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Commission Memorandum
REPORT TO: Honorable Mayor and City Commission
FROM: Brian LaMeres, City Controller and
Chris Kukulski, City Manager
SUBJECT: Accounts Payable Claims Review and Approval
MEETING DATE: July 14, 2008
RECOMMENDATION: The City Commission approves payment of the claims.
BACKGROUND: Section 7-6-4301 MCA states that claims should not be paid by the City until
they have been first presented to the City Commission. However, under Section 7-1-4124 MCA a
municipality has the power to ratify any action of the municipality or its officers or employees that could
have been approved in advance. Because the Commission did not meet on June 30 and July 7, no claims
were approved for those weeks. The Commission is therefore being presented with three lists of claims this
week. The claims on the first two lists being reviewed for approval have already been paid, while the
claims on the third list have not yet been paid. The Commission is being asked to approve the claims
presented on all three of the Expenditure Approval Lists, a portion of which have already been paid.
FISCAL EFFECTS: The total amount of the claims is presented at the bottom of the
Expenditure Approval Lists.
ALTERNATIVES: As suggested by the City Commission.
Respectfully submitted,
Brian LaMeres, City Controller
Approved by:
Chris A. Kukulski, City Manager Report compiled on: July 9, 2008
Attached Documents: Expenditure Approval List (e-mailed)