HomeMy WebLinkAbout09-2-2008_Resolution No. 4121, Appropriation Resolution for Fiscal year 2008-2009
Commission Memorandum
REPORT TO: Honorable Mayor and City Commission
FROM: Anna Rosenberry, Finance Director
Chris Kukulski, City Manager
SUBJECT: Commission Resolution No. 4121 – Appropriation Resolution for Fiscal
Year 2008-2009
MEETING DATE: September 2, 2008
BACKGROUND: On May 19, 2008 the Commission received the City Manager’s
Recommended Budget for Fiscal Year 2008-2009. Since that time, the document has been
available at the Library, City Hall, and on the City’s website. Numerous public meetings were
noticed and held to discuss specific budget issues during the past months, as well as fee hearings
associated with this budget proposal.
The official public hearing for the budget was opened on July 14, 2008 and continued to this
evening for final discussion and vote.
Appropriation Changes:
Based on policy meeting and public meeting discussions, the
Appropriation Resolution has been prepared, and encompasses the following notable changes
from the City Manager’s Recommended Budget:
1. Adjustments to Planning Department, including staffing levels.
• Estimate Planning Fee Revenues at $20,000/month for the fiscal year.
• Increase Planning Fee levels based on audit findings.
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• Reduce FTE’s by: 1 Planner III, 1 Planner Tech, 0.5 Admin Assistant, 1
Workforce Housing Coordinator
• Allocate Workforce Housing personnel dollars to Planning Department this
year ($25,000), since the department will be responsible for program
administration.
• Various operating cost reductions (contract planning, training, etc.)
• Delay filling new vacancies until the end of each quarter.
• Quarterly review of revenue and staffing levels.
• Total General Fund Transfer of $398,000. $25,000 related to Workforce
Housing and $373,000 in general support.
2. Adjustments to Building Inspection Division, including staffing levels.
• Raising of building inspection fees when the Fund’s reserve level hits 50% of
annual expenditures. This equates to a reserve level of $597,000. At our
existing revenue estimated, the reserve will hit the target around December
2008.
• Reduced FTE’s by: 1 Fire Inspector and 2 Building Inspectors.
• Various operating cost reductions (contract work, etc.)
• Continue to recruit and fill Chief Building Official position.
3. Inclusion of $15,000 for Transportation Funding in the General Fund.
Taxable Value: On Friday, August 20, the Department of Revenue certified to the City that the
value of one mill levied on all property in the city was $74,178. This was an increase of 7.5%
over last year’s value.
Tax Levy: The City’s tax levy will be 171.16 mills for FY2009. This is a 11% decrease from
the FY2008 levy of 154.18 mills. This increase of 16.98 mills is the net effect of many factors,
including: approval of up to 20 mills for Police & Fire operations and equipment, debt service
levies decreasing, health insurance levy increasing, the value of new construction, and the
inflationary factor allowed by law.
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RECOMMENDATION: Adopt Commission Resolution No. 4121 – Appropriation
Resolution for Fiscal Year 2008-2009.
FISCAL EFFECTS: The fiscal effects of the annual Appropriation Resolution are far-
reaching; they are detailed in the City Manager’s Recommended Budget document and in the
Appropriation Resolution itself.
ALTERNATIVES: As suggested by the City Commission.
Respectfully submitted,
Anna Rosenberry, Finance Director
Chris A. Kukulski, City Manager
Document on File: City Manager’s Recommended Budget for Fiscal Year2008-2009
Documents Attached:UPDATED: Changes in Fund Balance/Working Capital Commission Resolution No. 4121
UPDATED: Financial Summary
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COMMISSION RESOLUTION NO. 4121
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOZEMAN,
MONTANA, APPROPRIATING FUNDS FOR VARIOUS BUDGET UNITS, AND FURTHER ESTIMATING REVENUE NECESSARY TO OPERATE AND
MAINTAIN SERVICES OF MUNICIPAL GOVERNMENT FOR THE FISCAL
YEAR ENDING JUNE 30, 2009.
WHEREAS, the City Commission did, on the 19th day of May 2008, receive the City Manager’s
Budget Recommendations for Fiscal Year 2008-2009 (Fiscal Year 2009); and
WHEREAS, the City Commission did, on the 2nd day of September 2008, after due and proper
legal notice, conduct a public hearing on the proposed municipal budget and the proposed increase in taxes
collected.
NOW, THEREFORE, BE IT RESOLVED by the City Commission of the City of Bozeman,
Montana, to wit:
Section 1
The City Commission of the City of Bozeman, Montana, does hereby authorize and appropriate
expenditures of governmental fund types (general fund, special revenues funds, debt service funds and
capital project funds) and operating expenses for proprietary fund types (enterprise funds and internal service
funds) and fiduciary fund types (permanent funds) for budget units and purposes set forth below, in the
amounts designated herein, as follows. The City Commission further authorizes and re-appropriates the
unexpended balance of Capital Improvement Program & equipment items previously budgeted which have
not been completed.
Budget Unit Total/Fund
General Fund $23,019,834 Special Revenue Funds 22,685,108 Debt Service Funds 2,648,424 Capital Projects 835,319 Enterprise Funds 27,890,544
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Internal Service Funds 3,439,822 Permanent Funds 16,000 GRAND TOTAL – Operating Budget $ 80,535,051
Section 2
The City Commission of the City of Bozeman, Montana does hereby estimate revenues for the various
funds, as follows:
General Fund $22,287,851 Special Revenue Funds 14,098,933 Debt Service Funds 2,720,424 Capital Projects 3,025,380 Enterprise Funds 22,082,351 Internal Service Funds 3,450,822 Permanent Funds 20,000 GRAND TOTAL – Estimated Revenues $ 67,685,761
Section 3
That budget information contained in the "City Manager's Budget Recommendation" document
pertaining to Policy Direction, Fiscal Policy, and the specific information concerning budgeting for each
department, as may be subsequently amended prior to final adoption of the budget, are hereby incorporated
into the document entitled "Approved Budget for Fiscal Year 2008-2009" and are hereby adopted by
reference.
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Section 4
Pursuant to Sections 7-6-4006 and 7-6-4012, M.C.A., the City Commission hereby
delegates appropriation and budget amendment authority to the City Manager for the expenditures
from the following funds: debt service funds; fee-based budgets; trust funds; federal, state, and
private grants accepted and approved by the City Commission; special assessments; monies
borrowed during the year; proceeds from sale of land; and funds for gifts or donations.
Section 5
Pursuant to Section 7-6-4030, M.C.A., this resolution, upon its passage, shall be in full
force and effect on July 1, 2008.
Section 6
That upon this resolution becoming effective, as provided in Section 5 above, all
resolutions and parts thereof in conflict herewith are hereby repealed.
______________________________________
KAAREN JACOBSON
Mayor
Section 7
That should it be found by any court of competent jurisdiction that any section, clause,
portion, sentence, word, or phrase of this resolution is deemed to be contrary to any existing law or
regulations, that in this instance, it is the intent of the City Commission of the City of Bozeman,
Montana, that all other portions, sections, words, clauses, phrases, or paragraphs of this document
shall remain in full force and effect.
PASSED AND ADOPTED by the City Commission of the City of Bozeman, Montana, at
a regular session thereof held on the 2nd day of September 2008.
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ATTEST:
_____________________________________
STACY ULMEN
City Clerk
APPROVED AS TO FORM:
___________________________________
TIM COOPER
Assistant City Attorney
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CITY OF BOZEMANFINANCIAL SUMMARY - FISCAL YEAR 2009General Special Debt Capital Enterprise Internal Permanent AllFund Revenue Service Project Funds Service Funds FundsProjected Beginning Fund Balance/Working Capital 4,370,538$ 13,476,515$ 179,900$ 1,917,102$ 32,603,845$ 412,589$ 531,222$ 53,491,711$ Estimated Revenues 22,287,851 14,098,933 2,720,424 3,025,380 22,082,351 3,450,822 20,000 67,685,761 Less Appropriations 23,019,834 22,685,108 2,648,424 835,319 27,890,544 3,439,822 16,000 80,535,051 Increase/(Decrease) in Fund Balance/Working Capital (731,983) (8,586,175) 72,000 2,190,061 (5,808,193) 11,000 4,000 (12,849,290) Projected Ending Fund Balance/Working Capita3,638,555$ 4,890,340$ 251,900$ 4,107,163$ 26,795,652$ 423,589$ 535,222$ 40,642,421$ A. RosenberryPrepared 8/28/200847
FYE 07
Actual Projected Beginning Estimated Appropriations Budgeted Ending
Fund Balance/ Fund Balance/ Revenues Fund Balance/
Working Capital Working Capital Working Capital
# General Fund
010 General Fund 4,367,538$ 4,370,538$ 22,287,851$ 23,019,834$ 3,638,555$
Special Revenue Funds -
100 Planning Fund 257,494 53,189 871,499 837,075 87,613
101 Historic Preservation - - -
103 Health-Medical Insurance 22,273 22,273 1,803,267 1,803,267 22,273
104 Liability Insurance (2,609) - 413,040 413,040 -
105 P.E.R.S. Fund (2,625) - 413,713 413,713 -
106 Police Pension Fund 26,859 26,859 428,626 428,626 26,859
107 Fire Pension Fund (54,330) (54,330) 295,434 295,434 (54,330)
108 Community Transportation (34,195) - 30,515 30,515 -
109 Highway Safety Improvement Projects 20,032 20,032 - 19,000 1,032
110 Gas Tax Apportionment 257,119 235,369 615,809 616,500 234,678
111 Street Maintenance District 365,976 146,110 2,102,916 2,118,064 130,962
112 Tree Maintenance 272,995 171,027 409,304 429,524 150,807
113 Fire Impact Fee 2,246,390 2,274,990 1,222,000 3,392,463 104,527
114 Street Impact Fee 5,561,961 6,573,961 1,775,000 6,900,000 1,448,961
115 Building Inspection Special Revenue 1,038,216 756,000 1,075,000 1,195,211 635,789
116 Dowtown Improvement District 504,525 541,145 715,920 715,620 541,445
119 Economic Development Loan Fund 1,051 106,051 216,000 111,000 211,051
120 Community Housing 145,229 145,229 90,600 190,162 45,667
121 Housing Revolving Loan Fund 92,034 88,134 10,500 14,400 84,234
125 Drug Forfeiture 9,342 8,871 164,000 168,962 3,909
126 Neighborhood Parking Districts 81,997 - - - -
127 Down Town Parking (21,417) - - - -
128 Fish Wildlife And Park Management Areas 27,045 15,045 - 15,000 45
129 Special Projects 270,385 385 - - 385
130 Americans With Disability Act 33,689 33,689 - 32,000 1,689
131 Beautification Of Bozeman 4,199 4,199 - - 4,199
133 Recreation Department Special Revenue 29,545 30,545 1,000 30,000 1,545
135 Cemetery Department Special Revenue 2,088 588 - - 588
136 Park Department Special Revenue 10,512 12,512 5,500 12,000 6,012
137 Library Department Special Revenue - 2,700 5,200 7,900 -
138 Law & Justice Center 522,750 502,750 - 20,000 482,750
139 Police Department Special Revenue 152,583 165,356 113,000 150,965 127,391
140 Police Domestic Violence - - 157,500 157,500 -
143 TIF N 7th Corridor - 31,028 56,500 87,528 -
144 TIF NE Urban Renewal - 27,261 43,200 70,461 -
145 TIF Mandeville Industrial - - - - -
146 Lighting Districts (123,396) (103,396) 170,000 150,000 (83,396)
174 Victim Witness Advocate 224,036 230,036 66,000 52,000 244,036
175 Senior Transportation 5,934 5,934 74,178 74,178 5,934
176 Business Improvement District 5,018 5,018 114,000 114,000 5,018
177 Neighborhood Special Revenue 527 527 - - 527
179 Diaster Relief Fund 78,282 80,282 2,000 - 82,282
180 Sr. High Parking 17,364 - - - -
183 Fire Department Special Revenue (4,042) (4,042) - - (4,042)
184 Parks Master Plan Develop 156,783 156,783 150,000 150,000 156,783
185 Insurance Proceeds 235,070 241,070 6,000 232,000 15,070
186 Development Impacts 737,358 387,358 120,000 487,000 20,358
187 Fire Department Equipment 274,167 286,167 306,712 450,000 142,879
188 City/County Drug Forfeiture 269,810 249,810 55,000 300,000 4,810
850 Park Land - Cash in Lieu 118,452 - - - -
Total Special Revenue Funds 13,836,476 13,476,515 14,098,933 22,685,108 4,890,340
B - 2
CHANGES IN FUND BALANCE/WORKING CAPITAL
--------------------------------------------FY 09--------------------------------------------
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FYE 07
Actual Projected Beginning Estimated Appropriations Budgeted Ending
Fund Balance/ Fund Balance/ Revenues Fund Balance/
Working Capital Working Capital Working Capital
# Debt Service Funds
300 Special Improvement District Revolv. Fund 572,335 602,335 20,000 - 622,335
301 Library Bonds 202,827 203,061 316,886 316,886 203,061
302 Bond P & I 1995 Transportation Projects (318,385) (266,385) 467,316 415,316 (214,385)
305 TIF 2007 Downtown Bonds - - 416,222 416,222 -
310 SID Funds 40,889 (359,111) 1,500,000 1,500,000 (359,111)
Total Debt Service Funds 497,666 179,900 2,720,424 2,648,424 251,900
Construction Funds
Capital Projects (636,717) 1,917,102 3,025,380 835,319 4,107,163
Enterprise Funds
600 Water 6,890,312 6,731,778 6,556,099 6,463,704 6,824,173
610 Water Impact Fee - Net Assets 5,522,547 6,657,047 1,285,000 650,000 7,292,047
620 Waste Water 6,310,391 3,807,669 9,897,500 11,049,036 2,656,133
630 Waste Water Impact Fee - Net Assets 10,648,599 12,255,199 1,302,000 5,173,400 8,383,799
640 Solid Waste (including closure) 1,323,886 3,052,152 2,602,688 4,013,947 1,640,893
650 Parking Enterprise - 100,000 439,064 540,457 (1,393)
Total Enterprise Funds 30,695,735 32,603,845 22,082,351 27,890,544 26,795,652
Internal Service Funds
710 Vehicle Maintenance Shop 95,298 106,629 649,625 649,625 106,629
720 Health-Medical Self-Insurance Fund 290,460 305,960 2,801,197 2,790,197 316,960
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Total Internal Service Funds 385,758 412,589 3,450,822 3,439,822 423,589
Permanent Funds
800 Cemetery Perpetual Care 527,222 531,222 20,000 16,000 535,222
Total Trust And Agenc Funds 527,222 531,222 20,000 16,000 535,222
Total All Funds 49,673,678 53,491,711 67,685,761 80,535,051 40,642,421
CHANGES IN FUND BALANCE/WORKING CAPITAL
--------------------------------------------FY 09--------------------------------------------
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