HomeMy WebLinkAboutButtrey's Solvent Site r
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Commission Memorandum
REPORT TO: Honorable Mayor and City Commission
FROM: Paul Luwe, City Attorney
Chris Kukulski, City Manager
SUBJECT: Buttrev's Solvent Site - $208.90 cost recovery
MEETING DATE: Monday July 21, 2008
BACKGROUND: MDEQ submitted an invoice for costs incurred by MDEQ for the period of
May 2008 in the amount of$417.80. The City and Jewel split the costs evenly. The City's
portion of these costs is$208.90. St. Paul/Travelers and Safeco insurance company will
reimburse the City 23% of these costs in the following percentages: St. Paul/Travelers (19%) and
Safeco (4%).
RECOMMENDATION: Recommend approval of payment of$208.90.
FISCAL EFFECTS: Unreimbursed amount- $160.82
ALTERNATIVES: As may be recommended by the Commission.
Respectfully submitted,
'Paul J. L e dity Attorney Chris A. Kukulski, City Manager
Attachments
MEMORANDUM
TO: honorable Mayor and Bozeman City Commission
THRU: Chris A. Kukulski, City Manager
FROM: Paul J. Luwe, City Attorney
DATE: July 21, 2008
RE: Buttrey's Solvent Site, $208.90 Cost Recover,
Please find attached a copy of MDEQ's cost recovery demand to the City and Jewel forwarded to
the City from the law office of Moore,O'Connell and Refling. The demand is for costs incurred by
MDEQ during the period of May 2008. As in the past,Allan Baris and I recommend ratification of
payment of$208.90 toward these costs which represents half of the requested amount. Jewel will
be paying the other 50%.
The City Commission has approved past payment of cost recovery demand as follows:
1. $17,105.18 to Jewel for March 1992 through December 31, 1992.
2. $4,400.00 to Jewel for January 1, 1993 to March 31, 1993,
3. $7,362.53, April 1. 1993 to June 30, 1993:
4. $3.439.47. July 1, 1993 through September 30, 1993:
5. $3,014.19, October 1, 1993 through December 31, 1993,
6. $5,300.98, January 1, 1994 through March 18. 1994;
7. $4,978.90, March 19, 1994 through June 30, 1994.
8. $4,438.17, July 1, 1994 through September 30, 1994;
9. $3,388.27, October 1, 1994 through December 31, 1994;
10. $4,649.94,January 1, 1995 through March 31, 1995;
11. $2,757.95, April 1, 1995 through June 30, 1995,
12. $3,528.74, July 1, 1995 through September 30, 1995,
13. $7,747.71. October 1, 1995 through December 31, 1995.
14. $7,566.67, January 1, 1996 through March 31, 1996:
15. $6,487.05. April 1, 1996 through June 30, 1996,
16. $4,047.86, July 1, 1996; through September 30, 1996,
17. $3,823.37, October 1, 1996 through December 31, 1996,
18. $3.161.29,January 1, 1997 through March 31, 1997;
19. $3.406.51. April 1, 1997 through June 30, 1997;
20. $2,432.54, July 1, 1997 through September 30, 1997;
21. $4.830.97, October 1, 1997 through December 31, 1997:
22. $6.015.12, January 1, 1998 through March 31, 1998;
23. $9,534.58.April 1, 1998 through June 30. 1998,
24. $3.928.95. July 1, 1998 through December 31, 19W
25. $4.201.45, January 1, 1999 through March 31, 1999;
26. $1,670.88,April 1, 1999 through June 30, 1999.
27. $17,059.96.July 1, 1999 through June 30, 2000.
28. $19,379.37,July 1, 2000 through June 30. 2001
29. $2,707.13, July 1, 2001 through December 31, 2001
30. $3,096.48,January 1, 2002 through June 30, 2002
31. $630.37, July 1, 2002 through September 30,2002
32. $2,023.94, October 1, 2002 through December 30, 2002
33. $1,887.28, January 1, 2003 through March 31, 2003
34. $2,738.60. April 1, 2003 through June 30. 2003
35. $4,763.95, July 1, 2003 through December 31,2003.
36. $3,636.37, January 1,2004 through March 31, 2004.
37. $2,872.28, April 1, 2004 through June 30, 2004.
3 8. $2,161.78, October 1, 2004 through December 31, 2004.
39. $9,974.03, January 1, 2005 through June 30, 2005.
40. $5,495.10,January 1, 2006 through March 31, 2005.
41. $6, 723.97, April 1, 2006 through June 30,2006.
42. $3.192.38. July 1, 2006 through September 30, 2006.
43. $4.115.80. October 1, 2006 through December 31, 2006.
44. $2,569.64,January 1, 2007 through February 28. 2007.
45. $1,245.89, March 2007.
45. $1,980.30,April 1, 2007 through May 31, 2007
46. $3,195.42, June 2007
47. $751.20,July and August 2007
48. $793.43 September, 2007
49. $469.06 October 2007
50. $309.59 November 2007
51. $127.54 December 2007
52. $3,124.13 January 2008
53. $363.21 February 2008
54. $208.90 May 2008
I recommend that this item be placed on the Consent Agenda for Commission consideration on
Monday, July 21, 2008.
mb
cc: Debbie Arkell,Director of Public Service
Allan Baris,Esq.
File
THE LAW FIRM
MOORE, O'CONNELL REFLING
x 1%II-I:SSN t\V. ORPORVIION
601 1IAGGENlY 11NE
SOITI:10,LIFE'OF NIONTANA BUILDING
Reph io
PFRRYJ.WORL P.O.BOX 1288
MARK 1).RF,I LINGBOZEM.AN,MONTAINA 59771-1288
CINDY E.YOUNKIN TEIATHONE:(406)i87-5511
ALLAN 11.BARIS 1:,VN:(4(16)587-9079
NIICEIALI J.L.COSICK E-mail:morlaw a gwestoffice.Ret
JENNIFER L.FARM:
JENIFF.R S.RE%C*E
KRISTIN N.HANSE.N
I'ODD A.S UBBS h -
BARRYG.O'CONNI?LE,(1947-2006 V -
1�I
July 9, 2008 1 JUL 10 """3
L
Paul J. Luwe, Esq.
City of Bozeman
P.O. Box 1230
Bozeman, MT 59771-1230
RE: Bozeman Solvent Site
May 2008 Cost Recovery Demand
Invoice No. 2008-4295
Our File No. 20028-007
Dear Paul :
I am enclosing DEQ' s "Site Response Section, Accounts Receivable Invoice"
for the time period of May, 2008. You can see we have quickly used up the
credit issued to us . I have reviewed the letter and the supporting
documentation and find them to be in order. This cost recovery demand is
for the sum of $417. 80 half of which must be paid by the City. I am asking
that the City Commission authorize payment and issue i.ts warrant made
payable to our firm' s trust account in the sum of $208 . 90 . Thereafter, I
shall forward that amount to DEQ.
I would ask that you give this letter some attention as soon as possible as
it must be paid by September 1, 2008. Please call Brenda if you have any
questions .
Sincerely,
J IFER S . REECE
AHB:pm
Enc .
CC: Debbie Arkell (w/o enc. )
Brian LaMeres (w/enc. )
BSH9331 .WPD
Client �j
File /% ,r—
'.r-- Monti.na Departir ent Of Stlbfile
d ate RAC D ,l I j i s ° -L�U�3
7Exy1R0MWAL QUALITY � t
CERTIFIED MAIL#7007 0220 0001 0808
SITE RESPONSE SECTION
ACCOUNTS RECEIVABLE INVOICE
DEQ INVOICE NO:2008-4295 (Please reference invoice number with payment.) INVOICE DATE:
This invoice does not reflect or release the invoiced party of any liability for interest
accrued prior to June 27,2008,under the pre-judgment interest statutes or other authority. June 27,2008
BILL TO:
SUSAN PHILLIPS FOR JENNIFER S. REECE DAVID A VEEDER, ESQ.
MONTANA CVS PHARMACY REP FOR CITY OF BOZEMAN BOZEMAN EXXON REP.
MINTZ, LEVIN, COHN, FERRIS, GLOVSKY MOORE,O'CONNELL, ET AL VEEDER&BROEDER
and POPEO, P.C. PO BOX 1288 PO BOX 80946
ONE FINANCIAL CENTER BOZEMAN MT 59771-1288 BILLLINGS MT 59108-0946
BOSTON MA 02111
CLARK G FULLER&DONNA L FULLER DR ALAN IDDLES
For CITY CLEANERS (CITY CLEANERS)
119 ARROWHEAD TRL 5815 JACKSON CREEK RD
BOZEMAN MT 59718-7567 BOZEMAN MT 59715
DOUG KASEFANG,ALBERTSON'S, PO BOX 20, BOISE, ID 83706
BILLING PERIOD: May 2008 Open Item Number(Account Number): 2008-4295
DESCRIPTION: MDEQ costs on the BOZEMAN SOLVENT site incurred during this billing period.
Organizational Units:483725&483815
Current Billing Period Expenses $880.55
Current Billing Period Prior Year Adjustments $0
Less FYE accruals $0
Subtotal $880.56
Plus Overhead @ 14.5% $127.68
Current Interest on past due unpaid balance $0
(Total 2007 Overhead Credit Balance$590.43 )Credit to Inv.#2008-4295 ($590.43)
TOTAL AMOUNT DUE FOR THIS BILLING PERIOD $417.80
PLUS PREVIOUS BALANCE DUE $0
TOTAL AMOUNT DUE FOR THIS SITE $417.80
� c
Authorized by: ! Date: LSD p�
enise artin, Pr gra an� er(Contact me at 406-841-5060 tth questions)
REMIT TO: MT DEPT ENVIRONMENTAL QUALITY
FISCAL MANAGEMENT BUREAU'
PO BOX 200901
HELENA MT 59620-0901
TAX ID#81-0302402-06 PHONE: (406)444-2442
in-
in accordance with section 75-10-722 3 & 4 MCA,payment must be made within 60 days of receipt of this invoice.
SFP DEQ OFFICE USE ONLY
DR ACCT CR ACCT FUND ORG# PROG YR SUBCL BUDGET YR AMOUNT OPEN ITEM
1203 523036 02162 483725 2008 2008 $880.55 20084295
1203 521022 02162 483725 2008 2008 $127.68 2008-4295
1203 521022 02162 483725 2008 2008 ($590.43) 20084295
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Remediation Division Project Personnel FY08
Responsibility Descriptions
Current Personnel:
Laura Alvey, RD Project Officer - handles project management duties on
CECRA sites
Christal Anderson, Administrative Support - performs clerical duties that
include handling distribution of correspondence, typing, and copying
David Bowers, RD Project Officer - handles project management duties on
CECRA sites
Kirsten Bowers, DEQ Program Attorney - addresses all legal issues
involving PRS/Lust Trust sites and works on various new contract
negotiations for the Remediation Division
Cindy Brooks, DEQ Program Attorney - addresses all legal issues involving
CECRA sites
Moriah Bucy, RD Project Officer - assists project officers on sites being
evaluated by the Pre-remedial Program and serves as Project Officer for
CECRA sites
Helenann Cannon, Office/Clerical Supervisor - Supervises clerical staff,
coordinates duties as workload dictates.
Lisa DeWitt, RD Project Officer - provides risk assessment review on both
Federal and State Superfund sites
Mary Ann Dunwell, RD Information Officer - media liaison, both news and
advertising; edit, coordinate in-house publications; organize community
involvement
Kate Fry, RD Project Officer - handles project management duties on CECRA
sites
Lawrence Hanson, RD Project Officer - handles project management duties
on CECRA sites
Katherine Hausrath, DEQ Program Attorney - addresses all legal issues
involving CECRA sites
Thomas Henderson, RD Project Officer - handles project management duties
on CECRA sites .
Bill Kirley, DEQ Attorney - provides support legal services
Catherine LeCours, RD Project Officer - handles project management duties
on Superfund sites
Mary Mackie, Paralegal/Legal Secretary - Admin Support for Attorneys .
Denise Martin, RD Section Manager - handles project management of some
sites and assist project managers; oversees cost recovery and handles
site budgeting
Sandra Olsen, RD Administrator - handles management duties on Superfund,
abandoned mines and leaking underground tank sites
5/20/08
James "Steve" Op, RD Project Officer - handles project management duties
on CECRA sites
Colleen Owen, RD Project Officer - handles project management duties on
CECRA sites
Catherine Redfern, Accountant - Assists with cost recovery billing,
coordinates grant/cooperative agreements, oversees contracts and task
orders, and coordinates contractor and vendor invoice review and payment .
Aimee T. Reynolds, GALA Coordinator - handles project management on some
CECRA sites and assists project managers on CALA reviews
Jason Seyler, RD Project Officer - handles project management duties on
CECRA sites
Janet Sanderson, Administrative Support - performs clerical duties that
include handling distribution of correspondence, typing, and copying
Brad Smith, DEQ Attorney - occasionally addresses legal issues involving
CECRA sites
Mary Talley, Accountant- Oversees and handles payroll coordination, cost
recovery billing and tracking, coordinates grant/cooperative agreements,
oversees contracts and task orders, and coordinates contractor and vendor
invoice review and payment .
Mike Trombetta, Hazardous Waste Site Cleanup Bureau Chief - Handles
supervisory and bureau management issues for state superfund sites and
leaking underground storage tank sites
Jo Wallis, File Clerk - maintains and updates all site filing
Shannon Williams Cala, Administrative Support - performs clerical duties
that include handling distribution of correspondence, typing, and copying
Virginia Wooley, Chief Financial Specialist - manages fiscal and
administrative operations for the Remediation Division on behalf of the
Division Administrator. Coordinates grant and cooperative agreement
activities, oversees contracts and task orders, coordinates contractor
and vendor invoice review and pa,,mcnt for CECRA, CEP.CLA, and Mine Waste
sites .
Jack Yates, RD Project Manager - handles database/computer information
requests and management for state and federal Superfund sites . Provides
computer database support and handles project management duties on CECRA
sites .
5/20/08