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HomeMy WebLinkAbout2008 Bozeman Landfill Final Closure Notice of Award CO. Commission Memorandum REPORT TO: Honorable Mayor and City Commission FROM: Dustin Johnson,Project Engineer Chris Kukulski, City Manager SUBJECT: 2008 Bozeman Landfill Final Closure Contract Notice of Award MEETING DATE: 10/20/08 BACKGROUND: Attached are three copies,of the Notice of Award for the above referenced project. This project includes the construction of an 11-acre soil cover system to overlie the remaining portions of the City of Bozeman Landfill which have reached their final waste elevations. Construction elements include a 5.5 foot thick final cover system, leachate cleanout extensions, reclamation of borrow area, seeding, and erosion control. Additive Alternate#1 includes closure of a 0.8 acre asbestos pit. Bids for the above-referenced project were opened on September 22,2008 with 12 bids being submitted. The low bid was submitted by Trapper Peak Construction,Inc. in the amount of$304,600.00. The Bid Tabulation for the project is attached. The contract engineer, Great West Engineering,has reviewed the bids and found the low bidder to be responsive and recommends the contract be awarded to Trapper Peak Construction, Inc. Attached is a copy of Great West Engineering's letter of recommendation. The project is currently funded in the solid waste closure/post closure fund. RECOMMENDATION: Approve and authorize City Manager to sign the Notice of Award. FISCAL EFFECTS: $304,600.00 to be paid from the Solid Waste Fund upon completion of improvements. ALTERNATIVES: Disapprove Respectfully submitted, 1 Dustin Johnso Project ngineer Chris A. Kukulski, City Manager Attachments:Notice of Award Letter of recommendation from Great West Engineering Bid Tabulation Report compiled on 10/8/08 NOTICE OF AWARD TO: Trapper Peak Construction,Inc. Dated: 9/22/2008 ADDRESS:. P.O.Box 184, Willow Creek,MT 59760 PROJECT: Final Landfill Closure CONTRACT FOR: Final Landfill Closure You are notified that your Bid dated for the above Contract has been considered. You are the apparent Successful Bidder and have been awarded a Contract for: City of Bozeman Final Landfill Closure. The Contract Price of your Contract is: Three Hundred Four Thousand, Six Hundred Dollars ($304,600). 5 Copies of each of the proposed Contract Documents (except Drawings) accompany this Notice of Award. 5 Sets of the Drawings will be delivered separately or otherwise made available to you immediately. You must comply with the following conditions precedent within fifteen (15) days of the date of this Notice of Award,that is,by November 4,2008. 1. You must deliver to the OWNER Five(5)fully executed counterparts of the Agreement including all the Contract Documents and Drawings. 2. You must deliver with the executed Agreement the Contract Security (Bonds) as specified in the Instruction to Bidders (Article 20), General Conditions (paragraph 5.01) and Supplementary Conditions(paragraph SC-5.1), 3. List other conditions precedent: Required Insurance Certificates and evidence of Worker Compensation Insurance as required in the General Conditions and Supplementary Conditions Failure to comply with these conditions within the time specified will entitle OWNER to consider your Bid abandoned,to annul this Notice of Award,and to declare your Bid Security forfeited. Within ten (10) days after you comply with these conditions, OWNER will return to you one fully signed counterpart of the Agreement with the Contract Documents attached. CITY OF BOZEMAN,MONTANA ATTEST: BY: BY: (CITY MANAGER) (CLERK OF COM?LSSION) DATE: October 20,2008 i HELENA BILLINGS PO Box 4817 ♦ 2501 Belt View Drive 115 N Broadway♦ Suite 500 i Helena,MT 59604 Billings,MT 59101 (406)449-8627 • Fax(406)449-8631 (406)652-5000 ♦ Fax(406)248.1363 www.greatwesteng.com �Eh--77- Greaffiest I engineering i September 25, 2008 I Steve Johnson City of Bozeman Landfill PO Box 1230 Bozeman, MT 59771-1230 i RE: City of Bozeman Landfill Phase a Closure Project Dear Steve Johnson: We have reviewed the bids received on September 22, 2008 from twelve contractors for construction of the above referenced project. The low responsive bidder is Trapper I Peak Construction, Inc. with a bid of $304,600.00, We have also received, and have reviewed, the requested qualifications information from Trapper Peak Construction, Inc. The qualifications information submitted by Trapper Peak Construction, Inc. documents Ethat they completed these types of projects in the past. We have also made telephone calls to two of the engineers who worked with Trapper Peak Construction, Inc. on similar projects. The reference checks indicated that Trapper Peak Construction, Inc. successfully completed each of these projects. This letter serves as Great West Engineering's recommendation to award the City of Bozeman Landfill Phase II Closure Project contract to Trapper Peak Construction, Inc. If the City concurs with our recommendation, please sign this letter and the Notice of Award, keep a copy of the letters for your records and mail the originals to back to me. If you have any questions, please do not hesitate to contact me at 449-8627. Sincerely, Great West Engineering Steph nie Reinig, El Mr. Steve Johnq6n Project Engineer City of Bozeman Solid Waste Manager i i FABOZEMAN-LF Consulting-99104\COriStructlon\PHII Closurelawardlaward letter,doc BID TAB SHEET FOR 2008 Landfill Phase 2 Closure NAME&ADDRESS REG# BID SECURITY Addendum#1 TOTAL BID Montana Civil Contractors,Inc 155802 Yes PO Box 1019 10�0 $393,414 Belgrade,MT 59714 Trapper Peak Construction,Inc. 156472 Yes P.O.Box 184 10% $304,600 Willow Creek,MT 59760 Sime Construction 5354 Yes 7720A Shedhorn 140 10% $407,500 Bozeman,MT 59719 149105 W Construction LLC 10% 214 South Wilson Ave Ste B Yes $453,997.75 Bozeman MT 59715 Toomer Construction,Inc. ? 10% Yes 6989 N 3500 E $707,780 Menan ID 83434-5063 Delhur Industries,Inc. 12770 101/10 Yes 30607 Oldfield Street $834,412 Hermiston,OR 97838 Pumco,Inc. 7909A 10% Yes P.O.Box 700 $558,000 Lolo,MT 59847 Advanced Earthworks,Inc 52014 10% 1659 North 1"Street Suite 13 Yes $394,500 Hamilton, MT 59840 AM Welles 5022 10% P.O.Box 2808 Yes $498,000 Norris MT 59745 BID TAB SHEET FOR 2008 Landfill Phase 2 Closure NAME&ADDRESS REG# SECIIRIITY Addendum#1 TOTAL BID Shumaker Trucking And Excavating Contractors, Inc 5199 100,1 Yes $609,700 PO Box 1279 Great Falls,MT 59403 M.A.DeAtley Construction,Inc. ? PO Box 490 10% Yes $499,500 Clarkston WA 99403 Bozeman Sand&Gravel,Inc. PO Box 1327 12878 10% Yes $419,300 Bozeman,MT 59771 $ $ These bids were opened and read fore t e ndersi ned at 2 p.m.on September 22,2008. _ Gl ADeie Arkell Ste a hnson S cy U e Director of Public Service Sanitation Superintendent City Clerk-)