HomeMy WebLinkAboutButtrey's Solvent Site - $363.21 cost recovery �x
Commission Memorandum
REPORT TO: Honorable Mayor and City Commission
FROM: Tim Cooper, Acting City Attorney
Chris Kukulski, City Manager
SUBJECT: Buttrey's Solvent Site - $363.21 cost recovery
MEETING DATE: Monday April 21,2008
BACKGROUND: MDEQ submitted an invoice for costs incurred by MDEQ for the period of
February 2008 in the amount of$726.41. The City and Jewel split the costs evenly. The City's
portion of these costs is $363.21. St. Paul/Travelers and Saf'eco insurance company will
reimburse the City 23% of these costs in the following percentages: St. Paul/Travelers(19%) and
Safeco (4%).
RECOMMENDATION: Recommend approval of payment of$363.21.
FISCAL EFFECTS: Unreimbursed amount- $279.67
ALTERNATIVES: As may be recommended by the Commission.
Respectfully submitted,
Paul J. Lu�) ty At orney Chris A. Kukulski, City Manager
Attachments
MEMORANDUM
TO: Honorable Mayor and Bozeman City Commission
THRU: Chris A. Kukulski, City Manager
FROM: Paul J. Luw-e, City Attorney
DATE: April 21. 2008
RE: Buttrey's Solvent Site, $363.21 Cost Recovery
Please find attached a copy of MDEQ's cost recovery demand to the City and Jewel forwarded to
the City from the law office of Moore,O'Connell and Refling. The demand is for costs incurred by
MDEQ during the period of February 2008. As in the past,Allan Baris and I recommend ratification
of payment of$363.21 toward these costs which represents half of the requested amount. Jewel will
be paying the other 50%.
The City Commission has approved past payment of cost recovery demand as follows:
1. $17,105.18 to Jewel for March 1992 through December 31, 1992:
2. $4,400.00 to Jewel for January 1, 1993 to March 31. 1993,
3. $7,362.53, April 1, 1993 to June 30, 1993;
4. $3,439.47, July 1, 1993 through September 30, 1993,
5. $3,014.19, October l, 1993 through December 31. 1993.
6. $5.300.98, January 1, 1994 through March 18, 1994:
7. $4,978.90, March 19, 1994 through June 30, 1994:
8. $4,438.17, July 1, 1994 through September 30. 1994:
9. $3.388.27. October 1, 1994 through December 31, 1994,
10. $4,649.94, January 1, 1995 through March 31, 1995:
11. $2.757.95. April 1, 1995 through June 30, 1995;
12. $3.528.74, July 1, 1995 through September 30, 1995;
13. $7,747.71, October 1, 1995 through December 31. 1995;
14. $7,566.67. January 1, 1996 through March 31, 1996.
15. $6,487.05, April 1, 1996 through June 30, 1996.
16. $4,047.86, July 1, 1996, through September 30. 1996:
17. $3,823.37, October 1, 1996 through December 31, 1996:
18. $3,161.29, January 1, 1997 through March 31, 1997;
19. $3,406.51. April 1, 1997 through June 30, 1997:
20. $2.432.54.July 1, 1997 through September 30, 1997:
21. $4,830.97, October 1, 1997 through December 31, 1997;
22. $6,015.12, January 1, 1998 through March 31, 1998,
23. $9.534.58, April 1, 1998 through June 30, 1998:
24. $3,928.95, July 1, 1998 through December 31. 1998;
25. $4,201.45.January 1, 1999 through March 31, 1999;
26. $1,670.88.April 1, 1999 through June 30, 1999.
27. $17.059.96. July 1. 1999 through June 30. 2000.
28. $19,379.37. July 1, 2000 through June 30. 2001
29. $2307.13,July 1, 2001 through December 31, 2001
30. $3,096.48, January 1, 2002 through June 30. 2002
31. $630.37,July 1, 2002 through September 30, 2002
32. $2,023.94, October 1, 2002 through December 30, 2002
33. $1,887.28. January 1, 2003 through March 31, 2003
34. $2.738.60, April 1, 2003 through June 30. 2003
35. $4.763.95, July 1, 2003 through December 31, 2003.
36. $3,636.37. January 1, 2004 through March 31, 2004.
37. $2,872.28. April 1. 2004 through June 30. 2004.
38. $2,161.78. October 1, 2004 through December 31. 2004.
39. $9,974.01 January 1, 2005 through June 30, 2005.
40. $5,495.10, January 1, 2006 through March 3I, 2005.
41. $6, 723.97, April 1, 2006 through June 30,2006.
42. $3,192.38, July 1, 2006 through September 30. 2006.
43. $4.115.80. October 1, 2006 through December 31.2006.
44. $2,569.64,January 1, 2007 through February 28, 2007.
45, $1,245.89, March 2007.
45. $1,980.30. April 1, 2007 through May 31. 2007
46. $3,195.42. June 2007
47. $751.20, July and August 2007
48. $793.43 September, 2007
49. $469.06 October 2007
50. $309.59 November 2007
51. $127.54 December 2007
52. $3,124.13 January 2008
53. $363.21 February 2008
I recommend that this item be placed on the Consent Agenda for Commission consideration on
Monday. April 21. 2008.
hb
cc: Debbie Arkell,Director of Public Service
Allan Baris,Esq.
File
THE LAW FIRM
MOORE, O'CONNELL REFLING
1 PROPE.SSI O'N 11.CORP0 RA FI M
601 11,\GGER'11'LANE
SE'ITE 10,1,114,OF NION"i'.M\BUILDING
Rrp/I'io
PERRY J.MOORE. P.O.BOX 1288
XL\RK 1).REELING BOZENIA.Ni,MONTA.N:A 59771-1288
CINDY E.YOUNKIN ( TELEPHONE:(406)387-5511
\I,LAN 11.BARIS �; FAR:(4(16)587-9079
MR3LkEL J.L.CUMCK I I !'', EALUL:murlawryi g«cs[.net
JE:NNIFER L.P.ARVL v I '
J1iNIEliR S.RE:G(:E
_ 7
KRNT'IN N.I1ANSEN f, APR L ) `)
TODI .A.STl`BRS
RARRYG.O CONNLLL(1947-2006
April 4 , 2008
Paul J. Luwe, Esq.
City of Bozeman
P.O. Box 1230
Bozeman, MT 59771-1230
RE: Bozeman Solvent Site, DEQ Cost Recovery
February 2008 billing period
Invoice No. 2008-4211
Our File No. 20028-007
Dear Paul :
I am enclosing MDEQ' s "Site Response Section, Accounts Receivable Invoice"
for the time period of February 2008 . I have reviewed the letter and the
supporting documentation and find them to be in order. This cost recovery
demand is for the sum of $726 .41 half of which must be paid by the City.
I am asking that the City Commission authorize payment and issue its
warrant made payable to our firm' s trust account in the sum of $363 .21 .
Thereafter, I shall forward that amount to DEQ.
I would ask that you give this letter some attention as soon as possible as
it must be paid by June 4, 2008. Please call Brenda if you have any
questions.
Yours very truly,
JENIFER S. REECE
JSR:pm
Enc.
cc : Debbie Arkell (w/o enc . )
Brian LaMeres (w/enc . )
BSH8960 .WPD
;yR` Chen! -
'Ilk MMAL Date
QUAU 77
CERTIFIED MAIL# 7007 0220 0001 0808
SITE RESPONSE SECTION
ACCOUNTS RECEIVABLE INVOICE
DEQ INVOICE NO:2008-4211 (Please reference invoice number with payment.) INVOICE DATE:
This invoice does not reflect or release the invoiced party of any liability for interest
accrued prior to:March 18,2008,under the pre judgment interest statutes or other authority. I March 18,2008
BILL TO:
SUSAN PHILLIPS JENNIFER S. REECE CLARK G FULLER& DONNA L FULLER
FOR MONTANA CVS PHARMACY REP FOR CITY OF BOZEMAN For CITY CLEANERS
MINTZ, LEVIN, COHN, FERRIS, MOORE, O'CONNELL, ET AL 119 ARROWHEAD TRL
GLOVSKY and POPEO, P.C. PO BOX 1288 BOZEMAN MT 59718-7567
ONE FINANCIAL CENTER BOZEMAN MT 59771-1288
BOSTON MA 02111
DAVID A VEEDER, ESQ. DR ALAN IDDLES
BOZEMAN EXXON REP. (CITY CLEANERS)
VEEDER& BROEDER 5815 JACKSON CREEK RD
PO BOX 80946 BOZEMAN MT 59715
BILLLINGS MT 59108-0946
DOUG KASEFANG,ALBERTSON'S, PO BOX 20, BOISE, 1D 83706
BILLING PERIOD: February 2008 Open Item Number(Account Number): 2008-4211
DESCRIPTION: MDEQ costs on the BOZEMAN SOLVENT site incurred during this billing period.
Organizational Unit(s):483725
Current Billing Period Expenses $634.42
Current Billing Period Prior Year Adjustments I $0
Less FYE accruals _ $0
Subtotal $634.42
Plus Overhead @ 14.5% $91.99
Current Interest on past due unpaid balance $0
TOTAL AMOUNT DUE FOR THIS BILLING PERIOD $726.41
PLUS PREVIOUS BALANCE DUE $2,927.36
TOTAL AMOUNT DUE FOR THIS SITE $3,653.77
Authorized by: ,v Date:
enis Martin, Prog ark M ager (Contact me at 406-84 -5060 ith questions)
REMIT TO: MT DEPT ENVIRONMENTAL QUALITY
FISCAL MANAGEMENT BUREAU'
PO BOX 200901
HELENA MT 59620-0901
TAX ID#81-0302402-06 PHONE: (406)444-2442
In accordance with section 75-10-722(3) &(4)MCA,payment must be made within 60 days of receipt of this invoice
(SFP) DEQ OFFICE USE ONLY
_DR ACC T CR ACCT FUND ORG# PROG YR SUBCL BUDGET YR AMOUNT_ _ OPEN ITEM
1203 _ 02162 483725 I 20
5 Q 08 _ _ 2008 $634.42_ _ 2008 4211
r —�---
1203 ___1 521022 02162� 483725— L 2008 L__2008 $91.99 2008 4211 J
Remediation Division Project Personnel FY08
Responsibility Descriptions
Current Personnel :
Laura Alvey, RD Project Officer - handles project management duties on
CECRA sites
Christal Anderson, Administrative Support - performs clerical duties that
include handling distribution of correspondence, typing, and copying
David Bowers, RD Project Officer - handles project management duties on
CECRA sites
Kirsten Bowers, DEQ Program Attorney - addresses all legal issues
involving PRS/Lust Trust sites and works on various new contract
negotiations for the Remediation Division
Cindy Brooks, DEQ Program Attorney - addresses all legal issues involving
CECRA sites
Moriah Bucy, RD Project Officer - assists project officers on sites being
evaluated by the Pre-remedial Program and serves as Project Officer for
CECRA sites
Helenann Cannon, Office/Clerical Supervisor - Supervises clerical staff,
coordinates duties as workload dictates .
Lisa DeWitt, RD Project Officer - provides risk assessment review on both
Federal and State Superfund sites
Kate Fry, RD Project Officer - handles project management duties on CECRA
sites
Lawrence Hanson, RD Project Officer - handles project management duties
on CECRA sites
Katherine Hausrath, DEQ Program Attorney - addresses all legal issues
involving CECRA sites
Thomas Henderson, RD Project Officer - handles project management duties
on CECRA sites .
Bill Kirley, DEQ Attorney - provides support legal services
Catherine LeCours, RD Project Officer - handles project management duties
on Superfund sites
Mary Mackie, Paralegal/Legal Secretary - Admin Support for Attorneys.
Denise Martin, RD Section Manager - handles project management of some
sites and assist project managers; oversees cost recovery and handles
site budgeting
Sandra Olsen, RD Administrator - handles management duties on Superfund,
abandoned mines and leaking underground tank sites
James "Steve" Op, RD Project Officer - handles project management duties
on CECRA sites
1/23/08
Colleen Owen, RD Project Officer - handles project management duties on
CECRA sites
Aimee T. Reynolds, CALA Coordinator - handles project management on some
CECRA sites and assists project managers on GALA reviews
Jason Seyler, RD Project Officer - handles project management duties on
CECRA sites
Janet Sanderson, Administrative Support - performs clerical duties that
include handling distribution of correspondence, typing, and copying
Brad Smith, DEQ Attorney - occasionally addresses legal issues involving
CECRA sites
Mary Talley, Accountant- Oversees and handles payroll coordination, cost
recovery billing and tracking, coordinates grant/cooperative agreements,
oversees contracts and task orders, and coordinates contractor and vendor
invoice review and payment .
Mike Trombetta, Hazardous Waste Site Cleanup Bureau Chief - Handles
supervisory and bureau management issues for state superfund sites and
leaking underground storage tank sites
Jo Wallis, File Clerk - maintains and updates all site filing
Shannon Williams Cala, Administrative Support - performs clerical duties
that include handling distribution of correspondence, typing, and copying
Virginia Wooley, Chief Financial Specialist - manages fiscal and
administrative operations for the Remediation Division on behalf of the
Division Administrator. Coordinates grant and cooperative agreement
activities, oversees contracts and task orders, coordinates contractor
and vendor invoice review and payment for CECRA, CERCLA, and Mine Waste
sites .
Jack Yates, RD Project Manager - handles database/computer information
requests and management for state and federal Superfund sites . Provides
computer database support and handles project management duties on CECRA
sites .
1/23/08
STATE OF MONTANA
REPORT ID: MTGLO106-0 ORGANIZATION DETAIL REPORT PAGE NO. 1
BUS. UNIT: 53010 Dept of Environmental Quality ORG: 483725 - BOZEMAN SOLVENT RUN DATE: 03/01/2008
FOR THE FY PERIOD: FEBRUARY 2008 MGR NAME: MARTIN,DENISE RUN TIME: 10:06:53
PART-A ACTUAL REVENUE ACCOUNT SUMMARY
ACCOUNT ELAPSED TIME YTD: 67Y
FUND CURRENT MONTH CURRENT YEAR CM PRIOR YR PRIOR YEAR CURR+PRIOR
521022 Administrative Fees 02162 53.55 1,028.97 1,340.48 21369.45
523036 State Superfund Cost Recovery 02162 201.53 3,872.66 5045.09 8,917.75
TOTAL FUND 02162 Environmental Quality Prot 255.08 4,901.63 6:385.57 11,287.20
TOTAL PART-A ACTUAL REVENUE ACCOUNT SUMMARY 255.08 4,901.63 6,385.57 11,287.20
PART-A ACTUAL EXPENSE ACCOUNT SUMMARY
61101 Regular 02162 263.91 2,181.63 181.63 2,181 61103 Sick Leave 02162 94.60 132.97
61104 Vacation 02162 124.71 13297 61105 Holiday 02162 13.96 157.89 124..63
71 61133 Termination Pay - Sick Leave 02162 0.85 7.
89
61134 Termination Pay - Vacation 02162 4.53 085
61136 FSLA Comp Time Payout 02162 12.34 14..85
55
61158 Compensatory Time Taken 02162 7.41 234..
41
TOTAL 61I00 Salaries 372.47 2,622.33 2,622.33
61401 FICA 02162 23.05 169.04 .04
16969
61402 Retirement - Other 02162 26.08 184.38 1
61403 Group Insurance 02162 61.96 471.11 84.38
04
.11
61404 Workers Compensation Insur 02162 3.68 26.82 61410 State Unemployment Tax 02162 1.31 9.33 2682
TOTAL 61400 Employee Benefits 116.08 860.68 869..82
33
68
TOTAL 61000 Personal Services 488.55 3,483.01 3,483.01
62102 Consult & Prof Services 02162 5,212.31 62304 Postage & Mailing 02162 34.99 188.34 5,21231
212.34
62385 Long Distance Chrg/D Of A 02162 0.95 7.09 7.09
TOTAL 62300 Communications 35.94 195.43 195.43
62408 In-State Lodging 02162 156.22 5 .22 156
62410 In-State Meals Overnight 02162 58.00
TOTAL 62400 Travel 214.22 28.22
.22
00
62510 Motor Pool Leased Vehicles 02162 60.43 .43.00-
16.00
62827 Indirect/Administrativo Costs 02162 2.00- 60
628270 DEQ Indirects - Operating 02162 16.92
92
62827P DEQ Indirects - Personal Sery 02162 109.93 783.75 783.75
TOTAL 62800 Other Expenses 109.93 800.67 2.00- 798.67
TOTAL 62000 Operating Expenses 145.87 6,483.06 2.00- 6,481.06
TOTAL FUND 02162 Environmental Quality Prot 634.42 9,966.07 2.00- 9,964.07
TOTAL PART-A ACTUAL EXPENSE ACCOUNT SUMMARY 634.42 9,966.07 2.00- 9,964.07
PART-C CURR MONTH DETAIL REVENUE TRANSACTIONS
ACCNT JRNL-ID DATE JRNL-LN DESCRIPTION AMOUNT VCHR-ID VENDOR NAME
521022 DQGL0S0824 02/22/2008 000067 BOZEMAN SOLVENT DEC 07 53.55
STATE OF MONTANA
REPORT ID: MTGLO106-0 ORGANIZATION DETAIL REPORT PAGE NO. 2
BUS. UNIT: 53010 Dept of Environmental Quality ORG: 483725 - BOZEMAN SOLVENT RUN DATE: 03/01/2008
FOR THE FY PERIOD: FEBRUARY 2008 MGR NAME: MARTIN,DENISE RUN TIME: 10:06:53
PART-C CURR MONTH DETAIL REVENUE TRANSACTIONS ELAPSED TIME YTD: 677
ACCNT JRNL-ID DATE JRNL-LN DESCRIPTION AMOUNT VCHR-ID VENDOR NAME
523036 DQGLOS0824 02/22/2008 000066 BOZEMAN SOLVENT DEC 07 201.53
TOTAL PART-C CURR MONTH DETAIL REVENUE TRANSACTIONS 255.08
PART-C CURR MONTH DETAIL EXPENSE TRANSACTIONS
61101 PAY1644014 02/12/2008 000306 PPE 2/1/08 HC1 ON-CYCLE 41.87
61101 PAY1649191 02/26/2008 000294 PPE 2/15/OE HD1 ON-CYCLE 222.04
TOTAL 61101 Regular 263.91
61103 PAY1644014 02/12/2008 000372 PPE 2/1/08 HC1 ON-CYCLE 93.04
61103 PAY1649191 02/26/2008 000405 PPE 211510E HD1 ON-CYCLE 1.56
TOTAL 61103 Sick Leave 94.60
61105 PAY1644014 02/12/2008 000509 PPE 2/1/08 HC1 ON-CYCLE 13.96
61401 PAY1644014 02/12/2008 000702 PPE 2/1/08 HC1 ON-CYCLE 9.01
61401 PAY1649191 02/26/2008 000620 PPE 2/15/08 HD1 ON-CYCLE 14.04
TOTAL 61401 FICA 23.05
61402 PAY1644014 02/12/2008 000879 PPE 2/1/08 !4C1 ON-CYCLE 10.47
61402 PAY1649191 02/26/2008 000787 PPE 2/15/08 HD1 ON-CYCLE 15.61
TOTAL 61402 Retirement - Other 26.08
61403 PAY1644014 02/12/2008 001056 PPE 2/1/08 4C1 ON-CYCLE 23.60
61403 PAY1649191 02/26/2008 000954 PPE 2/15/08 HD1 ON-CYCLE 38.36
TOTAL 61403 Group Insurance 61.96
61404 DQGLO80774 02/06/2008 000099 FYOB 2nd QTR WORK COMP REFUND 0.24-
61404 PAY1644014 02/12/2008 001231 PPE 2/1/08 HC1 ON-CYCLE 1.53
61404 PAY1649191 02/26/2008 001118 PPE 2/15/08 HD1 ON-CYCLE 2.39
TOTAL 61404 Workers Compensation Insur 3.68
61410 PAY1644014 02/12/2008 001404 PPE 2/1/08 HC1 ON-CYCLE 0.52
61410 PAY1649191 02/26/2008 001279 PPE 2/15/08 HD1 ON-CYCLE 0.79
TOTAL 61410 State Unemployment Tax 1.31
62304 DQIUDS0216 02/26/2008 000102 Postage $ Mailing 34.99
62385 DQIU080209 02/21/2008 000310 PHN CHGS PGM 40 JAN 2008 0.95
62827P DQGLOB0807 02/19/2008 000256 Indirects Jan 31-Feb 14,2008 43.60
62827P DQGL080854 02/27/2008 000225 Indirect Charges Feb15-27,2008 66.33
TOTAL 62827P DEQ Indirects - Personal Sery 109.93
TOTAL PART-C CURR MONTH DETAIL EXPENSE TRANSACTIONS 634.42
Bozeman Solvent Site #483725
Summary of Staff Hours
January 19 - February 15, 2008
ORGUNIT 483725
Sum of HOURS DATE
NAME 2/1/2008 0:00 2/15/2008 0:00 Grand Total
Fry,Catherine E 6.4 8.1 14.5
Mackie,Mary M 0.1 0.1
Talley,Mary J 12 1.2
Sanderson,Janet M 1.1 1.1
Grand Total 6.4 10.5 16.9