HomeMy WebLinkAboutLibrary Dedication of Peet's Hill Parking Lot
Commission Memorandum
REPORT TO: Honorable Mayor and City Commission
FROM: Ron Dingman, Park and Recreation Director
Chris Kukulski, City Manager
SUBJECT: Library Dedication of Peet’s Hill Parking Lot
MEETING DATE: January 12, 2009
RECOMMENDATION: Direct staff to proceed with surveying the property to be declared
parkland and to take other steps as necessary to effectuate this land “transfer.”
BACKGROUND: $272,000 of Cash-in-Lieu-of-Parkland money was spent by the City to
partially acquire the CMC property on which the library now sits. The City Commission has
expressed an interest in seeing a pro-rated amount of that land (i.e., an amount of land equal in
value to $272,000) now declared as parkland.
The old CMC property extends south from Main Street to where the Gallagator Trail crosses
South Church Avenue at E. Story St. Last year the City, utilizing CTEP and other dollars,
constructed the “Peet’s Hill” parking lot on the southern most portion of the property, which
conveniently serves people using Burke Park and the Gallagator Trail. It also serves as overflow
parking for Bogert Park. (see attached plan).
The Library Board has motioned and voted at their November 19 meeting to offer approximately
.98 acres of land, including site improvements, to the City for declaration as parkland. They
voted once again at the December 17 meeting to clarify that the area encompasses the “Peet’s
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Hill” parking lot from south Church Avenue to the east edge of the Milwaukee Trail and a small
triangular section at the base of Peet’s Hill.
The $272,000 value would be achieved by including the value of the land itself (calculated at
$166,000) plus the value of the parking lot improvements and landscaping situated thereon
(approximately $106,000).
FISCAL EFFECTS: The property is currently owned by the City and Maintained by the
Parks and Cemetery Divisions. There will be no additional cost associated with this transfer.
ALTERNATIVES: As suggested by the City Commission.
Respectfully submitted,
_________________________________ ____________________________
Ron Dingman, Parks and Recreation Director Chris A. Kukulski, City Manager
Attachments:
11/19/08 Library Board Minutes
Survey map showing area
Report compiled on 1/7/09
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City of Bozeman, MT
Library Board Minutes 11/19/08
Bozeman Public Library Board of Trustees Regular Meeting
Library Board/Staff Conference Room
Bozeman Public Library
Wednesday, November 19, 2008
4:00 P.M.
ATTENDANCE
Trustees: Ron Farmer, Chair; Holly Brown; Marilyn King; Jacki McGuire; Judy Mathre; Susan Quarles, Foundation; John Gallagher, Friends
of the Library; Jeff Rupp, City Commission; Lois Dissly and Terri Dood, Staff; and Alice Meister, Director. Guest: Mary Cloud B. Ammons,
Vice-President, NENA (North East Neighborhood Association).
CALL TO ORDER
The meeting was called to order at 4:00 p.m. by Chair Farmer.
APPROVAL OF MINUTES
The October 15, 2008 Library Board minutes were approved as submitted.
CORRESPONDENCE
Meister received public comments which included one from a person who does not understand why the disabled parking spots are at the north
end of the parking lot instead of on the west side of the building, because it makes for a long, slightly uphill walk. Another complimented the
Library on its beauty but said the noise level from loud children made for lack of concentration and wondered if the noise could be more
confined. Another noted the Library needed more computers. A person suggested the Library have more classic books instead of wasting
space on cooking and sewing books. A patron suggested longer hours on Friday. An individual suggested that the parking lot be expanded,
that there be better signage for no left turns onto Main Street, and much better signage for the one-way circle. A patron suggested the Library
use text message notification for holds and overdues; Dissly responded to him that it was a great idea, which the Library might be able to do
when the technology allows it and suggested email notification which the Library currently does. Several suggestions for specific materials
were received. A patron complimented the DVD buyer on purchasing Son of Rambow. The Library’s volunteer Spanish instructor feels there
is a real need for free language classes as he felt English might be made a requirement for immigrants. Another requested that the stench from
the second floor men’s urinals be fixed. An individual commented that there was a massive amount of bird droppings on the southeast side of
the building. Someone suggested a variety of chairs when they need to be replaced. A patron complained that the parking was too far away
from the door. A patron parking on the north side was reprimanded by a senior citizen for parking in senior parking, though not all parking in
that area is designated . A staff member suggested better signage. Another person noted that the Library was “one of the best public libraries I
have ever been in. Thank you!!!” A staff member appreciated the help she received from the Library and the Friends so that she could attend a
professional seminar on children’s literature. An individual from Montana PBS wrote to thank the Library for allowing her to film a voting
commercial in the Library this summer, and she enclosed the DVD produced for the Secretary of State’s Office. A former employee wrote
Meister to thank her for helping this person get a new library job in Helena. The MSU Sophomore Year Initiative Staff thanked the Library for
its use of a conference room. MSU Extended University sent a letter and several brochures about upcoming leadership classes. The National
Multiple Sclerosis Society thanked the Library for its use of a conference room, noting that “your facility was wonderfully accessible and easy
to use.” A patron wrote to thank the reference staff for its prompt and friendly research into her father’s historic trek into Yellowstone Park 60
years ago. Supervisor of Circulation Services Mary Jo Stanislao received a thank you for her warm and wonderful welcoming manner in
dealing with some visiting patrons. A couple Meister knew from Wyoming left a note saying that they were “completely blown away!” by the
Library and said, “It’s incredible--we love it all.” Meister received a letter of appreciation from Linda Clark of the Hopa Mountain
StoryMakers thanking the Library staff for welcoming the Hopa staff and participants who came for the StoryMakers Annual Gathering on
November 6-7. She especially appreciated Cindy Christin who gave a presentation of her Books and Babies program at the Gathering. Clark
noted that Christin “is an inspiration to all of us working in the early learning field.” City Superintendent of Facilities James Goehrung and
Meister have been communicating with the Connecticut Science Center about a LEED (Leadership in Energy and Environmental Design)
exhibit featuring the Library that should open in early 2009.
FRIENDS OF THE LIBRARY REPORT
Gallagher discussed the recent November 14-16 used book sale, saying the Friends had the most boxes and most volunteers ever. The Friends
made nearly $13,700 ($765 from memberships, $30 from calendars, $28 from book bags, $795 from collectibles, and $12,081.37 from sale of
books). Vicky York exceeded her expectation in the sale of collectible materials, netting $795. The Friends have purchased a LCD projector
for the small meeting room, which should be installed shortly. They also plan to consider Library needs at the next meeting, which will include
audio-video bins and downloadable audio books. Five employees requested $1300 for training and travel expense; the Friends plan to increase
that amount to $2,000. Gallagher asked the Trustees for approval in assigning the coffee shop to a new owner, whose finances are good and
whose hope is to move in before the holiday season. The new owner will be focused on just the one coffee shop and has some good ideas for
expanding its services. The Friends are in favor of assigning it to Colleen Johnson, who would rename the coffee shop Lindley Perk. Currently
25% of the Friends budget comes from the coffee shop. Action Brown moved to assign the coffee shop from Aimee Gerharter to Colleen
Johnson, McGuire seconded, and the motion passed 4-0 (King was not yet at the meeting). The next Friends meeting will be Thursday,
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December 11 at 6 p.m.
FOUNDATION REPORT
Quarles said that Beswick is attending Leadership Bozeman today, and Quarles as President is filling in for her. A list of forthcoming
Foundation events was distributed. Included in the list are the final One Book - One Bozeman events and the Jerolyn Dirks artist-in-residency
program dates, both of which have been extremely successful. The next Exploring the Arts program is November 17, and the college
applications essay writing class was full and well-received. Beswick is working on next year’s offerings, including a selection for the next One
Book-One Bozeman event. Currently The Soloist by Steven Lopez is being considered. Beswick sent in a grant to the G.C. Waite foundation
to fund the Creative Workshops in 2009, which was funded in part by last year by the Mountain Sky Guest Ranch. This grant allowed the
Foundation to double the number of workshops offered with the Foundation funding approximately one-third of the $6,800 project. Christmas
Stroll activities are booked for December 6 with singers, dancers, musical groups, and cookie decorating. Foundation Board members have
volunteered to help the staff decorate the Library for the holidays on December 2. Lights have already been placed on outside trees. The
Downtown Bozeman Association received clearance to order the remaining benches, which should arrive by the end of the year. The Montana
Theatre Works will present a preview of A Christmas Carol on November 29 at 3 p.m. A photo exhibit with Engineers Without Borders is
planned for January-February, 2009 with an opening reception including African drumming on January 23. Due to the Thanksgiving holiday,
the next Foundation Board meeting is November 20 at 8:30 a.m.
DIRECTOR’S REPORT
Meister noted that the October statistical report showed 3.84% in- crease in circulation along with a 76.47% increase in adult programs and a
corresponding 71.34% increase in attendance. Door traffic has increased 8.45%. At 37.5% of the year completed, the Library has 68.09% left
in its budget. The FY08 budget is now finalized showing $153.94 left or .01%. The new Library Assistant is Katrina Krupicka, who will be
starting December 8. Currently working at the Buffalo Bill Historical Center in Wyoming, she will be moving to Bozeman as soon as possible.
The process was highly competitive since there were so many highly skilled candidates who applied. Thanks are due Kathy Stephens who
donated a hooked rug entitled “Get Hooked on Reading!” It was dedicated on November 9 at a celebration for the Library’s second year on
Main Street and hangs on the brick wall near the Information Desk. There were 115 people at the High Asia slide show given by Rick and
Susie Graetz that same afternoon. In honor of the Library’s second anniversary, George Cole recorded a radio program with Vicky York and
Meister. It will air on December 1 at 6:30 p.m. on KEMC. Thanks are also due the Foundation for the staff appreciation breakfast on
November 13. Also volunteer Tom Scanlin provided pizza for the staff on October 30 along with a lovely fall bouquet. The Library Aide II
position will be advertised internally for five days and should be posted shortly. The Library received a Beautification Award from the City’s
Beautification Advisory Board on October 23 for its Main Street to Mountains Connection Trail. This is the second month of Learning @The
Library classes on Saturday mornings, including a new class on Facebook. The Reference Department has added a new Legal Forms database
and plans on adding an antique price database. Several reference staff members participated in a webinar on HeritageQuest database, which
deals with genealogy. The annual statistical report was submitted to the Montana State Library. A staff member reported that all of the
periodicals with photographs of President-Elect Barack Obama on the cover were turned over, which has happened before. Other incidents
included a woman who complained about a man watching pornography on one of the Library’s computers. Meister gave him a copy of the
state law and later visited with him about the incident. One of the staff reported feeling uncomfortable with a mentally unstable woman, who
asked for her at the desk and knew which car belonged to her. Another incident involved a patron who was asleep at closing time and then
seemed disoriented though he did eventually leave the Library.
ITEMS FOR DISCUSSION:
CASH-IN-LIEU DISCUSSION
In regards to the land owed by the Library to the City for $272,000 in cash-in-lieu money received in 2005, Brown said she had checked with
City Planning Director Andy Epple who said that the Peet’s Hill Parking Lot was specifically designated in the 2007 Bozeman PROST (Parks,
Recreation, Open Space and Trails) plan. Mary Cloud Ammons, the NENA Vice-President, was at the meeting to clarify information about the
cash-in-lieu money from the Village Development going into library lands rather than a park in the NENA neighborhood. Rupp said that the
City Commission makes the designation; Ammons responded that NENA had some concerns about that decision. Action After further
discussion, Mathre moved that the Peet’s Hill Parking Lot and the 3441 square foot triangle directly south of the Parking Lot be offered to the
City for the $272,000 cash-in-lieu payment received in 2005, McGuire seconded, and the motion passed 5-0. There was a question about
whether another survey would need to be done before the transfer, or whether the one done by the Parks and Recreation Board would suffice.
Rupp asked why the dell property east of the Library where the Travis Adkins Memorial Park is located was not given to the City, since this
was the piece of property discussed as a possible option in 2005 by the City/Library Lands Task Force. Brown responded that it was still too
important to the Trustees due to its adjacency or buffer possibilities as future development there is considered; it is too small a piece of
property to meet the $272,000 amount; and it is a logical spot to consider for parkland dedication in the future if further development requires
another cash-in-lieu payment.
BOARD MEMBER’S AND CITY REPRESENTATIVE’S REPORTS
Rupp suggested that the Library partner with the City to begin discussion of what really constitutes the Library parkland. He mentioned the
recent high bid for the wastewater treatment plant and that quality engineering would need to be done to bring that bid down. He also
mentioned that the Parks and Recreation Department will be needing some funds for a Swim Center exchange condenser. Ethics training for
staff and various board members will start in January.
PUBLIC COMMENT
There was none.
ADJOURNMENT
The meeting was adjourned at 5:16 p.m. The next regular meeting will be Wednesday, December 17, 2008 at 4:00 p.m. in the Library
Board/Staff Conference Room.
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Cash in Lieu - Land Dedication 1/8/2009
Details of Library Land & Improvements to be dedicated as Park Land for the City of Bozeman
From the Bozeman Public Library to replace the $272,000 of Cash in Lieu funds received to build the library
Original Cash in Lieu funds to be replaced 272,000.00$
Per 2001 purchase price of library lands 150,349.65 per acre
interpolated inflation / year for 4 years
1.011 152,003.50 2002
153,675.53 2003
155,365.97 2004
Therefore using a very modest inflation rate of 1.1% the 2005 value (rounded) is 157,000.00$ per acre 157,074.99 2005
Calculation of Value of Land Being Transferred:
The property to be transferred is:
0.98 acres of the Pete's Hill parking lot 153,860.00 = .98 * the $157,000 value
0.079 acres of the small triangle to the south of the parking lot 12,403.00 = .079 * the $157,000 value
DLM Contracting - parking lot paving costs 75,000.00
Landscaping costs 49,692.00
Lighting costs 24,000.00
Grand Total 314,955.00$
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