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HomeMy WebLinkAbout06 16 2008_April 28, 2008 Minutes1 LINKED MINUTES OF THE MEETING OF THE CITY COMMISSION BOZEMAN, MONTANA April 28, 2008 ***************************** The Commission of the City of Bozeman met at the City Commission Room, City Hall, 411 East Main Street on Monday, April 28, 2008 at 6 p.m. Present were Mayor Kaaren Jacobson, Cr. Jeff Krauss, Cr. Sean Becker, Cr. Eric Bryson, Cr. Jeff Rupp, City Manager Chris Kukulski, Deputy City Manager Ron Brey, City Attorney Paul Luwe, Director of Public Service Debbie Arkell, Director of Public Safety/Police Mark Tymrak, Assistant to City Manager and Neighborhood Coordinator Brit Fontenot, Parks and Recreation Director Ron Dingman, Fire Chief Chuck Winn, Finance Director Anna Rosenberry, Deputy City Clerk Cynthia Jordan Delaney, and Facilitator Mary Ellen Wolfe. 0:20:08 A. Call to Order - 6 p.m. - City Commission Room, City Hall, 411 East Main Street (not at the Courthouse) Mayor Jacobson called the meeting to order. 0:20:10 B. Pledge of Allegiance and a Moment of Silence 0:20:48 Changes to the Agenda - Chris Kukulski, City Manager There were no changes to the agenda. 0:20:57 C. Minutes - March 3, 2008 and April 7, 2008 0:20:58 Motion and Vote to approve the Minutes of March 3 and April 7. It was moved by Cr. Becker, seconded by Cr. Rupp, to approve the Minutes of March 3 and April 7. Those voting Aye being Crs. Becker, Rupp, Bryson, Krauss, and Mayor Jacobson. Those voting No being none. The motion carried 5-0. 0:21:15 D. Consent 1. Authorize Payment of Claims (LaMeres) 2. Approve Reclaiming Review Authority for the South Church Halfway House Conditional Use Permit #Z-08070 (Bristor) 3. Approve Sub-Committee Appointments of Mayor Jacobson and Commissioner Becker to review the Depository Bonds and Pledged Securities as of March 31, 2008 (Clark) 0:21:20 Public Comment 4 Bozeman City Commission Meeting, Monday, April 28, 2008 2 Mayor Jacobson opened and closed public comment. No person commented. 0:21:30 Motion and Vote approve of Consent items D. 1, 2, and 3. It was moved by Cr. Rupp, seconded by Cr. Bryson, approve of Consent items D. 1, 2, and 3. Those voting Aye being Crs. Rupp, Bryson, Krauss, Becker, and Mayor Jacobson. Those voting No being none. The motion carried 5-0. 0:21:50 E. Public Comment Mayor Jacobson opened and closed public comment. No person commented. 0:22:17 F. Mayoral Proclamation - Law Day Proclamation (Mayor Jacobson) 0:22:22 Mayor Jacobson Mayor Jacobson read the proclamation for Law Day on May 1, 2008. 0:24:18 G. Action Items 0:24:20 1. Follow up regarding the 2008-2009 Work Plan (Kukulski) 0:24:29 Mr. Kukulski Mr. Kukulski introduced the topic and stated that he is hoping the Commission finalizes the Work Plan tonight so that it can be put on an upcoming Consent agenda to be approved. He hopes it is something the Commission supports and believes in because it is very important to City staff. 0:25:29 Mary Ellen Wolfe, Facilitator Ms. Wolfe stated that her understanding is that the intention tonight is to work through the list of items that was honed at the last meeting, scrutinize them carefully, hopefully shorten the list, and prioritize the items on the list. She and Mr. Kukulski have come up with a strategy, but she wants guidance from the Commission. She asked the Commission to agree to ground rules. If the process is not working, speak up and propose a new way of working. She asked the Commission in what order to take items, and received nods of approval for the City Commission list first. 0:32:57 Mayor Jacobson Mayor Jacobson stated that it would be easier to do it in the order in front of us (new initiatives first). 0:33:15 Ms. Wolfe Ms. Wolfe polled the Commissioners, and they were fine starting with the new initiatives. She asked the Commissioners to list their top five new initiative priorities on a note card by letter. 0:37:00 Cr. Rupp 5 Bozeman City Commission Meeting, Monday, April 28, 2008 3 Cr. Rupp stated he would like to remove these three items from New Initiatives: “C. Reconstruct College Street from 11th west to Main Street”; “D. Reconstruct Kagy Boulevard from Willson west to 19th”; “G. Build aquatics facility/swimming pool on Bozeman's west side.” 0:38:00 Cr. Rupp Cr. Rupp wants to go through it on a vote by vote basis. 0:38:28 Mayor Jacobson Mayor Jacobson agreed with Cr. Rupp to remove those three items because they are in the Capital Improvements Program. Mayor Jacobson wanted to add to the remove list because it is automatic and not new: “B. Lead the discussion on meaningful tax reforms for the upcoming legislative session.” 0:38:54 Mr. Kukulski Mr. Kukulski stated that if it is not on the list, it doesn't have that kind of priority or focus. 0:39:16 Cr. Rupp Cr. Rupp stated that he is reluctant to do the process of top five priorities and wants to have discussion. Leading the discussion on meaningful tax reform is important to him; specific steps need to be in the Work Plan to be at the forefront for the League. 0:40:10 Ms. Wolfe Ms. Wolfe described the proposed process for clarification: each Commissioner will list his/her top five priorities; then go around room so each Commissioner can share a top priority; if there are three or more who say yes to the same top priority, it will stay as a tier one level priority; then look at those that are there and decide what to do with those. It will be quick scanning and then talk about every item. Some may fall out; determine are they automatic deletes or should they stay on the list? 0:46:26 Cr. Krauss Cr. Krauss wanted to vote yes or no in order down the list. 0:47:59 Ms. Wolfe Ms. Wolfe asked the Commission whether to use the proposed process or take them item by item. 0:48:26 Mayor Jacobson Mayor Jacobson thought that Ms. Wolfe's method would move quickly. 0:50:19 Mayor Jacobson Mayor Jacobson wanted to cross "L. Purchase Burke lots" off the list; it's been done. 0:50:24 Mr. Kukulski Mr. Kukulski agreed that "Purchase Burke Lots" was done and should be taken off the list. 6 Bozeman City Commission Meeting, Monday, April 28, 2008 4 0:50:46 Commissioners compiled Top Five Lists Ms. Wolfe verified that all Commissioners agreed to follow the process, and the Commissioners compiled a list of their top five items. 0:53:43 Ms. Wolfe Ms. Wolfe stated that they could list up to nine items. 0:54:34 Ms. Wolfe Ms. Wolfe suggested that one person gives one item at a time. If three people have it as a top priority, it will go in tier one. If two people have it, she will write it in tier two. 0:55:14 Cr. Bryson Cr. Bryson stated one of his top five priorities: “A. Build a new police and municipal court facility.” Three people have it in their top five; it was written on tier one. 0:55:46 Cr. Krauss Cr. Krauss read "City Hall relocation." It is an ongoing priority, but it's his first one. 0:56:27 Mayor Jacobson Mayor Jacobson stated one of her top five priorities: "Story Mansion." Two people; tier two. 0:57:21 Cr. Becker Cr. Becker stated one of his top five priorities: "streets' maintenance." Two people; tier two. 0:58:20 Cr. Rupp Cr. Rupp stated that Cr. Krauss' choice of "City Hall relocation" is on the City Manager's ongoing list. He stated that the wording on the Story Mansion is incorrect. 0:58:54 Cr. Rupp Cr. Rupp stated that the language the Commission voted on on February 19, 2008 was "that we would complete the first phase of the Story Mansion's interior restoration." 0:59:43 Cr. Rupp Cr. Rupp stated one of his top five priorities: "B., which is that discussion with the legislature on local option." 0:59:51 Cr. Bryson Cr. Bryson stated not specifically local option, but some tax reform discussion. He stated that the wording he voted on is "lead the discussion for meaningful tax reforms." 1:00:02 Cr. Rupp Cr. Rupp seconded Cr. Bryson's language. Three people; tier one. 1:00:19 Cr. Becker Cr. Becker stated one of his top five priorities: "performance bonds." Two people; tier two. 7 Bozeman City Commission Meeting, Monday, April 28, 2008 5 1:02:14 Cr. Rupp Cr. Rupp stated one of his top five priorities: "amend gambling ordinance." Three people; tier one. 1:03:34 Mayor Jacobson Mayor Jacobson stated one of her top five priorities: "replacement of impact fees." One person; tier two. 1:04:56 Cr. Krauss Cr. Krauss stated one of his top five priorities: "watershed management, recreation, Hyalite, guardrails." One person; tier two. 1:05:59 Cr. Bryson Cr. Bryson stated one of his top five priorities: "the Streamline issue." We need to have some conversation of whether we're in favor of the Urban Transportation District or whether we take a lead on it. He wants it to be addressed in a goal session, and get this resolved and direction from the Commission about what to do with the transportation system. One person; tier two. 1:06:30 Ms. Wolfe Ms. Wolfe wrote "Streamline" with a "D" and a star to discuss it for sure. 1:07:21 Cr. Rupp Cr. Rupp had no more priorities to list. 1:07:28 Cr. Becker Cr. Becker stated one of his top five priorities: "aquatics facility." 1:08:02 Cr. Becker Cr. Becker clarified that it is the "freestanding western swimming facility." 1:08:17 Cr. Rupp Cr. Rupp stated that he can't talk about the westside pool without discussing the Bogert Pool that needs repair. 1:08:28 Cr. Becker Cr. Becker kept the "aquatics facility" as a priority. One person; tier two. 1:08:40 Mayor Jacobson Mayor Jacobson stated one of her top five priorities: "PROST Plan." One person; tier two. 1:09:03 Cr. Krauss Cr. Krauss had no more priorities to list. 1:09:07 Cr. Bryson 8 Bozeman City Commission Meeting, Monday, April 28, 2008 6 Cr. Bryson stated one of his top five priorities: "update Downtown Master Plan." Two people; tier two. 1:09:22 Cr. Becker Cr. Becker asked what happened to Mandeville Farm; it's not on the Commission's list. 1:09:42 Mr. Kukulski Mr. Kukulski located it at the bottom of the City Manager's list: "complete preliminary platting process of Mandeville Business Park." 1:09:52 Ms. Wolfe Ms. Wolfe asked if any Commissioners wanted to give a sixth, seventh, or eighth priority. No one did. 1:10:02 Mr. Kukulski Mr. Kukulski asked if items that no one brought up could be eliminated from the list. 1:10:13 Cr. Becker and Cr. Rupp Cr. Becker said yes; Cr. Rupp said no. 1:10:22 Ms. Wolfe Ms. Wolfe reviewed that there are three items listed in tier one and nine items listed in tier two. Can it be assumed that these are level one? 1:10:54 Cr. Rupp Cr. Rupp stated that he has one more top five priority left to give: "planting of a thousand trees from Sunset Hills Cemetery expansion area." Two people; tier two. 1:11:40 Ms. Wolfe Ms. Wolfe asked if the Commission is alright with these three being the tier one set of priorities. 1:11:52 Cr. Rupp, Mayor Jacobson, Cr. Bryson Cr. Rupp and Mayor Jacobson said no; Cr. Bryson said yes. 1:12:05 Cr. Rupp Cr. Rupp wants to have an individual conversation about the Story Mansion and get it on the tier one list. 1:13:25 Cr. Bryson Cr. Bryson stated that amending the gaming ordinances or restricting gambling is a significant policy decision and discussion. 1:16:05 Ms. Wolfe Ms. Wolfe stated that the Commission is illustrating that there needs to be significant more discussion and legal inquiry on this point. She asked if all can live with this here temporarily on 9 Bozeman City Commission Meeting, Monday, April 28, 2008 7 tier one. She suggested that they could rank order them or put a time frame on them once the list is thinned. 1:17:13 Cr. Bryson Cr. Bryson stated that there's our thin list with three items. He is ready for it to be a finishing point. 1:17:37 Cr. Krauss Cr. Krauss proposed to move on to ongoing priorities and then the City Manager's list to see what makes tier one. 1:18:32 Mayor Jacobson Mayor Jacobson stated that it never made sense to have separate goals; there should be one set of goals. 1:18:53 Ms. Wolfe Ms. Wolfe asked the Commission if they'd like to move into ongoing priorities; all five Commissioners said yes. 1:19:30 Cr. Bryson Cr. Bryson stated one of his top five ongoing priorities: "coordinate planning and infrastructure needs with City, County, School District and MSU." One person; tier two. 1:21:25 Cr. Krauss Cr. Krauss stated one of his top five ongoing priorities: "the Wastewater Treatment Plant." Three people; tier one. 1:21:54 Cr. Rupp Cr. Rupp wants to have the discussion about the connection of these goals with the CIP and budget. 1:22:20 Mayor Jacobson Mayor Jacobson stated one of her top five ongoing priorities: "the Water Treatment Plant." Three people; tier one. 1:23:06 Cr. Becker Cr. Becker stated one of his top five ongoing priorities: "adopt updated 2020 Plan." Three people; tier one. 1:23:44 Cr. Rupp Cr. Rupp stated that we're already doing them; nothing should come off the list because they are ongoing priorities. 1:24:49 Mr. Kukulski 10 Bozeman City Commission Meeting, Monday, April 28, 2008 8 Mr. Kukulski stated that if you want to take something off the ongoing priorities' list from the last Commission, let staff know and we'll take it off. Some ongoing things impact how many new initiatives we can have. 1:26:53 Cr. Bryson Cr. Bryson doesn't want staff to take no votes as a lack of interest or willingness; we only have five votes. 1:27:47 Cr. Becker Cr. Becker stated one of his top five ongoing priorities: "adopt, implement, and coordinate with the Forest Service: Hyalite watershed management." Two people; tier two. 1:28:32 Mayor Jacobson Mayor Jacobson stated one of her top five ongoing priorities: "improve curbside recycling to include all residences and all businesses." Three people; tier one. 1:29:06 Cr. Krauss Cr. Krauss stated one of his top five ongoing priorities: "the Transportation Plan." Three people; tier one. 1:29:55 Cr. Bryson Cr. Bryson stated one of his top five ongoing priorities: "Mystic Dam." It is a really important project that should always stay on the ongoing list. Three people; tier one. 1:30:14 Ms. Arkell Ms. Arkell stated that they have been directed to proceed, and the Commission agreed. 1:31:04 Cr. Krauss Cr. Krauss stated one of his top five ongoing priorities: "finish City Hall." Two people; tier two. 1:32:00 Mayor Jacobson Mayor Jacobson stated one of her top five ongoing priorities: "Climate Action Plan." One person; tier two. 1:32:25 Cr. Rupp Cr. Rupp stated that they are all on his list. 1:32:30 Mayor Jacobson Mayor Jacobson stated that they are all on her list, and gave one of her top five ongoing priorities: "park maintenance funding." One person; tier two. 1:33:15 Items on Tier One List Ms. Wolfe read the items on the tier one list (that had three votes): build police/municipal facility, tax reform, amend gaming ordinance, wastewater treatment plant, water treatment plant, 11 Bozeman City Commission Meeting, Monday, April 28, 2008 9 adopt the updated 2020 Plan, improve curbside recycling, the Transportation Plan, and Mystic Dam. 1:34:34 Items on Tier Two List Ms. Wolfe read the items on the tier two list: Story Mansion, street maintenance, performance bonds, impact fee replacement at 40%, watershed management, Streamline, aquatics facility, PROST Plan, update Downtown Master Plan, plant trees, coordinate infrastructure, Hyalite watershed management, finish City Hall, Climate Action, and park maintenance. She asked the Commission if they'd like to talk about them item by item, or are there any they really want to talk about. 1:35:29 Mayor Jacobson Mayor Jacobson stated that it makes no sense to have ongoing initiatives on tier one. She thinks new and ongoing initiatives should be separate. 1:36:00 Cr. Krauss Cr. Krauss stated that staff members are going to work on the highest priorities; they don't need to differentiate. 1:37:26 Mr. Kukulski Mr. Kukulski stated that the last Commission wanted to split the list and that was the last adopted Work Plan, and also split a City Manager's list. This Commission can do this any way. 1:38:37 Mayor Jacobson Mayor Jacobson stated that those ongoing priorities are going to happen whether they're up there or not. 1:39:16 Mr. Kukulski Mr. Kukulski stated that tens and hundreds of millions will be expended on infrastructure; he doesn't take it for granted. If it's not on the list, it's not that important. 1:42:19 Ms. Wolfe Ms. Wolfe asked the Commission whether they want to combine ongoing and new priorities. 1:42:53 Mr. Kukulski Mr. Kukulski suggested that staff could bring back the reorganized narrow list. 1:43:27 Cr. Rupp Cr. Rupp wants to combine the ongoing goals with the tier one goals and the new initiatives; that's what our goal should be. He wants to have a conversation about Story Mansion being on tier one. 1:45:02 Ms. Wolfe Ms. Wolfe asked if the Commission can live with what's on this list as a starting point for discussion. She proposed that they can decide what merits discussion. 12 Bozeman City Commission Meeting, Monday, April 28, 2008 10 1:45:57 Cr. Bryson Cr. Bryson stated that we need to have the discussion of where the municipal court will be; he asked for an update from Mark Tymrak. 1:46:43 Mark Tymrak, Director of Public Safety/Police Mr. Tymrak gave an update and discussed the two potential sites: the current Law and Justice site and the Westlake property. 1:52:59 Cr. Rupp Cr. Rupp stated this is a very high priority, and the Commission needs to have discussion. He thinks it is an Action item to be brought up to speed with these options in the next 30-45 days. 1:55:49 Ms. Wolfe Ms. Wolfe verified with the Commission that it is okay with the police/municipal discussion staying as a priority. She asked if they need to discuss tax reform. 1:57:15 Cr. Rupp Cr. Rupp stated that yes, the language on the Work Plan is phrased correctly for tax reform. 1:57:48 Ms. Wolfe Ms. Wolfe opened discussion about amending the gaming ordinance. 1:58:03 Cr. Krauss Cr. Krauss clarified that the language is only "amend the gaming ordinance." The rest of that language was already taken out. 1:59:28 Cr. Krauss Cr. Krauss stated that yes, it should be left on tier one, and staff need to be ready for this gaming discussion. 2:00:26 Mr. Kukulski Mr. Kukulski verified with the Commission that they want a policy discussion about the gaming ordinance so they can give direction. A priority is to get this discussion in front of the Commission. 2:01:34 Ms. Wolfe Ms. Wolfe opened the discussion about the wastewater treatment plant. 2:01:51 Cr. Bryson Cr. Bryson stated that he doesn't think anyone is going to argue any of those, and they all stay here on this list. 2:01:57 Ms. Wolfe 13 Bozeman City Commission Meeting, Monday, April 28, 2008 11 Ms. Wolfe checked with the Commission, and they agreed to keep these items on the list with no discussion: wastewater treatment plant, water treatment plant, and adopt the updated 2020 Plan. Ms. Wolfe opened the discussion about improving curbside recycling. 2:03:06 Cr. Bryson Cr. Bryson stated that if we're going to encourage recycling, it should be to all City residents, and the plan that we adopted doesn't address that. 2:04:26 Cr. Krauss Cr. Krauss stated that this is an incremental thing and a brand new program, and there shouldn't be another discussion before the truck goes out to start picking up. 2:05:36 Mr. Kukulski Mr. Kukulski verified that there is no plan to have a recycling change or discussion until the program is launched, and Crs. Krauss and Rupp agreed. 2:05:56 Crs. Krauss and Becker Crs. Krauss and Becker wanted to strike "improve recycling program" as a tier one goal. 2:06:20 Crs. Krauss and Becker Cr. Krauss decided that it should be left on the list, and "improve it" means start it. Cr. Becker agreed. 2:06:35 Ms. Wolfe Ms. Wolfe verified that "improve recycling program" will remain on the tier one list. She opened discussion about the Transportation Plan. 2:07:04 Cr. Krauss Cr. Krauss asked Ms. Wolfe to ask them once, and if no one responds, that means we can move on to the next one. 2:07:21 Ms. Wolfe Ms. Wolfe asked about Mystic Dam. She verified that all those are still on tier one. 2:07:40 Cr. Rupp Cr. Rupp suggested that when they come back from break, they should decide if tier two items should go onto tier one. 2:08:02 Break 2:23:54 Ms. Wolfe To ease frustration, Ms. Wolfe proposed to delete tier one and tier two categories. 2:24:17 Crs. Bryson and Krauss Crs. Bryson and Krauss said no; they voted on them in tiers. 14 Bozeman City Commission Meeting, Monday, April 28, 2008 12 2:24:51 Ms. Wolfe Ms. Wolfe said she is willing to leave things in tier one and tier two, and suggested doing away with the City Manager's list since most of those things are part of the whole list. It will be called "City of Bozeman Shared Goals." No one expressed dissent, so she assumed that is alright. To speed things up, she wants the Commission to prioritize with dots. They will put their dots next to items on the list. What else isn't on the tier two list that should be? 2:27:44 Cr. Becker Cr. Becker stated that we didn't address some of the City Manager's ongoing priorities. 2:27:57 Mr. Kukulski Mr. Kukulski read items from the City Manager's list that haven't been already listed or talked about: complete City Hall, complete preliminary platting of Mandeville, and hire an additional prosecutor. No one has brought the subject up of "sign Inter-Local Planning Agreement with Gallatin County," and that tells him it should be deleted. 2:29:48 Cr. Krauss Cr. Krauss stated that until he gets a greater performance out of the County on the Solid Waste District, he doesn't see any reason to go forward with an Inter-Local Planning Agreement. 2:30:42 Mayor Jacobson Mayor Jacobson stated that is a waste of time right now to direct the City Manager to work with County on an inter-local agreement. 2:31:31 Ms. Wolfe Ms. Wolfe asked if "sign Inter-Local Planning Agreement" should be on the list, or should it fall into a lower level. 2:31:50 Cr. Jacobson Cr. Jacobson wants it in a lower level. 2:31:54 Cr. Becker Cr. Becker suggested third tier. 2:31:58 Cr. Rupp Cr. Rupp wanted Ms. Wolfe to start a third tier list. 2:32:37 Ms. Wolfe Ms. Wolfe wrote it on tier three. Are there any other additions to lists? 2:32:53 Cr. Krauss Cr. Krauss wanted to add "hire an additional prosecutor." 2:34:25 Cr. Bryson Cr. Bryson wanted to add "graffiti" to the list. 15 Bozeman City Commission Meeting, Monday, April 28, 2008 13 2:34:39 Cr. Rupp Cr. Rupp stated that the conversation needs to be about what's not going forward. Which one of these ongoing priorities should we take from the list? 2:34:58 Mr. Kukulski Mr. Kukulski asked if he can eliminate "reconstruct College Street" since no one put it on the list. 2:36:41 Cr. Becker Cr. Becker agreed that the streets that are on the federal funding list should be on the Commission's priority list. He asked if there are any objections to putting College and Kagy as tier one priorities. 2:37:30 Ms. Wolfe Ms. Wolfe stated that if they add it to this list, they will then put dots, and it may fall off anyway. She added it to tier two, and the Commission agreed they could live with that. 2:38:00 Mr. Kukulski Mr. Kukulski asked if "facilitate the redevelopment of South Wallace Street" could be crossed off the list. 2:38:09 Cr. Rupp Cr. Rupp said yes, but then noted that this should be transferred to the Library Board of Trustees. 2:39:09 Cr. Bryson Cr. Bryson said with Cr. Rupp's caveat and explanation, take it off the list. 2:39:13 Mr. Kukulski Mr. Kukulski asked if he could take off "replacement and upgrades of public restrooms in public parks." Leave it to the standard CIP process? The PROST Plan has been adopted. 2:40:03 Mr. Brey Mr. Brey stated that by virtue of adopting the PROST Plan, it will happen with implementation and amendments. 2:40:22 Mayor Jacobson Mayor Jacobson agreed to cross off the PROST Plan. 2:40:26 Ms. Wolfe Ms. Wolfe verified that crossing off the PROST Plan implementation is okay with the Commission. 2:40:39 Mr. Kukulski Mr. Kukulski verified that crossing off "upgrade public restrooms" is okay. He asked if it is okay to cross off "improve communication with citizens" since it hasn't come up. 16 Bozeman City Commission Meeting, Monday, April 28, 2008 14 2:41:04 Ms. Wolfe Ms. Wolfe verified that it was okay to take "improve communication" off the list. There was no response from the Commission. 2:42:00 Mr. Kukulski Mr. Kukulski asked about "improve regulations to prevent graffiti." 2:42:16 Ms. Wolfe Ms. Wolfe asked how many want the graffiti ordinance: one person. 2:42:33 Mr. Kukulski Mr. Kukulski stated that the task force will come forward with their recommendations. It's going forward. They took off the graffiti item because the task force is working on it. Mr. Kukulski asked about "stripe all possible bike lanes and increase street sweeping." 2:43:23 Crs. Krauss and Rupp Crs. Krauss and Rupp wanted to keep the "bike lanes" on the list. 2:43:36 Ms. Wolfe Ms. Wolfe verified that "stripe all bike lanes and increase street sweeping" stays on the list. 2:43:39 Mr. Kukulski Mr. Kukulski stated that now we really start cutting because there are repeats between what was the City Commission's list and City Manager's list (Mr. Kukulski sat editing into one Work Plan list at a laptop.). He began reading the duplicate items on those lists. 2:43:53 Cr. Rupp Cr. Rupp stated he likes the "tax reform" language on the former City Manager's list better: "Be actively engaged in the 2009 legislative session focused on expanding the ability for local elected officials and citizens to make decisions regarding: Lead the discussion on meaningful tax reforms - local option resort taxes; or a general sales tax; or a local option accommodations tax Increasing the ½ inflation adjustment to be equal to inflation Local control of the transportation system" 2:44:36 Mayor Jacobson Mayor Jacobson suggested that instead of saying "completing City Hall" it should be "selling this building." 2:44:46 Cr. Krauss Cr. Krauss suggested the wording "finalizing the City Hall plan." 2:45:07 Mr. Kukulski Mr. Kukulski agreed to add "finalize sale of the current site." He asked about eliminating "expand our working relationship with MSU." 17 Bozeman City Commission Meeting, Monday, April 28, 2008 15 2:46:39 Mayor Jacobson Mayor Jacobson wanted to leave "expand working relationship with MSU" on the list. 2:46:43 Mr. Kukulski Mr. Kukulski left "expand our working relationship with MSU" on the list. He stated that the "complete preliminary platting process for Mandeville Business Park" hasn't been discussed. 2:49:23 Cr. Krauss Cr. Krauss stated that it doesn't sound like it's a priority for the next 18 months. 2:49:28 Mayor Jacobson and Cr. Becker Mayor Jacobson agreed, and Cr. Becker wanted to stay the course. 2:49:36 Mr. Kukulski Mr. Kukulski asked if we should finish what we've started, or should we stop. 2:49:51 Cr. Rupp Cr. Rupp stated that they should do the process of the preliminary plat, and then when that's done would be the time to have the conversation about what to do. 2:50:01 Mr. Kukulski Mr. Kukulski verified that the Commission wanted to take it off this list, but don't stop the work we're doing, and finish the phases we're in. 2:50:08 Cr. Krauss Cr. Krauss agreed. 2:50:10 Mr. Kukulski Mr. Kukulski stated that he would take "hire a prosecutor" off list because the process is being done. The Commission agreed. 2:51:30 Ms. Wolfe Ms. Wolfe crossed the PROST Plan and prosecutor off of the tier two list (that she had written) because they had been deleted by the Commission. 2:52:27 Crs. Bryson and Rupp Cr. Bryson suggested that it should be in our goals to say that we're encouraging some recognition of an increased downtown, and keep the "Downtown Master Plan" on list, and they can do the work (TIF District). Cr. Rupp agreed. 2:52:56 Ms. Wolfe Ms. Wolfe verified the "Downtown Master Plan" would remain on the list. 2:54:51 Mr. Kukulski 18 Bozeman City Commission Meeting, Monday, April 28, 2008 16 Mr. Kukulski asked whether they had gotten rid of or kept "continually improve curbside recycling." 2:55:03 Ms. Wolfe Ms. Wolfe stated that it's on the priority list. 2:55:10 Mayor Jacobson and Cr. Krauss Mayor Jacobson and Cr. Krauss agreed to take that off because they are doing it. Cr. Krauss stated they can check it off after the truck rolls off. 2:55:26 Ms. Wolfe Ms. Wolfe verified that Mayor Jacobson, Cr. Becker, and Cr. Krauss voted to take "improve curbside recycling" off the list. She stated they are heading to prioritizing with dots; she will give each Commissioner five dots/five votes to put on the page that Mr. Kukulski will print out for each Commissioner. 2:58:17 Cr. Rupp Cr. Rupp stated that if he has one goal, he gets the chance to say that five times. 2:58:55 Cr. Krauss Cr. Krauss would rather vote for each one of them. 2:58:59 Mayor Jacobson Mayor Jacobson doesn't think they should have multiple. 2:59:20 Cr. Rupp Cr. Rupp stated that is forcing him to pick goals he is not in agreement with. 2:59:29 Ms. Wolfe Ms. Wolfe declared a break while waiting for Mr. Kukulski to print revised copies of the City of Bozeman Work Plan. 2:59:52 Break 3:14:21 Mr. Kukulski Mr. Kukulski clarified a few points on the newly revised City of Bozeman Work Plan: He took item "B. Be actively engaged in the 2009 legislature" and put the more detailed language from the former City Manager's list. He said that could be left as all of B., or they could eliminate all but "1. Lead the discussion on meaningful tax reform" as it had been on the prior Commission list. "C. Local control of the transportation system." becomes 3. under B. 3:16:26 Cr. Rupp Cr. Rupp stated that it seems okay to him as it is. 3:16:29 Mr. Kukulski 19 Bozeman City Commission Meeting, Monday, April 28, 2008 17 Mr. Kukulski stated that the other question is whether to combine "F. Complete the first phase of the Story Mansion's interior restoration" with "G. Raise the additional $500,000" or whether to eliminate G. and just have F. 3:18:47 Ms. Wolfe Ms. Wolfe asked if anyone can't live with F. and G. being two separate items as it is now. She didn't hear any response, so she assumed it is okay as it is. There are 29 items, so each Commissioner will get ten dots to place next to items that are the top ten priorities. She recommends that each Commissioner can only vote once for each item. If an item gets four dots, she proposes it automatically goes to tier one. If it get three dots, maybe it goes to tier one. If two dots, it stays in tier two. If it gets one or zero dots, it falls out. This is the first step in sorting through what remains. 3:23:11 Cr. Rupp Cr. Rupp said if he doesn't have ten priority goals, he doesn't get to cast all his votes on the one that is the most important. If they get ten votes, he gets ten votes. 3:24:10 Cr. Krauss Cr. Krauss suggested voting on each one. 3:25:37 Mayor Jacobson Mayor Jacobson suggested using the dots and said that no one needs to force themselves to find ten top priorities. 3:26:38 Cr. Krauss Cr. Krauss clarified that P. had been changed to something like "amend gambling ordinance discussion." Mr. Kukulski corrected that on his list to read, "policy discussion to amend gambling ordinance." 3:31:12 Ms. Wolfe Ms. Wolfe verified that all Commissioners had finished placing their dots and declared a break so that the results could be tabulated. 3:31:32 Break 3:40:11 Crs. Becker and Krauss Cr. Becker stated that three or more dots/votes should automatically be tier one. Cr. Krauss agreed because it mirrors three votes on the Commission. 3:40:34 Ms. Wolfe Ms. Wolfe verified that three votes are tier one; two votes are tier two; one vote is tier three. What about items that got no votes? 3:41:07 Mayor Jacobson, Cr. Becker, Cr. Krauss 20 Bozeman City Commission Meeting, Monday, April 28, 2008 18 Mayor Jacobson suggested that zero votes should be in the "no vote" category, and given lowest priority. Crs. Becker and Krauss agreed. 3:42:48 Mr. Kukulski Mr. Kukulski read the results. Four votes: "Build a new police and municipal court facility." Three votes: "Break ground on the Wastewater Treatment Plant" and "Adopt updated 2020 Plan" Two votes: "Update Downtown Master Plan," "Amend gambling," "Water Treatment Plant," "Transportation Plan," "Mystic Dam," and "City Hall" 3:44:14 Cr. Rupp Cr. Rupp stated that he didn't vote at all, and that is why many items only have two votes. He finds this process extremely frustrating, and this leaves him lacking the ability to provide direction to staff. 3:45:14 Cr. Krauss Cr. Krauss stated that he is uncomfortable with two votes moving us forward, not three votes. He suggested that when this list comes back in front of us, it will be categorized, and then we can vote and commit. 3:46:48 Ms. Wolfe Ms. Wolfe verified that Cr. Krauss wants a future discussion to decide where the items that received two votes fit. 3:48:19 Mayor Jacobson Mayor Jacobson wants to leave it as it is. 3:49:15 Mr. Kukulski Mr. Kukulski asked if it is okay that he works with Mayor Jacobson to figure out how to word this so it ends up on the agenda for your review and approval. He will put them in this bundling for the Commission to make a decision about how this will work. 3:50:36 H. FYI/Discussion 3:50:42 Brit Fontenot, Assistant to City Manager and Neighborhood Coordinator Mr. Fontenot thanked the Commission for participating in the Gallatin Earth Celebration. It was a great success and had great participation. 3:56:52 Mayor Jacobson Mayor Jacobson asked if the Commission has turned in the days they will be absent. 3:57:17 Cynthia Jordan Delaney, Deputy City Clerk Ms. Delaney stated that the next policy meeting is May 14 with the topic, "Climate Protection Task Force Municipal Climate Action Plan Recommendations." 21 Bozeman City Commission Meeting, Monday, April 28, 2008 19 3:57:51 Ms. Delaney Ms. Delaney stated that there is a tentative policy meeting on May 28 is "UDO Revisions related to Offsite Road Improvements and Infill Development." 3:59:00 I. Adjournment Mayor Jacobson adjourned the meeting. ____________________________________ Kaaren Jacobson, Mayor ATTEST: ______________________________________ Stacy Ulmen, City Clerk PREPARED BY: ______________________________________ Cynthia Jordan Delaney, Deputy City Clerk Approved on ___________________________. 22