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HomeMy WebLinkAboutAugust 7, 2008 Policy Meeting Minutes LINKED MINUTES OF THE POLICY MEETING OF THE CITY COMMISSION BOZEMAN, MONTANA August 7,2008 The Commission of the City of Bozeman met in the City Commission Room at City Hall, 411 East Main Street, on Thursday, August 7, 2008 from 12-1:30 p.m. Present were Deputy Mayor Jeff Krauss, Cr. Sean Becker, Cr. Eric Bryson, Cr. Jeff Rupp, City Manager Chris Kukulski, Director of Finance Anna Rosenberry, and City Clerk Stacy Ulmen. 0:07:56 A. Call to Order-Noon-1:30- Cite Commission Meeting Room, City Hall,411 East Main Deputy Mayor Krauss called the meeting to order. 0:07:59 B. Pledge of Allegiance and Moment of Silence 0:08:58 C. Authorize Absence of Mayor Jacobson 0:09:03 Motion and Vote to authorize the absence of Mayor Jacobson. It was moved by Cr. Rupp, seconded by Cr. Bryson to authorize the absence of Mayor Jacobson. Those voting Aye being Crs. Rupp, Bryson, and Deputy Mavor Krauss. Those voting No being none. The motion carried 3-0. 0:09:13 D. Public Comment Deputy Mayor Krauss opened public comment. 0:09:35 Penny Murray,Public Comment Ms. Murray stated that she is a prior board member of the Children's Museum of Bozeman. Ms. Murray spoke regarding what the Museum offers and asked for support from the City in order to stay downtown. 0:12:29 Christine Lutz, Public Comment Ms. Lutz stated that the museum is a great resource for children in the winter months. 0:13:42 Deputy Mayor Krauss Deputy Mayor Krauss closed public comment. 0:13:50 E. Round Table Discussion No Items were identified. 0:14:10 F. Policy Discussion Linked alinutes of the Bozeman Cite Commission Policy Afeeting,August"2008 0:14:13 1. Budget Discussion 0:14:16 Chris Kukulski,City Manager Mr. Kukulski presented the overview of the policy discussion. 0:15:18 Anna Rosenberry, Director of Finance Ms. Rosenberry updated the Commission on the Planning Department Revenue Funds. 0:18:25 Deputy Mayor Krauss Deputy Mayor Krauss spoke regarding the proposed$25,000 for Workforce Housing. 0:19:19 Cr. Bryson Cr. Bryson spoke regarding Workforce Housing. 0:19:51 Mr. Kukulski Mr. Kukulski spoke regarding funding for the Road to Home program. 0:22:18 Mr. Kukulski Mr. Kukulski spoke regarding the 2 mills for affordable housing. 0:22:49 Cr. Bryson Cr. Bryson stated that the 1.45 mills should be set aside for workforce housing. Planning should bill against the fund. 0:25:13 Cr. Rupp Cr. Rupp spoke regarding affordable housing projects. He would like the 1.45 mills to flow strictly into the affordable housing projects. The$25,000 should be part of the general fund discussion. 0:26:47 Cr. Becker Cr. Becker stated that he did not have a problem with the way the budget was presented. 0:28:24 Deputy Mayor Krauss Deputy Mayor Krauss spoke regarding allocations for Road to Home. Deputy Mayor Krauss asked that the Commission specifically address the 1.45 mills. 0:32:40 Mr. Kukulski Mr. Kukulski stated that if the majority of the Commission would like to dedicate another.65 mills,it would be great to know before the budget presentation on August 25th. 0:34:02 Deputy Mayor Krauss Deputy Mayor Krauss asked if the Department of Revenue met its statutory requirement to provide the City with a taxable valuation. 2 Linked.11inutes of the Bozeman City Commission Policy.Meeting,August 7,2008 0:34:11 Mr. Kukulski Mr. Kukulski stated that the Department of Revenue did not meet the statutory requirement. 0:34:1 1 Deputy Mayor Krauss Deputy Mayor Krauss spoke regarding the constraint to the City by not receiving the valuation from the Department of Revenue, 0:42:30 Ms. Rosenberry Ms. Rosenberry highlighted the budget for the Building Inspection Division, 0:45:01 Ms. Rosenberry Ms. Roseberry spoke regarding phasing the rates. 0:45:16 Cr. Becker Cr. Becker stated that he prefers to begin the phasing sooner rather than later. 0:45:45 Mr. Kukulski Mr. Kukulski stated that they will be tracking and doing quarterly reports regarding the Building Department. 0:47:10 Deputy Mayor Krauss Deputy Mayor Krauss spoke regarding "stair-stepping" building fees. 0:49:15 Deputy Mayor Krauss Deputy Mayor Krauss asked how the engineering department is being impacted. 0:49:57 Debbie Arkell, Director of Public Works Ms. Arkell stated that the same staff level has been in place since 2000 for the engineering department. Ms. Arkell highlighted the internal projects of the department. 0:51:11 Thom White, Superintendent of Parks/Cemetery Mr. White spoke regarding totes and dumpsters at the parks and the need for a truck. 0:53:30 Ms. Rosenberry Ms. Rosenberry spoke regarding Item C. $40,000 Road to Horne Support listed under Various Questions/Comments from Budget Presentation in the staff memo. Ms. Rosenberry spoke regarding making the allocation an action Item. 0:55:02 Cr. Rupp Cr. Rupp spoke regarding the requested Police Department position. 0:56:37 Cr. Rupp Cr. Rupp stated that he would like more information regarding a police information specialist position. 3 Linked Minutes of the Bozeman City Commission Policy Meeting August;2008 0:57:43 Mark Lachapelle, Deputy Police Chief Officer Lachapelle explained the need for the police information specialist. 1:01:14 Cr. Bryson Cr. Bryson spoke regarding the 13 new officers and general obligation funding for secretarial work. 1:02:57 Cr. Rupp Cr. Rupp spoke regarding the interests costs for the GALA delay related to Library Construction Fund and finding a resolution to the issue. 1:03:19 Ms. Rosenberry Ms. Rosenberry spoke regarding the$5,000 Spay-Neuter task force. Costs have increased regarding the City's contract with the Heart of the Valley animal shelter. 1:07:15 Deputy Mayor Krauss Deputy Mayor Krauss spoke regarding the Library Materials Budget. 1:07:39 Alice Meister, Library Director Ms. Meister spoke regarding books and audio video materials. 1:08:22 Mr. Kukulski Mr. Kukulski spoke regarding a full time Grants Coordinator. 1:12:59 Deputy Mayor Krauss Deputy Mayor Krauss spoke regarding the separate entity for Story Mansion operation. 1:14:02 Mr. Kukulski Mr. Kukulski spoke regarding the SAT grant. 1:18:39 Ms. Rosenberry Ms. Rosenberry spoke regarding the increased personnel costs in Cemetery and Forestry. 1:19:27 Mr. Kukulski Mr. Kukulski spoke regarding opening a second municipal court. 1:25:29 Deputy Mayor Krauss Deputy Mayor Krauss spoke regarding the FTE increases. 1:27:14 Cr. Rupp Cr. Rupp spoke regarding writing a letter to the Governor regarding the Department of Revenue not meeting their statutory deadlines. 4 Linked 3 inutes of the Bozeman Ch)-Commission Policy'Meeting,August 7,2008 1:28:08-Mr. Kukulski Mr. Kukulski stated that on August 25th there will be the budget hearing. If the taxable valuation is not received by that date, further discussion of the budget will take place. 1:28:42 Deputy Mayor Krauss Deputy Mayor Krauss asked that more information be put together regarding the stepping down of the building fees. 1:28:52 Cr. Rupp Cr. Rupp stated that he would like clarification on the increase of planning fees in relation to the general fund. 1:34:11 H. Adjournment Deputy Mayor Krauss adjourned the meeting at 1:38 p.m. Jeff Krauss, Deputy Mayor ATTEST: Stacy Ulmen, City Clerk PREPARED BY: Stacy Ulmen, City Clerk Approved on 5