HomeMy WebLinkAbout10 06 08_Resolution No_ 4128, Amending Appropriation Resolution No. 4121 for Fiscal year 2008-2009
Commission Memorandum
REPORT TO: Honorable Mayor and City Commission
FROM: Anna Rosenberry, Finance Director
Chris Kukulski, City Manager
SUBJECT: Commission Resolution No. 4128 – Amending Appropriation Resolution
for Fiscal Year 2008-2009
MEETING DATE: October 6, 2008
BACKGROUND: This item was Opened and Continued from the September 15, 2008
Commission Meeting. At that time, Commissioners requested a more detailed report of the
additional LEED program costs for the City Hall Remodel before approving the budget
amendment.
The proposed FY2009 Budget Amendment makes the following changes:
1. Planning Fund Deficit: The City’s Planning Fund ended the year with a negative working
capital balance in FY2008 of ($78,500.) This deficit was a result of significantly lower Planning
Fee revenue collected in FY08. We budgeted to receive $447,000 in Planning Fees and only
collected $245,300. Although Department spending was less than budgeted for the year, it was
not low enough to cover the significant decrease in Planning Fee revenue.
2. City Hall Construction – LEED: On October 1, 2007 the Commission gave city staff
direction to pursue LEED-Existing Building certification for the remodel of the Old Library into
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the New City Hall. At the time, it was estimated that the additional costs would total $300,000.
After that decision was made, design, construction, and consulting contracts were approved to
bring about the certification. The project was bid as a LEED project. We did not acquire bids
for products or services that would not have met the LEED standards.
James Goehrung, Director of Facilities Services, has attached information related to the LEED
program. His memo discusses items that have yet to be purchased and possible rebates that may
be received in the coming months, depending on performance of the building. Comma-Q
Architecture, Inc has scheduled out $77,670 in Professional Fees and $247,878 in identifiable
Construction Costs, for a total of $325,548.00 in LEED related costs, after subtracting $25,000
for a Northwestern Energy rebate on the buildings solar panels.
Approval of the Budget Amendment in the amount of $356,500 will cover the known costs at
this point. Any rebates or grants that may be received will be deposited to the General Fund.
RECOMMENDATION: Adopt Commission Resolution No. 4128 – Amending
Appropriation Resolution for Fiscal Year 2008-2009.
FISCAL EFFECTS: The fiscal effects of this amendment will decrease the General
Fund ending fund balance (cash reserve) by a total of $435,000. It will increase cash balances
in the Planning Fund and the City Hall Construction Fund, as of July 1, 2008.
General Fund Projected Fund Balance
FY09 Beginning Fund Balance $4,370,538
Add: FY09 Estimated Revenues $22,287,851
Less: FY09 Amended Appropriations ($22,879,834)
FY09 Ending Fund Balance $3,778,555
This will leave the General Fund with a projected FY2009 ending cash balance of $3,778,555;
representing 18.1% of operating revenues for the year.
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ALTERNATIVES: As suggested by the City Commission.
Respectfully submitted,
Anna Rosenberry, Finance Director
Chris A. Kukulski, City Manager
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COMMISSION RESOLUTION NO. 4128
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOZEMAN,
MONTANA, AMENDING COMMISSION RESOLUTION NO. 4121,
APPROPRIATION RESOLUTION FOR FISAL YEAR 2008-2009.
WHEREAS, the City Commission did, on the 2nd day of September, 2008, after due and proper
legal notice, adopt Commission Resolution No. 4121, Appropriation Resolution for the Fiscal Year ended
June 30, 2009.
WHEREAS, The City Commission, on the 15th day of September, 2008, after due and proper legal
notice, held a public hearing for consideration of amendments to Commission Resolution No. 4121.
NOW, THEREFORE, BE IT RESOLVED by the City Commission of the City of Bozeman,
Montana, to wit:
Section 1
The City Commission of the City of Bozeman, Montana, does hereby authorize and appropriate
transfers of cash for the budget units and purposes set forth below, in the amounts designated herein, as
follows.
Transfer Total/Fund
Transfer Cash from General Fund To the Planning Fund $78,500.00
For operating deficit in Planning Fund for FY2008.
Transfer Cash from General Fund To City Hall Construction Fund $356,500.00
For completion of City Hall Remodel – LEED
Section 2
These amendments shall add to the budget authority adopted in Commission Resolution No. 4121.
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Section 3
Pursuant to Section 7-6-4030, M.C.A., this resolution, upon its passage, shall be in full force and
effect on July 1, 2008.
Section 4
That should it be found by any court of competent jurisdiction that any section, clause, portion,
sentence, word, or phrase of this resolution is deemed to be contrary to any existing law or regulations, that
in this instance, it is the intent of the City Commission of the City of Bozeman, Montana, that all other
portions, sections, words, clauses, phrases, or paragraphs of this document shall remain in full force and
effect.
PASSED AND ADOPTED by the City Commission of the City of Bozeman, Montana, at a
regular session thereof held on the 6th
__________________________________________
KAAREN JACOBSON
Mayor
ATTEST:
_____________________________________
STACY ULMEN
City Clerk
APPROVED AS TO FORM:
___________________________________
TIM COOPER
Assistant City Attorney
, October 2008.
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