HomeMy WebLinkAboutPublic Hearing and Adoption of Parts within the Capital Improvements Plan
Commission Memorandum
REPORT TO: Honorable Mayor and City Commission
FROM: Anna Rosenberry, Finance Director
Chris Kukulski, City Manager
SUBJECT: Public Hearing & Adoption of Parts of the Capital Improvements Program
(CIP) for Fiscal Years 2010-2014.
• Street Impact Fees
• Fire Impact Fees
• Water Impact Fees
• Wastewater Impact Fees
• Building Inspection Fund
• Fire Capital and Equipment Replacement Fund
MEETING DATE: January 12, 2009
BACKGROUND: On December 15, 2008, the Commission received the City Manager’s
proposed Capital Improvements Program (CIP) for Fiscal Years 2010-2014. At that time, the
document was made available to staff and the public online at
http://www.bozeman.net/finance/capital_improvements_plan.aspx.
We are presenting the CIP for adoption in its individual parts, over a number of public hearings.
The presentation of the CIP for the Water Fund, Wastewater Fund, Solid Waste Fund, Street
Maintenance Fund and Forestry (Tree) Fund is scheduled for January 26th. The presentation of
the CIP for the General Fund is scheduled for February 2nd.
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Our Capital Improvements Program serves as an important guide for city staff, Commissioners,
and citizens, and plans for over $125 Million to be invested in our City’s equipment and
infrastructure in the next 5 years. It establishes a systematic, five-year view of resource
allocation in hopes of preventing a reactive, unpredictable, or informal approach to funding
capital needs. The CIP bases much of its project work on the City’s adopted facility plans for
water, wastewater, transportation, parks & recreation, fire, and police services.
Developing a Capital Improvements Plan is, first and foremost, a planning process - adopting a
CIP does not provide budget appropriation authority. Items must be included in the final
budget resolution before they are funded. The items listed in the FY2010 column of the adopted
CIP will be included in the City Manager’s Recommended Budget to be presented in June.
Through our regular budget process, the Commission will then have the opportunity to take
additional public comments, further discussion, and make final appropriation for these capital
items in the Final Budget adoption in late August. It is not until the final budget adoption that
any CIP item is authorized for spending.
Advisory Board: For all of the Impact Fee CIP Schedules (Water, Wastewater, Streets, & Fire),
the Impact Fee Advisory Board has reviewed and voted on the schedules. At their meeting on
December 4th they approved all of the schedules. The approval of the CIP for Street Impact Fees
was the most vigorously discussed, with the recommendation that the City Commission receive
additional information from staff on the timing and necessity for the Intersection Improvements
at the corner of College and 8th
street. They approved the Water Impact Fee CIP, with the
recommendation that the City Commission receive additional information from staff as to the
timing and amount scheduled for preliminary design work on the Sourdough Creek Dam. The
minutes from their meetings are attached for your review.
Unscheduled Items: Projects are listed as “unscheduled” for any number of reasons, the most
common of which is lack of funding during the plan years. Projects that we know will be needed
in the next few years after the plan (FY15-FY18) are sometimes included in the plan as
“unscheduled” so that everyone can be aware they are on the horizon. Projects that are needed
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but are not ready for design or bid (often street expansions that do not have much of the required
right-of-way) are also sometimes listed as “unscheduled”.
Project Cost Estimates:
All project and equipment costs are estimates that will not be finalized
until the City accepts a qualified bid for that specific project or equipment. We have used the
best information available to estimate these amounts, including knowledge of similar, recent
projects or purchases. When available, we have used the most recent engineer’s estimate of
costs.
RECOMMENDATION: Take public comment, make desired changes to the plan, and adopt
the Capital Improvements Program for FY10-14.
FISCAL EFFECTS: Approving this plan does not
provide appropriation authority. The
FY09 projects and equipment will be incorporated into the FY10 City Manager’s Recommended
Budget, which requires final approval before these projects will be funded. The remaining CIP
years (FY11-FY14) serve as a work plan to guide staff, and will be reviewed and revised in the
coming fall for our annual update of the CIP at this time next year.
ALTERNATIVES: As suggested by the City Commission.
Respectfully submitted,
Anna Rosenberry, Finance Director Chris A. Kukulski, City Manager
Report compiled on: January 5, 2009
Attachments: Impact Fee Advisory Board Minutes,
On File in the City Clerk’s Office: Capital Improvements Program for Fiscal Years 2010-2014
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STREET IMPACT FEE FUNDSUMMARY OF CIP BALANCES, REVENUES AND EXPENDITURESCIP Plan FY10-14Current Year ----------------------------------------Projected----------------------------------------FY09 FY10 FY11 FY12 FY13 FY14Projected Beginning Restricted Cash Balance 7,270,000$ 2,845,000$ 3,504,500$ 3,199,190$ 1,439,774$ 2,556,969$ Add: Impact Fee Revenue 1,725,000 1,759,500 1,794,690 1,830,584 1,867,195 1,904,539 Other Funding Sources - 1,350,000 2,300,000 100,000 2,264,000 Less: Scheduled CIP Expenditures 6,150,000 1,100,000 3,450,000 5,890,000 850,000 6,260,000 __________ __________ __________ __________ __________ __________Projected Year-End Restricted Cash Balance 2,845,000$ 3,504,500$ 3,199,190$ 1,439,774$ 2,556,969$ 465,509$ 84
STREET IMPACT FEE FUNDREVENUE PROJECTIONSCurrent Year ----------------------------------------Projected----------------------------------------FY09 FY10 FY11 FY12 FY13 FY14Growth Rate2% 2% 2% 2% 2%Projected Impact Fee Revenues 1,600,000$ 1,632,000$ 1,664,640$ 1,697,933$ 1,731,891$ 1,766,529$ Interest Earnings (Charges) 125,000 71,125 87,613 79,980 35,994 63,924 __________ __________ __________ __________ __________ __________Impact Fees Dedicated to CIP 1,725,000$ 1,759,500$ 1,794,690$ 1,830,584$ 1,867,195$ 1,904,539$ Add Other Revenue Sources: 1. SID or Other: SIF02 - Baxter (19th to Cottonwood) 1,350,000 2. State Urban Funds: SIF06 - College (Main to 19th) 100,000 100,000 2,264,000 3. SID or Other: SIF 08 - Durston (Fowler to Cottonwood) 2,200,000 __________ __________ __________ __________ __________ __________Total Other Revenue Sources - - 1,350,000 2,300,000 100,000 2,264,000 __________ __________ __________ __________ __________ __________Total All Revenue Sources 1,725,000$ 1,759,500$ 3,144,690$ 4,130,584$ 1,967,195$ 4,168,539$ 85
CITY OF BOZEMANCAPITAL IMPROVEMENTS PROGRAM STREET IMPACT FEE PROJECTSItem ----------------------------Projected Costs by Fiscal Year------------------------------- Not # Project Title Department/Division CategoryFY10 FY11 FY12 FY13 FY14 Total ScheduledSIF01RIGHT OF WAY ACQUISITION STR IMPACT FEESProject 100,000 100,000 100,000 100,000 100,000 500,000 SIF02BAXTER (19TH TO COTTONWOOD) STR IMPACT FEESProject 500,000 2,850,000 3,350,000 SIF04CHURCH STR IMPACT FEESProject- 5,800,000 SIF05COLLEGE (8TH TO 19TH) STR IMPACT FEESProject- 2,000,000 SIF06COLLEGE (MAIN TO 19TH) STR IMPACT FEESProject 250,000 250,000 5,660,000 6,160,000 SIF08DURSTON (FOWLER TO COTTONWOOD) STR IMPACT FEESProject 500,000 5,000,000 5,500,000 SIF09KAGY (WILLSON TO 19TH) STR IMPACT FEESProject- 6,650,000 SIF10OAK (CEDAR TO MAIN STREET) STR IMPACT FEESProject- UNKNOWNSIF11OAK (ROUSE TO CEDAR) STR IMPACT FEESProject 500,000 500,000 1,000,000 7,900,000 SIF19INTERSECTION CONTROL: 27th & OAK STR IMPACT FEESProject - 500,000 SIF20INTERSECTION CONTROL: 7th & KAGY STR IMPACT FEESProject 540,000 540,000 SIF21GRAF STREET CONNECTION STR IMPACT FEESProject- 1,000,000 SIF22INTERSECTION CONTROL: COLLEGE & 8TH STR IMPACT FEESProject 500,000 500,000 Total1,100,000$ 3,450,000$ 5,890,000$ 850,000$ 6,260,000$ 17,050,000$ 23,850,000$ Note: Projects with external funding sources (ie. Federal Appropriations, grants, urban funds, or developer contributions) indicate "total project costs", with correspondingrevenue sources indicated on the revenue schedule. Projects financed completely with City dollars but out of separate City funds are shown with the respective funding amount ineach schedule of the CIP.86
City of Bozeman Capital Improvements Plan FY10-14
Project Name:
Right of Way Acquisition (on-going)
Estimated Cost: $100,000 each year
Project Number: Street Impact Fees – SIF
01
Date
Scheduled:
FY10 –
FY14
Purpose: ■ New □ Replacement ■ Facility □ Equipment
Project
Description:
Annual allocation available for right-of-way purchases as they become
available. Purchasing additional right-of-way is critical to expanding the
capacity of streets in the city.
This is deemed to be 100% impact fee eligible – as additional right-of-way
is not required if we are not expanding the capacity of the street.
Alternatives
Considered:
1. Condemn property for right-of-way; pay court costs as well as
appraised value of property. Time consuming for city staff and a relatively
expensive process.
2. Wait for land to develop and acquire additional right-of-way through
annexation or subdivision.
Advantages of
Approving this
Project:
Provides dollars for the purchase of necessary right-of-way as it becomes
available on the market. Avoids the expensive, antagonistic
condemnation process where possible.
Estimated New
Future Recurring
Costs:
Annual Operating & Maintenance Costs: Street Impact Fees can not be
spent on operating and maintaining facilities. There is expected to be a
very minimal, incremental cost to the Street Maintenance District from this
expenditure.
Funding
Sources:
100% Street Impact Fees
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City of Bozeman Capital Improvements Plan FY10-14
Project Name:
Baxter (19TH to Cottonwood)
Estimated Cost: Total Project: $3,350,000; $2,000,000 from Street Impact Fees
Project Number: Street Impact Fees –
SIF 02
Date
Scheduled:
Design – FY10
Const. – FY11
Purpose: ■ New □ Replacement ■ Facility □ Equipment
Project
Description:
Reconstruct Baxter Lane (from 19th Avenue to Cottonwood) to a Minor
Arterial standard as shown in the Transportation Plan.
Continued development in the northwest quadrant of the City insures that
this improvement will be needed in the not too distant future.
It is estimated that approximately 60% of this project will be eligible for
impact fees. The remainder of project costs would need to come from
Special Improvement District assessments on property in the area.
Construction is expected to occur in FY11.
Alternatives
Considered:
Full payment by SID, or developer constructed.
Advantages of
Approving this
Project:
Improved capacity and safety in this corridor;
Estimated New
Future Recurring
Costs:
Annual Operating & Maintenance Costs: Incremental increases in
sweeping, plowing and general maintenance costs. Current cost estimate
of $8,725 per street mile maintained annually.
Funding
Sources:
60% - Street Impact Fees = $2,000,000
40% - Special Improvement District (SID) or Other = $1,350,000
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City of Bozeman Capital Improvements Plan FY10-14
Project Name:
Church
Estimated Cost: Total Project: $9,600,000; Street Impact Fees $5,800,000
Project Number: Street Impact Fees –
SIF 04
Date
Scheduled:
Unscheduled
Purpose: ■ New □ Replacement ■ Facility □ Equipment
Project
Description:
Reconstruct Church Avenue to the collector standard identified in the
Transportation plan from Main Street to Kagy Boulevard.
The need for this project comes from increased traffic due to growth in the
South Bozeman area as well as the county area south of Bozeman–
making this project eligible for impact fee funds.
While this improvement is identified in the transportation plan as
recommended major improvement 26, Right-of-Way issues will likely make
this one of the most difficult and expensive street projects in the City’s
future.
Church is designated an Urban Route, and would be eligible for the
expenditure of Urban Funds.
Alternatives
Considered:
Use of Urban Funds, or creation of an SID for full financing.
Advantages of
Approving this
Project:
Improved safety and capacity, both for motorized vehicles as well as
bicycles and pedestrians. The use of street impact fee funds enables the
community to leverage the available State Urban transportation funds to
complete other projects and address more of the city’s pressing
transportation needs.
Estimated New
Future
Recurring
Costs:
Annual Operating & Maintenance Costs: Incremental increases in
sweeping, plowing and general maintenance costs. Current cost estimate
of $8,725 per street mile maintained annually.
Funding
Sources:
60% - Street Impact Fees = $5,800,000
40% - Urban Funds, SID, or other sources = $3,800,000
89
City of Bozeman Capital Improvements Plan FY10-14
Project Name:
College (8th to 19th)
Estimated Cost: Total Project: $3,350,000; Street Impact Fees $2,000,000
Project Number: Street Impact Fees –
SIF 05
Date
Scheduled:
Unscheduled
Purpose: ■ New □ Replacement ■ Facility □ Equipment
Project
Description:
Reconstruct West College Street (from 8th Avenue to 19th Avenue) to a
minor arterial standard as shown in the Transportation Plan.
This section of West College has already exceeded the volume of traffic it
was projected to carry in 2020 according to the Transportation Plan.
Planned improvements to South 19th and increased development in the
South 19th corridor will only further increase traffic demand on this facility.
Additionally this facility lacks pedestrian and bicycle facilities.
Alternatives
Considered:
Use of Urban funds for full financing, CTEP grants if available.
Advantages of
Approving this
Project:
Improved safety and capacity, both for motorized vehicles as well as
bicycles and pedestrians.
The use of street impact fee funds enables the community to leverage the
available State Urban transportation funds to complete other projects and
address more of the city’s pressing transportation needs.
Estimated New
Future
Recurring
Costs:
Annual Operating & Maintenance Costs: Incremental increases in
sweeping, plowing and general maintenance costs. Current cost estimate
of $8,725 per street mile maintained annually.
Funding
Sources:
60% - Street Impact Fees = $2,000,000
40% - State Urban Funds = $1,350,000
Photo #1
90
City of Bozeman Capital Improvements Plan FY10-14
Project Name:
College (Main to 19th)
Estimated Cost: Total Project: $6,160,000; Street Impact Fees $3,696,000
Project Number: Street Impact Fees –
SIF 06
Date
Scheduled:
FY12 - FY14
Purpose: ■ New □ Replacement ■ Facility □ Equipment
Project
Description:
Reconstruct West College Street from Main Street (Huffine Lane) to 19th
Avenue to a principal arterial standard as shown in the Transportation
Plan. This section of West College has already exceeded the volume of
traffic it was projected to carry in 2010 according to the Transportation
Plan. In the peak AM hour traffic is backed up from 19th to Huffine and
beyond.
Planned improvements to South 19th and increased development in the
Huffine Lane corridor will only further increase traffic demand on this
facility. In addition this facility lacks pedestrian and bicycle facilities.
Alternatives
Considered:
Use of Urban funds for full financing, CTEP grants if available.
Advantages of
Approving this
Project:
Improved safety and capacity, both for motorized vehicles as well as
bicycles and pedestrians.
The use of street impact fee funds enables the community to leverage the
available State Urban transportation funds to complete other projects and
address more of the city’s pressing transportation needs.
Estimated New
Future Recurring
Costs:
Annual Operating & Maintenance Costs: Incremental increases in
sweeping, plowing and general maintenance costs. Current cost estimate
of $8,725 per street mile maintained annually.
Funding
Sources:
60% - Street Impact Fees = $3,696,000
40% - State Urban Funds = $2,464,000
Photo #1
91
Project Name:
Durston (Fowler to Cottonwood)
Estimated Cost: Total Project: $5,500,000; Street Impact Fees $3,300,000
Project Number: Street Impact Fees –
SIF 08
Date
Scheduled:
FY11 & FY12
Purpose: ■ New □ Replacement ■ Facility □ Equipment
Project
Description:
While this section of Durston Road was not anticipated in the 1993
Transportation Plan to carry significant traffic volumes, it is apparent from
recent development activity that the areas served by this collector roadway
may cause the predicted volumes to be exceeded.
Incremental improvement of Durston Road with development projects may
be possible, thus preventing a severe drop in service level similar to that
experienced on West Babcock Street.
Alternatives
Considered:
SID for full financing, or incremental construction by developers.
Advantages of
Approving this
Project:
Improved safety and capacity, both for motorized vehicles as well as
bicycles and pedestrians.
The use of street impact fee funds enables the community to leverage the
available State Urban transportation funds to complete other projects and
address more of the city’s pressing transportation needs.
Estimated New
Future Recurring
Costs:
Annual Operating & Maintenance Costs: Incremental increases in
sweeping, plowing and general maintenance costs. Current cost estimate
of $8,725 per street mile maintained annually.
Funding
Sources:
60% - Street Impact Fees = $3,300,000
40% - Special Improvement District = $2,200,000
City of Bozeman Capital Improvements Plan FY10-14
92
Project Name:
Kagy (Willson to 19th)
Estimated Cost: Total Project: $6,650,000; Street Impact Fees $4,000,000
Project Number: Street Impact Fees – SIF
09
Date
Scheduled:
Unscheduled
Purpose: ■ New □ Replacement ■ Facility □ Equipment
Project
Description:
Widen Kagy Boulevard and add turning lanes at key intersections. This
portion of Kagy currently carries about 9,000 vehicles per day.
The capacity this two lane street can reasonably carry is about 12,000
vehicles per day. Expansion of capacity will be needed in the foreseeable
future to handle current and future traffic loads.
Kagy serves as an important element of Bozeman's perimeter street
system connecting Highland Blvd., Willson Ave. and S.19th. It also serves
as the primary access to Montana State University and the University's
major athletic facilities.
Alternatives
Considered:
Pursue the use of Urban Funds.
Advantages of
Approving this
Project:
Kagy is a State Urban Route and is eligible for expenditure of State urban
funds designated annually for the City of Bozeman; however, the
availability of urban funds cannot match the pace of the City's
transportation improvement needs.
The need for this project comes from increased traffic due to growth in the
Bozeman area and the project is eligible for Impact Fee Funds. Use of
Street Impact Funds enables the community to leverage the available
State Urban transportation funds to complete projects and address more of
its pressing transportation needs.
Estimated New
Future
Recurring
Costs:
Annual Operating & Maintenance Costs: Incremental increases in
sweeping, plowing and general maintenance costs. Current cost estimate
of $8,725 per street mile maintained annually.
Funding
Sources:
60% - Street Impact Fees = $4,000,000
40% - State Urban Funds = $2,650,000
City of Bozeman Capital Improvements Plan FY10-14
93
Project Name:
Oak (Cedar to Main)
Estimated Cost: Total Project: UNKNOWN
Project Number: Street Impact Fees –
SIF 10
Date
Scheduled:
Unscheduled
Purpose: ■ New □ Replacement ■ Facility □ Equipment
Project
Description:
Construct Oak Street from Rouse to Cedar to a collector standard as
identified in the Transportation Plan.
This would make development of an important and underutilized portion of
the City possible, including reclamation of what was a superfund site
(Idaho Pole).
Because of the complicated right-of-way, superfund, and wetland issues, it
is very difficult to estimate the costs of this project. It is included in this
schedule with costs “Unknown” because it has been identified as a project
that could significantly improve travel, if it could be built.
Alternatives
Considered:
SID or Developer Contributions for full construction.
Advantages of
Approving this
Project:
The need for this project comes from increased traffic due to growth in the
Bozeman area and the project is eligible for Impact Fee Funds.
Use of Street Impact Funds enables the community to leverage the
available State Urban transportation funds to complete projects and
address more of its pressing transportation needs.
Estimated New
Future
Recurring
Costs:
Annual Operating & Maintenance Costs: Incremental increases in
sweeping, plowing and general maintenance costs. Current cost estimate
of $8,725 per street mile maintained annually.
Funding
Sources:
Given the fact that this portion of street does not currently exist, the project
will likely be eligible for Street Impact Fees. However, given the scope of
the project, costs are unknown.
City of Bozeman Capital Improvements Plan FY10-14
94
Project Name:
Oak (Rouse to Cedar)
Estimated Cost: Total Project: $8,900,000; Street Impact Fees $5,340,000
Project Number: Street Impact Fees –
SIF 11
Date
Scheduled:
Design FY13 –
FY14
Construction -
Unscheduled
Purpose: ■ New □ Replacement ■ Facility □ Equipment
Project
Description:
Construct Oak Street from Rouse to Cedar to a collector standard as
identified in the Transportation Plan.
This would make development of an important and underutilized portion of
the City possible, including reclamation of what was a superfund site
(Idaho Pole).
Alternatives
Considered:
SID or Developer Contributions for full construction.
Advantages of
Approving this
Project:
Kagy is a State Urban Route and is eligible for expenditure of State urban
funds designated annually for the City of Bozeman; however, the
availability of urban funds cannot match the pace of the City's
transportation improvement needs.
The need for this project comes from increased traffic due to growth in the
Bozeman area and the project is eligible for Impact Fee Funds. Use of
Street Impact Funds enables the community to leverage the available
State Urban transportation funds to complete projects and address more
of its pressing transportation needs.
Estimated New
Future Recurring
Costs:
Annual Operating & Maintenance Costs: Incremental increases in
sweeping, plowing and general maintenance costs. Current cost estimate
of $8,725 per street mile maintained annually.
Funding
Sources:
60% - Street Impact Fees = $5,340,000
40% - Other Sources (Developer Contribution, SID, TIF) = $3,560,000
City of Bozeman Capital Improvements Plan FY10-14
96
Project Name:
Intersection Control: 27th & Oak
Estimated Cost: $500,000
Project Number: Street Impact Fees –
SIF 19
Date
Scheduled:
Unscheduled
Purpose: ■ New □ Replacement ■ Facility □ Equipment
Project
Description:
Control of the intersection of 27th Avenue and Oak Street, a collector and
an arterial. Recent development proposals indicate that the need for this
improvement will soon be warranted.
If a signal is chosen, there may be some emergency maintenance/repair
events should the signal fail per an existing agreement with MDT, but in
general this will be an MDT maintained signal.
.
Alternatives
Considered:
Do nothing or consider other alternatives as suggested by the Montana
Department of Transportation. Create an SID or identify and apply for other
potential sources of funding (CMAQ…)
Advantages of
Approving this
Project:
Improved traffic flow and safety at this intersection.
Estimated New
Future
Recurring
Costs:
Annual Operating Costs:
Annual Maintenance Costs:
Other Non-Capital Costs:
Total: none
Funding
Sources:
100% Street Impact Fees
City of Bozeman Capital Improvements Plan FY10-14
97
Project Name:
Intersection Control: 7th & Kagy
Estimated Cost: $540,000
Project Number: Street Impact Fees –
SIF 20
Date
Scheduled:
FY12
Purpose: ■ New □ Replacement ■ Facility □ Equipment
Project
Description:
Control of the intersection of 7th Avenue and Kagy, a collector and an
arterial. Recent development proposals indicate that the need for this
improvement will soon be warranted.
If a signal is chosen, there may be some emergency maintenance/repair
events should the signal fail per an existing agreement with MDT, but in
general this will be an MDT maintained signal.
Alternatives
Considered:
Do nothing or consider other alternatives as suggested by the Montana
Department of Transportation. Create an SID or identify and apply for
other potential sources of funding (CMAQ…)
Advantages of
Approving this
Project:
Improved traffic flow and safety at this intersection.
Estimated New
Future Recurring
Costs:
Annual Operating Costs:
Annual Maintenance Costs:
Other Non-Capital Costs:
Total: none
Funding
Sources:
100% Street Impact Fees
City of Bozeman Capital Improvements Plan FY10-14
98
Project Name:
Graf Street Extension/Connection
Estimated Cost: $1,000,000
Project Number: Street Impact Fees –
SIF 21
Date
Scheduled:
Unscheduled
Purpose: ■ New □ Replacement ■ Facility □ Equipment
Project
Description:
This project is to extend Graf Street approximately ¼ mile in order to
connect the street to allow through traffic to flow east from 19th Avenue.
This is an important connection for public safety purposes – allowing fire
service to meet their response time requirements in areas where they
currently cannot.
Alternatives
Considered:
Do nothing and wait for development to connect the street.
Advantages of
Approving this
Project:
Improved traffic flow and better emergency response to the local area.
Estimated New
Future
Recurring
Costs:
Annual Operating & Maintenance Costs: Incremental increases in
sweeping, plowing and general maintenance costs. Current cost estimate
of $8,725 per street mile maintained annually.
Funding
Sources:
100% Street Impact Fee – to be recovered by developer payback.
City of Bozeman Capital Improvements Plan FY10-14
99
Project Name:
Intersection Control: West College Street /8th
Avenue Intersection Improvements
Estimated Cost: $500,000
Project Number: Street Impact Fees –
SIF 22
Date
Scheduled:
FY10
Purpose: ■ New □ Replacement ■ Facility □ Equipment
Project
Description:
Install improved control (roundabout or signal) at the intersection of West
College Street and 8th Avenue, a minor arterial and a collector. This
intersection has seen steadily increasing demand with the growth of MSU.
The Draft 2007 Transportation Plan Update indicates that LOS issues are
beginning to appear at this intersection.
If a signal is chosen as the improvement, there may be some emergency
maintenance/repair events should it fail per an existing agreement with
MDT, but in general this would be an MDT maintained signal.
This intersection improvement project will be identified as TSM 18 in the
2007 Greater Bozeman Area Transportation Plan Update.
Alternatives
Considered:
Do nothing or consider other alternatives as suggested by the Montana
Department of Transportation. Create an SID or identify and apply for
other potential sources of funding (CMAQ…)
Advantages of
Approving this
Project:
Improved traffic flow and safety at this intersection.
Estimated New
Future Recurring
Costs:
Annual Operating Costs:
Annual Maintenance Costs:
Other Non-Capital Costs:
Total: none
Funding
Sources:
100% Street Impact Fees
City of Bozeman Capital Improvements Plan FY10-14
100
FIRE IMPACT FEE FUNDSUMMARY OF CIP BALANCES, REVENUES AND EXPENDITURESCIP FY2010-2014Current Year------------------------------------------Projected-----------------------------------------FY09 FY10 FY11 FY12 FY13 FY14Projected Beginning Restricted Cash Balance 2,260,000$ -$ -$ (0)$ (0)$ 0$ Add: Revenues Dedicated to CIP 222,000 185,640 189,353 193,140 197,003 200,943 Less: Scheduled CIP Expenditures 2,482,000 185,640 189,353 193,140 197,002 200,943 __________ __________ __________ __________ __________ __________Projected Year-End Restricted Cash Balance -$ -$ (0)$ (0)$ 0$ 0$ Page 1101
FIRE IMPACT FEE FUNDREVENUE PROJECTIONSCurrent Year ----------------------------------------Projected----------------------------------------FY09 FY10 FY11 FY12 FY13 FY14Projected Impact Fee Revenues 182,000$ 185,640$ 189,353$ 193,140$ 197,003$ 200,943$ Customer Growth Rate 2% 2% 2% 2% 2%__________ __________ __________ __________ __________ __________Impact Fees Dedicated to CIP 182,000$ 185,640$ 189,353$ 193,140$ 197,003$ 200,943$ Add Other Revenue Sources: Interest Earnings 40,000 - (0) (0) 0 0 Bond Issue or Other - __________ __________ __________ __________ __________ __________Total Other Revenue Sources 40,000 - - - - - __________ __________ __________ __________ __________ __________Total All Revenue Sources 222,000$ 185,640$ 189,353$ 193,140$ 197,003$ 200,943$ Notes:Page 2102
CITY OF BOZEMANCAPITAL IMPROVEMENTS PROGRAM FIRE IMPACT FEE PROJECTSItem -----------Projected Costs by Fiscal Year----------- Not # Project Title Department/Division CategoryFY10 FY11 FY12 FY13 FY14 Total ScheduledFIF03 TRAFFIC SIGNAL PREEMPTION FIRE IMPACT FEES Equipment - - 172,801 FIF06 FIRE STATION #4 FIRE IMPACT FEES Project- 2,771,366 FIF07 FIRE ENGINE STATION #4 FIRE IMPACT FEES Equipment- 598,363 FIF08 FIRE STATION #3 DEBT PAYMENT FIRE IMPACT FEES Project 185,640 189,353 193,140 197,002 200,943 966,078 26,223 ________ ________ ________ ________ ________ ________ ________Total185,640$ 189,353$ 193,140$ 197,002$ 200,943$ 966,078$ 3,568,753$ Page 3103
Project Name:
Traffic Signal Preemption Program
Estimated Cost: $172,801
Project Number: Fire Impact Fees – FIF03 Date
Scheduled:
Unscheduled
Purpose: ■ New □ Replacement □ Facility ■ Equipment
Project
Description:
This project is the installation of ten (10) fire apparatus emitters,
intersection wiring, and signal receivers at approximately 17 city
intersections to improve response times to emergencies throughout the
community. This dual priority system uses precisely timed impulses of high
intensity light in several wavelengths to activate a traffic control system
which facilitates emergency vehicle response. Its dual priority capability
allows the system to give top priority to emergency vehicles and secondary
priority to other users, such as snow plows.
For the last several years, most of the new traffic signals installed in
Bozeman have included the signal-based modules and will not require
upgrade as a part of this project.
The installation of this system will allow traffic the green signal in the
direction of the emergency responder, thus, facilitating travel to the
emergency. Nationwide, this system's installation has reduced average
emergency response times by as much as 17 to 20%, according to the
vendor. Because Station location is based on response time, improving
emergency response times generally decreases the need for additional
physical fire stations to be built.
This project will coincide with the MDOT’s installation of signal receivers on
Main Street during their Summer 2007 project. They will be funding the
costs for the Main Street portion, estimated at approx $9,000 per signal,
including labor.
Alternatives
Considered:
Continue to operate without a signal preemption system.
Advantages of
Approving this
Project:
This system's installation improves emergency response time and, more
importantly, response safety in those communities where it is used. Its dual
priority capability allows other users under a priority system to access
signal preemption. It severely reduces the need for our emergency
responders to occasionally travel into opposing lanes of traffic, a risky
route to negotiate. And, it clearly allows traffic movement in the direction
by the emergency responder.
Estimated New
Future
Recurring
Costs:
Annual Operating & Maintenance Costs: Impact Fees can not be used for
annual operating and maintenance costs. The General Fund will need to
provide for repair and replacement of system components as they outlive
their useful life.
Funding
Sources:
100% Fire Impact Fees
City of Bozeman Capital Improvements Plan FY10-14
104
Project Name:
Fire Station #4 – South West Bozeman
Estimated Cost: $2,771,366
Project Number: Fire Impact Fees – FIF06 Date
Scheduled:
Unscheduled
Purpose: ■ New □ Replacement ■ Facility □ Equipment
Project
Description:
This project is identified as the top priority in the adopted Fire Facility Plan
because most of the City's north and west areas are located such that our
response time exceeds four to six minutes for fire and medical
emergencies.
Land acquisition costs are not included. The City currently owns the site
on the southwest corner of 19th Avenue and Graf Street, which is ideally
situated for this station.
This station will be needed as our community grows in its South West
Quadrant. We will need to watch annexations and subdivisions within the
area and schedule this project accordingly.
Alternatives
Considered:
Many are available: Scale down the project size and/or materials used in
construction to accommodate a residential type facility similar to Station
#2; require automatic sprinkler systems as built-in protection for all new
construction located outside of existing stations' response time service
districts; continue operating under current resources; relocated existing
stations; accept longer-than-historical response times and high life and fire
losses; acquire fire district's fixed facilities as annexation by the City
continues.
Advantages of
Approving this
Project:
The completion of this project would enhance our ability to respond to
growing parts of the community within a time frame that has been
historically acceptable to the citizens of Bozeman.
Station #1 and #2 are located in areas which ineffectively serve the
existing community as well as the portions which are on Rouse street, a
heavily traveled way with a stop light, which occasionally limits our drivers
to unsafe access to Rouse or Mendenhall.
Estimated New
Future
Recurring
Costs:
Annual Operating & Maintenance Costs: Impact Fees can not be spent on
operations and maintenance costs. The City’s General Fund will bear the
annual operating and maintenance expenses associated with this facility,
estimated at $1,200,000, including all crew personnel.
Funding
Sources:
100% Fire Impact Fees
City of Bozeman Capital Improvements Plan FY10-14
105
Project Name:
Fire Engine for Station #4
Estimated Cost: $598,363
Project Number: Fire Impact Fees – FIF07 Date
Scheduled:
Unscheduled
Purpose: ■ New □ Replacement □ Facility ■ Equipment
Project
Description:
This project is the purchase of an engine and accompanying equipment for
use out of new Fire Station 4.
It will be necessary to have this engine at the Station when it opens.
There is an estimated 12 month lead time in delivery of this type of
equipment.
This engine will be needed for Station #4, which will be required as our
community grows in its South West Quadrant. We will need to watch
annexations and subdivisions within the area and schedule this project
accordingly.
Alternatives
Considered:
Use of 1989 Pierce Reserve Pumper Darley; buy a used engine;
lease/purchase an engine.
Advantages of
Approving this
Project:
Purchase of this unit will adequately equip Station #4 for fire and other
emergency responses.
Estimated New
Future
Recurring
Costs:
Annual Operating & Maintenance Costs: Impact Fees can not be used for
annual operating and maintenance costs. The City’s General Fund will
pay for the increased fuel, maintenance and insurance costs associated
with this engine, estimated at less than $30,000 per year.
Funding
Sources:
100% Fire Impact Fees
City of Bozeman Capital Improvements Plan FY10-14
106
Project
Name:
Construction of Fire Station #3
Debt Service Payment
Estimated
Cost:
$992,302 Principal and Interest
Project
Number:
FIF08 – Fire Impact Fees Date
Scheduled:
Each Year until
Paid – FY10-
15
Purpose: ■ New Replacement ■ Facility □ Equipment
Project
Description:
The construction costs for Fire Station #3 are 100% impact fee eligible. At
the time of construction, there was not enough cash in the Fire Impact Fee
fund to pay all the eligible costs. As a result, the City’s general borrowing
authority will be used to borrow an estimated $890,000 to finish the project.
Because current state statutes do not provide specific authority for cities to
borrow against streams of impact fee revenues, we will need to borrow the
funds under the city’s general borrowing authority (general obligation) MCA
7-7-4104. Under this authority, the City can borrow up to $1,953,341 without
a vote of the public. This loan is ultimately secured by the City’s General
Fund; we intend to use Fire Impact Fees collected during each year to make
the debt service payments, but if those should fall short the General Fund
would be required to make the payment.
Under current Intercap rates, a loan of $890,000 would require annual debt
payments of $81,000 (15 year term, 4.25%). There is no penalty for early
payment, and it would be our intention to pay off this loan as quickly as
possible, dedicating all annual revenues to debt payments.
Alternatives
Considered:
The City could opt to not pay this loan off early; instead making the annual
payments each year. However, because the debt is ultimately backed by the
City’s General Fund, borrowing authority under MCA 7-7-4104 is limited to a
fixed amount, and interest costs accumulate, it is best to pay this debt as
soon as possible.
Advantages of
Approving this
Project:
The General Fund will not be required to pay for capacity expanding costs of
the Fire Station.
Estimated
New Future
Recurring
Costs:
Annual Operating and Maintenance Costs: None.
Funding
Sources:
Loan made on borrowing authority of the City’s General Fund (MCA.7-7-
4104)
All loan repayments will be made by Fire Impact Fee Fund.
City of Bozeman Capital Improvements Plan FY10-14
107
WATER IMPACT FEE FUNDSUMMARY OF CIP BALANCES, REVENUES AND EXPENDITURESCIP FY10-14Current Year---------------------------------------Projected---------------------------------------FY09 FY10 FY11 FY12 FY13 FY14Projected Beginning Restricted Cash Balance 7,100,000$ 7,760,000$ 8,614,000$ 9,433,350$ 6,238,534$ 3,199,681$ Add: Revenues Dedicated to CIP 1,160,000 1,354,000 1,569,350 1,805,184 1,961,147 2,041,139 Less: Total Credits - - - - - - Scheduled CIP Expenditures 500,000 500,000 750,000 5,000,000 5,000,000 - __________ __________ __________ __________ __________ __________Projected Year-End Restricted Cash Balance 7,760,000$ 8,614,000$ 9,433,350$ 6,238,534$ 3,199,681$ 5,240,820$ 108
WATER IMPACT FEE FUNDREVENUE PROJECTIONSCurrent Year ----------------------------------------Projected----------------------------------------FY09 FY10 FY11 FY12 FY13 FY14Projected Impact Fee Revenues 1,160,000$ 1,160,000$ 1,354,000$ 1,569,350$ 1,805,184$ 1,961,147$ Growth Rate2% 2% 2% 2% 2%Interest Income (Charge) 125,000 194,000 215,350 235,834 155,963 79,992 Impact Fees Dedicated to CIP 1,285,000 1,354,000 1,569,350 1,805,184 1,961,147 2,041,139 Add Other Revenue Sources: Total Other Revenue SourcesTotal All Revenue Sources1,160,000$ 1,160,000$ 1,354,000$ 1,569,350$ 1,805,184$ 1,961,147$ Notes:109
CITY OF BOZEMANCAPITAL IMPROVEMENTS PROGRAM WATER IMPACT FEE PROJECTSItem Ref # -----------Projected Costs by Fiscal Year----------- Not # Project Title Department/DivisionCategoryFY10 FY11 FY12 FY13 FY14 Total ScheduledW07 22MG MEMBRANE WATER TREATMENT PLANT Water Impact Fees Project 500,000 500,000 5,000,000 5,000,000 - 11,000,000 WIF01 SOURDOUGH CREEK DAM Water Impact Fees Project 250,000 250,000 19,750,000 WIF03 5.3MG CONCRETE WATER STORAGE RESERVOIR Water Impact Fees Project- 5,300,000 WIF05 REDUNDANT TRANSMISSION MAIN FROM WTP Water Impact Fees Project- - 21,680,000 WIF07 GRAF STREET EXTENSION Water Impact Fees Project- 150,000 ________ ________ ________ ________ ________ ________ ________Total500,000$ 750,000$ 5,000,000$ 5,000,000$ -$ 11,250,000$ 46,880,000$ 110
City of Bozeman Capital Improvements Plan FY10-14
Project Name:
22MG Membrane Water Treatment Plant
Estimated Cost: $33.2 Million Total
Project Number: Water Plant – W07 Date
Scheduled:
FY08-FY12
Purpose: □ New ■ Replacement ■ Facility □ Equipment
Project
Description:
This new Membrane Filter Treatment Plant is the preferred water treatment
alternative identified in the adopted Water Facility Plan. It is recommended
to be built with an initial configuration providing 22MGD of water treatment
capacity, with future expansion capability to 36MGD. This addresses both
the 10- and 20- year capacity requirement forecast for the City’s water
treatment system.
The current 15MGD WTP equipment is nearing the end of its useful life;
the plant’s direct filtration treatment process, while effective most of the
year, becomes only marginally effective during spring runoff or flash
thunderstorms in the watershed, dropping plant efficiency as low as 70%;
and, rapid population growth and expansion of city water services is
increasing demand for water. The current plant capacity may be exceeded
in as few as five years.
The New Plant will be sited at the existing WTP site in an 18,800 sf
building located directly north of the existing plant. It will include gravity
thickeners, a drying bed building with dual vacuum-assisted beds, triplex
micro strainers and sludge pumps. All these new facilities will easily fit on
the approximately 33-acre parcel of City-owned property on the site.
A 12-month pilot testing phase will need to be completed prior to design
finalization. We are required to have the new plant online by October 2013.
Extensions of that deadline are possible, but we are not relying on the
assumption that they would be granted.
Alternatives
Considered:
The Water Facility Plan considered numerous alternatives for water
treatment. This was identified as the preferred alternative in the adopted
plan.
Advantages of
Approving this
Project:
Planning for increased water supply to meet growing demands and to
replace existing equipment that is at the end of its useful life.
Estimated New
Recurring
Costs:
This plant is estimated to require two new operators, in addition to existing
plant staff. Annual O&M costs = est. $1,735,901 (including existing staff
plus new plant expenses).
Funding
Sources:
FY08 Pilot Testing = $200,000 Total
67% Water Utility Fund = $133,000
33% Water Impact Fees = $67,000
FY09 & FY10 Design = $3,000,000 Total
67% Water Utility Fund = $2,000,000
33% Water Impact Fees = $1,000,000
FY11 & 12 Construction = $30,000,000 Total
67% Water Utility Fund = $20,000,000
33% Water Impact Fees = $10,000,000
111
City of Bozeman Capital Improvements Plan FY10-14
Project Name:
Sourdough Creek (Mystic Lake) Dam
Estimated Cost: $20 Million Total; $250,000 FY11 Begin Design
Project Number: Water Impact Fees –
WIF01
Date
Scheduled:
FY08 – Prelim
Design Consult
FY11 – Begin
Design
Unscheduled -
Construction
Purpose: ■ New □ Replacement ■ Facility □ Equipment
Project
Description:
The City currently has storage rights to approximately 1,955 Million
Gallons per Year, with a reservation for an additional 931 MGY, worth of
storage rights on Sourdough Creek. These rights were historically
allocated based on available storage in Mystic Lake. The Mystic Lake
Dam, however, has been breached, rendering these storage rights
essentially useless until a new dam is constructed on Sourdough Creek to
replace the Mystic Lake Dam.
Because this volume of storage right is very significant, the City intends to
utilize these rights to meet future water needs.
This option is suggested in addition to continued water conservation efforts
throughout the City.
Alternatives
Considered:
The Facility Plan explores many options for additional future water in
Section 3.C.
Advantages of
Approving this
Project:
Additional water is secured to meet future resident needs.
Estimated New
Recurring
Costs:
Unknown at this time.
Funding
Sources:
100% Water Impact Fees
112
City of Bozeman Capital Improvements Plan FY10-14
Project Name:
5.3MG Concrete Water Storage Reservoir
Estimated Cost: $5,300,000
Project Number: Water Impact Fees –
WIF03
Date
Scheduled:
Unscheduled
(Online by 2017)
Purpose: ■ New □ Replacement ■ Facility □ Equipment
Project
Description:
A new 5.3MB partially buried concrete water storage reservoir is to be
constructed by 2017. The proposed location of the reservoir is on City
property adjacent (to the North) of the proposed new Hyalite/Sourdough
water treatment plant.
By the year 2017, current available storage will be inadequate to meet the
City’s needs according to MDEQ minimum system storage requirements.
This reservoir is sized to meet the City’s storage needs up to 2025,
assuming a 5% annual growth rate.
Locating the storage reservoir at the recommended site will raise the
hydraulic grade line in the City’s water system, which will increase
pressure for the southern part of the City and will allow future development
to occur in the south on a gravity system.
Alternatives
Considered:
The water facility plan reviewed numerous options. This is the preferred
alternative of the adopted plan.
Advantages of
Approving this
Project:
Increased water storage to meet the needs of our growth community, and
the requirement of MDEQ. Increased system water pressure in the
southern part of the City.
Estimated New
Future
Recurring
Costs:
Requires minimal operation and maintenance. Checking of valves, level
sensors and vents on an annual basis and diver inspection and vacuuming
every five years. Estimated at $4,000 annually.
Funding
Sources:
100% Water Impact Fees
113
City of Bozeman Capital Improvements Plan FY10-14
Project
Name:
New Transmission Main from Water Treatment Plant (System
Redundancy/Capacity Expansion)
Estimated
Cost:
$21,682,548 Total
Project
Number:
Water Impact Fees– WIF05 Date Scheduled: Unscheduled
Purpose: ■ New □ Replacement ■ Facility □ Equipment
Project
Description:
The Water Facility Plan identifies this project as the most critical redundancy issue in the City’s
water distribution system. The City receives the majority of its water from the Water Treatment
Plant through an existing 30 inch concrete transmission main. If this main is off-line for any
reason, the City will need to rely on storage from its three reservoirs. At 2005 water demand
levels, storage reserves would be depleted in three days during the average day demand, and in
24 hours during the maximum day demand.
Not only will a second transmission main provide the security of redundancy if the existing 30-
inch main is removed from service, but the existing 30-inch main is expected to reach capacity by
the year 2020.
Redundancy Area: Water Treatment Plant
New Size Description of Estimated Footage (ft)
Old Size Construction Cost
4,525 N/A 12" Install New 12" $ 911,335
2,636 N/A 24" Install New 24" $ 1,101,716
5,154 N/A 36" Install New 36" $ 3,481,785
17,093 N/A 48" Install New 48" $16,187,712
Total Project Cost $21,682,548
The precise location of the required mains is somewhat flexible, but in general will be from
Wagonwheel road (extended) in S. 19th to Goldenstein to South 3rd to Nash Road (see exhibit
5.B.3 of the facility plan).
Given the priority of the Water Treatment Plant project, the City is not currently planning
to complete these projects.
Alternatives
Considered:
Do not build redundant transmission main.
Advantages
of Approving
this Project:
The city will be assured that water can be supplied even if one transmission main sustains
damage and is offline for a number of days.
Estimated
New Future
Recurring
Costs:
Annual Operating & Maintenance Costs: Impact Fees can not be spent on annual operations and
maintenance costs. The Water Utility will see incremental increases in general maintenance
costs. Current cost estimate of $12,500 per water-main mile maintained annually.
Funding
Sources:
Impact Fee eligible portions are related to improvement costs beyond an 8” line capacity. At this
point in time, it is estimated that the 12” and 24” lines are most likely to be built within the next 5
years; the cost of over-sizing those lines would be eligible for impact fees and is estimated to total
$1,874,886. Given the priority of the Water Treatment Plant project, it’s relative size and scope,
these improvements have been moved to “unscheduled.”
114
City of Bozeman Capital Improvements Plan FY10-14
Exhibit #1 –
New
Transmission
Main Map
115
City of Bozeman Capital Improvements Plan FY10-14
Project Name:
Graf Street Extension/Connection
Estimated Cost: $150,000
Project Number: Water Impact Fees – WIF
07
Date
Scheduled:
Unscheduled
Purpose: ■ New □ Replacement ■ Facility □ Equipment
Project
Description:
This project is to extend Water Mains below Graf Street approximately ¼
mile in order to connect infrastructure east from 19th Avenue.
This is an important connection for public safety purposes – allowing fire
service to meet their response time requirements in areas where they
currently cannot. The Water infrastructure should be installed at the same
time the street connection is made.
Alternatives
Considered:
Do nothing and wait for development to connect the infrastructure.
Advantages of
Approving this
Project:
Improved traffic flow and better emergency response to the local area.
Estimated New
Future
Recurring
Costs:
Annual Operating & Maintenance Costs:
Funding
Sources:
100% Water Impact Fee – to be recovered by developer payback.
116
WASTEWATER IMPACT FEE FUNDSUMMARY OF CIP BALANCES, REVENUES AND EXPENDITURESCIP Plan FY10-FY14Current Year ----------------------------------------Projected----------------------------------------FY09 FY10 FY11 FY12 FY13 FY14Projected Beginning Restricted Cash Balance 11,022,000$ 8,371,375$ 4,455,659$ 448,051$ 21,372$ 20,269$ Add: Impact Fee Revenue 650,000 509,284 417,391 323,321 318,897 325,236 Other Funding Sources - - - - - - Less: Scheduled CIP Expenditures 3,300,625 4,425,000 4,425,000 750,000 320,000 330,000 __________ __________ __________ __________ __________ __________Projected Year-End Restricted Cash Balance 8,371,375$ 4,455,659$ 448,051$ 21,372$ 20,269$ 15,505$ 1117
WASTEWATER IMPACT FEE FUNDREVENUE PROJECTIONSCurrent Year ----------------------------------------Projected----------------------------------------FY09 FY10 FY11 FY12 FY13 FY14Growth Rate2% 2% 2% 2% 2%Projected Impact Fee Revenues 400,000$ 300,000$ 306,000$ 312,120$ 318,362$ 324,730$ Interest Income (Charge) 250,000 209,284 111,391 11,201 534 507 __________ __________ __________ __________ __________ __________Impact Fees Dedicated to CIP 650,000$ 509,284$ 417,391$ 323,321$ 318,897$ 325,236$ Add Other Revenue Sources:__________ __________ __________ __________ __________ __________Total Other Revenue Sources - - - - - - __________ __________ __________ __________ __________ __________Total All Revenue Sources 650,000$ 509,284$ 417,391$ 323,321$ 318,897$ 325,236$ 2118
CITY OF BOZEMANCAPITAL IMPROVEMENTS PROGRAMWASTEWATER IMPACT FEE PROJECTSRevised 9/3/2008Item -----------Projected Costs by Fiscal Year----------Not # Project TitleDepartmentCategoryFY10 FY11 FY12 FY13 FY14 Total ScheduledWW04 WRF CONSTRUCTION - Phase I WW Impact Fees Project 4,425,000 4,425,000 400,000 - 9,250,000 WWIF05 HOSPITAL TRUNK: HAGGERTY TO KAGY WW Impact Fees Project- 1,062,000 WWIF11 REPLACE FRONT STREET: TAMARACK/ROUSE WW Impact Fees Project - - 1,800,000 WWIF12 GRAF STREET EXTENSION WW Impact Fees Project- 50,000 WWIF13 DESIGN PHASE II - WRF PLANT WW Impact Fees Project - - - 5,228,368 WWIF 14 WRF PHASE I DEBT SERVICE WW Impact Fees Project 350,000 320,000 330,000 1,000,000 - Total4,425,000$ 4,425,000$ 750,000$ 320,000$ 330,000$ 10,250,000$ 8,140,368$ 3119
City of Bozeman Capital Improvements Plan FY10-14
Project
Name:
Water Reclamation Facility (WRF) Construction –
Phase I
Estimated
Cost:
$53.8 Million – Total, Phase I
Project
Number:
Wastewater Plant – WW04 Date
Scheduled:
FY07 – FY12
Purpose: □ New ■ Replacement ■ Facility □ Equipment
Project
Description:
The existing plant has reached its original design capacity of 5.8 MGD. Current
organic loadings (lbs of BOD) now exceed the plant’s original design capacity
for BOD by more than 20%. These critical loading parameters clearly point to
the need for a major facility expansion.
The City’s current MPDES (Montana Pollution Discharge Elimination System)
permit includes a compliance schedule that requires us to begin removing total
nitrogen and total phosphorous by September 2011 to meet interim Nutrient
Standards set by the State Department of Environmental Quality. In order to
meet the requirements of this schedule, the city needs to move forward with the
construction of a WRF facility, as our existing facility is not designed to remove
nitrogen & phosphorous.
Bids received for the WRF facility on October 1, 2008 put the total project costs
at a low of $65.7 Million (low bid) to a high of over $80.5 Million (high bid.)
Because the low bid was so much higher than our estimate, the project has
been scaled back but will still meet our permit requirements established for
September 2011. Total adjusted project price is now estimated at $53.8 Million.
Alternatives
Considered:
A variety of treatment technologies and alternatives are presented in the
January 2006 Wastewater Facilities Plan.
Advantages
of
Approving
this Project:
Major capital expansion of the Bozeman WRF will enable the City to meet its
ever growing demand for wastewater services and still produce a high quality
effluent that is in full compliance with the City’s MPDES discharge permit.
Expansion of the Bozeman WRF is consistent with the City’s long-term need to
accommodate rapid growth and economic development in the Gallatin Valley.
Estimated
Future
Recurring
Costs:
Annual Operating & Maintenance Costs: Similar to existing plant operations
costs. The Facilities Plan estimates a total of $1,439,360 annually including all
labor, power, chemicals, equipment maintenance, and equipment replacement.
Funding
Sources:
FY07 Design: Total $3.9 Million
67% Wastewater Utility Cash = $2.33 Million
33% Wastewater Impact Fee Cash = $1.57 Million
FY09 & FY10 & FY11 Construction: Total $49.9 Million
67% Wastewater Utility = $33.5 Million
33% Wastewater Impact Fee Eligible = $16.4 Million Eligible*
*We anticipate having a minimum of $13.1 Million available from Impact Fees
through the end of the construction period. Impact fee collections during the
construction period will be dedicated to the project. The remainder of eligible
construction costs would be dedicated to debt service on the Utility Revenue
Bonds, as it is collected in the Impact Fee Fund.
120
Project
Name:
Hospital Trunk: Haggerty to Kagy
Estimated Cost: Total: $1,062,000; $743,400 Wastewater Impact Fees
Project
Number:
WWater Impact Fees -
WWIF05
Date
Scheduled:
Unscheduled
Purpose: □ New ■ Replacement ■ Facility □ Equipment
Project
Description:
Construct ~7,900 LF of 12" and 15" sewer collector from manhole C0507 to
1E22.
Existing portions of this collector are not sized for anticipated future
development and the new portions of this collector, which will need to be
constructed with development, will need to be oversized to meet future
needs.
It is estimated that 70% of this project costs will be due to capacity
expansion and will be eligible for Wastewater Impact Fees.
The remaining 30% of the project costs will need to be provided by a
developer contribution or other source. At this time, the City’s Wastewater
Utility does not have a need to replace the existing facility; as such, no
utility dollars are scheduled to be spent.
Alternatives
Considered:
Limit future development in the area.
Advantages of
Approving this
Project:
If constructed to the line sizes master planned in the City’s Wastewater
Facilities plan, capacity will be provided for anticipating the long-term future
growth in this area.
Estimated New
Future
Recurring
Costs:
Annual Operating and Maintenance Costs: Impact fees can not fund
operating and maintenance costs. The city’s wastewater utility will pay for
these costs, which are estimated to be a small increment of the city’s
system as a whole.
Funding
Sources:
70% Wastewater Impact Fees = $743,400
30% Developer Contribution = $318,600
City of Bozeman Capital Improvements Plan FY10-14
121
Project Name:
Replace Front Street: Tamarack/Rouse
Estimated Cost: $1,800,000
Project Number: WWater Impact Fees –
WWIF11
Date
Scheduled:
Unscheduled
Purpose: □ New ■ Replacement ■ Facility □ Equipment
Project
Description:
This project consists of construction of ~11,000 LF 18", 21" & 24" sewer
pipe from manhole F0330 to C0507.
The lower portion of the existing sewer is at capacity. Additional capacity
is needed to serve the future Bozeman Deaconess Hospital development
and lands to the south.
It is estimated that 70% of this project costs will be due to capacity
expansion and will be eligible for Wastewater Impact Fees.
The remaining 30% of the project costs will need to be provided by a
developer contribution or other source. At this time, the City’s Wastewater
Utility does not have a need to replace the existing facility; as such, no
utility dollars are scheduled to be spent.
Alternatives
Considered:
Limit development to only that capacity of the existing sewer.
Advantages of
Approving this
Project:
This project will significantly increase the service area and capacity of the
trunk sewer.
Estimated New
Future Recurring
Costs:
Annual Operating and Maintenance Costs: Impact fees can not fund
operating and maintenance costs. The city’s wastewater utility will pay for
these costs, which are estimated to be a small increment of the city’s
system as a whole.
Funding
Sources:
70% Wastewater Impact Fees = $1,260,000
30% Developer Contribution = $540,000
City of Bozeman Capital Improvements Plan FY10-14
122
Project Name:
Graf Street Extension/Connection
Estimated Cost: $50,000
Project Number: Wastewater Impact Fees –
WWIF 12
Date
Scheduled:
Unscheduled
Purpose: ■ New □ Replacement ■ Facility □ Equipment
Project
Description:
This project is to extend Wastewater Mains below Graf Street
approximately ¼ mile in order to connect infrastructure east from 19th
Avenue.
This is an important connection for public safety purposes – allowing fire
service to meet their response time requirements in areas where they
currently cannot. The Wastewater infrastructure should be installed at the
same time the street connection is made.
Alternatives
Considered:
Do nothing and wait for development to connect the infrastructure.
Advantages of
Approving this
Project:
Improved traffic flow and better emergency response to the local area.
Estimated New
Future Recurring
Costs:
Annual Operating & Maintenance Costs:
Funding
Sources:
100% Wastewater Impact Fee – to be recovered by developer payback.
City of Bozeman Capital Improvements Plan FY10-14
123
City of Bozeman Capital Improvements Plan FY10-14
Project
Name:
Design Phase II - WRF Plant Improvements
Estimated
Cost:
$5.2 Million Total
Project
Number:
Wastewater Plant – WWIF13 Date
Scheduled:
Unscheduled
Purpose: ■ New □ Replacement ■ Facility □ Equipment
Project
Description:
In January 2006 Morrison & Maierle Consulting Engineers completed a
comprehensive Wastewater Facilities Plan. The plan recommends the City
proceed with a 3-phased project schedule that includes the construction of a
new Water Reclamation Facility (WRF) that is capable of handling our increased
flows while also reducing the amount of Total Nitrogen discharged to the East
Gallatin River.
Phase I of the Plant improvements are scheduled for FY07-FY11.
This project is for the Engineering Pre-Design work and the Final Engineering
Design work for Phase II of the project. This phase will include one new
primary clarifier, more BNR reactor basins & clarifiers, tertiary deep bed
filtration, liquid sludge storage tanks, anaerobic digestion, dewatering cake
storage building and effluent re-use pumping station.
The vast majority of the Phase II improvements are capacity expanding, and the
project is estimated to be 100% impact fee eligible. However, once design
work begins, we will be continually evaluating the impact fee eligibility of the
features of the phase.
Alternatives
Considered:
A variety of treatment technologies and alternatives are presented in the
January 2006 Wastewater Facilities Plan.
Advantages
of
Approving
this Project:
Major capital expansion of the Bozeman WRF will enable the City to meet its
estimated demand for wastewater services and still produce a high quality
effluent that is in full compliance with the City’s MPDES discharge permit.
Expansion of the Bozeman WRF is consistent with the City’s long-term need to
accommodate rapid growth and economic development in the Gallatin Valley.
Estimated
Future
Recurring
Costs:
Annual Operating & Maintenance Costs: no estimates at this time.
Funding
Sources:
100% Wastewater Impact Fees
Pre-Design: $899,891
Final Design: $4,328,477
.
124
City of Bozeman Capital Improvements Plan FY10-14
Project
Name:
Water Reclamation Facility – Phase I Debt Service
Estimated
Cost:
$4,870,000 Principal, plus accrued interest
Project
Number:
Wastewater Impact Fees –
WWIF14
Date
Scheduled:
FY12-
unknown
Purpose: □ New ■ Replacement ■ Facility □ Equipment
Project
Description:
Total adjusted project price for the Water Reclamation Facility (WRF)
construction of phase one is estimated at $53.8 Million.
Of that amount, $17.9 Million is for capacity expanding costs of construction.
The impact fee account will not have enough cash on hand to pay the costs of
construction when the facility is built. As such, impact fee revenues will be
dedicated to pay the outstanding debt in future years, as fee revenues are
collected.
At this point, approximately $4.87 Million of impact fee eligible costs will be paid
with a long-term loan (20 years, 3.75%) through the State’s Revolving Loan
Fund.
A debt schedule will be updated semi-annually with the amount of impact fee
dollars that have been dedicated to debt payments until the full amount owed is
paid.
Alternatives
Considered:
Advantages
of
Approving
this Project:
Major capital expansion of the Bozeman WRF will enable the City to meet its
ever growing demand for wastewater services and still produce a high quality
effluent that is in full compliance with the City’s MPDES discharge permit.
Expansion of the Bozeman WRF is consistent with the City’s long-term need to
accommodate rapid growth and economic development in the Gallatin Valley.
Estimated
Future
Recurring
Costs:
Annual Operating & Maintenance Costs:
Funding
Sources:
FY07 Design: Total $3.9 Million
67% Wastewater Utility Cash = $2.33 Million
33% Wastewater Impact Fee Cash = $1.57 Million
FY09 & FY10 & FY11 Construction: Total $49.9 Million
67% Wastewater Utility = $33.5 Million
33% Wastewater Impact Fee Eligible = $16.4 Million Eligible*
*We anticipate having a minimum of $13.1 Million available from Impact Fees
through the end of the construction period. Impact fee collections during the
construction period will be dedicated to the project. The remainder of eligible
construction costs would be dedicated to debt service on the Utility Revenue
Bonds, as it is collected in the Impact Fee Fund.
125
Loan Amortization ScheduleLoan amount4,870,000.00$ Scheduled payment174,146.95$ Annual interest rate3.75 %Scheduled number of payments40Loan period in years20Actual number of payments40Number of payments per year2Total early payments-$ Start date of loan7/1/2011Total interest2,095,878.14$ Optional extra payments-$ Lender name:Pmt. No.Payment Date Beginning BalanceScheduled PaymentExtra Payment Total Payment Principal Interest Ending Balance Cumulative Interest1 1/1/2012 4,870,000.00$ 174,146.95$ -$ 174,146.95$ 82,834.45$ 91,312.50$ 4,787,165.55$ 91,312.50$ 2 7/1/2012 4,787,165.55$ 174,146.95$ -$ 174,146.95$ 84,387.60$ 89,759.35$ 4,702,777.95$ 181,071.85$ 3 1/1/2013 4,702,777.95$ 174,146.95$ -$ 174,146.95$ 85,969.87$ 88,177.09$ 4,616,808.08$ 269,248.94$ 4 7/1/2013 4,616,808.08$ 174,146.95$ -$ 174,146.95$ 87,581.80$ 86,565.15$ 4,529,226.28$ 355,814.09$ 5 1/1/2014 4,529,226.28$ 174,146.95$ -$ 174,146.95$ 89,223.96$ 84,922.99$ 4,440,002.32$ 440,737.08$ 6 7/1/2014 4,440,002.32$ 174,146.95$ -$ 174,146.95$ 90,896.91$ 83,250.04$ 4,349,105.41$ 523,987.13$ 7 1/1/2015 4,349,105.41$ 174,146.95$ -$ 174,146.95$ 92,601.23$ 81,545.73$ 4,256,504.18$ 605,532.85$ 8 7/1/2015 4,256,504.18$ 174,146.95$ -$ 174,146.95$ 94,337.50$ 79,809.45$ 4,162,166.68$ 685,342.31$ 9 1/1/2016 4,162,166.68$ 174,146.95$ -$ 174,146.95$ 96,106.33$ 78,040.63$ 4,066,060.35$ 763,382.93$ 10 7/1/2016 4,066,060.35$ 174,146.95$ -$ 174,146.95$ 97,908.32$ 76,238.63$ 3,968,152.03$ 839,621.56$ 11 1/1/2017 3,968,152.03$ 174,146.95$ -$ 174,146.95$ 99,744.10$ 74,402.85$ 3,868,407.93$ 914,024.42$ 12 7/1/2017 3,868,407.93$ 174,146.95$ -$ 174,146.95$ 101,614.30$ 72,532.65$ 3,766,793.62$ 986,557.06$ 13 1/1/2018 3,766,793.62$ 174,146.95$ -$ 174,146.95$ 103,519.57$ 70,627.38$ 3,663,274.05$ 1,057,184.44$ 14 7/1/2018 3,663,274.05$ 174,146.95$ -$ 174,146.95$ 105,460.57$ 68,686.39$ 3,557,813.48$ 1,125,870.83$ 15 1/1/2019 3,557,813.48$ 174,146.95$ -$ 174,146.95$ 107,437.95$ 66,709.00$ 3,450,375.53$ 1,192,579.84$ 16 7/1/2019 3,450,375.53$ 174,146.95$ -$ 174,146.95$ 109,452.41$ 64,694.54$ 3,340,923.12$ 1,257,274.38$ 17 1/1/2020 3,340,923.12$ 174,146.95$ -$ 174,146.95$ 111,504.65$ 62,642.31$ 3,229,418.47$ 1,319,916.69$ 18 7/1/2020 3,229,418.47$ 174,146.95$ -$ 174,146.95$ 113,595.36$ 60,551.60$ 3,115,823.12$ 1,380,468.28$ 19 1/1/2021 3,115,823.12$ 174,146.95$ -$ 174,146.95$ 115,725.27$ 58,421.68$ 3,000,097.85$ 1,438,889.97$ 20 7/1/2021 3,000,097.85$ 174,146.95$ -$ 174,146.95$ 117,895.12$ 56,251.83$ 2,882,202.73$ 1,495,141.80$ 21 1/1/2022 2,882,202.73$ 174,146.95$ -$ 174,146.95$ 120,105.65$ 54,041.30$ 2,762,097.08$ 1,549,183.10$ 22 7/1/2022 2,762,097.08$ 174,146.95$ -$ 174,146.95$ 122,357.63$ 51,789.32$ 2,639,739.44$ 1,600,972.42$ 23 1/1/2023 2,639,739.44$ 174,146.95$ -$ 174,146.95$ 124,651.84$ 49,495.11$ 2,515,087.60$ 1,650,467.54$ 24 7/1/2023 2,515,087.60$ 174,146.95$ -$ 174,146.95$ 126,989.06$ 47,157.89$ 2,388,098.54$ 1,697,625.43$ 25 1/1/2024 2,388,098.54$ 174,146.95$ -$ 174,146.95$ 129,370.11$ 44,776.85$ 2,258,728.44$ 1,742,402.28$ 26 7/1/2024 2,258,728.44$ 174,146.95$ -$ 174,146.95$ 131,795.80$ 42,351.16$ 2,126,932.64$ 1,784,753.43$ 27 1/1/2025 2,126,932.64$ 174,146.95$ -$ 174,146.95$ 134,266.97$ 39,879.99$ 1,992,665.68$ 1,824,633.42$ 28 7/1/2025 1,992,665.68$ 174,146.95$ -$ 174,146.95$ 136,784.47$ 37,362.48$ 1,855,881.20$ 1,861,995.90$ 29 1/1/2026 1,855,881.20$ 174,146.95$ -$ 174,146.95$ 139,349.18$ 34,797.77$ 1,716,532.02$ 1,896,793.68$ 30 7/1/2026 1,716,532.02$ 174,146.95$ -$ 174,146.95$ 141,961.98$ 32,184.98$ 1,574,570.04$ 1,928,978.65$ 31 1/1/2027 1,574,570.04$ 174,146.95$ -$ 174,146.95$ 144,623.77$ 29,523.19$ 1,429,946.28$ 1,958,501.84$ 32 7/1/2027 1,429,946.28$ 174,146.95$ -$ 174,146.95$ 147,335.46$ 26,811.49$ 1,282,610.82$ 1,985,313.33$ 33 1/1/2028 1,282,610.82$ 174,146.95$ -$ 174,146.95$ 150,098.00$ 24,048.95$ 1,132,512.82$ 2,009,362.28$ 34 7/1/2028 1,132,512.82$ 174,146.95$ -$ 174,146.95$ 152,912.34$ 21,234.62$ 979,600.48$ 2,030,596.90$ WRF PHASE IEnter valuesLoan summary126
Pmt. No.Payment Date Beginning BalanceScheduled PaymentExtra Payment Total Payment Principal Interest Ending Balance Cumulative Interest35 1/1/2029 979,600.48$ 174,146.95$ -$ 174,146.95$ 155,779.44$ 18,367.51$ 823,821.03$ 2,048,964.41$ 36 7/1/2029 823,821.03$ 174,146.95$ -$ 174,146.95$ 158,700.31$ 15,446.64$ 665,120.73$ 2,064,411.05$ 37 1/1/2030 665,120.73$ 174,146.95$ -$ 174,146.95$ 161,675.94$ 12,471.01$ 503,444.79$ 2,076,882.07$ 38 7/1/2030 503,444.79$ 174,146.95$ -$ 174,146.95$ 164,707.36$ 9,439.59$ 338,737.42$ 2,086,321.66$ 39 1/1/2031 338,737.42$ 174,146.95$ -$ 174,146.95$ 167,795.63$ 6,351.33$ 170,941.79$ 2,092,672.98$ 40 7/1/2031 170,941.79$ 174,146.95$ -$ 170,941.79$ 167,736.64$ 3,205.16$ -$ 2,095,878.14$ 127
BUILDING INSPECTIONSUMMARY OF CIP BALANCES, REVENUES AND EXPENDITURESCIP FY10-14Current Year ----------------------------------------Projected----------------------------------------FY09 FY10 FY11 FY12 FY13 FY14Projected Beginning Restricted Cash Balance 74,450$ 74,450$ 69,960$ 63,140$ 53,898$ 42,136$ Add: Revenues Dedicated to CIP - 53,750 53,750 53,750 53,750 53,750 Less: Scheduled CIP Expenditures - 58,240 60,570 62,992 65,512 68,133 __________ __________ __________ __________ __________ __________Projected Year-End Restricted Cash Balance 74,450$ 69,960$ 63,140$ 53,898$ 42,136$ 27,753$ Page 1128
BUILDING INSPECTIONRATE CHANGES & PROJECTION OF CUSTOMER GROWTHCurrent Year ----------------------------------------Projected----------------------------------------FY09 FY10 FY11 FY12 FY13 FY14Rate Changes/Customer GrowthInflationary AdjustmentRate AdjustmemtIncrease in Rates Dedicated to CIP - _____ _____ _____ _____ _____ _____Total Current Year Rate Changes - - - - - - Customer Growth Rate - _____ _____ _____ _____ _____ _____Total Percentage Increase in Base Year Revenues - - - - - - Percentage of Rates Dedicated to CIP:From Previous Year(s) 5.00 5.00 5.00 5.00 5.00 5.00 Current Year - - - - - - _____ _____ _____ _____ _____ _____Total Percentage of Rates Dedicated to CIP 5.00 5.00 5.00 5.00 5.00 5.00 Page 2129
BUILDING INSPECTIONREVENUE PROJECTIONSCurrent Year ----------------------------------------Projected----------------------------------------FY09 FY10 FY11 FY12 FY13 FY14Base Revenues for Projections 1,075,000$ 1,075,000$ 1,075,000$ 1,075,000$ 1,075,000$ 1,075,000$ Total Projected Current Year Revenues 1,075,000$ 1,075,000$ 1,075,000$ 1,075,000$ 1,075,000$ 1,075,000$ Current Year Revenues Dedicated to CIP -$ 53,750$ 53,750$ 53,750$ 53,750$ 53,750$ Add: Grants Bond Issues INTERCAP Other__________ __________ __________ __________ __________ __________Total Revenues Dedicated to CIP -$ 53,750$ 53,750$ 53,750$ 53,750$ 53,750$ Page 3130
CITY OF BOZEMANCAPITAL IMPROVEMENTS PROGRAM BUILDING INSPECTIONItem -----------Projected Costs by Fiscal Year----------- Not # Project Title Department/Division Category FY10 FY11 FY12 FY13 FY14 TotalScheduledBI01 STAFF VEHICLE REPLACEMENT PROGRAMBUILDING INSPECTIONEquipment 58,240 60,570 62,992 65,512 68,133 315,447 - ________________________ ________ ________ ________ ________Total58,240$ 60,570$ 62,992$ 65,512$ 68,133$ 315,447$ -$ Page 4131
Project Name:
Staff Vehicle Replacement Program
Estimated Cost: $58,240 plus 4% inflation each year
Project Number: Building Inspection - BI01 Date
Scheduled:
FY10-FY14
Purpose: □ New ■ Replacement □ Facility ■ Equipment
Project
Description:
This project consists of purchasing two new vehicles each year for the
next five (5) years, with the fully depreciated vehicles handed down to
other City Department staffs.
This program will address the long term vehicle needs of the Building
Division, and some related Fire Division positions which share Building
Code Enforcement responsibilities, through the regular rotation of new
vehicles into and out of the Division.
**** 2 replacement vehicles per year requested for FY10-14
Alternatives
Considered:
Continue to utilize vehicles beyond their depreciated life.
Advantages of
Approving this
Project:
As vehicles reach their five (5) year service with the Division, a new
vehicle is purchased as replacement and the used vehicle is handed off to
an appropriate City employee for his or her use.
Estimated New
Future Recurring
Costs:
Annual Operating & Maintenance Costs: minimal.
Funding
Sources:
100% Building Inspection Fund Revenue
City of Bozeman Capital Improvements Plan FY10-14
132
FIRE EQUIPMENT & CAPITAL REPLACEMENTSUMMARY OF CIP BALANCES, REVENUES AND EXPENDITURESCIP FY10-14Current Year ----------------------------------------Projected----------------------------------------FY09 FY10 FY11 FY12 FY13 FY14Projected Beginning Restricted Cash Balance 300,000$ 596,618$ 914,068$ 753,961$ 1,099,488$ 1,465,142$ Add: Revenues Dedicated to CIP 296,618 317,449 336,019 345,526 365,655 386,714 Less: Scheduled CIP Expenditures - - 496,125 - - 1,276,282 __________ __________ __________ __________ __________ __________Projected Year-End Restricted Cash Balance 596,618$ 914,068$ 753,961$ 1,099,488$ 1,465,142$ 575,575$ Page 1133
FIRE EQUIPMENT & CAPITAL REPLACEMENTREVENUE PROJECTIONSCurrent Year ----------------------------------------Projected----------------------------------------FY09 FY10 FY11 FY12 FY13 FY14Prior Year Mill Value 68,981$ 74,155$ 76,379$ 79,434$ 82,612$ 85,916$ Estimated Growth Rate 7.5% 3% 4% 4% 4% 4% Estimated Current Year Mill Value 74,155$ 76,379$ 79,434$ 82,612$ 85,916$ 89,353$ Multiply by 4 Mills - Authorized Levy 4 Mills 4 Mills 4 Mills 4 Mills 4 Mills 4 MillsLevy Revenues Available for CIP 296,618$ 305,517$ 317,738$ 330,447$ 343,665$ 357,412$ Other Revenues Interest Earnings 5,932 11,932 18,281 15,079 21,990 29,303 Total Revenues Dedicated to CIP 302,551$ 317,449$ 336,019$ 345,526$ 365,655$ 386,714$ Page 3134
CITY OF BOZEMANCAPITAL IMPROVEMENTS PROGRAM FIRE EQUIPMENT & CAPITAL REPLACEMENTItem -----------Projected Costs by Fiscal Year----------- Not # Project Title Department/Division Category FY10 FY11 FY12 FY13 FY14 TotalScheduledFE - 01 REPLACEMENT OF FIRE ENGINE 1 FIRE DEPARTMENT Equipment - 496,125 - - - 496,125 FE - 02 REPLACEMENT OF LADDER TRUCK FIRE DEPARTMENT Equipment 1,276,282 1,276,282 ________ ________ ________________________ ________ ________Total-$ 496,125$ -$ -$ 1,276,282$ 1,772,407$ -$ Page 4135
City of Bozeman Capital Improvements Plan FY10-14
Project Name: Fire Engine #1 – Replacement
Estimated Cost: $496,125 Total
Project Number: Fire Equipment & Capital
Fund – FE01
Date
Scheduled:
FY11
Purpose: □ New ■ Replacement □ Facility ■ Equipment
Project
Description:
This project will replace the front line fire engine at Station 1
which is nearing the end of its safe and useful service life.
This apparatus has recently required significant structural
remanufacture and requires extensive electrical system
rebuild. The compressed air foam system (CAFS) works
intermittently and the costs to rebuild the system to bring it up
to a minimum level of reliability are prohibitive when
compared to the value of the truck at this point in its service
life cycle.
Alternatives
Considered:
Continued use of current fire apparatus with significant
increases to our annual maintenance budget; buy a used
engine; lease/purchase an engine.
Advantages of
Approving this
Project:
Reduced maintenance costs and increased reliability for a
significant piece of the City’s structural firefighting
resources.
Estimated New
Future Recurring
Costs:
Annual Operating and Maintenance Costs: Maintenance
costs for the current engine will cease. Other costs will
increase based upon insurance, maintenance and repair,
lubricants, fuel and oil expenses. Further increases will occur
based also upon the actual number of responses and hours
used.
Funding
Sources:
100% Fire Equipment & Capital Replacement Fund
136
City of Bozeman Capital Improvements Plan FY10-14
Project Name: Ladder Truck Replacement
Estimated Cost: $1,276,282
Project Number: Fire Equipment & Capital
Fund – FE02
Date
Scheduled:
FY14
Purpose: □ New ■ Replacement □ Facility ■ Equipment
Project
Description:
This project will fund the purchase and equipment of a new
aerial platform truck for the fire department in FY13.
An aerial platform truck is different from a ladder truck in that
it has a platform at the tip of the ladder that allows firefighters
to operate water streams and perform rescue and other
operations from the tip of the ladder device while it is in
operation, a capability we do not currently have.
The City’s ladder truck was purchased in 1986 and has
served the community well for over 20 years. Recent required
annual UL ladder tests have revealed that the ladder beds are
beginning to twist and warp from use and age. Additionally,
the open air rear cab violates firefighter safety requirements of
NFPA as firefighters are exposed to traffic during responses
and are not protected in the event of a crash.
Alternatives
Considered:
Continue to use current ladder truck until it must be taken out
of service, have present ladder and cab refurbished at
manufacturing facility, purchase used aerial platform truck,
lease/purchase new aerial platform truck.
Advantages of
Approving this
Project:
Provide a critical life-safety resource that will enhance the fire
department’s ability to protect the city and its residents. This
aerial device is particularly important to provide fire and
rescue services to the downtown area, large commercial
structures and multi-family residential structures. It will also
gain us important points in ISO’s scoring matrix.
Estimated New
Future Recurring
Costs:
Annual Operating and Maintenance Costs: The costs we pay
to maintain our current ladder truck will be reduced if it is
placed in a reserve role. Our costs will increase based upon
insurance, maintenance and repair, lubricants, fuel and oil
expenses. Further increases will occur based also upon the
actual number of responses and hours used.
Funding
Sources:
100% Fire Equipment & Capital Replacement Fund
137
1
Impact Fee Advisory Committee Meeting– December 4, 2008
** MINUTES ** THE CITY OF BOZEMAN
IMPACT FEE ADVISORY COMMITTEE
THURSDAY, DECEMBER 4, 2008
ITEM 1. CALL TO ORDER AND ATTENDANCE
Chair Ron Kaiser called the meeting to order at 6:01 p.m., in the Upstairs Conference Room,
Alfred Stiff Professional Building, 20 East Olive Street, Bozeman, Montana.
Members Present Staff Present
Debra Becker Chris Saunders, Assistant Planning Director
James Nickelson, Vice Chair Tara Hastie, Recording Secretary
Anna Rosenberry
Ron Kaiser, Chair
Members Absent
Rick Hixson
Eric Bryson
Tim Dean
Assistant Planning Director Chris Saunders noted the IFAC reviewed the CIP once per year and
the time had come for that review. Ms. Rosenberry stated the City Commission would review
the proposal and decide whether or not to adopt the proposed schedules at their January 17, 2008
Visitors Present ITEM 2. MINUTES OF SEPTEMBER 11, 2008.
MOTION: Chair Kaiser moved, Ms. Becker seconded, to approve the minutes of September 11,
2008 as presented. The motion carried 6-0, with Mr. Hixson and Mr. Dean voting via proxy. ITEM 3. PUBLIC COMMENT
{Limited to any public matter within the jurisdiction of the Impact Fee Advisory
Committee and not scheduled on this agenda. (Three-minute time limit per
speaker.}
There was no public comment forthcoming.
ITEM 4. CITY COMMISSION LIAISON
{A standing item to be used as needed}
No item at this time.
ITEM 5. REVIEW AND DISCUSSION
A. CIP Process. (Saunders/Rosenberry)
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2
Impact Fee Advisory Committee Meeting– December 4, 2008
meeting. She stated she had intended to have other individuals here to present information from
each of their department, but the edits involved reductions in amounts due to the current
economy and projects that had to be rescheduled so there was no need for other department’s
involvement. She stated the construction costs of Fire Station #3 were over the amount available
in the fund and the items that remained (Fire Station #4 and Engine #4) had been pushed back.
She stated once the debt for Fire Station #3 had been paid off, the City Commission would be
willing to review other projects. Chair Kaiser asked the borrowing mechanism for the loan for
Station #3. Ms. Rosenberry responded it was a loan through a State program that allowed the
City to borrow up to a certain amount without a public election as long as they could prove the
loan could be repaid. She added it was a fifteen year note with a variable rate and the rate had
not gone above 5% interest to date.
Ms. Becker asked if the loan amortization schedule on the back of the document was the most up
to date information. Ms. Rosenberry responded it was an estimate based on the current rate and
the City Commission had directed it be paid off as soon as possible.
Ms. Rosenberry noted the estimate for FY09 was an annualized estimate of what had been
collected over a three month period and noted those marks had been met though the month of
November had been very slow for Building Permit activity. Ms. Becker asked if anyone recalled
whether or not the traffic preemption was needed to meet the response time requirements of the
Fire Department. Assistant Director Saunders responded it would not be needed immediately.
Ms. Rosenberry added that south of town was the area that was not well covered by the Fire
Department and was the issue at the time of the previous CIP. Chair Kaiser asked if the Fire
Department needed the preemption adjusted would the City Commission review the request.
Ms. Rosenberry responded that if there were no questions about the level of impact fees that
would be received and the loan was repaid at a rate ahead of schedule the City Commission
might consider the request, but they had indicated they would first like to see the loan paid off.
Vice Chair Nickelson asked what would happen if the impact fee amounts were not collected.
Ms. Rosenberry responded the general fund would pay for the improvements, but it would not be
easy.
Ms. Rosenberry stated there had been a significant decrease in Wastewater Impact Fees and there
would not be enough revenue to pay all of the impact fee costs from the WRF expansion. Chair
Kaiser asked if the project had been re-bid as the cost seemed high. Ms. Rosenberry responded
re-bidding had been considered and HDR had admitted miscalculation due to increases in
commodity prices such as steel and concrete. She noted which items would be re-bid to ensure
that the best deal was acquired. Assistant Director Saunders added that these types of projects
required more specialized professions and increased the cost.
Ms. Becker asked for clarification on whether there was a sufficient balance to pay costs for the
next two years. Ms. Rosenberry responded the amount of money available had driven the
proposed estimates and noted that worst case scenarios had been explored prior to discussing the
issue with the Commission. Ms. Becker stated it looked like a certain amount would be spent in
FY10 & FY11 with FY12 being an estimate based on the worst case scenario and the only issue
would arise if the impact fee revenue was below expectations for three years in a row. Ms.
Rosenberry responded the estimate had been an attempt to accurately depict the impact fee
monies at a conservative level. Assistant Director Saunders noted the estimate for one year was
the equivalent of roughly ninety ¾ inch meters and though building had slowed it had not come
to an absolute standstill. Ms. Rosenberry noted the $300,000 - $400,000 estimates were
139
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Impact Fee Advisory Committee Meeting– December 4, 2008
substantially lower than previous years.
Ms. Becker asked for clarification regarding the timeline of the schedule and how it would affect
the full cost of the fund. Ms. Rosenberry responded the payments would be made toward the
$4,000,000 debt and the City Commission might decide the impact fees were not enough to pay
the project costs. Ms. Rosenberry stated that Engineer Bob Murray had discussed the relocation
of the hospital project from the current schedule and had moved out the date for that proposal.
Chair Kaiser asked Ms. Rosenberry to explain the debt component of the Water Reclamation
Facility specifically if it was a scheduled principal loan. Ms. Rosenberry responded it was a
scheduled principal loan that would only be affected by payments of impact fees made in prior
years. Chair Kaiser asked if development did not occur; could the principal be deferred. Ms.
Rosenberry responded it would be deferred and it was a wonderful loan with a very low interest
rate as long as payments were made on time. Ms. Becker asked if the loan could be refinanced.
Ms. Rosenberry responded it could be refinanced.
Ms. Rosenberry stated the revenue estimate for water impact fees had come down from the last
few years. She stated the design and regulatory work for the Water Plant would not occur until
FY11. Ms. Becker presented Mr. Dean’s concerns that proceeding with the dam was not sound
and design work with no anticipated construction date would be illogical. Chair Kaiser clarified
that Mr. Dean was concerned that too much time would have lapsed between the time the design
was completed and the construction was commenced to make the design a reasonable
expenditure. Ms. Rosenberry noted there would be a huge amount of environmental issues that
would need to be investigated prior to construction. Assistant Director Saunders noted that a site
for the dam had not been chosen and there would be real site constraints that would need to be
identified in the data collection process.
Chair Kaiser stated the argument could be made that the expenditure should be made so that the
project stayed on track and the argument could be made that the expenditure should be made
closer to the actual construction. Assistant Director Saunders cited that the City was in the
process of renewing the permit for the Water Reclamation Facility but the DEQ had not yet
completed that approval over a five year period. Chair Kaiser asked if, in Assistant Director
Saunder’s opinion, the expenditure would be important in FY11 to stay on track with the project.
Vice Chair Nickelson noted the $250,000 was not the whole picture and in fiscal years after 2011
the amounts would need to be increased and likely paid over a several year period. Assistant
Director Saunders noted part of the process was the recognition was that the dam might not be
feasible at all and if that is gleaned too close to the time the City would actually need a dam,
there would be difficulties in the transition. Ms. Rosenberry stated she had attempted to show
that progress was being made on the projects.
Ms. Becker stated she had not gotten the impression from Mr. Hixson at the last meeting that
there were many obstacles in the construction of a dam other than site constraints and suggested
money should not be spent clearing the site if it would not be feasible; she suggested not
spending money on those things that the City would not need a consultant to complete.
Chair Kaiser stated his understanding was that the site was the number one water storage site to
provide for future growth of the City of Bozeman and if it were deemed unsuitable, the other
options would be more expensive and more remote. Assistant Director Saunders added that it
would take between 1,000 and 1,500 of the existing water tanks to store the amount of water that
the proposed dam would store; he added the City had identified a policy for obtaining water
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rights at a cost of $6,000 - $7,000 per acre foot to replace the volume lost.
Ms. Rosenberry stated the concrete storage reservoir would need to be online by FY17 and she
had consulted Staff regarding whether the functionality could be part of the Treatment Plant
itself instead of being done separately. Assistant Director Saunders added the tank could be
constructed underneath the Plant for both the clear water well and the storage reservoir.
Ms. Rosenberry stated street projects had been moved back based on the way people had
developed in the City as some of those were never constructed and would not need completed as
quickly; she noted the Baxter Lane project had been moved up due to the development in that
location. She stated a light signal and roundabout at College Street and 8th Avenue had been
added to the schedule. Assistant Director Saunders responded there was an ongoing University
maintenance project in that location as well. Ms. Rosenberry noted an SID for that maintenance
would not be pursued at this time.
Chair Kaiser asked why the intersection control had been added. Ms. Rosenberry responded it
had been added due to the university making improvements on 8th Avenue south of Harrison
Street which would affect the roundabout at 11th Avenue and College Street. Assistant Director
Saunders responded the bids for three traffic lights had come in and listed those bid amounts; he
noted MDOT mandated that roundabouts must be investigated when working on a State road and
they were sometimes more expensive due to the necessary area for constructing one.
Chair Kaiser asked if the roundabout had been precipitated by the College or was it more
precipitated by Engineering. Assistant Director Saunders responded the intersection of College
Street and 8th Avenue had been under scrutiny and would be impacted by the change at College
Street and 11th Avenue. Vice Chair Nickelson noted the difficulties with each of the
intersections and that they were two distinctly different cases.
Ms. Rosenberry noted which items remained unscheduled and which had been pushed back on
the schedule or moved to unscheduled. Ms. Becker asked if the intersection control at Kagy
Boulevard & 7th
Ms. Becker read Mr. Dean’s comment which stated the interest income collected by the impact
fee funds was accruing and he thought there should be some disclosure to the community that
those funds were available as an indication that so many funds available meant impact fees were
too high in past years. Chair Kaiser stated he saw Mr. Dean’s point as there were significant
cash balances built up in the funds, but those funds would be gone in three years and would be
used for projects like the Fire Station and Water Reclamation Facility. Ms. Rosenberry
responded the impact fee fund had to be built up to afford the types of improvements necessary.
Avenue had been charged to the Town & Country site. Assistant Director
Saunders responded that Town & Country could not have legitimately been held responsible for
improvements to that intersection and added that MDOT had not been willing to allow those
improvements until warrants are met.
Chair Kaiser asked the mechanism, if any, for providing funding for intersection controls for the
University. Assistant Director Saunders responded the University was required to pay impact
fees just as everyone else.
Ms. Becker asked if the projected impact fee numbers for Streets were as conservative as the last
estimates. Ms. Rosenberry responded they were not as conservative, but she did not know of a
better projection at this time.
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Chair Kaiser responded growth and revenue would occur in fits and starts and would always be a
reality in the cyclical nature of development. Ms. Becker stated the discrepancy between
amounts necessary and amounts achieved were due to inaccurate estimates. She stated Mr. Dean
might argue that good balance between spending and receiving money should be a goal. Chair
Kaiser responded he did not think it was uncommon to build up fund balances and he would only
begin to wonder if the balance only increased. He added it seemed to him that the fund balances
were there to tap for completion of projects. Mr. Rosenberry noted that if the fee schedules were
updated, the costs for construction would be the actual bids. Assistant Director Saunders added
that another 50 -60% on the total project cost would cost interest instead of accrue interest if the
projects were bonded. Ms. Rosenberry stated the City would need to secure some other source
of revenue if the required amount of impact fees were not collected.
MOTION: Ms. Becker moved, Vice Chair Nickelson seconded, to exclude WIF01 - $250,000
for Sourdough Creek Dam project from approval of the Water CIP for discussion. The motion
carried 6-0 with Mr. Hixson and Mr. Dean voting via proxy.
MOTION: Ms. Becker moved, Vice Chair Nickelson seconded, to forward a recommendation
of approval to the City Commission for all remaining proposed changes (less the Sourdough
Creek Dam project) to the Water Impact Fee CIP. The motion carried 6-0 with Mr. Hixson and
Mr. Dean voting via proxy.
MOTION: Vice Chair Nickelson moved, Ms. Becker seconded, to forward a recommendation
to the City Commission to request information from City Staff regarding the $250,000
Sourdough Creek Dam expenditure, its timeline and related details for the project. The motion
carried 5-0 with Mr. Hixson’s proxy abstaining on his behalf.
MOTION: Vice Chair Nickelson moved, Ms. Becker seconded, to forward a recommendation
of approval to the City Commission for the proposed changes to the Fire Impact Fee CIP. The
motion carried 6-0 with Mr. Hixson and Mr. Dean voting via proxy.
MOTION: Ms. Rosenberry moved, Ms. Becker seconded, to forward a recommendation of
approval to the City Commission for the proposed changes to the Wastewater Impact Fee CIP.
The motion carried 6-0 with Mr. Hixson and Mr. Dean voting via proxy.
MOTION: Vice Chair Nickelson moved, Ms. Rosenberry seconded, to forward a
recommendation of approval to the City Commission for the proposed changes to the Street
Impact Fee CIP with the exception of SIF22 8th & College Street and the recommendation that
Staff provide additional information to the City Commission regarding the need for
improvements at the proposed time. The motion carried 6-0 with Mr. Hixson and Mr. Dean
voting via proxy. ITEM 6. OLD BUSINESS
Assistant Director Saunders responded he had received an update of expenditures from Impact
Fee Credit projects and would forward the update to the Committee via e-mail. ITEM 7. COMMITTEE COMMENTS
No comments were forthcoming at this time.
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ITEM 8. ADJOURNMENT
There being no further business to come before the Committee at this time, Chair Ron Kaiser
adjourned the meeting at 7:42 p.m.
_____________________________________ _____________________________________
Ron Kaiser, Chairperson Chris Saunders, Assistant Planning Director
Impact Fee Advisory Committee Dept of Planning & Community Development
City of Bozeman City of Bozeman
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