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Home My WebLink AboutCMC Bozeman Facility - Wallace Ave. Area Asbestos Cleanup U Commission Memorandum REPORT TO: Honorable Mayor and City Commission FROM: Dustin Johnson, Project Engineer Chris Kukulski, City Manager SUBJECT: CMC Bozeman Facility—Wallace Avenue Area Asbestos Cleanup Professional Services Agreement Modification Work Authorization MEETING DATE: July 14,2008 Consent Agenda RECOMMENDATION: The Commission to authorize the City Manager to sign both the Budget Modification to CMC Bozeman Facility SI Work Plan and Report and the CMC Bozeman Facility Voluntary Clean Plan(VCP)Addendum for the Wallace Avenue Area Asbestos Cleanup work authorizations. BACKGROUND: The two work authorization agreements consists of. (1)engineering services to complete work described in the CMC Bozeman Facility Supplemental Investigation(SI) Work Plan that was revised by and accepted by the DEQ December 2007 and (2)prepare an addendum to the VCP and construction documents for actions outlined in the VCP. The total amount of both of the Professional Services Agreements from here on out is not to exceed$50,000. FISCAL EFFECTS: The costs incurred with the cleanup of the CMC Bozeman Facility are reimbursed to the City via the orphan share fund at a percentage of 79%. The remaining costs are allocated by a stipulated agreement to the surrounding property owners,with the City of Bozeman responsible for 1%of the cost. ALTERNATIVES: As may be suggested by the City Commission. Respectfully submitted, Approved by: Dustin Johnso Project Engineer Chris A.Kukulski,City Manager Attachments: Professional Services Agreement Report compiled on 7/9/08 cc: Stacy Ulmen Project File TETRA TEII WORK AUTHORIZATION TO: Tetra Tech, Inc. FROM: City of Bozeman WORK AUTHORIZATION NO.: TTGFIH08-073 PROJECT TITLE: Budget Modification to CMC Bozeman Facility SI Work Plan and Report— Existing Tetra Tech Project No. 1157720035.200 PROJECT LOCATION: CMC Bozeman Facility—Bozeman, Montana Pursuant to the terms and conditions of the Master Consulting Services Agreement dated February 1, 2007, this Work Order hereby authorizes Tetra Tech, Inc.to perform the specific services and under the particular conditions set forth herein: 1. SCOPE OF WORK: Tetra Tech will perform the work as described in the CMC Bozeman Facility Supplemental Investigation (SI) Work Plan — Final Revision (December 2007) in accordance with the Montana Department of Environmental Quality (MDEQ) letter dated December 6, 2007, to the Client indicating approval of the aforementioned Work Plan and in accordance with the MDEQ letter (CMC Bozeman Asbestos Facility hardship reimbursementsNCP Extension of Time Limits and Deadlines) to the Client dated December 5, 2007. Tetra Tech will make every effort possible to perform the required work as indicated in these letter; however, if unforeseen"Good Cause" conditions(as defined in Montana Code Annotated 75-10-746(9)) Tetra Tech will perform those required tasks in an expedited manner as soon as reasonably achievable. 2. COMPENSATION: The approved amount of this Time and Material Budget Modification for Tetra Tech Project No. 1157720035.200 is a Not to Exceed amount of $20,000.00 bringing the total value of this Work order from the original amount of $50,000.00 to the total of $70,000.00 an increase of $20,000.00. Prior written authorization from Client's project manager will be required to exceed the above amount. 3. BILLING SCHEDULE: Monthly 4. TIME FOR COMMENCEMENT: December7, 2007 5. TIME FOR COMPLETION: July 30, 2008 6. REPORTING REQUIREMENTS: One DEQ-Approved CMC Bozeman Facility Sl Report—Final Revision as documented in CMC Bozeman Facility SI Work Plan — Final Revision(December, 2007). 7. OTHER PROVISIONS: Performance of contract based on DEQ response to documents created. Upon execution of this Work Order, Client and Tetra Tech agree to bound by and comply with all the terms and conditions contained in the above referenced Master Consulting Services Agreement, except as modified by the specific terms and conditions, if any, contained herein. APPROVED AND ACCEPTED BY: City of Bozeman Tetra Tech, Inc. (Client) (Consultant) Name: Name: Title: Title: Date: Date: TETFMTECH WORK AUTHORIZATION TO: Tetra Tech, Inc. FROM: City of Bozeman WORK AUTHORIZATION NO.: TfGFIH08-074 PROJECT TITLE: CMC Bozeman Facility VCP Addendum PROJECT LOCATION: CMC Bozeman Facility—Bozeman, Montana Pursuant to the terms and conditions of the Master Consulting Services Agreement dated February 1, 2007, this Work Order hereby authorizes Tetra Tech, Inc. to perform the specific services and under the particular conditions set forth herein: 1. SCOPE OF WORK: Tetra Tech will prepare an addendum to the Voluntary Control Plan (VCP) : Voluntary Cleanup Completion Report Revision 1 CMC East Main Depot Site The Primary Portion of the CMC Asbestos Bozeman Facility Bozeman, Montana (Resource Technologies, Inc. August, 2004) andconstruction documents for remedial actions outlined in said addendum to the VCP.The remedial action to be implemented will be as described in the CMC Bozeman Facility Supplemental Investigation(SI) Report—Final Revision(June 19,2008)in accordance with the Montana Department of Environmental Quality (MDEQ) letters dated December 6, 2007 and December 5, 2007. Tetra Tech will make reasonable efforts to perform the required work as indicated in these letters; however, if unforeseen "Good Cause" conditions (as defined in Montana Code Annotated 75-10-746(9)) Tetra Tech will perform those required tasks in an expedited manner as soon as reasonably achievable. 2. COMPENSATION: The approved Not to Exceed (NTE) amount of this Work Order is $30,000.00 based on the attached Tetra Tech — MM 2008 Time & Material Schedule of Charges. Prior written authorization from Clients project manager will be required to exceed the above amount. 3. BILLING SCHEDULE: Monthly 4. TIME FOR COMMENCEMENT: June 20, 2008 5. TIME FOR COMPLETION: December 20, 2008 6. REPORTING REQUIREMENTS: One VCP Addendum — Final Revision as documented in accordance with the Montana Department of Environmental Quality (MDEQ) letter dated December 6, 2007. 7. OTHER PROVISIONS: Performance of contract based on DEQ response to documents created. Upon execution of this Work Order, Client and Tetra Tech agree to bound by and comply with all the terms and conditions contained in the above referenced Master Consulting Services Agreement, except as modified by the specific terms and conditions, if any, contained herein. APPROVED AND ACCEPTED BY: City of Bozeman Tetra Tech, Inc. (Client) (Consultant) Name: Name: Title: Title: Date: Date: TETRA TECH TETRA TECH SCHEDULE OF CHARGES 2008 Our services are normally rendered on a time and expense basis according to the following schedule. PERSONNEL Principal..................................................•..........................................................................$180/hour Sr. Consultant.....................................................................................................................$165/hour Sr. Project Manager...........................................................................................................$150/hour Project Engineer/Scientist/Manager III..............................................................................$130/hour Project Engineer/Scientist/Manager I1 ..............................................................................$120/hour Project Engineer/Scientist/Manager I................................................................................$110/hour Sr. Staff..............................................................................................................................$100/hour StaffII..................................................................................................................................$90/hour StaffI...................................................................................................................................$80/hour Sr. Technician.................................................................................. ............$70/hour ........................ TechnicianIV......................................................................................................................$65/hour TechnicianIII.......................................................................................................................$60/hour TechnicianII........................................................................................................................$55/hour TechnicianI.....................................................................•...................................................$50/hour Certified Industrial Hygienist............................................................................................$105/hour Construction Services Manager...........................................................................................$95/hour Sr. GIS ..............................................................................................................................$110/hour GISII...................................................................................................................................$95/hour GISI.....................................................................................................................................$80/hour Sr.AutoCAD ...................................•••••............................................................................$100/hour AutoCADII.........................................................................................................................$80/hour AutoCADI...........................................................................................................................$65/hour ProjectAssistant..................................................................................................................$60/hour Sr. Word/Data Processor......................................................................................................$55/hour Word/Data Processor/Project Support.................................................................................$50/hour Clerical.................................................................................................................................$45/hour Expert Testimony.....................................................................................................2.0 x hourly rate COMPANY VEHICLES AND EQUIPMENT 4-WD field vehicle..........................................................................................$65/day&$0.65/mile 2-WD field vehicle..........................................................................................$50/day& $0.55/mile Field Equipment..............................................................................................Available On Request Health and Safety Equipment ........................................................................Available On Request ADMINISTRATIVE EXPENSES..........................................................................................................5% An administrative fee of 5%will be added to labor billings to cover miscellaneous direct costs such as reproduction equipment, postage,computers and communications. NON-LABOR EXPENSES ...................................................................................................Cost plus 15% Food, lodging,travel,field supplies. OUTSIDESERVICES...........................................................................................................Cost plus 15% Common outside services include laboratory testing, subcontractors, equipment rental, well construction materials, installed equipment,special insurance.