HomeMy WebLinkAboutListing Contract for Sale of former City Hall Lots1
Commission Memorandum
REPORT TO: Honorable Mayor and City Commission
FROM: Brit Fontenot, Assistant to the City Manager
Chris Kukulski, City Manager
SUBJECT: Authorization for the City Manager to negotiate and sign a listing contract
for the sale of the former City Hall lots (10 – 14) and facility with the commercial real
estate firm Grubb & Ellis, Montana Commercial LLC.
MEETING DATE: January 5, 2009
RECOMMENDATION: Authorize the City Manager to negotiate and sign a listing
contract for the sale of the former City Hall lots (10 – 14) and facility with the commercial
real estate firm Grubb & Ellis, Montana Commercial LLC.
BACKGROUND:
At the July 14, 2007 City Commission meeting:
It was moved by Cr. Bryson, seconded by Cr. Krauss, that we find that the subject
property, the [former] City Hall, is not necessary for the conduct of City business and that
we would direct staff to proceed with the Request for Proposal process and negotiate the
sale under provisions of Chapter 2.05 of the Bozeman Municipal Code.
Those voting Aye being Crs. Bryson, Krauss, Becker, and Mayor Jacobson.
Those voting No being none.
Those absent being Cr. Rupp.
The motion carried 4-0.
On November 24, 2008 Consent agenda, the City Commission voted 4 – 0 to:
Approve the RFP language and authorize Staff to publish the request, on Sunday,
November 30 (Legal Ad), and Wednesday, December 3 (Display Ad), and Sunday,
December 7 (Legal Ad), 2008, for the contracting of realty services for the sale of the old
City Hall lots and facility located at 411 East Main Street. The proposed deadline for
receipt of the proposals is 5 pm on Wednesday, December 17, 2008.
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Three proposals were received by realtors by December 17, 2008 deadline. The five member
Proposal Review Committee (the Committee) met on Monday, December 22, to evaluate the
proposals. Score sheets were tallied and based upon the scores of evaluation criteria two firms
were selected for interviews.
On the December 29, 2008 interviews were conducted with the two top scoring firms. After
evaluating the interviewees the Committee recommends the commercial real estate firm of
Grubb & Ellis Montana Commercial, LLC list for sale the property and facility located at 411
East Main Street, known as the former City Hall.
Representatives of Grubb & Ellis, Montana Commercial, LLC possess a thorough understanding
of the current local downtown commercial real estate market and associated trends. The firm
utilizes local, national and worldwide resources and expansive communication and information
networks to market commercial properties locally, nationally and internationally. Based on the
proposals submitted, Grubb & Ellis presented the most comprehensive proposal that was best
suited to the needs of the City of Bozeman.
The former City Hall building consists of approximately 13,160 sq. ft. (6,790sq. ft. above grade
and 6,370 sq. ft. below grade) of commercial space located on lots 10-14 in Rouse's 1st Addition
to Bozeman, Block F, Section 7T2S R6E; Bozeman, Gallatin Co., Montana. The aggregate
square footage of lots 10 – 14 is 20,625 sq. ft. The space fronts Main Street to the south and
Rouse Avenue to the west with parking to the north and lawn to the east. The property is
currently Zoned B-3, Central Business District and is located in both the Downtown Business
Improvement District and the Downtown Tax Increment District.
Presently, the former City Hall facility shares utility feeds, including electrical, heating and
ventilation services with adjacent property to the north, Bozeman Fire Station No. 1. Domestic
water, electrical service, steam heating lines, and cooling well water for the air conditioning
system run through a north/south access tunnel beneath the north parking areas and physically
connect the current City Hall facility and Bozeman Fire Station # 1. The eventual buyer will be
responsible for severing, relocating and reestablishing all services currently shared. The
severance and reestablishment of services will be coordinated between the buyer and appropriate
City staff so that activities in Bozeman Fire Station # 1 will continue without interruption of
services or suffer adverse impacts.
FISCAL EFFECTS: Undetermined
ALTERNATIVES: As suggested by the City Commission
Respectfully submitted,
Brit Fontenot Chris A. Kukulski
Assistant to the City Manager City Manager
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Attachments: (1) Approved minutes from the July 14, 2008 Bozeman City Commission Meeting
(2) Draft minutes from the November 24, 2008 Bozeman City Commission Meeting (3) Request
for Proposals for purchase of the sale of the old City Hall located at 411 East Main Street; (4)
Sale Evaluation Criteria; (5) former City Hall floor plans; (6) former City Hall parcel map; and
(7) Downtown District Map
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LINKED MINUTES OF THE MEETING OF THE CITY COMMISSION
BOZEMAN, MONTANA
July 14, 2008
*****************************
The Commission of the City of Bozeman met in the Community Room, Gallatin County
Courthouse, 311 West Main Street, on Monday, July 14, 2008 at 4:00 p.m. for a Work Session.
Present were Mayor Kaaren Jacobson, Cr. Jeff Krauss, Cr. Sean Becker, Cr. Eric Bryson, Cr. Jeff
Rupp, City Manager Chris Kukulski, Deputy City Manager Ron Brey, Finance Director Anna
Rosenberry, Planning Director Andy Epple, Fire Chief Chuck Winn, Assistant City Attorney
Tim Cooper, Lt. Rich McLane, Sanitation Superintendent Steve Johnson, Acting Chief Building
Official Calvin Doerksen, Street Superintendent John Van Delinder, IT Director Brendan Steele,
Water/Sewer Superintendent John Alston, Library Director Alice Meister, Assistant to City
Manager Brit Fontenot, City Engineer Rick Hixson, Public Service Director Debbie Arkell,
Parks and Recreation Director Ron Dingman, Human Resources Director Pattie Berg, and
Deputy City Clerk Cynthia Jordan Delaney.
0:16:39 A. Work Session - Call to Order - 4-7 p.m. - Community Room, Gallatin County
Courthouse, 311 West Main Street
Mayor Jacobson convened the Work Session at 4:10 p.m.
0:16:52 Mayor Jacobson
Mayor Jacobson suggested that if there isn't time to discuss the whole budget, a second session
could be scheduled.
0:17:32 1. Discussion of the Budget for Fiscal Year 2008-2009 (Kukulski)
0:17:55 Chris Kukulski, City Manager
Mr. Kukulski stated that this is a follow up to the preliminary budget proposal, specifically to go
through the Building Inspection and Planning Divisions since they are dramatically affected by
changes in the economy. He presented the Building Inspection Report FY09 Budget first since it
is a stand alone operation.
1:00:05 Cr. Bryson
Cr. Bryson stated that he wants to see six months as a benchmark. If we have to do a rate
adjustment using that six month benchmark, if the rest of the Commission agrees, I think that is
some direction we can provide to carve out this budget and go forward.
1:00:25 Public Comment
Mayor Jacobson stated that this is a public hearing, and she offered any staff members the
opportunity to provide input, and then any other members of the public. She opened and closed
public comment. No person commented.
1:01:04 Mr. Kukulski
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Mr. Kukulski summarized that he isn't hearing anybody suggesting we do anything different
about our approach on cuts to the budget as they relate to personnel and finances, but this issue
of a rate increase or the cash reserve: target that number if it dips to the point where we think it's
going to hit 50% of an annual operation. That's when we should be back in front of the
Commission to say, 'Our projection is in the next 30 days we're going to hit that 50%. Our
recommendation to you is that you consider adopting the most recent fee schedule for the
Building Dept.' Then, at that time, you'll decide whether you are going to do that. In the
meantime, we will be watching very closely monthly and quarterly to determine if we have to
further make reductions in our expenditures.
1:02:13 Cr. Rupp
Cr. Rupp doesn't want the rate increase.
1:02:16 Cr. Krauss
Cr. Krauss likes the six month idea. He is ambivalent about increasing fees, but building fees
need to accurately reflect the cost of service.
1:04:29 Cr. Rupp
Cr. Rupp wants to set a months' figure that the Commission can agree to and expect. Staff says
they can review it within 30 days and respond.
1:04:54 Mr. Kukulski
Mr. Kukulski understands that we have to be looking at the expenditures and the FTE's as the
months go by. You're setting a target floor; if it looks like the reserve, in spite of many efforts, is
creeping back toward 50%, we'll come back to talk about rate levels.
1:05:52 Cr. Becker
Cr. Becker stated that hopefully long before we ever get to that jumping off point, you'll be
working with us on some strategies to phase in the rate increase to better span that six month
reserve line so that we can continue to operate without that maximum increase in rates. Those
types of interim calculations would be very helpful.
1:06:46 Mr. Kukulski
Mr. Kukulski presented the Planning Department FY09 Budget.
1:29:51 Cr. Krauss
Cr. Krauss stated that this money has been levied for workforce housing, and it ought to sit there
until we can spend it on a great program for workforce housing.
1:30:13 Cr. Rupp
Cr. Rupp agreed.
1:30:26 Cr. Bryson
Cr. Bryson stated that he thinks it's important to keep the workforce housing money separate so it
doesn't subsidize Planning activities with workforce housing money.
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1:30:59 Ms. Rosenberry
Ms. Rosenberry clarified that all that's being transferred is the personnel money.
1:31:47 Mr. Kukulski
Mr. Kukulski stated that the workload that can be justified that is needed for workforce housing
is what should be covered out of the affordable housing program, not a dollar more or a dollar
less.
1:31:56 Cr. Krauss
Cr. Krauss agreed and said a sharper pencil.
1:32:09 Cr. Bryson
Cr. Bryson suggested that administratively a better way to handle this is to have the Planning
staff member working on this allocate for their time and bill the workforce housing fund for the
staff's time. Don't just put all the money over into Planning.
1:40:58 Mr. Kukulski
Mr. Kukulski stated that it's our recommendation that we do the quarterly reviews. We're
tracking it monthly, but ultimately at the end of the quarter we will make a decision about
whether we have done enough on the workload or FTE side to make an impact.
1:45:47 Mayor Jacobson
Mayor Jacobson declared a break for dinner.
1:45:53 Break
2:16:06 Mayor Jacobson
Mayor Jacobson called the Work Session back to order.
2:17:02 Cr. Bryson
Cr. Bryson gave feedback that he has concerns that the Planning projections aren't as
conservative as they could be. We should have a conversation about the maximum contribution
from the General Fund. He wants to separate out the workforce housing fund from the Planning
fund, and he's not comfortable with the money being blurred. He is concerned about putting staff
on notice that they might not have a job in the next quarter.
2:20:37 Cr. Bryson
Cr. Bryson is in favor of a formal recommendation for a hiring freeze in Planning. We tell you to
come back to the Commission to fill a space if someone leaves.
2:21:33 Cr. Krauss
Cr. Krauss supports the hard cap idea of what we're taking out of the General Fund, leaving it
there and making our evaluations as we go along in case more money needs to be transferred to
Planning for a specific project. At this time you will tell us what you're going to do and make
adjustments according; he doesn't need to rubber stamp or second guess the staff's decision.
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2:23:07 Mr. Kukulski
Mr. Kukulski stated that he sees three heads nodding about the general concept: you will pick a
number and say that's your General Fund cap, and you'll have to make it work within that cap.
2:25:48 Cr. Krauss
Cr. Krauss wants a hiring freeze for the Planning Dept. and the entire General Fund; let's put the
breaks on until we get the final numbers and know what we're going to do with this budget.
2:26:52 Mr. Kukulski
Mr. Kukulski stated that the automatic assumption will be that the vacant position will be
analyzed to determine if the position needs to be filled or not.
2:27:57 Mayor Jacobson
Mayor Jacobson doesn't want to make any decision here that we would not necessarily fund
some of your recommended FTE's. You don't recommend FTE's unless they are needed. She
would hope staff could come up with criteria in the next year for making cutting decisions. She is
bothered by the workforce housing lack of uniformity. Who would do the work?
2:30:05 Mr. Epple
Mr. Epple stated that their plan is to designate one planner as the workforce housing specialist.
2:30:27 Mayor Jacobson
Mayor Jacobson has no problem with the quarterly review.
2:31:00 Mr. Kukulski
Mr. Kukulski stated that he saw a lot of nods to Cr. Krauss' comments that we would have the
authority to immediately implement the adjustments that need to be made to keep the budget in
balance.
2:31:56 Mayor Jacobson
Mayor Jacobson agreed.
2:33:45 Mr. Kukulski
Mr. Kukulski stated that we will certainly communicate with you so you know this is what the
situation is, and here are the decisions we have made accordingly.
2:37:39 Mr. Kukulski
Mr. Kukulski summarized the consistency from the comments: the staff person in Planning
assigned to workforce housing would have a method of tracking. That is the amount that comes
out of the affordable housing fund, not a blanket $50,000. That ratio should be connected to that
dollar.
2:39:09 Mr. Kukulski
Mr. Kukulski stated that he sees the majority agree with that concept. We can figure out what
mechanism we do that under, let you know, and get your check off on that approach. He said the
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Commission needs to have a discussion about that $422,000 number: what the General Fund
money contribution will be to Planning.
2:40:19 Cr. Rupp
Cr. Rupp thinks the $422,000 is very optimistic, and he wants to talk about a hard cap because
$240,000 is where he wants to start the conversation (Planning money from the General Fund).
2:42:25 Cr. Rupp
Cr. Rupp said FY 07 figures for the hard cap.
2:42:36 Mayor Jacobson
Mayor Jacobson doesn't know how to talk about a cap when we don't know about the future.
2:43:47 Mr. Epple
Mr. Epple stated that the budget is balanced with a significant increase in General Fund
contributions, much more like General Fund contributions of old. The variable is the Planning
fees. If you cut, the Planning Dept. will look very different.
2:48:08 Cr. Krauss
Cr. Krauss stated that we might look at boards and how we staff them.
2:49:38 Mayor Jacobson
Mayor Jacobson wants to see the result of what chopping out $100,000 would look like.
2:49:55 Mr. Epple
Mr. Epple stated that cutting further than that total would jeopardize our ability to provide
responsive service. He discussed that they couldn't do staffing for Urban Renewal Districts or the
Impact Fee Advisory Committee. UDO revisions would be difficult for the gaming ordinance,
tax abatement, etc. The 2020 Plan Update gets shaky because he would need to shift long-range
planners to subdivisions. They couldn't revamp the downtown parking SID.
2:56:03 Cr. Krauss
Cr. Krauss gave guidance to charge for someone being out of compliance and using staff and
Commission time for several months. He expects a general increase in revenue from fees. These
are the projects and activities that we fund with the General Fund, and this is what we fund with
$20,000 a month in fees.
3:05:34 Mr. Kukulski
Mr. Kukulski stated that we'll have more budget discussion a week from tonight.
3:07:28 Mayor Jacobson
Mayor Jacobson declared a five minute break before beginning the regular meeting
3:07:32 Break
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The Commission of the City of Bozeman met in the Community Room, Gallatin County
Courthouse, 311 West Main Street, on Monday, July 14, 2008 at 7:00 p.m. for a Regular
Meeting. Present were Mayor Kaaren Jacobson, Cr. Jeff Krauss, Cr. Sean Becker, Cr. Eric
Bryson, Cr. Jeff Rupp, City Manager Chris Kukulski, Deputy City Manager Ron Brey, Finance
Director Anna Rosenberry, Planning Director Andy Epple, Assistant City Attorney Tim Cooper,
and Deputy City Clerk Cynthia Jordan Delaney.
3:17:02 B. Call to Order - Regular Meeting - 7 p.m. - Community Room, Gallatin
County Courthouse, 311 West Main Street
Mayor Jacobson called the meeting to order.
3:17:03 C. Pledge of Allegiance and a Moment of Silence
3:17:47 D. Minutes - May 5, 2008, May 14, 2008 Policy Meeting, May 19, 2008, May 28,
2008 Policy Meeting, and June 2, 2008
3:17:50 Motion and Vote to approve the Minutes of May 5, May 14, May 19, May 28, and
June 2.
It was moved by Cr. Becker, seconded by Cr. Rupp, to approve the Minutes of May 5, May
14, May 19, May 28, and June 2.
Those voting Aye being Crs. Becker, Rupp, Bryson, Krauss, and Mayor Jacobson.
Those voting No being none.
The motion carried 5-0.
3:18:11 E. Consent
1. Authorize Payment of Claims (LaMeres)
2. Authorize City Manager to sign the Law Enforcement Impact Fee Contract
Amendment Number 1 (Saunders)
3. Authorize City Manager to sign the Budget Modification to CMC Bozeman
Facility SI Work Plan and Report and the CMC Bozeman Facility Voluntary
Clean Plan (VCP) Addendum for the Wallace Avenue Area Asbestos
Cleanup Work Authorizations (Johnson)
4. Authorize City Manager to sign the Sub-Recipient Agreement for
Community Development Block Grant (CDBG) Revolving Loan Fund with
Prospera Business Network (Rosenberry)
5. Authorize City Manager to sign the Agricultural Lease Agreement with
Doug Kurk at the Water Treatment Plant Expansion Lot (Arkell)
6. Authorize City Manager to sign the Capstone Commons Development Public
Access Easement and Sewer and Water Pipeline Access Easement and
Agreement (Heaston)
7. Approve Resolution No. 3951, Intent to Create Special Improvement
Lighting District #694, Traditions Subdivision Phase 1 (Shannon)
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8. Approve Resolution No. 4099, Intent to Create Special Improvement
Lighting District #704, Traditions Subdivision Phases 2 and 3 (Shannon)
9. Approve ratifying Resolution No. 4108, Revising the Solid Waste Collection
Fees for Fiscal Year 2009 and Fiscal Year 2010 (Rosenberry)
10. Approve the June 2008 Building Division Report (Doerksen)
11. Approve the Award of the Custodial Contract for City-owned Buildings for
Fiscal Year 2008-2009 to Dust Bunnies Cleaning Services (Goehrung)
3:18:22 Public Comment
Mayor Jacobson opened and closed public comment. No person commented.
3:18:41 Motion and Vote approve of Consent items E. 1-11.
It was moved by Cr. Rupp, seconded by Cr. Bryson, approve of Consent items E. 1-11.
Those voting Aye being Crs. Rupp, Bryson, Krauss, Becker, and Mayor Jacobson.
Those voting No being none.
The motion carried 5-0.
3:18:57 F. Public Comment
Mayor Jacobson opened general public comment.
3:19:34 Mike Hope - Public Comment
Mr. Hope spoke about North 7th and stated that there is a big chunk left out of the committed
Big Box economic development funds. He submitted to the record a letter written to the
Commission and signed by local merchants in April 2005 requesting to have a connectivity plan
done for the North 7th corridor and requesting $250,000 from Big Box funds. They did the
Winter Plan (a connectivity plan) which was allocated $50,000, but it ended up costing $68,000.
Reviewing the record, he understands that $50,000 was allocated for the plan, and they'd
reserved $250,000 for us to come back and talk to the Commission about how to spend it. It took
us three years to complete the plan, the blight study, set up the TIF, and the board is approved
and has had four meetings. We are ready to move forward. In our mind we went $18,000 over
budget on the Winter Plan, so there would still be $232,000 reserved and committed for the
North 7th corridor. The motion isn't clear, but the vote was unanimous; he asked the Commission
to look back at their notes.
3:24:18 Elizabeth Darrow - Public Comment
Ms. Darrow, of 603 W. Babcock, spoke in support of signing the Cynthia Mitchell Woods Grant
Agreement. She passionately agrees with Mayor Jacobson, former Cr. Kirchhoff, other
Commissioners, and many concerned citizens about the importance of keeping and maintaining
the Story Mansion for the many. Do not privatize it. Look to the future and keep this as a public
asset.
3:27:26 Public Comment closed.
Mayor Jacobson closed public comment.
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3:27:32 G. Special Presentation - Middle East Partnership Initiative: Introduction of
International Visitors (Daniel Hinkle, International Programs Coordinator for Montana
State University)
3:27:48 Daniel Hinkle, International Programs Coordinator for Montana State University
Mr. Hinkle stated that MEPI Program participants are involved in six weeks of leadership
training and academic courses. This talented group of 17 participants represents 14 countries.
3:29:05 Student Introductions
Visiting students from Egypt, Tunisia, Qatar, Jordan, Oman, Israel, Bahrain, Morocco, Kuwait,
Saudi Arabia, Syria, Lebanon, Jordan, and Yemen introduced themselves and expressed
appreciation for their positive welcome and learning experiences in Bozeman.
3:32:26 Mayor Jacobson
Mayor Jacobson congratulated each participant for representing the best of their nations, and
thanked them for coming.
3:33:12 H. Action Items
3:33:15 1. Grant Agreement for the Cynthia Woods Mitchell Fund for Historic
Interiors Grant – T.B. Story Mansion and Carriage House Interior Historic Structures
Report (Bristor)
3:33:24 Allyson Bristor, Associate Planner and Historic Preservation Officer
Ms. Bristor presented the staff report for the $7,000 Cynthia Woods Mitchell Grant. Funding was
requested by the City to complete a Story Mansion and carriage house interior historic structures
report. It is a highly competitive grant. The grant award must be matched dollar for dollar in
cash, and the work proposed with the grant award must be completed in one year.
3:36:52 Ms. Bristor
Ms. Bristor stated that the SAT Grant Award can be used for the Cynthia Woods Mitchell Grant
match, once the amended work plan and schematic design analysis are approved by the National
Parks Service.
3:38:00 Public Comment
Mayor Jacobson opened and closed public comment. No person commented.
3:38:09 Motion that we direct the City Manager to sign the Cynthia Woods Mitchell Fund
for Historic Interior Grant Agreement and submit the required paperwork to the National
Trust for Historic Preservation to secure the grant award.
It was moved by Cr. Bryson, seconded by Cr. Rupp, that we direct the City Manager to
sign the Cynthia Woods Mitchell Fund for Historic Interior Grant Agreement and submit
the required paperwork to the National Trust for Historic Preservation to secure the grant
award.
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3:40:55 Vote that we direct the City Manager to sign the Cynthia Woods Mitchell Fund for
Historic Interior Grant Agreement and submit the required paperwork to the National
Trust for Historic Preservation to secure the grant award.
[It was moved by Cr. Bryson, seconded by Cr. Rupp, that we direct the City Manager to
sign the Cynthia Woods Mitchell Fund for Historic Interior Grant Agreement and submit
the required paperwork to the National Trust for Historic Preservation to secure the grant
award.]
Those voting Aye being Crs. Becker, Rupp, and Mayor Jacobson.
Those voting No being Crs. Bryson and Krauss.
The motion carried 3-2.
3:41:12 2. Streamline and the Urban Transportation District (Lisa Ballard, Streamline
Coordinator, and David Kack, Chairman of the GALAVAN/Streamline Advisory Board)
3:41:22 Cr. Rupp
Cr. Rupp recused himself from participating in this item and sat in the audience.
3:41:27 David Kack, Chairman of the GALAVAN/Streamline Advisory Board
Mr. Kack gave an update on the status of Streamline and its increasing ridership numbers and
asked for the Commission's continuing support.
3:44:33 Lisa Ballard, Streamline Coordinator
Ms. Ballard stated that Streamline is $15,000 short on revenues for next year. They are asking
for these decisions and discussions from the Commission: the immediate funding of $15,000 to
maintain existing services; preference regarding administrations of public transportation between
the three options; and if supportive, an urban transportation district is given; guidance regarding
district bounding and timing of a ballot initiative; and in the interim consider $137,000 or two
mills of funding.
3:52:29 Cr. Krauss
Cr. Krauss stated that the UTD and bus system should compete with other taxpayer programs.
He opposes a UTD that only exists in the City of Bozeman. For ballot timing, this should be after
the municipal law and justice center and jail levy pass. He is content with the way HRDC runs
this. He will look for ways in the current budget to find $15,000.
3:59:03 Mayor Jacobson
Mayor Jacobson stated that her own preference for governance would be the UTD. She agreed
with Cr. Bryson to look at a fee in the future.
4:09:35 Cr. Becker
Cr. Becker stated that it will take a few years for a UTD, and he wants to hear the Stakeholders'
recommendations. We are committed to that final $15,000, but it doesn't sound like we could do
that until late August at the earliest.
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4:11:50 Public Comment
Mayor Jacobson opened and closed public comment. No person commented.
4:12:09 Motion and Vote that we direct the City staff to prepare for $15,000 of funding to
Streamline services in Fiscal Year 2009. I will make it as broad as I possibly can. I would
like to see you identify a place for the $15,000, otherwise we'll come up with one ourselves.
It was moved by Cr. Bryson, seconded by Cr. Krauss, that we direct the City staff to
prepare for $15,000 of funding to Streamline services in Fiscal Year 09. I will make it as
broad as I possibly can. I would like to see you identify a place for the $15,000, otherwise
we'll come up with one ourselves.
Those voting Aye being Crs. Bryson, Krauss, Becker, and Mayor Jacobson.
Those voting No being none.
Those abstaining being Cr. Rupp.
The motion carried 4-0.
4:13:03 Mayor Jacobson
Mayor Jacobson stated that it seems premature to make a recommendation regarding governance
tonight.
4:13:12 Cr. Krauss
Cr. Krauss stated that they have to identify an area and get 20% of the voters. His preference
right now is to stay with HRDC. He is not ready to make that step to vote for a municipal one.
The other petition is out of our control.
4:13:52 Cr. Bryson
Cr. Bryson stated that the committee he serves on found out at the last meeting that the UTD
takes a petition. If this group or any other one wants to start the process for a petition drive for an
urban transportation district that includes Bozeman, Belgrade, Four Corners, go for it. In the
interim, HRDC seems to be doing a wonderful job.
4:14:52 Mayor Jacobson
Mayor Jacobson stated her own preference: HRDC is doing a good job, but there is no way that a
non-profit can levy, and a municipal system can't either, and a UTD could. This needs a more
stable and additional funding source to be able to expand; it's very important in our economy
today.
4:16:34 Mayor Jacobson
Mayor Jacobson asked for a staff member who could illuminate on Mr. Hope's earlier
observations.
4:16:59 Ron Brey, Deputy City Manager
Mr. Brey stated that in June 2005 business and property owners along North 7th came before the
Commission seeking Big Box funds for development of a design and connectivity plan for North
7th to the tune of $50,000, and $250,000 toward the implementation of the plan. Finally, it was
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agreed that the North 7th folks would create a TIF and that the Commission was interested in
funding $50,000 for the plan. He read a portion of the motion from the June 6, 2005 minutes that
was passed by unanimous vote: "and hold in abeyance the spending of any additional large scale
retail impact monies earmarked for economic development until the Commission has discussed
how to prioritize the expenditure of those monies." In later minutes, those monies would be
alluded to or discussed as being earmarked, or even stronger terms. The North 7th folks have
done several steps and are ready to focus on what to use those funds for, and they were first to
put in request for the funds. The $50,000 for the design and connectivity plan grew to $68,000
with Commission approval; the plan was well received.
4:19:39 Mr. Brey
Mr. Brey stated that at different times different Commissioners have taken a run at it, but
Commissioners have never really done it: discussed how to prioritize the expenditure of those
funds.
4:20:13 Cr. Krauss
Cr. Krauss thought they talked about not being able to spend the $250,000 because it was set
aside, in discussions after giving money to the fairgrounds/hockey rink.
4:20:42 Mr. Brey
Mr. Brey stated that there have been several points where it was referenced as set aside money,
but the motion he read is the only time that the Commission took a vote.
4:21:23 Ms. Rosenberry
Ms. Rosenberry stated that at this point the fund has $374,887 on the economic development side
that has not been committed by a Commission vote. If they subtracted out the $232,000
discussed by Mr. Hope and Mr. Brey, they would be left with a balance of $142,887.
4:22:09 Cr. Bryson
Cr. Bryson requested that the official request for $232,000 needs to be scheduled for the next
meeting so they can make a decision.
4:25:59 Cr. Becker
Cr. Becker suggested that Mayor Jacobson could ask that we only consider a certain amount this
evening and withdraw that amount of funding from the decisions that are made this evening.
4:26:33 Mayor Jacobson
Mayor Jacobson stated that's what she was thinking too, but it seems that more than one
Commission has stood solidly behind the North 7th Corridor Urban Renewal District, and we
can't renege on that now. It's too important to the economic development of our City. She doesn't
see why it can't be subtracted from the $374,000.
4:31:57 Cr. Rupp
Cr. Rupp stated that they did take the vote, but it's a question of what it means. The abeyance is
to suspend. We should gather all these requests together, and he is prepared to make a motion to
postpone the decisions to a date certain after the public hearings and come back together and
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ascertain what we have to do with the $250,000 to make sure it can compete and then put them in
some sort of priority.
4:33:04 Cr. Rupp
Cr. Rupp stated that he would move that we postpone to a date certain each one of these items
and then we bring them all back on that date and make a decision.
4:33:26 Mayor Jacobson
Mayor Jacobson stated that she would like to proceed with Cr. Rupp's plan.
4:33:32 3. Proposal for the Development of the City of Bozeman's Economic
Development Plan (Bob Hietala of Prospera Business Network and Epple)
4:33:47 Bob Hietala, CEO of Prospera Business Network
Mr. Hietala stated that Prospera wants to facilitate the development of the Economic
Development Plan for the City. He gave a brief overview of the proposal and the $35,000
funding request for Big Box economic development funds.
4:42:47 Mr. Hietala
Mr. Hietala emphasized that Prospera is committed to doing this. If you want to move forward
and want an Economic Development Plan process, we will drive it for six months and deliver
that for you with input from a wide variety of sources.
4:43:13 Cr. Becker
Cr. Becker wanted Mr. Hietala to include statutory constraints and legislative options.
4:44:49 Cr. Becker
Cr. Becker wanted to include a GIS component in the economic development plan, pulling
together the movement from bedroom communities, the role of public transportation, TIF
districts, historic neighborhoods.
4:45:54 Mr. Hietala
Mr. Hietala stated that we'll add a GIS component.
4:46:14 Public comment opened.
Mayor Jacobson opened public comment.
4:46:27 Kathleen Tonkovich - Public Comment
Ms. Tonkovich, of 380 Mountain Lion Trail, works at First Security Bank and is a volunteer
serving as the president on the Prospera Board of Directors. The board has reviewed this plan
and is in full support of Prospera going forward. We are fully confident that the Prospera staff
and team of directors can put in the time to facilitate and deliver this plan for the City of
Bozeman. The board has diverse members from all sectors of the economy.
4:47:28 Public Comment closed.
Mayor Jacobson closed public comment.
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4:47:45 Cr. Rupp
Cr. Rupp stated that he likes the structure and benchmarks of this proposal, but the role and
involvement of the local Chamber of Commerce is lacking or absent. He stands by the pledge he
made that the Chamber should write the Economic Development Plan. He needs to sort out more
information of how this all ties together.
4:48:53 Cr. Krauss
Cr. Krauss stated that this is the way to get this business plan done.
4:50:55 Mayor Jacobson
Mayor Jacobson stated that this is long overdue, we need it, and Prospera has put together a very
good plan.
4:51:10 Cr. Bryson
Cr. Bryson stated that if you have to come back here because we don't make a decision tonight, it
would helpful if you have David Smith or a Chamber of Commerce member supporting you in
the drafting of this plan; bring them to the table. Show that you are working together in some
cooperative fashion.
4:54:14 Cr. Rupp
Cr. Rupp is looking for a date so he can make a motion to postpone to that date.
4:55:40 Cynthia Jordan Delaney, Deputy City Clerk
Ms. Delaney stated that the August 11 meeting has no Action items.
4:57:25 Mr. Kukulski
Mr. Kukulski suggested that they take August 11.
4:57:30 Motion and Vote that we postpone the action on this 'til August 11.
It was moved by Cr. Rupp, seconded by Cr. Bryson, that we postpone the action on this 'til
August 11.
Those voting Aye being Crs. Rupp, Bryson, Krauss, and Mayor Jacobson.
Those voting No being Cr. Becker.
The motion carried 4-1.
4:57:54 4. Bozeman Revolving Loan Fund Update and Request for Funding (Peter
Bertelsen and Bob Hietala of Prospera Business Network)
4:58:07 Peter Bertelsen, Prospera Business Network
Mr. Bertelsen stated that Prospera has managed the Bozeman Revolving Loan Fund under an
agreement with the City since 2006. He gave an update on the Bozeman RLF, the 11 existing
loans currently out, and the positive economic impacts in Bozeman. Given the fund's current
available balance of $88,000, he is requesting $200,000 to recapitalize the fund.
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5:09:57 Public Comment
Mayor Jacobson opened and closed public comment. No person commented.
5:10:10 Motion and Vote that we continue this until August 11.
It was moved by Cr. Bryson, seconded by Cr. Krauss, that we continue this until August
11.
Those voting Aye being Crs. Bryson, Krauss, Becker, Rupp, and Mayor Jacobson.
Those voting No being none.
The motion carried 5-0.
5:10:29 5. Big Sky Energy Revolving Loan Fund Proposal to request Big Box Funds
Seed Money to assist Businesses inside the City of Bozeman (Josh Kellar, Northern Rocky
Mountain RC&D)
5:10:38 Josh Kellar, Coordinator of Northern Rocky Mountain RC&D
Mr. Kellar presented a proposal to utilize $100,000 of the Big Box funding to capitalize a
revolving loan fund for the purposes of energy conservation and efficiency, and green energy
production. He gave background on the Northern Rocky Mountain Resource Conservation and
Development and its sister organization, the Northern Rocky Mountain Economic Development
District.
5:20:23 Public Comment opened.
Mayor Jacobson opened public comment.
5:20:34 Jody Fagan - Public Comment
Ms. Fagan, of 2216 Arrow Leaf Hills, stated that she is a Bozeman resident who grew up here,
and she is part of the energy committee that's helped Josh put this proposal together. She is very,
very supportive of this. With higher fuel prices and energy costs, the economy, and the threat of
global warming, she wants to see this community provide leadership on renewable energy
projects, and local businesses need a kick start to take on this leadership.
5:22:14 Cynthia Evans - Public Comment
Ms. Evans, of 3075 Spring Meadows Drive, stated that she was a former employee of the
Gallatin Development Corporation (now Prospera) and the RC&D. She is a volunteer on this
energy loan project, and supports this project. She discussed the immediate impact that these
loans would have, with companies saving money on their utility bills starting on day one after
installation. After the loans are paid off, the company can use those funds to invest in the
business.
5:23:12 Public Comment closed.
Mayor Jacobson closed public comment.
5:23:24 Cr. Rupp
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Cr. Rupp advised coordinating this with the Climate Protection Task Force because this type of
project is one of their main recommendations.
5:24:30 Motion and Vote to defer this to August 11.
It was moved by Cr. Krauss, seconded by Cr. Becker, to defer this to August 11.
Those voting Aye being Crs. Krauss, Becker, Rupp, Bryson, and Mayor Jacobson.
Those voting No being none.
The motion carried 5-0.
5:25:11 6. Downtown Bozeman Partnership Big Box Funding Request for a Downtown
Neighborhood Plan (Chris Naumann, Downtown Bozeman Partnership)
5:25:21 Chris Naumann, Downtown Bozeman Partnership
Mr. Naumann requested an allocation of $100,000 from the Development Impact Fund (Big
Box) to help finance the Downtown Neighborhood Plan as part of the Bozeman 2020 Plan
Update. He presented the need to formulate an updated vision for downtown Bozeman. The BID
and TIF boards have earmarked $20,000-$40,000 to contribute to this plan.
5:32:44 Cr. Bryson
Cr. Bryson would like see to see downtown create its own vision and not spend $100,000 to hire
an outside consultant. We should be able to do that. Is there any alternative you can do to insert
yourself more prominently in the 2020 Plan and get your message out about the vitality and
importance of downtown?
5:33:47 Mr. Naumann
Mr. Naumann stated that it is important for the downtown component to be incorporated
officially in the 2020 Plan as an implementation document and not just a vision document, and
we are looking for partners to fund that.
5:36:14 Mayor Jacobson
Mayor Jacobson sees the benefit of urban design experts working on downtowns, so she agrees
that just a downtown vision document won't do much for us.
5:40:34 Cr. Krauss
Cr. Krauss thinks the neighborhood plan should expand the view of downtown to incorporate the
one way streets. He wants Mr. Naumann to cut the cost of this plan.
5:46:04 Public Comment opened.
Mayor Jacobson opened public comment.
5:46:20 Michelle Wolfe - Public Comment
Ms. Wolfe, of 205 North 8th Avenue, is on the North Seventh Urban Renewal Board. Whatever
you need from us to make it official, we'd be happy to give you and make sure we're all on the
same page. We thought this funding was a settled issue. We are game on and moving: the TIF
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District has been formed, we've got an excellent connectivity plan, we have meetings and voting
members, and we want to start with sidewalks, lighting, safety, and intersections.
5:48:34 Public Comment closed.
Mayor Jacobson closed public comment.
5:48:43 Motion to open and continue to August 11.
It was moved by Cr. Becker, seconded by Cr. Rupp, to open and continue to August 11.
5:50:13 Vote to open and continue to August 11.
[It was moved by Cr. Becker, seconded by Cr. Rupp, to open and continue to August 11.]
Those voting Aye being Crs. Becker, Rupp, Bryson, Krauss, and Mayor Jacobson.
Those voting No being none.
The motion carried 5-0.
5:50:40 Cr. Becker
Cr. Becker has a clear idea how he wants to see the money broken out: $35,000 for Prospera to
get the Economic Development Plan off the ground including the line item issues, cooperation
with the Chamber, and GIS issues; $50,000 to get the Energy RLF off the ground; $50,000 for
the Prospera RLF request and specific direction if we want to; $50,000 for the Downtown Plan
that they could match with their own $40,000 or more; leaving $140,000 for North Seventh,
$40,000 available in 2008 and $100,000 available in 2009.
5:52:59 Cr. Rupp
Cr. Rupp starts with the prior commitment of $232,000 to North Seventh; $100,000 for the
Downtown Plan; $50-60,000 to get the energy fund going; and he needs to be convinced of the
Chamber's involvement and strong local support with Prospera's Economic Development Plan.
5:53:51 Cr. Bryson
Cr. Bryson takes $232,000 right off the top of the $374,887 total, which leaves us with $142,887.
He supports an exact dollar-for-dollar cash match with whatever the Downtown Bozeman
Partnership can get from the BID and TIF Boards. He isn't sold on any of the rest unless he hears
more information. If Prospera comes with Chamber members, then they've got him for $35,000,
but until he sees those green coats, he will wait. He is open to suggestions to parsing out the rest,
but not to all of them. We have to dump the bulk into one.
5:54:45 Cr. Krauss
Cr. Krauss believes he made a commitment years ago to the $250,000, but he might break it
down differently. He is open to taking the $68,000 out of the $250,000, which leaves $182,000
for North Seventh. He agrees not to dilute the resources from here. Certainly, spend $35,000 for
the Economic Development chapter; it's a priority. He likes matching dollar-for-dollar up to
$50,000 for the Downtown Plan. The Big Sky Energy Revolving Loan Fund has the most
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tenuous connection to the Big Box money. If you want to carve $100,000 out of the General
Fund for this, he is open to it.
6:01:25 Mayor Jacobson
Mayor Jacobson stated that we need a good Economic Development Plan, and that's $35,000.
For the Downtown Plan, she wants Mr. Naumann to check out consulting firms and see what that
might take; it could come close to $100,000. If Prospera is making $33,000 a month from loan
payments, within six months they'll have a few hundred thousand dollars; that's a lower priority.
In terms of energy, there's a new green collar economy that's developing with jobs, so that's
pretty important. She wants to think and reflect before giving dollar figures. She agrees with at
least $182,000 for the revitalization of North Seventh.
6:03:29 Cr. Krauss
Cr. Krauss stated that he could be convinced that it's $232,000 for North Seventh and that's what
we need to follow through with. That $50,000 could be well spent there.
6:04:51 Mayor Jacobson
Mayor Jacobson stated that her own math said $232,000 for North Seventh.
6:06:47 Suspension of the Rules of Procedure
Mayor Jacobson suspended the Rules for a maximum of 50 minutes.
6:07:00 7. Determination whether or not real property owned by the City of Bozeman,
known as the current City Hall facility located at 411 East Main Street, is necessary to the
conduct of City business (Kukulski)
6:07:07 Mr. Kukulski
Mr. Kukulski stated that we are close to our mid-September relocation of City Hall. In order to
sell any piece of City property, we need to hold a public hearing, and the Commission needs to
determine that the property is no longer needed. The sale of City Hall at Rouse and Main is the
critical financial component to pay off the monies utilized to renovate the old library and turn it
into City Hall.
6:10:11 Public Comment
Mayor Jacobson opened and closed public comment. No person commented.
6:10:30 Motion and Vote that we find that the subject property, the current City Hall, is
not necessary for the conduct of City business and that we would direct staff to proceed
with the Request for Proposal process and negotiate the sale under provisions of Chapter
2.05 of the Bozeman Municipal Code.
It was moved by Cr. Bryson, seconded by Cr. Krauss, that we find that the subject
property, the current City Hall, is not necessary for the conduct of City business and that
we would direct staff to proceed with the Request for Proposal process and negotiate the
sale under provisions of Chapter 2.05 of the Bozeman Municipal Code.
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Those voting Aye being Crs. Bryson, Krauss, Becker, and Mayor Jacobson.
Those voting No being none.
Those absent being Cr. Rupp.
The motion carried 4-0.
6:11:26 8. Reappointment to the Tree Advisory Board (Delaney)
6:11:39 Ms. Delaney
Ms. Delaney stated that there was a second application that came in on Friday. Now there are
two applicants (Shelly Engler and Ada Montague) to fill the two vacancies.
6:11:51 Motion and Vote to reappoint Shelly Engler to the Tree Advisory Board.
It was moved by Cr. Krauss, seconded by Cr. Becker, to reappoint Shelly Engler to the
Tree Advisory Board.
Those voting Aye being Crs. Krauss, Becker, Bryson, and Mayor Jacobson.
Those voting No being none.
Those absent being Cr. Rupp.
The motion carried 4-0.
6:12:10 Motion and Vote to appoint Ada Montague to the Tree Advisory Board.
It was moved by Cr. Becker, seconded by Cr. Bryson, to appoint Ada Montague to the Tree
Advisory Board.
Those voting Aye being Crs. Becker, Bryson, Krauss, and Mayor Jacobson.
Those voting No being none.
Those absent being Cr. Rupp.
The motion carried 4-0.
6:12:32 9. (Re)Appointments to the Community Alcohol Coalition (Delaney)
6:12:46 Motion and Vote to appoint Marty Kent to the alcohol advisory board.
It was moved by Cr. Krauss, seconded by Cr. Bryson, to appoint Marty Kent to the alcohol
advisory board.
Those voting Aye being Crs. Krauss, Becker, Rupp, Bryson, and Mayor Jacobson.
Those voting No being none.
The motion carried 5-0.
6:13:19 Motion and Vote that Becky (Robideaux) and Eris Miller are appointed to the
Community Alcohol Coalition.
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It was moved by Cr. Becker, seconded by Cr. Rupp, that Becky (Robideaux) and Eris
Miller are appointed to the Community Alcohol Coalition.
Those voting Aye being Crs. Becker, Rupp, Bryson, and Mayor Jacobson.
Those voting No being Cr. Krauss.
The motion carried 4-1.
6:14:05 10. Reappointment to the Parking Commission (Delaney)
6:14:11 Mayor Jacobson
Mayor Jacobson stated that it is her appointment, with the approval of the Commission. She
asked for Cr. Rupp's recommendation.
6:14:20 Cr. Rupp
Cr. Rupp stated that he is comfortable with Lisa being reappointed, and we are very fortunate to
have her. She has been involved with the Parking Commission for many years and as staff before
that.
6:14:29 Mayor Jacobson's Appointment
Mayor Jacobson stated, "I hereby appoint Lisa Scott to the Parking Commission with the
approval of the City Commissioners."
6:14:47 Motion and Vote approval of the Mayor's appointment.
It was moved by Cr. Krauss, seconded by Cr. Becker, approval of the Mayor's
appointment.
Those voting Aye being Crs. Krauss, Becker, Rupp, and Bryson.
Those voting No being none.
Those abstaining being Mayor Jacobson.
The motion carried 4-0.
6:15:20 Cr. Rupp
Cr. Rupp asked if in their action on City Hall, the Commission approved the RFP in its current
format with an August 8 date; that's pretty short. He was thinking of 30 or 45 days.
6:16:22 Brit Fontenot, Assistant to City Manager
Mr. Fontenot stated that August 1 is the final date that the RFP's are due. The Facilities'
Superintendent said time frame is consistent with other properties sold by the City. It is left
open-ended for the deadline to be extended until a proper proposal is received.
6:17:30 Motion to reconsider Eric's motion.
It was moved by Cr. Krauss, seconded by Cr. Rupp, to reconsider Eric's motion.
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Cr. Bryson’s motion to reconsider:
[It was moved by Cr. Bryson, seconded by Cr. Krauss, that we find that the subject
property, the current City Hall, is not necessary for the conduct of City business and that
we would direct staff to proceed with the Request for Proposal process and negotiate the
sale under provisions of Chapter 2.05 of the Bozeman Municipal Code.]
6:17:39 Cr. Krauss
Cr. Krauss stated that the RFP needs to be out there for a month.
6:18:30 Amendment to Motion
It was moved by Cr. Krauss that I would amend the date due to August 22.
6:18:47 Second to Amendment to Motion
Cr. Rupp seconded Cr. Krauss' amendment.
It was moved by Cr. Krauss, seconded by Cr. Rupp, that I would amend the date due to
August 22.
6:18:48 Mr. Cooper, Cr. Becker, and Cr. Bryson
Mr. Cooper, Cr. Becker, and Cr. Bryson stated that they need to vote on the motion to reconsider
first.
6:18:55 Vote to reconsider Eric's motion.
It was moved by Cr. Krauss, seconded by Cr. Rupp, to reconsider Eric's motion.
[It was moved by Cr. Bryson, seconded by Cr. Krauss, that we find that the subject
property, the current City Hall, is not necessary for the conduct of City business and that
we would direct staff to proceed with the Request for Proposal process and negotiate the
sale under provisions of Chapter 2.05 of the Bozeman Municipal Code.]
Those voting Aye being Crs. Krauss, Becker, Rupp, Bryson, and Mayor Jacobson.
Those voting No being none.
The motion carried 5-0.
6:19:16 Motion that we would make the due date August 22.
It was moved by Cr. Krauss that we would make the due date August 22.
6:19:21 Friendly Amendment to Motion
After receiving verification from Mr. Cooper and Cr. Rupp, Cr. Bryson accepted Cr. Krauss'
motion as a friendly amendment on the original motion.
It was moved by Cr. Bryson, seconded by Cr. Krauss, that we find that the subject
property, the current City Hall, is not necessary for the conduct of City business and that
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we would direct staff to proceed with the Request for Proposal process and negotiate the
sale under provisions of Chapter 2.05 of the Bozeman Municipal Code, and that we would
make the due date August 22.
6:19:30 Cr. Becker
Cr. Becker stated not without a revote, and point of order: you have to vote if you've changed the
motion you've already voted on.
6:19:36 Cr. Bryson
Cr. Bryson agreed that we'll revote on it.
6:19:38 Cr. Krauss
Cr. Krauss added that we do a better job of advertising: we should do a display ad; write a letter
to the realtors; put a 'for sale' sign in the yard; send out an email to the Chamber of Commerce. It
doesn't need to be part of the motion, but we need to be more aggressive in notifying the
populace that it's for sale.
6:20:55 Cr. Krauss
Cr. Krauss clarified that we already have a motion to accept to amend the motion to change the
date to August 22.
6:21:02 Ms. Delaney
Ms. Delaney asked for clarification about whether or not the motion amending the date to August
22 had been seconded, and whether we're leaving it at that motion, or did we go back and amend
something different.
6:21:10 Cr. Rupp and Cr. Bryson
Cr. Rupp confirmed that he had seconded the motion to change the date to August 22. Crs. Rupp
and Bryson agreed that we would leave it at that motion.
6:21:18 Vote that we find that the subject property, the current City Hall, is not necessary
for the conduct of City business and that we would direct staff to proceed with the Request
for Proposal process and negotiate the sale under provisions of Chapter 2.05 of the
Bozeman Municipal Code, and that we would make the due date August 22.
[It was moved by Cr. Bryson, seconded by Cr. Krauss, that we find that the subject
property, the current City Hall, is not necessary for the conduct of City business and that
we would direct staff to proceed with the Request for Proposal process and negotiate the
sale under provisions of Chapter 2.05 of the Bozeman Municipal Code, and that we would
make the due date August 22.]
Those voting Aye being Crs. Krauss, Becker, Rupp, Bryson, and Mayor Jacobson.
Those voting No being none.
The motion carried 5-0.
6:21:49 I. FYI/Discussion
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6:21:56 1. Reminder of Joint City-County Meeting on Friday, July 18, 2008 at 7 a.m. in
the Community Room of the Gallatin County Courthouse (Delaney)
6:22:17 Mr. Fontenot - A new neighborhood association, Tripark Neighborhood Association, is
forming with its first meeting on August 14
6:23:32 Mr. Epple - Greek Way Variance: Should City Commission retain jurisdiction or send to
Board of Adjustment?
6:25:18 Crs. Rupp, Krauss, Becker, and Mayor Jacobson agreed to continue their review of
Greek Way Variance
6:25:54 Cr. Rupp - Letter for reimbursement from state for clean up and orphan share: Are we
okay with that?
6:26:59 Cr. Rupp - He's getting letters from neighborhood near Spring Creek Drive about ice
hockey ring: facilitate neighborhood meeting?
6:28:42 Cr. Krauss - Death of Gil Crain, former MSU governmental accounting professor
6:29:57 J. Adjournment
Mayor Jacobson adjourned the meeting at 10:31 p.m.
____________________________________
Kaaren Jacobson, Mayor
ATTEST:
______________________________________
Stacy Ulmen, City Clerk
PREPARED BY:
______________________________________
Cynthia Jordan Delaney, Deputy City Clerk
Approved on ___________________________.
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City of Bozeman
Request for Proposals from Realty Professionals for the
Sale of the Former City Hall Facility (411 East Main Street)
The City of Bozeman (the City), is accepting proposals from individuals or firms to sell
the former City Hall facility and the related property located at 411 East Main Street,
Bozeman, Montana. The individual or firm selected for the sale will be responsible for
all aspects of the sale including, but not limited to: promotion, showing, negotiation,
contracting, and all aspects of closing and recording.
To meet the deadline for initial consideration, hand delivered proposals must be received
no later than 5:00 P.M., MDT, Wednesday, December 17, 2008, at the office of the
City Clerk, 121 North Rouse Avenue, Bozeman, MT 59715. Mailed proposals must be
received by this time and date for initial consideration. The mailing address for
proposals is: City Clerk, City of Bozeman, P.O. Box 1230, Bozeman, MT 59771. Please
indicate “Former City Hall Sale Proposal” on the outside of the sealed package. No
faxed or electronic submissions will be accepted. Seven (7) copies, (one original and six
copies), of each proposal must be submitted.
Copies of the Request for Proposals (RFP) may be obtained from the City Clerk, 121
North Rouse Avenue, Bozeman, MT 59715, 406-582-2321. A copy is also posted at the
City of Bozeman’s web page at www.bozeman.net. After obtaining a package please
direct all questions to the City of Bozeman, Attention: Brit Fontenot, Assistant to the
City Manager, City of Bozeman, P.O. Box 1230, Bozeman, MT 59771. Telephone:
(406) 582-2258. E-mail: bfontenot@bozeman.net.
PROPERTY DESCRIPTION AND BACKGROUND:
The City of Bozeman has recently relocated offices and services to a new City Hall
facility located at 121 North Rouse Avenue. The City is offering for sale the former City
Hall building and lots located at 411 East Main Street consisting of approximately 13,160
sq. ft. (6,790sq. ft. above grade and 6,370 sq. ft. below grade) of commercial space
located on lots 10-14 in Rouse's 1st Addition to Bozeman, Block F, Section 7T2S R6E;
Bozeman, Gallatin Co., Montana.
The aggregate square footage of lots 10 – 14 is 20,625 sq. ft. The space fronts Main
Street to the south and Rouse Avenue to the west with parking to the north and lawn to
the east. Currently, the facility shares electrical, heating and ventilation services with
adjacent property to the north (Bozeman Fire Station No. 1). The buyer will be
responsible for severing, relocating and reestablishing all services currently shared. The
facility is currently Zoned B-3, (Central Business District).
Copies of the appraisal documents, building photos, floor plans and/or the current lot
layout may be obtained from the Office of the City Clerk, 121 North Rouse Avenue,
Bozeman, Montana. Additionally, addendums, if any, and proposal evaluation criteria
may be obtained from the Office of the City Clerk or on the City website at
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www.bozeman.net. Addendums, if necessary, will be posted on the City website as soon
as possible. After obtaining a package please direct all questions and/or requests for
building walk-throughs to the City of Bozeman, Attention: Brit Fontenot, Assistant to the
City Manager, City of Bozeman, P.O. Box 1230, Bozeman, MT 59771, or by phone at
(406) 582-2258 or e-mail at bfontenot@bozeman.net .
The City requests that interested individuals or firms limit their contacts to the Assistant
to the City Manager listed above in the interest of maintaining a consistency of response
and fairness to all respondents.
INTENT OF RFP:
The City of Bozeman will evaluate proposals based on an established ranking system.
The City may then interview the highest ranked proposal(s) that best address the
objective criteria outlined below. In order to protect the proprietary aspects of the
submittals, copies of the proposals will be available to the public after the process is
complete. The award will be made to the individual or firm whose proposal is deemed
most advantageous to the City of Bozeman, all factors considered. Final terms and
conditions of the contract will then be negotiated with the successful individual or firm.
Once selected, the individual or firm must provide proof of insurance for errors and
omissions (E & O) in an amount of at least one and one-half million dollars,
($1,500,000.00).
Respondents will be evaluated according to the following factors:
1. Quality of the Proposal 10%
2. Respondent’s Qualifications, and Experience
(including reference checks) 25%
3. Documented Experience of the firm or individual 25%
and their proven ability to execute the sale of
downtown commercial property in excess of one
million dollars.
4. Quality and creativity of the promotional and 25%
marketing plan for the property and the proven
ability to apply the necessary resources to carry
out the plan
5. Time line for sale is realistic and acceptability 15%
of the terms of the sale
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Responses MUST include:
1. Individual or firm’s legal name, address, telephone number, fax number, web
site (if any), and e-mail address.
2. Statement of experience and qualifications of the individual, firm and firm’s
staff which will be assigned to the sale. CCIM or equivalent commercial sales
experience preferred.
3. A description of the individual or firm’s experience with high visibility
commercial sales and any experience with the sale of commercial property in
Downtown Bozeman.
4. Demonstrated familiarity with Downtown Bozeman’s unique parking and
traffic issues.
5. Demonstrated familiarity with the City of Bozeman’s zoning regulations.
6. A detailed description of all facets of the proposed plan to actively market the
property and documentation of the promotional and or financial resources
available to the individual or firm to carry out this marketing plan at a local,
regional and national level.
7. A narrative describing the expectations or responsibilities of the City as a
client in order to complete a successful sale.
8. Proof of the necessary state license requirements to sell property in the state of
Montana.
9. A description of the proposed commission costs for the sale and a description
of any and all costs that will be paid by the City in order to complete the sale.
10. A proposed time line for the sale and a proposed term of contract for the
selling rights of the property.
11. A list of the individual or firm’s last five commercial sales, including at least
one example of the sale of Downtown Bozeman commercial property valued
at, or in excess of, one million dollars ($1,000,000.00). Include for each
property: the list price of the property; the sale price of the property; the
length of time the property was on the market; and any unique aspects or other
information relevant to each sale.
12. Three professional references and full contact information for the listed
references.
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13. OPTIONAL: Up to 5 (five) pages of promotional materials or company
brochures that illustrate the individual or firm’s experience, expertise and
philosophy.
All proposals must be submitted complete and contain the information required as stated
in the complete Request for Proposals.
The City of Bozeman reserves the right to reject any and all responses deemed
unqualified, unsatisfactory, or inappropriate.
The City of Bozeman does not discriminate on the basis of race, color, religion, creed,
age, sex, marital status, national origin, political ideas, or disability in employment or the
provision of services.
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REALTOR R F P EVALUATION CRITERIA
SALE OF THE FORMER CITY HALL FACILITY AND LOTS
Total Score____________
Date_________________
NAME OF RESPONDENT:______________________________________________________
Application Complete: YES____________ NO____________
COMMENTS:
1. Overall quality of the proposal. (10 Points Possible)
__________Points
COMMENTS:
2. Respondent’s qualifications, and experience, (25 Points Possible)
including reference checks. __________Points
COMMENTS:
3. Documented experience and success of the firm (25 Points Possible)
or individual and their proven ability to execute __________Points
the sale of downtown commercial property in
excess of one million dollars.
COMMENTS:
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4. Quality and creativity thoroughness of the (25 Points Possible)
promotional and marketing plan for the property __________Points
and the proven ability to apply the necessary resources
to successfully carry out the plan
COMMENTS:
5. Time line for sale is realistic and acceptability (15 Points Possible)
of the terms of the sale __________Points
COMMENTS:
.
FIRM TOTAL SCORE (TOTAL 1-5, 100 Points Possible) = ____________________
REMARKS:
Reviewer’s Name ________________________________________________________
Date ____________________________
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ROUSE ADDITION TO BOZEMAN
BlockF Lot LOTS 10-14
Township0799 Section07 Quarter Section1
Geocode06079907109010000
TaxcodeRGH33774
Zoning B-3
Legal 1ROUSES 1ST LOTS 10-19 BLOCK
F
Legal 2CITY HALL
Legal 3 Owner CITY OF
BOZEMAN
Mailing AddressPO BOX 1230
CityBOZEMAN
StateMT
Zip59771
Physical Address411 E MAIN ST
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