HomeMy WebLinkAbout09-15-2008_Resolution No. 4128, Amending Appropriation Resolution No. 4121 for Fiscal Year 2008-2009
Commission Memorandum
REPORT TO: Honorable Mayor and City Commission
FROM: Anna Rosenberry, Finance Director
Chris Kukulski, City Manager
SUBJECT: Commission Resolution No. 4128 – Amending Appropriation Resolution
for Fiscal Year 2008-2009
MEETING DATE: September 15, 2008
RECOMMENDATION: Adopt Commission Resolution No. 4128 – Amending
Appropriation Resolution for Fiscal Year 2008-2009.
BACKGROUND: Two items that originated in FY2008 need to be appropriated within the
City’s budget. After the FY2009 budget hearing on September 2, 2008 the Commission directed
that we amend the FY09 budget for these items, to become effective July 1, 2008, rather than go
back and amend the FY08 budget resolution.
1. Planning Fund Deficit: The City’s Planning Fund ended the year with a negative working
capital balance in FY2008 of ($78,500.) This deficit was a result of significantly lower Planning
Fee revenue collected in FY08. We budgeted to receive $447,000 in Planning Fees and only
collected $245,300. Although Department spending was less than budgeted for the year, it was
not low enough to cover the significant decrease in Planning Fee revenue.
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2. City Hall Construction – LEED: On October 1, 2007 the Commission gave city staff
direction to pursue LEED-Existing Building certification for the remodel of the Old Library into
the New City Hall. After that decision was made, design, construction, and consulting contracts
were approved to bring about the certification. The additional costs related to that decision need
to be transferred into the construction fund for completion of the project this fall.
FISCAL EFFECTS: The fiscal effects of this amendment will decrease the General
Fund ending fund balance (cash reserve) by a total of $435,000.
General Fund Projected Fund Balance
FY09 Beginning Fund Balance $4,370,538
Add: FY09 Estimated Revenues $22,287,851
Less: FY09 Amended Appropriations ($23,454,834)
FY09 Ending Fund Balance $3,203,555
This will leave the General Fund with a projected FY2009 ending cash balance of $3,203,555;
representing 15.33% of operating revenues for the year.
ALTERNATIVES: As suggested by the City Commission.
Respectfully submitted,
Anna Rosenberry, Finance Director
Chris A. Kukulski, City Manager
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COMMISSION RESOLUTION NO. 4128
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
BOZEMAN, MONTANA, AMENDING COMMISSION RESOLUTION NO.
4121, APPROPRIATION RESOLUTION FOR FISAL YEAR 2008-2009.
WHEREAS, the City Commission did, on the 2nd day of September, 2008, after due and proper
legal notice, adopted Commission Resolution No. 4121, Appropriation Resolution for the Fiscal Year ended
June 30, 2009.
WHEREAS, The City Commission, on the 15th day of September, 2008, after due and proper legal
notice, held a public hearing for consideration of amendments to Commission Resolution No. 4121.
NOW, THEREFORE, BE IT RESOLVED by the City Commission of the City of Bozeman,
Montana, to wit:
Section 1
The City Commission of the City of Bozeman, Montana, does hereby authorize and appropriate
transfers of cash for the budget units and purposes set forth below, in the amounts designated herein, as
follows.
Transfer Total/Fund
Transfer Cash from General Fund To the Planning Fund $78,500.00
For operating deficit in Planning Fund for FY2008.
Transfer Cash from General Fund To City Hall Construction Fund $356,500.00
For completion of City Hall Remodel – LEED
Section 2
These amendments shall add to the budget authority adopted in Commission Resolution No. 4121.
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Section 3
Pursuant to Section 7-6-4030, M.C.A., this resolution, upon its passage, shall be in full force and
effect on July 1, 2008.
__________________________________________
KAAREN JACOBSON
Mayor
ATTEST:
_____________________________________
STACY ULMEN
City Clerk
APPROVED AS TO FORM:
___________________________________
TIM COOPER
Assistant City Attorney
Section 4
That should it be found by any court of competent jurisdiction that any section, clause, portion,
sentence, word, or phrase of this resolution is deemed to be contrary to any existing law or regulations, that
in this instance, it is the intent of the City Commission of the City of Bozeman, Montana, that all other
portions, sections, words, clauses, phrases, or paragraphs of this document shall remain in full force and
effect.
PASSED AND ADOPTED by the City Commission of the City of Bozeman, Montana, at a
regular session thereof held on the 15th day of September, 2008.
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