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Home My WebLink AboutParts of the Capital Improvements Program (CIP) General Fund, Part 1 Commission Memorandum REPORT TO: Honorable Mayor and City Commission FROM: Anna Rosenberry, Finance Director Chris Kukulski, City Manager SUBJECT: Public Hearing & Adoption of Parts of the Capital Improvements Program (CIP) for Fiscal Years 2010-2014. General Fund MEETING DATE: February 17, 2009 BACKGROUND: On December 15, 2008, the Commission received the City Manager’s proposed Capital Improvements Program (CIP) for Fiscal Years 2010-2014. At that time, the document was made available to staff and the public online at http://www.bozeman.net/finance/capital_improvements_plan.aspx. We are presenting the CIP for adoption in its individual parts. The presentation of the CIP for the General Fund is the last remaining section of the plan for FY10-14. Criteria: On September 15, 2008, the Commission approved criteria for prioritization of General Fund CIP items. We have utilized those criteria, included the ranking sheets in the plan document, and listed the scores for each item on the project list. Departments initially ranked each of their projects, with the City Manager reviewing and adjusting scores if necessary. When scores were adjusted, department staff members were informed of the reasons for the change and 195 the resulting new score. We are interested to know if these criteria are helpful to the Commission and if they believe the criteria or scoring should be changed for future years. Changes Proposed to the Draft: Since preparing the General Fund plan in late November & early December, we received notice that our initial solution to the Virginia Graeme Baker retro-fits at the Swim Center and Bogert Pool may not be adequate. The Virginia Graeme Baker (VGB) Pool and Spa Safety Act requires all swimming pools and spas to comply with federal regulations aimed at reducing suction entrapment potential in pool drain systems. The requirements of the this federal mandate are complex and there exists much room within the act for interpretation as it relates to retrofitting existing swimming pool drains for compliance. What is clear at this point is that we are required to comply with the VGB Act, what remains unclear is how we can most efficiently and economically achieve compliance. While we continue to work with USAquatics to determine compliance options for both pools, we suggest two new items for inclusion in the FY10 General Fund CIP regarding the drains (GF-114 Swim Center Drains & GF-115 Bogert Pool Drains). Viable options may range from simple drain cover replacements to extensive pipe and pump work. Once the best solution is determined, we will work with qualified pool contractors to have the retrofits completed. This work may be able to be funded in existing budgets in FY09, or may require inclusion in the FY10 budget. To this end, we have included FY10 CIP descriptions and preliminary cost estimates. We believe the solution and costs will be identified in time for inclusion in the City Manager’s Recommended Budget for FY10, if necessary. Unscheduled Items: Projects are listed as “unscheduled” for any number of reasons, the most common of which is lack of funding during the plan years. Most General Fund projects scoring below 30 points out of 75 total have been moved to “unscheduled” based on the assumption that a low score indicates a relative lack of need, planning, and/or community/commission/department support. Projects that we know will be needed in the next few years after the plan (FY15-FY18) are sometimes included in the plan as “unscheduled” so that everyone can be aware they are on the horizon. Projects that are needed but are not ready for design or bid (often street expansions that do not have much of the required right-of-way) are also sometimes listed as “unscheduled”. 196 Project Cost Estimates: All project and equipment costs are estimates that will not be finalized until the City accepts a qualified bid for that specific project or equipment. We have used the best information available to estimate these amounts, including knowledge of similar, recent projects or purchases. When available, we have used the most recent engineer’s estimate of costs. RECOMMENDATION: Take public comment, make desired changes to the plan, and adopt the revised General Fund Capital Improvements Program for FY10-14. FISCAL EFFECTS: Approving this plan does not provide appropriation authority. The FY09 projects and equipment will be incorporated into the FY10 City Manager’s Recommended Budget, which requires final approval before these projects will be funded. The remaining CIP years (FY11-FY14) serve as a work plan to guide staff, and will be reviewed and revised in the coming fall for our annual update of the CIP at this time next year. ALTERNATIVES: As suggested by the City Commission. Respectfully submitted, Anna Rosenberry, Finance Director Chris A. Kukulski, City Manager Report compiled on: February 11, 2009 On File in the City Clerk’s Office: Capital Improvements Program for Fiscal Years 2010-2014 197 GENERAL FUNDSUMMARY OF CIP BALANCES, REVENUES AND EXPENDITURESCIP Plan FY10-14Current Year ----------------------------------------Projected----------------------------------------FY09 FY10 FY11 FY12 FY13 FY14Projected Beginning Cash Dedicated to CIP -$ -$ 95,062$ 123,058$ 19,964$ 194,658$ Add: Revenues Dedicated to CIP 3,181,060 1,231,942 18,569,676 1,308,573 1,348,669 1,371,079 Less: Scheduled CIP Expenditures 3,181,060 1,136,880 18,541,680 1,411,667 1,173,974 649,613 __________ __________ __________ __________ __________ __________Projected Year-End Cash Dedicated to CIP -$ 95,062$ 123,058$ 19,964$ 194,658$ 916,125$ Page 1198 GENERAL FUNDCIP RATE CHANGESCurrent Year ---------------------------------------------Projected--------------------------------------------FY09 FY10 FY11 FY12 FY13 FY14Percentage of General Fund Revenues Dedicated to CIP:From Previous Year(s) 4.70 5.00 5.00 5.00 5.00 5.00 Current Year 0.50 - - - - - ______ ______ ______ ______ ______ ______Total Percentage of Rates Dedicated to CIP 5.20 5.00 5.00 5.00 5.00 5.00 Page 2199 GENERAL FUNDCIP REVENUE PROJECTIONSCurrent Year ---------------------------------------------Projected--------------------------------------------FY09 FY10 FY11 FY12 FY13 FY14Current Year Revenues Dedicated to CIP 1,032,000$ 1,154,400$ 1,189,032$ 1,224,703$ 1,261,444$ 1,280,366$ Additional Revenue Sources: 2007 Police Levy - Vehicles 74,560 77,542 80,644 83,870 87,225 90,714 2007 Fire Levy - Vehicle 65,000 Sale of City Hall - Main Street Site 1,400,000 Bond Issue - Police Station 17,300,000 Story Mansion - SAT Grant 493,000 Story Mansion - General Fund Cash Reserve 116,500 Conservation Overlay District Fees Total Revenues Dedicated to CIP3,181,060$ 1,231,942$ 18,569,676$ 1,308,573$ 1,348,669$ 1,371,079$ Page 3200 CITY OF BOZEMANCAPITAL IMPROVEMENTS PROGRAM GENERAL FUND PROJECTSRef # -----------Projected Costs by Fiscal Year----------- NotProject Title Department/Division SCORE FY10 FY11 FY12 FY13 FY14 Total ScheduledGF-053 POLICE CARS POLICE 63 192,000 199,680 207,667 215,974 224,613 1,039,934 GF-052 INVESTIGATIVE DIVISION VEHICLES POLICE 63 25,000 25,000 25,000 25,000 25,000 125,000 GF-080 REMOTE CLOSET SWITCH AND ROUTER REPLCMT IT DEPARTMENT 50 40,000 40,000 40,000 40,000 40,000 200,000 GF-016 1/2 TON FLEX FUEL 4X4 PARKS DIVISION 48 50,000 25,000 75,000 GF-005 HALF-TON FLEX FUEL PICKUP TRUCK CEMETERY DIVISION 48 25,000 25,000 GF-110 SWIM CENTER UV DISINFECTION SYSTEM RECREATION 47 55,000 55,000 GF-104 ENERGY UPGRADES FACILITY MAINTENANC 47 30,000 30,000 30,000 30,000 30,000 150,000 GF-062 SERVER AND PC REPLACEMENT IT DIVISION 45 90,000 90,000 100,000 100,000 100,000 480,000 GF-105 SENIOR CENTER STROBES FACILITY MAINTENANC 39 18,000 18,000 GF-103 ADA COMPLIANCE FACILITY MAINTENANC 39 15,000 15,000 15,000 15,000 15,000 75,000 GF-094 FIRE DEPARTMENT TRAINING FACILITY FIRE DEPARTMENT 38 74,880 74,880 GF-031 PARK IMPROVEMENT GRANTS PARKS DIVISION 37 150,000 150,000 150,000 150,000 150,000 750,000 GF-084 PARKS RESTROOM UPGRADES PARKS DIVISION 37 150,000 175,000 175,000 175,000 - 675,000 GF-114 SWIM CENTER DRAINS RECREATION 36 25,000 25,000 GF-115 BOGERT POOL DRAINS RECREATION 36 50,000 50,000 GF-010 CEMETERY MOWER REPLACEMENT CEMETERY DIVISION 35 13,000 13,000 13,000 13,000 14,000 66,000 GF-071 MATERIALS FLOW MANAGEMENT SYSTEM LIBRARY 37 134,000 134,000 GF-050 POLICE AND MUNICIPAL COURT FACILITY POLICE/COURT 65 17,300,000 17,300,000 GF-102 LINDLEY CENTER DECK RECREATION 41 34,000 34,000 GF-051 ANIMAL CONTROL VEHICLE POLICE 51 22,000 22,000 GF-106 EXCHANGE CLUSTER REPLACEMENT IT DEPARTMENT 50 50,000 50,000 GF-099 IBM I5 REPLACEMENT FINANCE 47 45,000 45,000 GF-034 LARGE DECK LAWN MOWER PARKS DIVISION 43 48,000 - 48,000 96,000 GF-023 REPLACE BOGERT PARK TENNIS & BB COURTS PARKS DIVISION 40 90,000 90,000 GF-092 PLAYGROUND EQUIPMENT REPLACEMENTS PARKS DIVISION 37 50,000 50,000 50,000 150,000 GF-100 4x4 TRACTOR WITH BUCKET PARKS 33 75,000 75,000 GF-006 3/4 TON FLEX FUEL PICKUP TRUCK CEMETERY DIVISION 32 30,000 30,000 GF-108 PARK SIDEWALK REPLACEMENTS PARKS 27 35,000 31,000 82,000 148,000 GF-079 NETWORK CORE SWITCHES IT DEPARTMENT 50 150,000 150,000 GF-055 BOGERT POOL REPAIRS RECREATION 47 300,000 300,000 Page 4201 CITY OF BOZEMANCAPITAL IMPROVEMENTS PROGRAM GENERAL FUND PROJECTSRef # -----------Projected Costs by Fiscal Year----------- NotProject Title Department/Division SCORE FY10 FY11 FY12 FY13 FY14 Total ScheduledGF-076 SENIOR CENTER DINING HALL FLOOR REPLACE FACILITY MAINTENANC 39 30,000 30,000 GF-065 AERIAL PHOTOGRAPHY IT DEPARTMENT 37 95,000 95,000 GF-083 CEMETERY BACKHOE CEMETERY DIVISION 42 110,000 110,000 GF-030 ARTICULATING TRACTOR PARKS DIVISION 35 100,000 100,000 GF-064 VEHICLE REPLACEMENT PLANNING DIVISION 35 20,000 20,000 GF-113 PARKS 3/4 TON REPLACEMENT PARKS DIVISION 4826,000 26,000 GF-048 PLANNING COPY MACHINE REPLACEMENT PLANNING DIVISION 3725,000 25,000 GF-090 ADDITIONAL TENNIS & BASKETBALL COURTS PARKS DIVISION Project- 100,000+GF-091 OFFLEASH DOG PARKS PARKS DIVISION Project- 45,000 EAGF-075 STACK LIGHTING FOR LIBRARY SHELVES LIBRARY 55- 225,000 GF-056 COMMUNITY RECREATION CENTER RECREATION 44- UNKNOWNGF-061 OUTDOOR FAMILY ACQUATIC CENTER RECREATION 33- 5,000,000 GF-067 PROFESSIONAL BUILDING PARKING LOT LIGHTS FACILITY MAINTENANC 30- 28,000 GF-004 4x4 1-TON FLATBED TRUCK CEMETERY DIVISION 30- 40,000 GF-098 STORY MANSION IRRIGATION SYSTEM PARKS 28- 30,000 GF-111 EAST GALLATIN IRRIGATION REPAIRS PARKS 28- 50,000 GF-074 PUBLIC ADDRESS SYSTEM LIBRARY 27- 31,000 GF-001 PROFESSIONAL BUILDING ELEVATOR REPLACE FACILITY MAINTENANC 25- 65,600 GF-068 HISTORIC RESOURCES INVENTORY UPDATE PLANNING DIVISION 23- 360,000 GF-112 ROSE PARK PARKING LOT PARKS 22- 60,000 GF-109 FILM AND FICHE SCANNER LIBRARY 20- 15,225 GF-008 EXPAND CURRENT CEMETERY OFFICE CEMETERY DIVISION 20- UNKNOWNGF-036 CENTRAL IRRIGATION SYSTEM PARKS DIVISION 18- 100,000 PW-01 SHOPS COMPLEX PARKS DIVISIONUNKNOWN1,136,880$ 18,541,680$ 1,411,667$ 1,173,974$ 649,613$ 22,913,814$ 6,004,825$ Page 5202 203 204 205 206 207 208 209 210 211 212 213 214 215 216 217 218 219 220 221 222 223 224 225 226 227 228 229 230 231 232 233 234 235 236 237 238 239 240 241 242 243 244