mayor Vincent stated his concern about the potential traffic volumes on Fallon Street, noting that high traffic volumes tend to make the street less desirable for residential development. Assistant Planning Director Debbie Arkell reminded the applicant that this is still part of the concept plan review process and that the Commissioners' comments are not binding and do not reflect approval of the plan as submitted. Decision - reauest for Dermission to sell DODcorn. caramel corn. beveraaes. snow cones. cotton candv. Deanuts and balloons at band concerts this summer - Boaert Park - AI & Arlene Fiscus. A & A PODcorn City Manager Wysocki reminded the Commission that they had previously received a letter from AI & Arlene Fiscus, owners of A & A Popcorn, dated March 10, 1994, requesting . permission to sell popcorn, caramel corn, beverages, snow cones, cotton candy, peanuts and balloons at band concerts this summer in Bogert Park. He noted that, after discussion at its March 21 meeting, the Commission deferred action until they had an opportunity to establish a policy regarding the sale of items in public parks. The City Manager then noted that the Commission has just received a letter from Mr. Ronald Schimpf, member of the Band Board, dated April 16, indicating no objection to the proposal. Responding to Commissioner Stueck, the City Manager stated that it would be possible for a vendor to locate on private property, in the appropriate business zoning districts. He then reminded the Commission that the Recreation and Parks Advisory Board has forwarded its recommendation that sale of goods not be allowed in the parks. He noted that, while this . old popcorn truck in unique and would be attractive in an appropriate setting, he is concerned about the unfortunate precedent that approval of this request could set. Mayor Vincent concurred with the City Manager's comments. He noted that, while this proposal seems generally appropriate, approval could lead to more and more requests, many of which would be must less appropriate. 04-25-94 - 10 - It was moved by Commissioner Stueck, seconded by Commissioner Frost, that the Commission deny the request submitted by AI and Arlene Fiscus, A & A Popcorn, for permission to sell popcorn, caramel corn, beverages, snow cones, cotton candy, peanuts and balloons at band concerts in Bogert Park this summer. The motion carried by the following Aye . and No vote: those voting Aye being Commissioner Stueck, Commissioner Frost, Commissioner Youngman and Mayor Vincent; those voting No being Commissioner Stiff. Ordinance No. 1381 - amending Section 2.04.090 of the Bozeman MuniciDal Code to Drovide for an immediate effective date on resolutions unless otherwise specified in the ordinance City Manager Wysocki submitted Ordinance No. 1381, as approved by the City Attorney, entitled: ORDINANCE NO. 1381 AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF BOZEMAN, MONTANA, AMENDING SECTION 2.04.090 OF THE BOZEMAN MUNICIPAL CODE TO PROVIDE FOR AN IMMEDIATE EFFECTIVE DATE ON RESOLUTIONS, UNLESS OTHERWISE SPECIFIED IN THE RESOLUTION. It was moved by Commissioner Frost, seconded by Commissioner Youngman, that . the Commission adopt Ordinance 1381, amending Section 2.04.090 of the Bozeman Municipal Code to provide for an immediate effective date on resolutions unless otherwise specified in the resolution. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Frost, Commissioner Youngman, Commissioner Stiff, Commissioner Stueck and Mayor Vincent; those voting No, none. Discussion - FYI Items City Manager Wysocki presented to the Commission the following "For Your Information" items. (1 ) Summary of Commissioner and staff comments regarding items to be considered in impact fee discussions. . (2) Copy of population estimates for Montana counties and incorporated communities for 1992. (3) Agenda for the Development Review Committee meeting to be held at 10:00 a.m. on Tuesday, April 26, at the Carnegie Building. 04-25-94 .... -.---- .--- - 11 - (4) Agenda for the Design Review Board meeting to be held at 3:30 p.m. on Tuesday, April 26, at the Carnegie Building. (5) Notice that there will be no public meeting of the County Commission on April 26, along with daily minutes for the week of April 11. . (6) The City Manager submitted his weekly report, as follows. (1) Announced that compost collection will begin this week. (2) Forwarded his concerns about incomplete applications which are being submitted to the Planning office. He noted the only way to eliminate this problem is to require complete applications before accepting them. (3) Noted that staff is watching the run-off levels in Bozeman Creek. (4) Announced he is in the process of negotiations and budget meetings. He stated that, due to major health insurance claims last year, the City is facing a 30-percent, or $200,000, increase in premiums for the upcoming year. (5) Asked that the Commissioners be prepared to talk about the format for the town meeting on transportation. (6) Noted the Board of Health is evidently considering a change in board make-up, partly because of the new water quality district. He stated this will be discussed further at their May 12 meeting. (7) Announced that the impact fee steering . committee for the County will meet on Thursday. He indicated that three City staff members serve on that committee. (8) Stated that staff is receiving an extraordinary number of requests for special tasks, i.e., special compost pick-ups, which it is unable to fulfill. (7) Commissioner Stueck submitted the following. (1) Attended the downtown improvement district steering committee last week. (2) Stated he has received several telephone calls from contractors who have been unable to get utility projects approved through City staff in a timely manner. He suggested the timelines for such reviews should possibly be reviewed, since it does not seem that a 30-day period is needed for some types of reviews. (8) Commissioner Frost submitted the following. (1) Attended the downtown improvement district steering committee meeting last week. (2) Announced that a tree planting has been scheduled for 10:00 a.m. on Friday, April 29, at the northwest corner of City Hall. . A second grade class is scheduled to be in attendance at the ceremony. (3) Reminded the Commission that he will be leaving for Tampa on Saturday morning to attend the "National Town Meeting". (9) Commissioner Stiff stated he attended a portion of the meeting sponsored by the National Trust for Historic Preservation and the Montana Preservation Alliance at the 04-25-94 --------- - 12 - Museum of the Rockies. He noted that Associate Planner Kevin Wall was in attendance at that meeting as well. (10) C ity Attorney Luwe noted that the new language for adoption of ordinances was not included on the ordinance which was adopted today; however, it will be included on . future ordinances. (11 ) Clerk of the Commission Sullivan reviewed the agenda for next week's meeting, which includes four public hearings in the evening session. ( 12) Mayor Vincent submitted the following. ( 1 ) Noted that either a Commissioners or a City staff person will need to be appointed to serve on the water quality district board. He suggested that the powers of that board may dictate who would best serve on behalf of the City. (2) Noted he has received a number of calls from people complaining about others who break the rules, and asking for stronger enforcement of the ordinances. He recognized this will cost time and money. (3) Stated he has received another illegal sign complaint, as the result of people placing signs on telephone poles. (4) Briefly reviewed his suggested approach to the setting of goals in this evening's work session. . ( 13) Daria Joyner, Executive Director of the Bozeman Area Chamber of Commerce, submitted the following. (1) Stated they will be back in Court on May 12 and 13 regarding the condemnation of land; and a decision should be forthcoming shortly thereafter. (2) Stated a willingness to distribute information on the town meeting to the Chamber's membership as soon as the information is available. Consent Items City Manager Wysocki presented to the Commission the following Consent Items. Proclamation - "MuniciDal Clerks' Week" - Mav 1-7. 1994 Proclamation - "Public Service Recoanition Week" - Mav 2-8. 1994 Commission Resolution No. 2970 - relating to outstanding bonds owned by . the DeDartment of Natural Resources and Conservation: arantinq Dreliminarv aDDroval to the amendment thereof (Lvman Creek ImDrovements. Phases II and III) COMMISSION RESOLUTION NO. 2970 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOZEMAN, MONTANA, RELATING TO OUTSTANDING BONDS OWNED BY THE DEPARTMENT OF NATURAL RESOURCES AND CONSERVATION; GRANTING PRELIMINARY APPROVAL TO THE AMENDMENT THEREOF. 04-25-94 - 13 - Commission Resolution No. 2971 - relating to outstanding bonds owned bv the Deoartment of Natural Resources and Conservation; granting preliminary aoproval to the amendment thereof (Lyman Creek Improvements. Phases II and IIn COMMISSION RESOLUTION 2971 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOZEMAN, . MONTANA, RELATING TO OUTSTANDING BONDS OWNED BY THE DEPARTMENT OF NATURAL RESOURCES AND CONSERVATION; GRANTING PRELIMINARY APPROVAL TO THE AMENDMENT THEREOF. ACknowledge receiDt of reauest for annexation - Thomas W. and Marie G. Fellows and Fellows Limited Partnershio - COS No. 1917. located in the NW%. NE%. Section 11. T2S. R5E. MPM (16.69 olus 1.967 olus 2.1 acres located at 2400 West Durston Road); refer to staff Acknowledae receiot of reauest for oermission to tie onto City sewer service - Shelly Saunders-Demo. 27459 Frontage Road; approval continaent upon five conditions set forth in Engineering staff memo dated Aoril 19. 1994 Appoint Commissioner Frost as Commission reoresentative on the Enhancement Committee Aoproval of request from Bozeman Area Advisorv Board for exoenditure of up to $400 from City Commission budget unit "Other" line item to cover costs of advertisina in coniunction with "Bike to School and Work Week" . Authorize Mavor to sign - letter to the Montana Office of Community Service indicatina City's intent to submit aoolication for federal monies throuah a Montana Community Service Volunteer Resource Develooment Grant. on behalf of the Bozeman Senior Citizen Center. to fund the Befriender Program Authorize City Manaaer to sign - Lease Agreement with the Beall Park Arts Center. Inc.. for the buildina at Beall Park for the oeriod February 15. 1994 through February 14, 1999 Authorize absence of Commissioner Frost from meetina of May 2, 1994. in comoliance with Section 7-3-4322(2l. M.C.A. Claims It was moved by Commissioner Youngman, seconded by Commissioner Stiff, that the Commission approve the Consent Items as listed, and authorize and direct the appropriate persons to complete the necessary actions. The motion carried by the following Aye and No . vote: those voting Aye being Commissioner Youngman, Commissioner Stiff, Commissioner Stueck, Commissioner Frost and Mayor Vincent; those voting No, none. Recess - 5:20 o.m. Mayor Vincent declared a recess at 5:20 p.m., to reconvene at 7:00 p.m., for the 04-25-94 - 14 - purpose of conducting a work session. Reconvene - 7:00 D.m. Mayor Vincent reconvened the meeting at 7:00 p.m., for the purpose of conducting . a work session. Discussion - town meetina re transDortation issues City Manager Wysocki asked that the Commission provide direction to the staff in preparation for the town meeting scheduled for Thursday, May 19. Mayor Vincent stated the primary purpose of the meeting is to provide an opportunity for the public to address the Commission regarding transportation projects and funding options. He suggested that a proposal should be developed, based on the prioritized projects contained in the transportation plan, showing their estimated costs. Also, a timeline should be developed for the completion of those projects, based on current funding sources; and a parallel timeline should be created, based on bond issues of varying amounts, showing how those projects . could be speeded up. He also asked that graphics be provided, and that the public be provided with an estimate of how much the various bond issues would cost a property annually, based on a $100,000 house. He cautioned that the information made available to the public should also include the bond issue for the new middle school, which has been approved and not yet assessed, as well as the two new mill levies for school operations that were recently approved. He suggested that a brief presentation be made by the Commission and staff, and that the meeting then be opened up to receive public comments. Commissioner Stueck stated he feels it is important for the Commission to consider not only those projects contained in the transportation plan, but new projects not included, i.e., West Babcock Street and South Third Avenue, south of Graf Street. Commissioner Stiff cautioned that care must be taken to ensure that the City does . not give up any funding sources when developing a list of proposed projects. He cited the number of waivers of right to protest the creation of special improvement districts that have been gathered and the potential for using enhancement funds as possible sources of revenue, as well as the potential of impact fees in the near future. He then asked about the possibility 04-25-94 ---..- --- -=. ---:--- ---.- - 15 - of including the acquisition of right-of-way for a beltway system, recognizing that is a long-term project. In response to questions from Commissioner Youngman, the City Manager distributed a copy of the transportation projects included in the special projects budget unit, along with . copies of listed projects in the transportation plan. He noted that the projects to be funded through the special projects budget unit include many of the top priority major projects as well as some of the transportation system maintenance projects. He cautioned that the list of projects selected for funding through a general obligation bond issue, particularly if they include TSM projects, should be strategically located throughout the community so that all quadrants realize some benefit. Commissioner Youngman then noted the importance of including long-range projects when seeking funding. Mayor Vincent noted that the total of the major projects in the transportation plan update is $80 million, which is four times the City's total annual budget. Following extensive discussion, it was noted that some of the projects that seem to . be critical now are not included in the plan, such as upgrading of West Babcock Street from West Main Street to Fowler Lane and upgrading of South Third Avenue south of Graf Street. City Manager Wysocki cautioned the Commission that if a general obligation bond issue is approved and bonds sold, 85 percent of those monies must be spent within the first three years. He further cautioned the Commission that the City's bonding capacity is $7.3 million; and care must be taken to stay well under that level in case additional bond issues may be necessary in the next few years. The City Manager then stressed the importance of the Commission being responsible for running the town meeting. He noted that staff can give a brief presentation of the proposal; however, the Commission is responsible for controlling the meeting and accepting the public input. . Mayor Vincent asked that the City Manager develop a list of proposed projects, using the lists of major projects and TSM projects as well as "unanticipated problem projects", that could be completed under $3, $4 and $5 million dollar bond issues, including the estimated costs for each of the projects. He asked that care be taken to ensure that the lists of projects 04-25-94 .-..-- .. - 16 - represent an overall community balance. The information will then be submitted to the Commission for review and approval, in anticipation of the town meeting. Work session - setting of goals for Fiscal Year 1994-1995 . Included in the Commissioners' packets was a summary list of the initial goals forwarded by the individual Commissioners, along with the individual listings. City Manager Wysocki noted that the goals have been summarized so that like items are listed together; however, none of the goals have been combined. He then asked that the Commissioners review the list of goals, asking questions if the goal. as stated. is unclear. The Commissioners reviewed the list of goals, combining those which were essentially the same. Commissioner Frost explained his goal regarding review of local street standards, noting that at the present time, the standards provide for local streets to be 37 feet, back-of- curb to back-ot-curb. He suggested that in some instances, narrower streets may be more appropriate, particularly on private streets within developments. He stated that the street in . front of his home is 30 feet, back-of-curb to back-of-curb, with parking on both sides of the street. He noted that cars can still pass, if they are careful and travel at a slow rate of speed; and he teels that is appropriate in a residential neighborhood. He stated this can also decrease infrastructure costs and make the neighborhood more intimate. Mayor Vincent stated that his goals pertaining to 15 mile-per-hour speed limits in residential areas, using traffic control devices to decrease the impacts of vehicles on neighborhood streets, and using electronic surveillance for intersections and streets are questions of the City's capability to enact those measures, rather than suggestions that they be implemented. He noted that if the responses are affirmative, then these statements may become goals. Commissioner Stueck stated his goal regarding review of the Commission's advisory . committees is actually a goal to increase communication between the Commission and the various appointed boards and committees. As a result ot the Commission's discussion and combining of goals, the following list was developed: 04-25-94 ~. - 17 - 1. Transportation plan continued implementation -- Assumes transportation financing well before FY95 Alleviate traffic problems now and for the future, i.e., bond issue Transportation -- bond issue, etc. 2. Review local street standards -- possible exceptions 3. 15 mph speed limit on neighborhood streets/30 mph speed limit on selected . arterials/collectors 4. Legislative authorization for traffic control devices to be used to diminish and mitigate impact of vehicles on residential neighborhoods, rather than to accommodate/expand use of neighborhood streets as "collectors" and "thru streets" 5. Develop the capability for electronic surveillance of intersections and streets for increased enforcement of Bozeman's traffic laws. 6. Amend traffic circle ordinance to allow for installation at City expense in situations where traffic circles are clearly the best option available for traffic safety /control 7. Affordable housing Develop possible concessions to the zone code to allow effective affordable housing Affordable housing policy approval and action 8. Complete and implement impact fees/system development fees List of goals assumes impact fees before FY95 Impact fees (asap) Impact fee passage and implementation . 9. Recreation/sports fields development Promote more park and playground areas in conjunction with the County Increased recreational opportunities for kids 10. City code changes to increase water conservation Consideration of how to encourage energy efficiency, passive solar orientation, water conservation, more clustering for ag. and natural environment preservation, etc. Facilities long-range plan: with inclusion of measures for water conservation 11. Add police officer(s) with emphasis on traffic, pedestrian, bicycle and downtown violations Significantly increased enforcement of City ordinances, especially those regarding traffic and pedestrian safety, pet control, curfew and "Main Street visitor environment". To include careful consideration of revisions to strengthen applicable ordinances, including increased fines/penalties. In short, "enforced civility". 12. Personnel training on how to interact with the public in a positive manner and a method for management to following up public complaints. There should . be no excuse for rudeness and we should always look for better ways to service people. 13. Investigate and possibly implement VOLUME-BASED automated solid waste collection system Innovative waste management options when physical plant needs expansion 14. Code enforcement -- building code violations (safety) and sign enforcement 04-25-94 - 18 - 15. Mystic lake replaced as soon as possible 16. Fire Department Station NO.2 relocation 17. Streamline approval process for construction and subdivision review 18. Get out of court!!! . 19. Develop and institute review process by Commission for advisory committees (communication between Commission and its advisory committees) 20. November growth advisory referendum 21. Wetland survey of city and surrounding area, along with long-term open space and parks planning City Manager Wysocki asked the Commissioners to select their top six goals from this list. The Commissioners quickly completed that process; and the number in parentheses represents the number of Commissioners who selected a specific goal. As a result, the Commission developed the following list of top priority goals for Fiscal Year 1994-1995: (5) Transportation plan continued implementation -- Assumes transportation financing well before FY95 Alleviate traffic problems now and for the future, i.e., bond issue Transportation -- bond issue, etc. (5) Complete and implement impact fees/system development fees . List of goals assumes impact fees before FY95 Impact fees (asap) Impact fee passage and implementation (5) Add police officer(s) with emphasis on traffic, pedestrian, bicycle and downtown violations Significantly increased enforcement of City ordinances, especially those regarding traffic and pedestrian safety, pet control, curfew and "Main Street visitor environment". To include careful consideration of revisions to strengthen applicable ordinances, including increased fines/penalties. In short, "enforced civility". (3) Affordable housing Develop possible concessions to the zone code to allow effective affordable housing Affordable housing policy approval and action (3) Recreation/sports fields development Promote more park and playground areas in conjunction with the County Increased recreational opportunities for kids . * * * * * * * * * * (2) legislative authorization for traffic control devices to be used to diminish and mitigate impact of vehicles on residential neighborhoods, rather than to accommodate/expand use of neighborhood streets as "collectors" and "thru streets" 04-25-94 ---- -.,.....,...... .--. - ..'."".'. .',--. -,.,...,.'~ - - 19 - (2) Personnel training on how to interact with the public in a positive manner and a method for management to following up public complaints. There should be no excuse for rudeness and we should always look for better ways to service people. (1 ) R eview local street standards -- possible exceptions (1 ) D evelop the capability for electronic surveillance of intersections and streets . for increased enforcement of Bozeman's traffic laws. ( 1 ) City code changes to increase water conservation Consideration of how to encourage energy efficiency, passive solar orientation, water conservation, more clustering for ago and natural environment preservation, etc. Facilities long-range plan: with inclusion of measures for water conservation ( 1 ) Wetland survey of city and surrounding area, along with long-term open space and parks planning (1 ) M ystic Lake replaced as soon as possible The City Manager stated that the top priority goals for Fiscal Year 1994-1995 are the five which are listed above the asterisks, and which received votes from a majority of the Commissioners. Staff will concentrate on those goals, working on the goals listed below the asterisks as opportunities arise. , The Commission generally concurred in the list, recognizing that the process is . complete. Adjournment - 8:43 D.m. There being no further business to come before the Commission at this time, it was moved by Commissioner Stiff, seconded by Commissioner Stueck, that the meeting be adjourned. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Stiff, Commissioner Stueck, Commissioner Frost, Commissioner Youngman and Mayor Vincent; those voting No, none. ~~hi - -- JO VINC , Mayor" - " . ATTEST: (2hJ~ ROBIN L. SULLIVAN Clerk of the Commission 04-25-94