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Home My WebLink About10 06 08_Options for Bogert Band Shell Commission Memorandum REPORT TO: Honorable Mayor and City Commission FROM: Ron Dingman, Park and Recreation Director Chris Kukulski, City Manager SUBJECT: Bogert Park Band Shell update MEETING DATE: October 6, 2008 RECOMMENDATION: There are essentially 3 distinct options for the Bogert Band Shell. It could be completely renovated and maintained in its current design and location, relocated and renovated, or it could be demolished and a new Band Shell could be constructed and located central to the open park area east of the structure. Staff requests direction from the Commission as to which option they would like staff to pursue. BACKGROUND: The Bogert Band Shell was built in 1940 and has been home to the Municipal Band ever since. The City maintains a “band fund” for the purpose of assisting the band in providing public concerts, as mandated by BMC 12.28.050. Repairs were made to the structure in the late 80’s and for Fiscal Year 2008 $69,500 was approved in the Parks Division budget for additional needed repairs to the Band Shell. Shortly after approval of the budget, the Parks Division was approached by a group with a proposal to replace the existing structure with a new Band Shell. Subsequently this money has not been used. City Building inspectors have inspected the Band Shell and provided an assessment of its condition. Necessary repairs have been made to the building out of the Parks Building 121 Maintenance budget. Staff is in the process of obtaining updated estimates for renovation and repair of the building based on the inspector’s report. The Historical Preservation Board has recommended that the original Band Shell be preserved. The Recreation and Parks Advisory Board has recommended replacement of the facility. FISCAL EFFECTS: Staff is in the process of obtaining estimates for renovation and repairs to the existing structure as well as projected cost for the newer conceptual Band Shell design. In accordance with the FY09 Appropriation Resolution, the $69,500 from FY08 has been carried over into the current budget year. ALTERNATIVES: As suggested by the City Commission. Respectfully submitted, _________________________________ ____________________________ Ron Dingman, Parks and Recreation Director Chris A. Kukulski, City Manager Attachments: • Historic Preservation Board letter • Recreation and Parks advisory Board April meeting minutes • Building Inspection comments • 1987 Inspection report Report compiled on 10/1/08 122 123 Bozeman Recreation & Parks Advisory Board P.O. Box 1230 · Bozeman, MT · 59771 Minutes of the Recreation and Parks Advisory Board April 11, 2008 Present: Board: Terry Baldus, Anne Banks, David Cook, Elizabeth Davis, Sandy Dodge, Chris Guy, Sue Henning, Joanne Jennings, Ted Koterwas, Wendy Pierce, Bill VandenBos, Bob Wade City: Ron Dingman, Sue Harkin, Thom White Other: Marianne Amsden, GallEP; Salal Huber-McGee, Lynn Peterson- Maher, Bogert Bandshell; Ted Lange, GVLT; Judy Blackmore Minutes: The minutes were approved as written. Gallatin Equestrian Partnership (GallEP): Marianne Amsden gave a Power Point presentation demonstrating reasons, background and benefits of a system of equestrian trails in the Bozeman area. She also presented a map of proposed trails and a series of explicit amendments to the PROST Plan. Sandy stated that because most of the proposed trail system is outside of the city limits, the PROST Plan does not control development there, but that the RPAB would consider the amendments so that standards would exist for equestrian trails if and when they should become a part of the city. Bogert Band Shell: Salal Huber-McGee presented an architect’s model for a proposed Band Shell replacement and showed a series of photographs showing deterioration of the existing shell. She and her group have met with Ron Dingman. Ron stated that there are three possibilities for the shell: refurbishing it; moving and repairing it; tearing it down and replacing it. The problem for replacing it is that it is a Fred Willson design and hence is a historic structure. Ron has $68,000 in hand for work on it by July 1 and wanted the board to make a recommendation to the city commission for a certificate of appropriateness for the demolition and replacement of the shell. Moved by David, approved unanimously, that whereas the current shell does not meet the needs of the community it should be replaced. 124 Recreation Division Fee Schedule: (see proposed schedule sent out with agenda). Terry presented a proposed schedule, noting that it could be adjusted according to program costs. She felt that the County should be approached again to help support recreational use of city programs and facilities by county residents. A long discussion of how the fees were arrived at and what the differential should be followed. Chris recommended keeping city fees flat while increasing county fees as expenses increase. Sue will get additional information, and the fee schedule will be reconsidered at the May meeting. Committee Reports: • Subdivision review: Meadow Creek: Sandy presented the Meadow Creek Pond recommendation that the proposed pond not be permitted; (see report.) Laurel Glen: RPAB and wetland review board members made an on-site inspection and found poor conditions. See also Dave Skelton’s letter to the developers. • A request to develop a soccer field in a subdivision park had been received and encouraged. • Foundation Committee: Bill reported that the group had met with a lawyer, Caroline Adams, who will do pro bono work in helping set up the foundation. Chris Neal was a “fount of information” on the process. The question remains of whether it is preferable to find board members first and then set up the foundation or vice versa. Members should include “worker bees,” “expert bees,” and “money bees.” Ron Brey has prepared a memorandum of understanding between the city and the foundation and has also done some work on the by-laws. The Foundation must be independent of both the city and the RPAB but must work closely with both. • Activities: Bob reported that the Noon Optimists are again funding the website. Liaison reports: • FOR Parks: Joanne reported that the group is going ahead with the Dinosaur Playground despite Jerry Williams’ lawsuit against the county. • Bicycle Advisory Board: Bob reported that Bike to Work Week will be held May 12-16, with daily morning coffee and snacks at various shops and other events. More information available at www.bozeman.net. • GVLT: Ted thanked the board for the Park Improvement Grants (previously known as PIG) and reported on several projects: o The regional park bridge – moving forward 125 o Drinking Horse Mountain trail and bridge – Watershed Festival and fundraiser there May 17 o Sourdough Canyon Trailhead – public meeting April 24 o Burke Lots – closing anticipated for celebration on Trails Day, June 7 o Snowfill – closed temporarily to allow grass to grow and fence work to be completed o East Gallatin Master Plan –work nearly completed o New trail maps available at GVLT office and local outdoor- related stores There was no mayor’s report. Recreation Superintendent’s Report: Sue reported that the Summer Recreation Program brochure is now out and registration is ongoing. Four classes are already full. The public is enthusiastic about the new design of preschool programs in the morning and 3-4 hour blocks for youth ages 6 and up. They are now marketing the programs and have finished the Summer Roundup and Baby Boomers Fitness and Health Fair. Sue has been asked to write an article for Outside Bozeman about what’s going on with parks and recreation around Bozeman. The windows at Beall Park will be finished by June 30, and landscaping and sod will go in as soon as weather conditions allow. Labor and funding for these will be supplied by wedding parties. Park Superintendent’s Report: See attached report. Other: Joanne has a new email address: jojen@bresnan.net Respectfully submitted, Anne Banks 126 127 128 129 130 131 132 133 134