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HomeMy WebLinkAbout11 24 08_September 4, 2008 Policy Meeting Minutes1 LINKED MINUTES OF THE POLICY MEETING OF THE CITY COMMISSION BOZEMAN, MONTANA September 4, 2008 ***************************** The Commission of the City of Bozeman met in the City Commission Room at City Hall, 411 East Main Street, on Thursday, September 4, 2008 from 12-1:30 p.m. Present were Mayor Kaaren Jacobson, Cr. Jeff Krauss, Cr. Sean Becker, Cr. Eric Bryson, Cr. Jeff Rupp, City Manager Chris Kukulski, Director of Finance Anna Rosenberry, Interim City Attorney Bob Planalp, and City Clerk Stacy Ulmen. 0:06:22 A. Call to Order - Noon– 1:30 PM – City Commission Meeting Room, City Hall, 411 East Main Mayor Jacobson called the meeting to order at 12:06 p.m. 0:06:26 B. Pledge of Allegiance and Moment of Silence 0:07:07 C. Public Comment Mayor Jacobson opened public comment. No person commented. Mayor Jacobson closed public comment. 0:07:47 D. Round Table Discussion (Identifying potential future agenda items arising from the prior City Commission Meeting) No items were identified by the Commission. 0:08:09 E. Policy Discussion 0:08:16 1. Discussion of Library Board of Trustees Statement of Guiding Principles (Kukulski) 0:08:23 Chris Kukulski, City Manager Mr. Kukulski stated that in late June, the Commission received a copy of the Statement of Guiding Principles and Park Land Dedication that was approved by the Library Board. Mr. Kukulski spoke regarding ingress and egress into the library. Mr. Kukulski is asking for feedback on the Guiding Principles. Mr. Kukulski spoke regarding the $272,000 park cash-in- lieu fund. 0:13:07 Alan Kesselheim, former Board of Trustees member Mr. Kesselheim stated that he was on the Board of Trustees until recently. The board formed a mission statement with primary goals and interests. These have turned out to be handy and are used as a reference guide and were used when the building was built. Mr. Kesselheim spoke 19 Linked Minutes of the Bozeman City Commission Policy Meeting, September 4, 2008 2 regarding the property adjacent to the library. It is a critical piece of property. It is a statement of where they stand. 0:16:46 Cr. Krauss Cr. Krauss wondered if the Commission needed to take some kind of action on the Guiding Principles. 0:17:06 Mr. Kesselheim Mr. Kesselheim stated that the direction is just to keep the Commission in the loop. 0:17:25 Cr. Krauss Cr. Krauss spoke regarding his concern of funding that came from the park land fund for the new library and that there is no park land to show for it. 0:18:24 Holly Brown Ms. Brown stated that it was not the Board’s intent that the Commission take action regarding the Guiding Principles. Ms. Brown spoke regarding the funding of the new library. 0:21:42 Cr. Krauss Cr. Krauss spoke regarding the grant received for the trail. 0:21:57 Mr. Kukulski Mr. Kukulski spoke regarding the funding of the trail. 0:23:52 Cr. Bryson Cr. Bryson spoke regarding park land dedication. 0:25:53 Ms. Brown Ms. Brown stated that the Board does not agree with the City's interpretation of the requirements of the statute relating to parkland. 0:26:13 Susan Swimley, Attorney Ms. Swimley asked that the Commission not to expend staff time on the issue until there is more discussion with her client and herself along with the City. 0:28:37 Cr. Bryson Cr. Bryson wondered who is responsible for the grounds and the library itself. 0:29:00 Mr. Kukulski Mr. Kukulski explained that the Library and Parks Department are part of the general fund. The Superintendent of Facilities is responsible. 0:30:20 Mayor Jacobson Mayor Jacobson asked that the land be identified that is to be dedicated. 20 Linked Minutes of the Bozeman City Commission Policy Meeting, September 4, 2008 3 0:30:53 Mr. Kukulski Mr. Kukulski stated that the 6 tenths of an acre at the Dell is a possibility. 0:33:54 Mr. Kukulski Mr. Kukulski spoke regarding the easement of 15ft on each side of the trail. 0:34:11 Mayor Jacobson Mayor Jacobson spoke regarding the potential need for future expansion. 0:35:23 Mayor Jacobson Mayor Jacobson asked about the legalities of dedicating park land. 0:35:46 Bob Planalp, Interim City Attorney Mr. Planalp explained the need to recognize that there was a transfer from the park fund. Need to understand how this money has been used. 0:37:50 Mr. Kesselheim Mr. Kesselheim spoke regarding the Library Land Task Force. He does not recall a specific intent for purchase. 0:44:19 Cr. Krauss Cr. Krauss spoke regarding the dedication of park land and spoke regarding number 2 on the Guiding Principles. 0:48:50 Mr. Kukulski Mr. Kukulski spoke regarding the cleanup at the site. 0:52:21 Cr. Becker Cr. Becker suggested that the Board be given a month to determine where the dedication will come from. Cr. Becker spoke regarding structured parking at the library. 0:57:06 Cr. Bryson Cr. Bryson stated he would like to ask the Board to identify a piece of property that they can use for a parkland dedication. 0:57:34 Cr. Becker Cr. Becker suggested a combination of open space and park land. 0:57:51 Cr. Krauss Cr. Krauss specified that it should only be a park land dedication 0:59:09 Mr. Kukulski Mr. Kukulski stated that this discussion could take place at the Board's September 17, 2008 meeting. 21 Linked Minutes of the Bozeman City Commission Policy Meeting, September 4, 2008 4 1:07:25 Cr. Rupp Cr. Rupp suggested that staff and the Board discuss this issue soon. He is supportive of staff being engaged with the Library Board. 1:09:27 F. FYI/Discussion 1:09:38 1. Cemetery Fee Target for Discussion with Cemetery Board (Rosenberry) 1:09:40 Mr. Kukulski Mr. Kukulski spoke regarding that Commission’s in the past have emphasized that there should be a higher percentage from fees for the Cemetery for the budget. 1:10:41 Cr. Rupp Cr. Rupp asked for guidance that he can take to the Cemetery meeting that is coming up. 1:13:41 Cr. Becker Cr. Becker suggested looking at other Cities in Montana to see what their fees are set at. 1:16:37 Mayor Jacobson Mayor Jacobson asked what the current cost was for a burial plot. 1:16:47 Anna Rosenberry Ms. Rosenberry stated that an adult is $530 in which $53 goes to a perpetual long term fund and $482 goes into the general fund. 1:17:39 2. Possibly rescheduling the Joint City County Breakfast Meeting to September 26th. Ms. Ulmen asked if the Commission would be interested in rescheduling the Joint City County Breakfast Meeting to September 26th. 1:18:35 G. Adjournment Mayor Jacobson adjourned the meeting was adjourned at 1:19 p.m. ____________________________________ Kaaren Jacobson, Mayor ATTEST: ______________________________________ Stacy Ulmen, City Clerk 22 Linked Minutes of the Bozeman City Commission Policy Meeting, September 4, 2008 5 PREPARED BY: ______________________________________ Stacy Ulmen, City Clerk Approved on ___________________________. 23