HomeMy WebLinkAboutCapital Improvements Program (CIP) for Fiscal Years 2009-2013
Commission Memorandum
REPORT TO: Honorable Mayor and City Commission
FROM: Anna Rosenberry, Finance Director
Chris Kukulski, City Manager
SUBJECT: Public Hearing & Adoption of Capital Improvements Program (CIP) for
Fiscal Years 2009-2013.
MEETING DATE: March 17, 2008
BACKGROUND: On December 17, 2007, the Commission received the City Manager’s
proposed Capital Improvements Program (CIP) for Fiscal Years 2009-2013. At that time, the
document was made available to staff and the public online at
http://www.bozeman.net/finance/capital_improvements_plan.aspx.
A public hearing on the plan was held on January 22, 2008. A Commission work session was
held on February 11, 2008.
Changes we have incorporated into the Plan:
1. Based on Commission direction regarding the City’s match of the SAT Grant for Story
Mansion Interior Renovation (GF-82), new schedules have been prepared for the General Fund
CIP. The original schedules have been modified to include dollars from “FY08 Vacancy
Savings” and “General Fund Cash Reserve” in a total amount of $400,000 in FY09. We
estimate that $283,500 will be available at the end of FY08 due to staff vacancy savings. The
141
remainder amount of $116,500 would come from the General Fund’s existing cash reserve.
This would leave an estimated $3.8 million in the cash reserve, which equates to 19.7% of FY08
budgeted revenues. Both the vacancy savings and cash reserve details are attached to this memo.
With the addition of this source of one-time cash, the General Fund CIP schedules are no longer
in a deficit position.
2. Friends of the Library: We were notified that the Friends of the Library have purchased one
of the Self-Check machines that had been requested in GF-72 for FY09. Instead, the Library
Director would like to purchase one Self-Check machine and one LCD projector (GF-73,
unscheduled) of similar cost in FY09. She stated “as we offer more computer classes, we know
that having a LCD projector in the computer class room would be extremely helpful for teaching
classes more effectively.” We have revised the General Fund CIP to include this requested
change to item GF-72.
Items not included in the plan:
3. Story Mill Project Requests: After the Impact Fee Advisory Board met and voted on the CIP
Schedules, City Staff received written request from Hyalite Engineers on behalf of the Story Mill
project. They are requesting that $2.6 Million be added to the Wastewater Impact Fee CIP and
that Street Impact Fee SIF-11 Oak (Rouse to Cedar) be increased to over $10 Million (from its
current $7.5 Million). We have attached Hyalite Engineers’ letters, dated November 9, 2007 &
November 11, 2007 for more information. Both of these requests will leave very few dollars
available during the 5 year CIP period, which is a concern in light of the need to construct the
Wastewater BNR Plant and the recent level of street impact fees that were adopted. If the
Commission wishes to approve these requests, please make a motion to add them to the CIP
Schedules.
4. Trip Exchange District: During adoption of the Street Impact Fee Study, there was
discussion of possibly establishing a Trip Exchange District in the North 7th Corridor area. It is
estimated that a study of this sort would cost $50,000-$80,000; it could be paid for with a
combination of TIF (or other) dollars and private contributions. If the Commission wishes to
142
make this a CIP item, please make motion describing the year(s) and funding sources for the
project.
RECOMMENDATION: Take public comment, make desired changes to the plan, and adopt
the Capital Improvements Program for FY09-13.
FISCAL EFFECTS: Approving this plan does not provide appropriation authority. The
FY09 projects and equipment will be incorporated into the FY09 City Manager’s Recommended
Budget, which requires final approval before these projects will be funded. The remaining CIP
years (FY10-FY13) serve as a work plan to guide staff, and will be reviewed and revised in the
coming fall for our annual update of the CIP at this time next year.
ALTERNATIVES: As suggested by the City Commission.
Respectfully submitted,
Anna Rosenberry, Finance
Director
Chris A. Kukulski, City Manager
Report compiled on: March 12, 2008
Attachment: Vacancy Savings & Cash Reserve Details
Attachments: Impact Fee Advisory Board Minutes, October 25, 2007 & November 8, 2007
Attachments: Cory Ravanaas, Hyalite Engineers Letters Dated November 9 & 11, 2007
On File in the City Clerk’s Office: Capital Improvements Program for Fiscal Years 2009-2013
143
GENERAL FUNDSUMMARY OF CIP BALANCES, REVENUES AND EXPENDITURESCIP Plan FY2009-2013Current Year ----------------------------------------Projected----------------------------------------FY08 FY09 FY10 FY11 FY12 FY13Projected Beginning Cash Dedicated to CIP -$ 202,900$ 15,373$ 121,334$ 151,408$ 184,574$ Add: Revenues Dedicated to CIP 2,532,000 15,258,513 7,168,263 1,215,087 1,252,016 1,272,728 Less: Scheduled CIP Expenditures 2,329,100 15,446,040 7,062,302 1,185,013 1,218,850 1,138,584 __________ __________ __________ __________ __________ __________Projected Year-End Cash Dedicated to CIP 202,900$ 15,373$ 121,334$ 151,408$ 184,574$ 318,718$ Page 1144
GENERAL FUNDCIP RATE CHANGESCurrent Year ---------------------------------------------Projected--------------------------------------------FY08 FY09 FY10 FY11 FY12 FY13Percentage of General Fund Revenues Dedicated to CIP:From Previous Year(s) 4.70 5.20 5.20 5.20 5.20 5.20 Current Year 0.50 - - - - - ______ ______ ______ ______ ______ ______Total Percentage of Rates Dedicated to CIP 5.20 5.20 5.20 5.20 5.20 5.20 Page 2145
GENERAL FUNDCIP REVENUE PROJECTIONSCurrent Year ---------------------------------------------Projected--------------------------------------------FY08 FY09 FY10 FY11 FY12 FY13Current Year Revenues Dedicated to CIP 1,032,000$ 1,058,953$ 1,090,721$ 1,123,443$ 1,157,146$ 1,174,504$ Additional Revenue Sources: 2007 Police Levy - Vehicles 74,560 77,542 80,644 83,870 87,225 2007 Fire Levy - Vehicle 65,000 Sale of City Hall - Main Street Site 1,400,000 Bond Issue - Police Station 13,260,000 Bond Issue - Outdoor Aquatics Facility 6,000,000 Story Mansion - SAT Grant100,000 400,000 Story Mansion - FY08 Vacancy Savings 283,500 Story Mansion - General Fund Cash Reserve 116,500 Conservation Overlay District Fees11,000 11,000 11,000 Total Revenues Dedicated to CIP2,532,000$ 15,258,513$ 7,168,263$ 1,215,087$ 1,252,016$ 1,272,728$ Page 3146
CITY OF BOZEMANCAPITAL IMPROVEMENTS PROGRAM GENERAL FUND PROJECTSRef # -----------Projected Costs by Fiscal Year----------- NotProject Title Department/Division Category FY09 FY10 FY11 FY12 FY13 Total ScheduledGF-01 PROFESSIONAL BUILDING ELEVATOR REPLACE FACILITY MAINTENANCE Equipment- 65,600 GF-02 RECORDS STORAGE BUILDING FACILITY MAINTENANCE Project- 550,000 GF-03 CEMETERY WATER MAIN EXTENSION CEMETERY DIVISION Project 60,000 60,000 GF-04 4x4 1-TON FLATBED TRUCK CEMETERY DIVISION Equipment 35,000 35,000 GF-05 4X4 HALF-TON PICKUP TRUCK CEMETERY DIVISION Equipment 35,000 35,000 GF-06 4X4 3/4 TON PICKUP TRUCK CEMETERY DIVISION Equipment 35,000 35,000 GF-08 EXPAND CURRENT CEMETERY OFFICE CEMETERY DIVISION Project - 105,000 GF-09 NEW CEMETERY OFFICE BUILDING CEMETERY DIVISION Project- 350,000 GF-10 CEMETERY MOWER REPLACEMENT CEMETERY DIVISION Equipment 13,000 13,000 13,000 13,000 13,000 65,000 GF-14 MUNICIPAL WIRELESS NETWORK IT DIVISION Equipment- 2,400,000 GF-15 PLOTTER REPLACEMENT GIS Equipment 18,000 18,000 GF-16 2 PICKUP TRUCKS; 3/4 TON & 1/2 TON PARKS DIVISION Equipment 35,000 35,000 70,000 GF-19 ADA UPGRADES TO PLAYGROUND EQUIP PARKS DIVISION Equipment 30,000 30,000 30,000 30,000 30,000 150,000 GF-22 BOGERT PARK SIDEWALK REPLACEMENT PARKS DIVISION Project 20,000 20,000 GF-23 REPLACE BOGERT PARK TENNIS PARKS DIVISION Project 150,000 150,000 GF-24 CENTENNIAL PARK SIDEWALK REPLACEMENT PARKS DIVISION Project 25,000 25,000 GF-25 CHAIN LINK FENCING REPAIRS PARKS DIVISION Project 10,000 10,000 10,000 10,000 10,000 50,000 GF-27 COOPER PARK SIDEWALK REPLACEMENT PARKS DIVISION Project - 45,000 GF-28 EAST GALLTIN PARKING LOT PARKS DIVISION Project 55,000 55,000 GF-29 PARK GARBAGE TRUCK PARKS DIVISION Equipment 75,000 75,000 GF-30 ARTICULATING TRACTOR PARKS DIVISION Equipment 90,000 90,000 GF-31 PARK IMPROVEMENT GRANTS PARKS DIVISION Project 150,000 150,000 150,000 150,000 150,000 750,000 GF-32 IRRIGATION UPGRADES PARKS DIVISION Project 40,000 40,000 40,000 40,000 40,000 200,000 40,000 GF-34 LARGE DECK LAWN MOWER PARKS DIVISION Equipment 45,000 50,619 54,900 150,519 GF-35 LINDLEY PARK ENTRANE & PARKING PARKS DIVISION Project- 82,000 GF-36 MAXICOM IRRIGATION SYSTEM PARKS DIVISION Project- 65,000 GF-37 POLE BARN IN LOWER YARD PARKS DIVISION Project 35,000 35,000 GF-38 REPLACE BOGERT PLAYGROUND EQUIPMENT PARKS DIVISION Equipment 80,000 80,000 Page 4147
CITY OF BOZEMANCAPITAL IMPROVEMENTS PROGRAM GENERAL FUND PROJECTSRef # -----------Projected Costs by Fiscal Year----------- NotProject Title Department/Division Category FY09 FY10 FY11 FY12 FY13 Total ScheduledGF-39 SOFTBALL COMPLEX IRRIGATION UPAGRADE PARKS DIVISION Project - - 90,000 GF-41 SOUTH SIDE PARK SIDEWALK REPLACEMENT PARKS DIVISION Project 20,000 20,000 GF-50 POLICE AND MUNICIPAL COURT FACILITY POLICE/COURT Project 13,260,000 13,260,000 GF-51 ANIMAL CONTROL VEHICLE POLICE Equipment 22,000 22,000 GF-52 INVESTIGATIVE DIVISION VEHICLES POLICE Equipment 25,000 25,000 25,000 25,000 25,000 125,000 GF-53 POLICE CARS POLICE Equipment 144,000 149,760 155,750 161,980 168,460 779,950 GF-54 SWIM CENTER ADDITIONAL PARKING RECREATION Project- 235,000 GF-55 BOGERT POOL GUTTER REPAIR & RESURFACINGRECREATION Project- 200,000 GF-56 RECREATION CENTER RECREATION Project- 16,000,000 GF-57 SWIM CENTER EXPANSION RECREATION Project - 1,000,000 GF-58 WEBTRAC COMPUTERIZED WEB REGISTRATIONRECREATION Equipment 16,000 16,000 GF-61 OUTDOOR FAMILY ACQUATIC CENTER RECREATION Project 6,000,000 6,000,000 GF-62 PERSONAL COMPUTER REPLACEMENT IT DIVISION Equipment 90,000 90,000 100,000 110,000 110,000 500,000 GF-64 VEHICLE REPLACEMENT PLANNING DIVISION Equipment 25,000 25,000 GF-65 AERIAL PHOTOGRAPHY ENGINEERING Project 95,000 95,000 GF-66 FACILITY ASSESSMENTS FACILITY MAINTENANCE Project 14,000 - 14,000 GF-67 PROFESSIONAL BUILDING PARKING LOT LIGHTSFACILITY MAINTENANCE Project 28,000 - - 28,000 GF-68 HISTORIC RESOURCES INVENTORY UPDATE PLANNING DIVISION Project 110,000 110,000 110,000 330,000 GF-71 MATERIALS FLOW MANAGEMENT SYSTEM LIBRARY Equipment 122,000 122,000 GF-72 SELF CHECK STATION & LCD PROJECTOR LIBRARY Equipment 23,500 23,500 GF-73 LCD PROJECTORS FOR MEETING ROOMS LIBRARY Equipment - - 26,000 GF-74 PUBLIC ADDRESS SYSTEM LIBRARY Equipment - - 35,000 GF-75 STACK LIGHTING FOR LIBRARY SHELVES LIBRARY Equipment- - 225,000 GF-76 SENIOR CENTER DINING HALL FLOOR REPLACE FACILITY MAINTENANCE Project 50,000 50,000 GF-77 FACILITIES VEHICLE REPLACEMENT FACILITY MAINTENANCE Equipment - - 22,000 GF-78 ENGINEERING COPIER REPLACEMENT ENGINEERING Equipment 10,000 10,000 GF-79 NETWORK CORE SWITCHES IT DEPARTMENT Equipment 100,000 100,000 GF-80 REMOTE CLOSET SWITCH AND ROUTER REPLCMIT DEPARTMENT Equipment 40,000 40,000 40,000 40,000 40,000 200,000 Page 5148
CITY OF BOZEMANCAPITAL IMPROVEMENTS PROGRAM GENERAL FUND PROJECTSRef # -----------Projected Costs by Fiscal Year----------- NotProject Title Department/Division Category FY09 FY10 FY11 FY12 FY13 Total ScheduledGF-81 LEVY-APPROVED POLICE VEHICLES POLICE Equipment 74,560 77,542 80,644 83,870 87,225 403,840 GF-82 STORY MANSION INTERIOR RENOVATION PARKS DIVISION Project 800,000 800,000 GF-83 CEMETERY BACKHOE CEMETERY DIVISION Equipment 100,000 100,000 GF-84 PARKS RESTROOM UPGRADES PARKS DIVISION Project 125,000 150,000 100,000 125,000 125,000 625,000 GF-85 FIRE SCBA REPLACEMENT FIRE DEPARTMENT Equipment 187,980 187,980 GF-86 LEVY APPROVED SHIFT SUPERVISOR VEHICLE FIRE DEPARTMENT Equipment 65,000 65,000 GF-87 NEW INDOOR AQUATICS CENTER RECREATION Project- 6,000,000 GF-88 ROSE PARK IMPROVEMENTS PARKS DIVISION Project- 100,000 GF-89 BMX FACILITY AT WESTLAKE PARK PARKS DIVISION Project- 45,000 GF-90 ADDITIONAL TENNIS & BASKETBALL COURTS PARKS DIVISION Project- 100,000+GF-91 OFFLEASH DOG PARKS PARKS DIVISION Project- 45,000 EAGF-92ADDITIONAL PLAYGROUND EQUIPMENT (1/4 MIL PARKS DIVISION Equipment- 25,000 EAGF-93 MULTIUSE FIELDS PARKS DIVISION Project- UNKNOWN 15,446,040$ 7,062,302$ 1,185,013$ 1,218,850$ 1,138,584$ 26,050,790$ 27,680,600$ Page 6149
INFLATIONARY ADJUSTMENTS
FY FY FY FY FY NOT
9 10 11 12 13 TOTAL SCHEDULED
1.04 1.0816 1.124864 1.169859 1.216653
150
FY09‐FY13 CIP Hearing ‐ March 17, 2008
General Fund Vacancy Savings and Cash Reserve Details
General Fund Estimated FY08 Vacancy Savings
Total Spent through end of February: 7,543,940
Total General Fund Budgeted Payroll: 12,083,149
Dollar Amount Remaining: 4,539,209
Percentage of Dollars Remaining: 37.6%
Percentage of Year Remaining: 33.3%
Percentage Difference: 4.2%
Dollar Value Difference: 511,493
Adjustments for:
Seasonals: Parks (32,843)
Seasonals: Recreation (64,655)
Seasonals: Cemetery (2,875)
Overhire in PD/OT (127,643)
Total Estimated Vacancy Savings at FYE 08 283,477
General Fund Estimated Unreserved Fund Balance
FY07 Ending Unreserved Fund Balance 4,367,538
Plus: FY08 Budgeted Revenues 19,589,319
Less: FY08 Budgeted Appropriations (19,581,229)
Less: FY09 City Hall Remodel ‐ LEEDS Costs (395,714)
Less: FY09 Story Mansion (116,500)
Projected Unreserved Fund Balance 3,863,414
As % of FY08 Revenues 19.7%
Page 1 of 1151
Impact Fee Advisory Committee Meeting– October 25, 2007
1
EXCERPT OF CIP ACTION FROM:
** MINUTES **
THE CITY OF BOZEMAN
IMPACT FEE ADVISORY COMMITTEE
THURSDAY, OCTOBER 25, 2007
6:00 P.M.
ITEM 1. CALL TO ORDER AND ATTENDANCE
Chair Tim Dean called the meeting to order at 6:05 p.m., in the Commission Room, Municipal
Building, 411 East Main Street, Bozeman, Montana.
Members Present Staff Present
Tim Dean, Chair Chris Saunders, Assistant Planning Director
Rick Hixson Tara Hastie, Recording Secretary
Ron Kaiser, Vice Chair Debbie Arkell, Director of Public Service
Anna Rosenberry John Alston, Water/Sewer Superintendent
Nick Lieb Rick Moroney, Water Treatment Superintendent
Bill Simkins
Members Absent
Debra Becker
Randy Carpenter
Ken Eiden
Visitors Present
Sean Becker, City Commission Liaison
//excerpt//
ITEM 5. REVIEW AND DISCUSSION
A. Approval of the 2009 – 2013 fire impact fee Capital Improvements Program.
Assistant Director Chris Saunders addressed the Committee. Vice Chair Kaiser stated the least
controversial items could be moved for approval.
MOTION: Ms. Rosenberry moved, City Engineer Hixson seconded, to approve the 2009 – 2013
fire impact fee Capital Improvements Program as presented. The motion carried 6-0.
Chair Dean asked Assistant Director Saunders for clarification on the implementation of the
proposal. Assistant Director Saunders responded the funds that were being expended would
promote new growth, but a change order could become necessary in the process. He stated if the
Committee so chose they could vote for the CIP in general and recognize that the specific dollar
amounts are estimates which will be revised with the actual bids for projects. Mr. Simkins stated
Assistant Director Saunders comments could be included in the motion.
B. Approval of the 2009 – 2013 street impact fee Capital Improvements
Program.
40610152
Impact Fee Advisory Committee Meeting– October 25, 2007
2
Assistant Director Saunders clarified there had been a copy glitch and things were not being
funded twice, had just been copied twice.
Chair Dean noted there had been a 43% increase in signal costs listed in one year’s time. City
Engineer Hixson presented an article from the Chronicle quoting the Montana Contractors
Association forecasting significant increased costs and explained the two signals installed
recently had increased the dollar amount as they had cost more than originally expected.
Assistant Director Saunders added that estimating high was preferable to estimating low and if
the bid came in lower that would be great. Chair Dean asked City Engineer Hixson if the
estimate was realistic. City Engineer Hixson responded that it was. Vice Chair Kaiser asked for
clarification on when the City would make the decision. City Engineer Hixson responded the
city could authorize spending more than the $500,000.00 and it could be pulled from another
project in a future year as long as certain requirements were met. He added that the listed costs
are budget numbers. Assistant Director Saunders responded the City Commission would have to
review and authorize issuance of contracts on those types of expenditures. Chair Dean asked if
the Durston Road – Fowler Lane to Cottonwood Road had doubled from 2.5 million to 5 million.
Director of Public Service Arkell responded those figures were from a year ago. Assistant
Director Saunders added that Cottonwood Road was a primary arterial street and there had been
several new subdivisions building out in that area so that a signal would be warranted at the
intersection of Cottonwood Road and Durston Road; adding it should be included in the current
CIP program as it would be less expensive to install with initial street construction. Mr. Lieb
asked why 11th Avenue & College Street was only estimated at $350,000. City Engineer Hixson
responded they just hadn’t changed that one and all the elements of it were known to them (i.e.
right angles, intersection, right-of-way size, etc.) sot here is less uncertainty. Chair Dean noted
he had stated the Graf Street proposal incorrectly and the Committee had not yet seen that
intersection. Assistant Director Saunders explained how Graf Street would be a connection for
fire response, general traffic flow, and capacity for the southern portion of town. Vice Chair
Kaiser asked if he was correct in recalling there would be a fourth fire station proposed in the
SW corner of that location. Assistant Director Saunders responded there would be and it was in
the FY13 Fire CIP.
Chair Dean stated he was dumbfounded that the intersection of College Street & 11th Avenue
needed to be part of the CIP. City Engineer Hixson responded there had been an increase in
traffic at that location and there was no doubt about it. He stated the demand continued to grow
in that area and roundabouts had been considered. Assistant Director Saunders added impact fees
had been charged to at least five new buildings on campus and listed them; adding there was a lot
of square footage of new demand. Mr. Lieb stated he thought enrollment was down. Assistant
Director Saunders responded that it was a little bit currently, but more faculty members had
become necessary with increased research. Chair Dean asked how the 100% figure had been
decided. Assistant Director Saunders responded an administrative decision had been made based
on the designation of the street and it was difficult to assign the travel generated to a specific
development; impact fees were designed to pick up those specific incremental changes in
distribution that increase the amount of demand. City Engineer Hixson added that if you expand
an existing two lane to a three lane, you wouldn’t be able to take any credit for the non-capacity
expanding portion, but a signal was completely new and all related to capacity expansion. He
noted the decision made had been due to the signal being completely related to capacity
expansion and all new materials. Assistant Director Saunders stated, as an example, the work
that had been done on Main Street was primarily maintenance and a safety component for
pedestrians and a lot of the money had come from the state and was not a capacity expanding
project. Chair Dean asked why item #9 had been removed. Assistant Director Saunders
40711153
Impact Fee Advisory Committee Meeting– October 25, 2007
3
responded it was prioritization and urban funds that would be used instead on South 19th Avenue;
adding the City was not in a position to fund the non-impact fee portion at this point.
Chair Dean asked if the committee thought every item on the list was impact fee eligible. Vice
Chair Kaiser responded that he thought all were impact fee eligible, but he was uncertain the
amounts were correct. He suggested approving all except one or two that might engender more
discussion (i.e. 11th Avenue & College Street, 7th Avenue & Kagy Boulevard, College Street - 8th
Avenue to 19th Avenue). Mr. Lieb stated he had a hard time voting on items that were
estimations. Chair Dean suggested the Committee could agree that each item had some
percentage of eligibility. Vice Chair Kaiser asked if it would make sense to exclude those
unscheduled items in the motion of approval.
MOTION: Vice Chair Kaiser moved, Ms. Rosenberry seconded, to approve the 2009 – 2013
street impact fee Capital Improvements Program with the exception of SIF 05, SIF 15, and SIF
20 for further discussion and deliberation. The motion carried 6-0.
Vice Chair Kaiser explained that those items without unanimous support would need to be
discussed further.
Chair Dean stated the committee would discuss SIF05 and asked where the impact would be
other than the Bozeman Gateway. Assistant Director Saunders responded MSU had adopted a
new development plan for their properties that would utilize land east of 19th Avenue for further
research and teaching facilities with a potential for a great deal of new development in that
location. He stated their primary access from the west would be College Street. City Engineer
Hixson added that the Tech Park was building out and there were new apartments at 23rd Avenue
& College Street. Assistant Director Saunders responded some right of way would be required
from the University to widen the street. Chair Dean stated he understood that there would be a
future impact.
MOTION: City Engineer Hixson moved, Vice Chair Kaiser seconded, to approve SIF05. The
motion carried 6-0.
Chair Dean directed the committee to discuss SIF15. Mr. Lieb stated there were new buildings
in that location.
MOTION: City Engineer Hixson moved, Mr. Lieb seconded to approve SIF15 as presented.
The motion carried 4-2 with Chair Dean in opposition as he did not agree with the 60% and Mr.
Simkins in opposition.
Chair Dean directed the Committee to discuss SIF20. Assistant Director Saunders explained the
corridor would be utilized by the campus and the museum as well as Kagy Boulevard. Vice
Chair Kaiser asked for verification of the location. Assistant Director Saunders explained it was
at the intersection of Kagy Boulevard and South 7th Avenue and the old access to the VLC
building. Chair Dean asked if it was the Greek Way area. Assistant Director Saunders
responded it was the Greek Way area, but Greek Way itself would not be changed. Vice Chair
Kaiser asked if the growth of the University and other development (such as the office on the
corner of Kagy Boulevard and Willson Avenue) would be one of the arguments used to obtain
those impact fees. Assistant Director Saunders responded that it would be as any growth in those
locations would cause an impact to that intersection.
40812154
Impact Fee Advisory Committee Meeting– October 25, 2007
4
Chair Dean asked if those projects were being held up. Assistant Director Saunders responded
they were as they would be required to have those improvements be made prior to approval of
the building permits. Commissioner Becker asked how it was that they were constructing
without that approval. Assistant Director Saunders explained that only those items that could be
completed without building permit approval were being done at this time. He stated the City had
identified safety issues that would need to be dealt with. Commissioner Becker asked if there
had been a pattern of decisions by the City Commission that had not required developments to
put a light in that location. Assistant Director Saunders explained that the trail easement from
points south goes to that crossing point which creates a lot of pedestrian traffic and there were
safety issues. Mr. Simkins asked for clarification regarding preliminary plat approval. Assistant
Director Saunders explained that the conditions of approval called out a solution was necessary,
but the language did not foreclose various options for cooperation in completing the
improvements.
MOTION: Vice Chair Kaiser moved, Mr. Simkins seconded, to approve SIF 20 as presented.
The motion carried 5-1 with Mr. Lieb voting in opposition.
//excerpt//
_____________________________________ _____________________________________
Tim Dean, Chairperson Chris Saunders, Assistant Planning Director
Impact Fee Advisory Committee Dept of Planning & Community Development
City of Bozeman City of Bozeman
40913155
November 9, 2007
City of Bozeman
PO Box 1230
Bozeman, MT 59771-1230
Attn: Chris Saunders
RE: Capital Improvement Program for Street Impact Fees – Oak St. Connector (SIF 11)
Dear Chris,
The purpose of this letter is to formally request that the city consider amending the current
CIP project list for the Oak Street (Cedar to Rouse) project to increase funding availability
through FY12. We have completed a preliminary engineering report (PER) for the project
which identifies a probable construction cost for the project ranging from $10.4M to $10.7M
for Alternative A. See the following figure (Figure 1) for a simple depiction of this
alternative. Based on our PER, we believe that this is the most feasible of the alternatives
studied. This information may be significant to you as you are updating the CIP as well as the
street impact fee schedule(s).
Figure 1 – Plan View Graphical Representation of the Cedar to Rouse Oak Street Connector
41014156
Letter to C.O.B., Chris Saunders
RE: Capital Improvement Program for Street Impact Fees – Oak St. Connector (SIF 11)
November 9, 2007
Page 2 of 2
L:\051185\Letter_Chris Saunders_11092007.doc
A complete copy of the PER for the OSC will be submitted in the near future along with an
impact fee credit request for the proposed work.
Please let me know if you have any questions or concerns. Thank you for considering this
request.
Sincerely,
Cory Ravnaas, PE
Principal
Cc: File - 051185
Attachments (As Noted)
41115157
November 11, 2007
City of Bozeman
PO Box 1230
Bozeman, MT 59771-1230
Attn: Chris Saunders
RE: Capital Improvement Program (CIP) for Wastewater Impact Fees
Dear Chris,
The purpose of this letter is to formally request that the city consider adding the following
project(s) to the CIP for wastewater impact fees:
Item No. Project Description Improvements Estimated Project Cost
($ MIL) A
1
Frontage Road Interceptor
Sewer
4,080 L.F. of 48-inch
sewer main
1.55
2
Bridger Drive Trunk Sewer
1,300 L.F. of 24-inch
sewer main and 1,600
L.F. of 15-inch sewer
main.
0.632
3
Story Mill Road Trunk
Sewer
2,480 L.F. of 12-inch
sewer main
0.432
A Cost(s) determined using unit cost
estimates for collection systems as
outlined by Table 6-11 of the current
COB WW facility plan. Please note
that costs do not account for any
removal if existing infrastructure.
Total =
2.614
Table 1 – Summary of Projects Proposed for the Wastewater CIP
The above improvements were identified by the preliminary sanitary sewer system master
plan prepared for the Story Mill Neighborhood (SMN) as being needed by phases 3 and 6 of the
planned neighborhood redevelopment project. The sections of pipe that need to be upsized
41216158
Letter to C.O.B., Chris Saunders
RE: Capital Improvement Program (CIP) for Wastewater Impact Fees
November 11, 2007
Page 2 of 2
L:\051185\Letter_Chris Saunders_WW CIP_11092007.doc
are currently made up of two (2) parallel 20-inch mains. In order to handle the flows from
the proposed development, one (1) of the 20-inch mains would have to be upsized to 24-
inches. The difference between the cost of this main improvement and the cost of the 48-
inch main is an impact fee eligible expense.
On the Bridger Drive Trunk Sewer (BDTS) project, only the 15-inch sewer main is necessary for
construction. An 8-inch main will suffice to handle the flows from the SMN; consequently, the
difference in cost between installing an 8-inch and a 15-inch line should be an impact fee
eligible expense. Similarly, the trunk sewer line design size proposed for Story Mill Road is 8-
inch; however, the line is planned to be upsized to a 12-inch main to handle future flows from
the properties to the south (along the base of the Story Hills). The difference in cost between
an 8-inch and a 12-inch line is an impact fee eligible expense.
The 24-inch diameter segment of the BDTS project is not a necessary improvement; however,
since lines are likely to be upsized on either side of this main we believe that a look at
including this improvement with the upcoming projects is warranted.
I hope that this information is useful to you. Please let me know if you have any questions or
concerns.
Sincerely,
Cory Ravnaas, PE
Principal
Cc: File - 051185
Attachments (As Noted)
41317159
EXCERPT OF CIP ACTION FROM:
** MINUTES **
THE CITY OF BOZEMAN
IMPACT FEE ADVISORY COMMITTEE
COMMISSION MEETING ROOM,
CITY HALL, 411 EAST MAIN STREET
THURSDAY, NOVEMBER 8, 2007
6:00 P.M.
ITEM 1. CALL TO ORDER AND ATTENDANCE
Chair Tim Dean called the meeting to order at 6:05 p.m., in the Commission Room, Municipal
Building, 411 East Main Street, Bozeman, Montana.
Members Present Staff Present
Tim Dean, Chair Chris Saunders, Assistant Planning Director
Rick Hixson Debbie Arkell, Director of Public Service
Ron Kaiser, Vice Chair Tara Hastie, Recording Secretary
Anna Rosenberry
Debra Becker
Randy Carpenter
Bill Simkins
Members Absent
Ken Eiden
Nick Lieb
Visitors Present
Sean Becker, City Commission Liaison
Bob Wallace
Jason Delmue
Adrian Vaughn, SWMBIA Representative
//excerpt//
ITEM 5. REVIEW AND DISCUSSION
A. Approval of the 2009 – 2013 water impact fee Capital Improvements
Program.
Assistant Director Saunders updated the Committee on the status of the traffic light at South 7th
Avenue and Kagy Boulevard. He had inquired of the Staff planner for the South Towne Square
proposal. As a result of the change to state law requirements for condominium review, the
development had decided not to subdivide and there would be structures erected before the signal
was installed.
Chair Dean stated that the study indicated 12 to 24 inch lines were most likely to be built and
asked why it had been included in the CIP if it was uncertain. Assistant Director Saunders
responded there was no development proposal in hand for that location, but Staff wanted to make
Impact Fee Advisory Committee Meeting– November 8, 2007 1
41418160
those funds available and be in a position to be supportive of development in that area.
Ms. Becker asked why the impact fees would need to be so high if the summary for the projected
cash balance was equal. Ms. Rosenberry responded the Water Treatment Plant would be a very
large project and the City did not want to over commit those funds due to not knowing the true
cost of the Water Treatment Plant. Ms. Becker stated the money present in the fund could be
used to lessen the amount of impact fees. Ms. Rosenberry responded the Water Treatment Plant
was not shown in its entirety as it would be completed in phases and not within the next five
years. City Engineer Hixson responded some projects could come up that had not been
scheduled and there would need to be funds reserved to provide for items such as those. He
added that in terms of a Capital project for water services, the projected fee was not much. He
stated the facilities plan identified millions of dollars that would be needed to provide for future
growth. Ms. Rosenberry added projects would be eligible for impact fee credits which would
impact the available cash flow. Assistant Director Saunders added the study planned for an
expected 4% increase in revenues and it would be more cost effective to construct some things as
one project instead of in phases; adding there would be some unknowns that could cause
significant problems. Ms. Becker stated the use of impact funds could not be allowed if
development did not occur. Assistant Director Saunders responded capital advancements could
be made using those funds and the City would later be reimbursed; adding the new development
could not be charged for all of the expense. He stated the water/wastewater impact fees had been
assessed on an individual usage basis. Ms. Becker stated the impact fees could not be used for
growth that had not yet occurred. Assistant Director Saunders responded that it was the intent of
the facility plans and the expenditure of the fees was based on the information in the facility
plans; adding money would not be spent if there were no expectation of future users. City
Engineer Hixson stated a facility could not be built incrementally; adding it would be inefficient
and a waste of money. Ms. Becker responded the excess capacity should be carried by the City
until such a time as new development occurred; adding the impact fees should not be put into a
reserve fund. Assistant Director Saunders responded the new development would only be
buying back the excess capacity the City had already paid for with initial plant construction.
Chair Dean noted which items the committee had discussed at length at the last meeting.
Ms. Rosenberry stated she had reviewed the reason for the proposed 33% increase in cost for the
plant expansion and explained that it had come about over a two year period before the final
facility plan had been adopted. Chair Dean responded he had just compared the current
information with the year prior.
Vice Chair Kaiser noted the membrane plant was the only item not completely eligible for
impact fees.
MOTION: Vice Chair Kaiser moved, City Engineer Hixson seconded, to approve the 2009-
2013 water impact fee Capital Improvements Program as presented. The motion carried 6-1 with
Ms. Becker voting in opposition.
Chair Dean noted he had an issue with not knowing the actual cost of the membrane and that the
cost had been inflated for protection.
B. Approval of the 2009 – 2013 sewer impact fee Capital Improvements
Program.
Impact Fee Advisory Committee Meeting– November 8, 2007 2
41519161
Chair Dean noted sludge dewatering had been added to the sewer plant and had caused an
increase to 33.6 million and the Graf Street extension had been added. Ms. Becker stated there
were significant reserves and suggested the reserves should be spent before additional fees were
charged. Chair Dean concurred.
MOTION: City Engineer Hixson moved, Mr. Carpenter seconded, to approve the 2009-2013
sewer impact fee Capital Improvements Program as presented. The motion carried 4-3 with Ms.
Becker, Mr. Simkins, and Chair Dean voting in opposition.
//excerpt//
_____________________________________ _____________________________________
Tim Dean, Chairperson Chris Saunders, Assistant Planning Director
Impact Fee Advisory Committee Dept of Planning & Community Development
City of Bozeman City of Bozeman
Impact Fee Advisory Committee Meeting– November 8, 2007 3
41620162