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HomeMy WebLinkAbout Grant Agreement Cynthia Woods Mitchell FundCommission Memorandum Report compiled on July 9, 2008 REPORT TO: Honorable Mayor & City Commission FROM: Andrew Epple, Planning Director Chris Kukulski, City Manager SUBJECT: Grant Agreement for the Cynthia Woods Mitchell Fund for Historic Interiors Grant from the National Trust for Historic Preservation - T.B. Story Mansion & Carriage House Interior Historic Structures Report MEETING DATE: Monday, July 14, 2008 RECOMMENDATION: City Commission directs the City Manager to sign the Cynthia Woods Mitchell Fund for Historic Interiors Grant Agreement and submit the required paperwork to the National Trust for Historic Preservation to secure the grant award. BACKGROUND: City Staff completed and submitted a grant application for the Cynthia Woods Mitchell Grant Fund for Historic Interiors to the National Trust for Historic Preservation on February 1, 2008. Funding was requested to complete a T.B. Story Mansion & Carriage House Interior Historic Structures Report. The goals of the structures report include the following: (1) identify the interior spaces, finishes, and features of the buildings that are important in defining their overall historic character, and (2) complete an architectural history of the buildings, with a focus on their interior uses since the original date of construction. On May 8, 2008, the Department of Planning & Community Development was notified that the selection committee of the National Trust’s Cynthia Woods Mitchell Fund for Historic Interiors approved a grant of $7,000 to the City of Bozeman. On June 2, 2008, the Department of Planning & Community Development received the Cynthia Woods Mitchell Fund for Historic Interiors Grant Agreement. Acceptance of the grant indicates the City of Bozeman’s willingness to conduct the grant-assisted project in conformance with special conditions. The conditions are listed in their entirety in the attached grant agreement, but are also summarized below: 1. Required Match: The grant must be matched by the City of Bozeman on dollar-for-dollar cash basis. The City can not include in-kind costs for the matching share. 2. National Trust Concurrence with Consultant Selection: The National Trust must approve the selected consultant(s) for the grant-assisted project. Comma-Q Architecture was already been approved by the National Trust. 3. Competitive Procurement Process: Any procurement of goods and services that is greater than $10,000 must seek at least three competitive bids or quotes. This includes any procurement that is part of the grant- assisted project, whether financed through the grant funds or through the matching funds that make up the rest of the project’s approved budget. 4. Prohibition of Lobbying: No grant funds or matching share shall be used to influence in any manner a member of Congress, to favor or oppose, by vote or otherwise, any legislation or appropriation by Congress. 5. Equal Opportunity: The City of Bozeman agrees not to discriminate anyone because of race, color, religion, gender, age, sexual orientation, or national origin. Commission Memorandum Report compiled on July 9, 2008 6. Retention of Records: Auditable records of all expenditures under this grant must be maintained for three years after completion of the grant-assisted project. 7. Planning for Preservation Work: All proposed work must conform to the Secretary of the Interior’s Standards for the Treatment of Historic Properties, as appropriate. 8. Publicity and Acknowledgement of Grant Assistance: The National Trust must be listed as a supporter in any printed material and publicity releases about the grant. 9. Project End Date: The grant-assisted project must be completed within one year, commencing from the date of the grant disbursement letter that will accompany your grant disbursement from the National Trust. 10. Final Report: Within thirty days of the project end date, a final report and financial accounting on the use of the grant shall be submitted to the National Trust. 11. The Requirement of Return of Funds: The National Trust shall require that the City of Bozeman return the grant funds, plus accumulated interest, in the event that the City: (1) fail to complete the project as described in your application, (2) fail to complete the project within one year of disbursement date, (3) fail to obtain written approval from the National Trust prior to making a material change to the project, (4) fail to match the grant funds on a dollar-for-dollar cash basis, or (5) fail to submit the final report within thirty days of the project end date. 12. Grantee must be a National Trust Forum member to receive an award. The City of Bozeman is currently a National Trust Forum member. The Cynthia Woods Mitchell Fund for Historic Interiors grant requires a dollar-for-dollar cash match by the City of Bozeman. The Save America’s Treasures grant monies may be used for the required match, as long as the SAT grant work addresses the Interior Historic Structures Report. The SAT grant work does not currently contain the historic structures report, but may be amended so that it is included. It is a great honor for the City of Bozeman to receive a Cynthia Woods Mitchell Fund for Historic Interiors Grant. The Story Mansion project was selected from a large number of qualified applicants competing for very limited amount of funds. It was one of only seventeen projects selected for a grant award. Though a cash dollar-for-dollar cash match is required, the City has the opportunity to use SAT grant monies for the match. Accepting the grant agreement helps to secure additional National Trust support for the Story Mansion rehabilitation work. The National Trust for Historic Preservation wishes to complete the disbursement of funds to the City of Bozeman as soon as possible. The National Trust was notified that the grant agreement would be considered at the City Commission’s public hearing on July 14, 2008. FISCAL EFFECTS: The Department of Planning is not aware of any negative fiscal effects linked to the Cynthia Woods Mitchell Fund for Historic Interiors grant agreement at this time. ALTERNATIVES: As suggested by the City Commission. APPROVED BY: Andrew Epple, Planning Director Chris Kukulski, City Manager Attachments: Cynthia Woods Grant Agreement, Cynthia Woods Grant Announcement Letter, Cynthia Woods Grant Application