HomeMy WebLinkAboutPublic Hearing & Adoption of Parts of the Capital Improvements Plan
Commission Memorandum
REPORT TO: Honorable Mayor and City Commission
FROM: Anna Rosenberry, Finance Director
Chris Kukulski, City Manager
SUBJECT: Public Hearing & Adoption of Parts of the Capital Improvements Program
(CIP) for Fiscal Years 2010-2014.
• Solid Waste – Collection
• Solid Waste – Recycling
• Street Maintenance District Fund
• Forestry (Tree Maintenance District) Fund
MEETING DATE: February 2, 2009
BACKGROUND: On December 15, 2008, the Commission received the City Manager’s
proposed Capital Improvements Program (CIP) for Fiscal Years 2010-2014. At that time, the
document was made available to staff and the public online at
http://www.bozeman.net/finance/capital_improvements_plan.aspx.
We are presenting the CIP for adoption in its individual parts, over a number of public hearings.
The presentation of the CIP for the General Fund, the last remaining section of the plan, is
scheduled for February 9, 2009.
72
Unscheduled Items:
Projects are listed as “unscheduled” for any number of reasons, the most
common of which is lack of funding during the plan years. Projects that we know will be needed
in the next few years after the plan (FY15-FY18) are sometimes included in the plan as
“unscheduled” so that everyone can be aware they are on the horizon. Projects that are needed
but are not ready for design or bid (often street expansions that do not have much of the required
right-of-way) are also sometimes listed as “unscheduled”.
Project Cost Estimates:
All project and equipment costs are estimates that will not be finalized
until the City accepts a qualified bid for that specific project or equipment. We have used the
best information available to estimate these amounts, including knowledge of similar, recent
projects or purchases. When available, we have used the most recent engineer’s estimate of
costs.
RECOMMENDATION: Take public comment, make desired changes to the plan, and adopt
the Capital Improvements Program for FY10-14.
FISCAL EFFECTS: Approving this plan does not
provide appropriation authority. The
FY09 projects and equipment will be incorporated into the FY10 City Manager’s Recommended
Budget, which requires final approval before these projects will be funded. The remaining CIP
years (FY11-FY14) serve as a work plan to guide staff, and will be reviewed and revised in the
coming fall for our annual update of the CIP at this time next year.
ALTERNATIVES: As suggested by the City Commission.
Respectfully submitted,
Anna Rosenberry, Finance Director Chris A. Kukulski, City Manager
Report compiled on: January 28, 2009
On File in the City Clerk’s Office: Capital Improvements Program for Fiscal Years 2010-2014
73
COLLECTION - SOLID WASTE FUNDSUMMARY OF CIP BALANCES, REVENUES AND EXPENDITURESCurrent Year ----------------------------------------Projected----------------------------------------FY09 FY10 FY11 FY12 FY13 FY14Projected Beginning CIP Balance 540,000$ 282,000$ 327,300$ 269,650$ 301,606$ 234,554$ Add: Revenues Dedicated to CIP 240,000 185,300 203,830 280,724 337,899 403,091 Less: Scheduled CIP Expenditures 498,000 140,000 261,480 248,768 404,951 417,640 ` __________ __________ __________ __________ __________ __________Projected Year-End CIP Balance 282,000$ 327,300$ 269,650$ 301,606$ 234,554$ 220,006$ CIP Plan FY2010-FY201474
COLLECTION - SOLID WASTE FUNDRATE CHANGES & PROJECTI0N OF CUSTOMER GROWTHCurrent Year ----------------------------------------Projected----------------------------------------FY09 FY10 FY11 FY12 FY13 FY14Rate Changes/Customer GrowthInflationary Adjustment 9.00 5.00 4.00 4.00 4.00 4.00 Increase in Rates Dedicated to CIP - - 2.00 1.00 1.00 1.00 _____ _____ _____ _____ _____ _____Total Current Year Rate Changes 9.00 5.00 6.00 5.00 5.00 5.00 Customer Growth Rate 5.00 4.00 4.00 4.00 4.00 4.00 _____ _____ _____ _____ _____ _____Total Percentage Increase in Base Year Revenues 14.00 9.00 10.00 9.00 9.00 9.00 Percentage of Rates Dedicated to CIP:From Previous Year(s) 8% 8% 8% 10% 11% 12%Current Year 0% 0% 2% 1% 1% 1%_____ _____ _____ _____ _____ _____Total Percentage of Rates Dedicated to CIP 8% 8% 10% 11% 12% 13%75
COLLECTION - SOLID WASTE FUNDREVENUE PROJECTIONSCurrent Year ----------------------------------------Projected----------------------------------------FY09 FY10 FY11 FY12 FY13 FY14Total Projected Current Year Revenues 2,240,000$ 2,441,600$ 2,685,760$ 2,927,478$ 3,190,951$ 3,478,137$ Collection Revenues Dedicated to CIP 170,000$ 185,300$ 203,830$ 280,724$ 337,899$ 403,091$ __________ __________ __________ __________ __________ __________Total Revenues Dedicated to CIP 170,000$ 185,300$ 203,830$ 280,724$ 337,899$ 403,091$ 76
CITY OF BOZEMANCAPITAL IMPROVEMENTS PROGRAMCOLLECTION - SOLID WASTE FUND Item -----------Projected Costs by Fiscal Year----------Not # Project TitleDepartment/DivisionCategoryFY10 FY11 FY12 FY13 FY14 TotalScheduled SW-22 Pickup Truck Replacement Collection EQUIPMENT 20,000 20,000 SW-21 Collection Software Collection PROJECT 120,000 120,000 GF-99 IBM i-5 Replacement Collection EQUIPMENT 15,000 15,000 SW-23 Sideload Packer Replacement Collection EQUIPMENT 122,720 122,720 SW-24 Frontload Packer Replacement Collection EQUIPMENT 123,760 123,760 SW-25 Sideload Garbage Truck - New Collection EQUIPMENT 248,768 248,768 SW-26 Sideload Packer Replacement Collection EQUIPMENT 134,984 134,984 SW-27 Front Load Garbage Truck - New Collection EQUIPMENT 269,967 269,967 SW-28 Sideload Garbage Truck - New Collection EQUIPMENT 274,917 274,917 SW-29 Frontload Packer Replacement Collection EQUIPMENT 142,723 142,723 ________ ________ ________ ________ ________ ________ ________Total140,000$ 261,480$ 248,768$ 404,951$ 417,640$ 1,472,839$ -$ 77
City of Bozeman Capital Improvements Plan FY10-14
Project Name:
Collection Management Software
Estimated Cost: $120,000
Project Number: Collection – SW21 Date
Scheduled:
FY10
Purpose: ■ New Replacement Facility ■ Equipment
Project
Description:
This soft ware package is designed to route fleet for total
efficiency, track trucks while in route, track customers,
inventory containers, bill and monitor payments.
Alternatives
Considered:
Other sources for refuse specific software. The pen and
paper system.
Advantages of
Approving this
Project:
Maximizes route efficiency reducing costs, track trucks to ensure work is
being done as routed, maintains file of adds and deletes on whole
customer base, keeps track of container use and availability. Relieves
multiple functions in this division and finance department.
Estimated New
Future Recurring
Costs:
Annual Operating and Maintenance Costs: $12,000 Annual cost.
Funding
Sources:
100% Solid Waste Division Enterprise Funds.
78
City of Bozeman Capital Improvements Plan FY10-14
Project Name:
Pickup truck
Estimated Cost: $20,000
Project Number: Collection – SW22 Date
Scheduled:
FY10
Purpose: ■ New Replacement Facility ■ Equipment
Project
Description:
Replacement of a 1996 PU with 86,000 miles.
Alternatives
Considered:
None.
Advantages of
Approving this
Project:
Continued excellence in public service.
Estimated New
Future Recurring
Costs:
Annual Operating and Maintenance Costs: $4,750 total.
Funding
Sources:
100% Solid Waste Division Enterprise Funds.
79
City of Bozeman Capital Improvements Plan FY10-14
Project Name:
Side Load Packer Replacement
Estimated Cost: $118,000
Project Number: Collection – SW23 Date
Scheduled:
FY11
Purpose: ■ New Replacement Facility ■ Equipment
Project
Description:
The division is averaging 2,000 hours per year on the side
load trucks. The chassis should be good for 12,000 hours
with proper maintenance. Therefore replacing the packer
bodies every four years will save about $140,000. And
maximize the value of the chassis. The packers are what
generally wear out first. The grabber arm functions around
400 repetitions per day times 4 days per week is 1,600 reps
per week times 4.33 equals 7,000 reps per month or 93,528
per year. With a life expectancy of four years that 336,000
reps.
Alternatives
Considered:
Buy new trucks with new chassis and body. Continue to
operate with increasing repair costs, down time lowering
resale value.
Advantages of
Approving this
Project:
Saves $140,000 every 4 years per side load truck. With four side load
trucks and one back up that adds up quickly.
Estimated New
Future Recurring
Costs:
Annual Operating and Maintenance Costs: $10,000
Funding
Sources:
100% Solid Waste Division Enterprise Funds.
80
City of Bozeman Capital Improvements Plan FY10-14
Project Name:
Front Load Packer Replacement
Estimated Cost: $123,760
Project Number: Collection – SW24 Date
Scheduled:
FY11
Purpose: ■ New Replacement Facility ■ Equipment
Project
Description:
The front load packer replacement follows the side load
packer replacement logic. Maximizing chassis life and
replacing packer bodies every four years.
Alternatives
Considered:
Buy new trucks with new chassis and body. Continue to
operate with increasing repair costs, down time lowering
resale value.
Advantages of
Approving this
Project:
Saves $119,000 every 4 years on 3 trucks.
Estimated New
Future Recurring
Costs:
Annual Operating and Maintenance Costs: $10,000
Funding
Sources:
100% Solid Waste Division Enterprise Funds.
81
City of Bozeman Capital Improvements Plan FY10-14
Project Name:
Side Load Truck Replacement
Estimated Cost: $248,768
Project Number: Collection – SW25 Date
Scheduled:
FY12
Purpose: New ■ Replacement Facility ■ Equipment
Project
Description:
Replacement of a side load chassis with 14,000 hours and a
packer body with 6,000 hours
Alternatives
Considered:
None.
Advantages of
Approving this
Project:
Providing excellence in public service to 7,050 residential customers
Estimated New
Future Recurring
Costs:
Annual Operating and Maintenance Costs: $30,000
Funding
Sources:
100% Solid Waste Division Enterprise Funds.
82
City of Bozeman Capital Improvements Plan FY10-14
Project Name:
Front Load Truck Replacement
Estimated Cost: $269,967
Project Number: Collection – SW27 Date
Scheduled:
FY13
Purpose: New ■ Replacement Facility ■ Equipment
Project
Description:
Replacement of a side load chassis with 14,000 hours and a
packer body with 6,000 hours
Alternatives
Considered:
None.
Advantages of
Approving this
Project:
Providing excellence in public service to 7,050 residential customers
Estimated New
Future Recurring
Costs:
Annual Operating and Maintenance Costs: $30,000
Funding
Sources:
100% Solid Waste Division Enterprise Funds.
83
City of Bozeman Capital Improvements Plan FY10-14
Project Name:
Side Load Truck Replacement
Estimated Cost: $274,917
Project Number: Collection – SW28 Date
Scheduled:
FY14
Purpose: New ■ Replacement Facility ■ Equipment
Project
Description:
Replacement of a side load chassis with 14,000 hours and a
packer body with 6,000 hours
Alternatives
Considered:
None.
Advantages of
Approving this
Project:
Providing excellence in public service to 7,050 residential customers
Estimated New
Future Recurring
Costs:
Annual Operating and Maintenance Costs: $30,000
Funding
Sources:
100% Solid Waste Division Enterprise Funds.
84
City of Bozeman Capital Improvements Plan FY10-14
Project Name:
Front Load Packer Replacement
Estimated Cost: $142,723
Project Number: Collection – SW29 Date
Scheduled:
FY14
Purpose: New ■ Replacement Facility ■ Equipment
Project
Description:
The front load packer replacement follows the side load
packer replacement logic. Maximizing chassis life and
replacing packer bodies every four years.
Alternatives
Considered:
Buy new trucks with new chassis and body. Continue to
operate with increasing repair costs, down time lowering
resale value.
Advantages of
Approving this
Project:
Saves $119,000 every 4 years on 3 trucks.
Estimated New
Future Recurring
Costs:
Annual Operating and Maintenance Costs: $10,000
Funding
Sources:
100% Solid Waste Division Enterprise Funds.
85
City of Bozeman Capital Improvements Plan FY10-14
Project Name:
IBM i5 Replacement
Estimated Cost:
$90,000
Project Number: Date
Scheduled:
FY11
Purpose: □ New Replacement Facility • Equipment
Project
Description:
Replacement of the mainframe computer that runs the City’s Enterprise-
wide Financial software. This hardware needs to be replaced
approximately every 5 years and was last replaced in FY2006.
This item is critical to our ability to:
• Bill and collect Water/Sewer/Garbage charges.
• Bill and collect Street & Tree Assessments.
• Receipt and track all other money owed/paid to the City.
• Make payments to vendor’s doing business with the City.
• Process payroll for City employees.
• Create financial statements and reports.
• Web-enables payments.
Alternatives
Considered:
• Replace existing Enterprise-wide software with PC-based
software. Brendan spoke with the County IT Director and
received this info related to the County’s system: 1st year cost =
$250,000 (installation, training, hardware) Thereafter,
approximately $30,000 in annual maintenance costs, with a
replacement $10,000 server being required every 5th year.
• Continue to use current hardware for as long as possible.
However, in addition to Financial Applications, the IBM server also
hosts SunGard HTE applications for Building Permits, Code
Enforcement, and Planning & Zoning. All these additional users
and all this additional data are going to increasingly tax the
servers resources to the point where system performance and
customer service response time will probably be affected.
Advantages of
Approving this
Project:
Unnecessary system down-time is avoided when critical hardware is
replaced in a timely fashion.
Estimated New
Future Recurring
Costs:
Annual Operating and Maintenance Costs: No significant changes in
system operations or maintenance costs are anticipated.
Funding
Sources:
Water Fund: $15,000
Sewer Fund: $15,000
Solid Waste Fund: $15,000
General Fund: $45,000
Project Rating: 42
86
City of Bozeman Capital Improvements Plan FY10-14
Criteria Rating Notes This
Project’s
Score
1. Level of Service Up to 20
pts
20 - Corrects a health or safety hazard
or prevents a critical breakdown of an
existing city facility or equipment.
15 - Repairs, rehabilitates, or replaces
physically deteriorated or functionally
obsolete existing city facility or
equipment.
10 - Brings an area up to the basic
level of service as identified in an
adopted city wide plan.
5 – Expands an approved City
service.
0 – Other.
15
2. Operating Budget
Impact
Up to 10
pts
10 - Provides a significant decrease in
city operating and/or maintenance
expenses.
5 – Has a neutral or small impact on
operating and/or maintenance
expenses.
0 – Provides a significant increase in
city operating requirements.
5
3. Service Area Up to 10
pts
10 – Direct Benefit to entire city.
5 – Direct benefit to roughly half city
or indirect benefit to entire city.
2 – Direct benefit to small area of the
city or indirect benefit to several areas.
7
4. Departmental
Priority
Up to 10
pts
10 – Critical to Department’s Mission
7 – High
3 – Moderate
0 – Questionable/Very Difficult to
Complete
10
5. Commission
Work Plan
Up to 10
pts
10 – Identified project in Adopted
Commission Work Plan
5 – Contributes to an indentified
project in the Adopted Commission
Work Plan.
0 – Not identified in Adopted
Commission Work Plan.
0
6. Municipal Climate
Protection (Municipal
Climate Action Plan
– MCAP)
Up to 5 pts 5 – Is recommended by MCAP and
will accomplish a stated MCAP goal.
3 – Will assist in meeting MCAP goal.
0 – No relation to MCAP.
0
7. Seasonal Use Up to 5 pts 5 – Year Round.
3 – Six to Eleven months per year.
1 – Five or fewer months per year.
5
TOTAL Up to 70
pts.
42
87
City of Bozeman Capital Improvements Plan FY10-14
Project
Name:
Shops Complex – Phase I
Estimated
Cost:
Total Cost Unknown.
$1.5 Million improvements to benefit the Water Department operations in
FY10.
Project
Number:
Public Works – PW01 Date
Scheduled:
FY10 $1.5M
Remainder
FY11-14
Purpose: □ New ■ Replacement ■ Facility □ Equipment
Project
Description:
This project consists of identifying a site (ideally, among currently owned
City properties) for the phased construction and relocation of all City Shops
facilities.
The present shops complex is built in a residential neighborhood and it is
estimated to have twice the employees working out of the complex than
what it was designed for. The present complex has high traffic loads. With
the public water fill station there, driving and walking in the complex is
dangerous at high traffic periods.
Over the past few years, a number of solutions to this issue have been
pursued. The Cardinal Distributing property seemed an ideal long-term
solution, but fell through due to Montana Rail Link’s refusal to lease land to
the City. Because of the complexities of trying to find another suitable
option for this large and diverse group of facilities, we are not able to
quantify all of the costs or project phases at this time.
Alternatives
Considered:
Build a smaller satellite facility for high traffic volume operations; leave low
traffic operations at existing facility.
Advantages of
Approving this
Project:
Constructing the complex in phases will allow additional time to secure
funding for other phases, lessen traffic at the current site, possibly relocate
the existing water fill site, and free up space in the current complex to
alleviate crowding for other divisions.
Estimated New
Recurring
Costs:
Annual Operating & Maintenance Costs: Unknown at this point.
Funding
Sources:
Phase I = $1.5 Million Water Fund (Included in current rate study.)
Other Phases = Wastewater Fund, Street Maintenance Fund, Forestry
Fund, Solid Waste Fund, General Fund (Parks)
The existing site (purchased by the General Fund) would be sold once the
final phase of the project is completed. This could pay for some of the
General Fund’s financial obligations for the project.
88
RECYCLING PROGRAM - SOLID WASTE FUNDSUMMARY OF CIP BALANCES, REVENUES AND EXPENDITURESCurrent Year ----------------------------------------Projected----------------------------------------FY09 FY10 FY11 FY12 FY13 FY14Projected Beginning CIP Balance -$ -$ 77,963$ 159,823$ 245,777$ 336,028$ Add: Revenues Dedicated to CIP - 77,963 81,861 85,954 90,251 94,764 Less: Scheduled CIP Expenditures - - - - - - ` __________ __________ __________ __________ __________ __________Projected Year-End CIP Balance -$ 77,963$ 159,823$ 245,777$ 336,028$ 430,792$ CIP Plan FY2010-FY201489
RECYCLING PROGRAM - SOLID WASTE FUNDRATE CHANGES & PROJECTI0N OF CUSTOMER GROWTHCurrent Year ----------------------------------------Projected----------------------------------------FY09 FY10 FY11 FY12 FY13 FY14Rate Changes/Customer GrowthInflationary Adjustment - 5.00 5.00 5.00 5.00 5.00 Increase in Rates Dedicated to CIP - - _____ _____ _____ _____ _____ _____Total Current Year Rate Changes - 5.00 5.00 5.00 5.00 5.00 Customer Growth Rate - - - - - - _____ _____ _____ _____ _____ _____Total Percentage Increase in Base Year Revenues - 5.00 5.00 5.00 5.00 5.00 Percentage of Rates Dedicated to CIP:From Previous Year(s) 0% 55% 55% 55% 55% 55%Current Year 0% 0% 0% 0% 0% 0%_____ _____ _____ _____ _____ _____Total Percentage of Rates Dedicated to CIP 0% 55% 55% 55% 55% 55%90
RECYCLING PROGRAM - SOLID WASTE FUNDREVENUE PROJECTIONSCurrent Year ----------------------------------------Projected----------------------------------------FY09 FY10 FY11 FY12 FY13 FY14Total Projected Current Year Revenues 135,000$ 141,750$ 148,838$ 156,279$ 164,093$ 172,298$ Recycling Revenues Dedicated to CIP 77,963$ 81,861$ 85,954$ 90,251$ 94,764$ __________ __________ __________ __________ __________ __________Total Revenues Dedicated to CIP -$ 77,963$ 81,861$ 85,954$ 90,251$ 94,764$ 91
CITY OF BOZEMANCAPITAL IMPROVEMENTS PROGRAM SOLID WASTE FUND Item -----------Projected Costs by Fiscal Year----------- Not # Project Title Department/Division Category FY10 FY11 FY12 FY13 FY14 Total Scheduled R-01 Recycling Truck Recycling EQUIPMENT - 200,000 PW-01 SHOPS COMPLEX Recycling PROJECT- UNKNOWN________ ________ ________ ________ ________ ________ ________Total-$ -$ -$ -$ -$ -$ 200,000$ 92
City of Bozeman Capital Improvements Plan FY10-14
Project
Name:
Recycling Truck
Estimated Cost: $200,000
Project
Number:
Recycling – R01 Date
Scheduled:
Unknown
Purpose: New ■ Replacement Facility ■ Equipment
Project
Description:
This is the scheduled replacement of the existing curbside
recycling truck, and is dependent on the number of customers
served in an average week.
We will have a more certain replacement date after operating
the program for a number of months.
Alternatives
Considered:
None.
Advantages of
Approving this
Project:
Keeping Bozeman a green city. Meeting the demand for
increased services
Estimated New
Future
Recurring
Costs:
Annual Operating and Maintenance Costs: $30,000 Total.
Funding
Sources:
100% Solid Waste Division Enterprise Funds.
93
City of Bozeman Capital Improvements Plan FY10-14
Project
Name:
Shops Complex – Phase I
Estimated
Cost:
Total Cost Unknown.
$1.5 Million improvements to benefit the Water Department operations in
FY10.
Project
Number:
Public Works – PW01 Date
Scheduled:
FY10 $1.5M
Remainder
FY11-14
Purpose: □ New ■ Replacement ■ Facility □ Equipment
Project
Description:
This project consists of identifying a site (ideally, among currently owned
City properties) for the phased construction and relocation of all City Shops
facilities.
The present shops complex is built in a residential neighborhood and it is
estimated to have twice the employees working out of the complex than
what it was designed for. The present complex has high traffic loads. With
the public water fill station there, driving and walking in the complex is
dangerous at high traffic periods.
Over the past few years, a number of solutions to this issue have been
pursued. The Cardinal Distributing property seemed an ideal long-term
solution, but fell through due to Montana Rail Link’s refusal to lease land to
the City. Because of the complexities of trying to find another suitable
option for this large and diverse group of facilities, we are not able to
quantify all of the costs or project phases at this time.
Alternatives
Considered:
Build a smaller satellite facility for high traffic volume operations; leave low
traffic operations at existing facility.
Advantages of
Approving this
Project:
Constructing the complex in phases will allow additional time to secure
funding for other phases, lessen traffic at the current site, possibly relocate
the existing water fill site, and free up space in the current complex to
alleviate crowding for other divisions.
Estimated New
Recurring
Costs:
Annual Operating & Maintenance Costs: Unknown at this point.
Funding
Sources:
Phase I = $1.5 Million Water Fund (Included in current rate study.)
Other Phases = Wastewater Fund, Street Maintenance Fund, Forestry
Fund, Solid Waste Fund, General Fund (Parks)
The existing site (purchased by the General Fund) would be sold once the
final phase of the project is completed. This could pay for some of the
General Fund’s financial obligations for the project.
94
STREET MAINTENANCE DISTRICTSUMMARY OF CIP BALANCES, REVENUES AND EXPENDITURESCIP Plan FY2010-2014Current Year ----------------------------------------Projected----------------------------------------FY09 FY10 FY11 FY12 FY13 FY14Projected Beginning CIP Cash Balance (65,766)$ (34,578)$ 79,119$ (17,231)$ 176,799$ 191,954$ Add: Revenues Dedicated to CIP 168,088 243,697 309,606 384,030 467,877 562,140 Less: Scheduled CIP Expenditures 136,900 130,000 405,956 190,000 452,723 340,383 __________ __________ __________ __________ __________ __________Projected Year-End CIP Cash Balance (34,578)$ 79,119$ (17,231)$ 176,799$ 191,954$ 413,711$ PAGE 195
STREET MAINTENANCE DISTRICTRATE CHANGES & PROJECTI0N OF CUSTOMER GROWTHCurrent Year ----------------------------------------Projected----------------------------------------FY09 FY10 FY11 FY12 FY13 FY14Rate Changes/Customer GrowthInflationary Adjustment 4.00 3.50 3.50 3.50 3.50 3.50 Rate Adjustment Increase in Rates Dedicated to CIP 3.00 2.00 2.00 2.00 2.00 2.00 _____ _____ _____ _____ _____ _____Total Current Year Rate Changes 7.00 5.50 5.50 5.50 5.50 5.50 Customer Growth Rate 4.00 1.00 2.00 2.00 2.00 2.00 _____ _____ _____ _____ _____ _____Total Percentage Increase in Base Year Revenues 11.00 6.50 7.50 7.50 7.50 7.50 Percentage of Rates Dedicated to CIP:From Previous Year(s) 9.00 9.00 11.00 13.00 15.00 17.00 Current Year - 2.00 2.00 2.00 2.00 2.00 _____ _____ _____ _____ _____ _____Total Percentage of Rates Dedicated to CIP 9.00 11.00 13.00 15.00 17.00 19.00 PAGE 296
STREET MAINTENANCE DISTRICTREVENUE PROJECTIONSCurrent Year ----------------------------------------Projected----------------------------------------FY09 FY10 FY11 FY12 FY13 FY14Base Revenues for Projections 1,858,300$ 2,080,213$ 2,215,427$ 2,381,584$ 2,560,203$ 2,752,218$ Total Projected Current Year Revenues 2,080,213$ 2,215,427$ 2,381,584$ 2,560,203$ 2,752,218$ 2,958,634$ Current Year Revenues Dedicated to CIP 187,219$ 243,697$ 309,606$ 384,030$ 467,877$ 562,140$ Add: Grants Bond Issues INTERCAP Other__________ __________ __________ __________ __________ __________Total Revenues Dedicated to CIP 187,219$ 243,697$ 309,606$ 384,030$ 467,877$ 562,140$ PAGE 397
CITY OF BOZEMANCAPITAL IMPROVEMENTS PROGRAM STREET MAINTENANCE DISTRICT FUNDItem -----------Projected Costs by Fiscal Year----------- Not # Project Title Department/Division Category FY10 FY11 FY12 FY13 FY14 Total ScheduledSTR01 1 TON TRUCK W/PLOW AND SANDER Equipment 47,244 - STR06 COMPACT UTILITY TRACTOR Equipment 67,492 67,492 STR09 LOADER Equipment 175,479 175,479 STR11 MEDIAN AND BOULEVARD MAINT Project 30,000 35,000 40,000 45,000 50,000 200,000 STR13 PARKING RESTRICTION SIGNS Equipment- 2,112,000 STR17 SINGLE AXEL DUMP TRUCK W/PLOW AND SANDER Equipment140,383 140,383 STR19 TANDEM AXEL DUMP TRUCK Equipment178,464 178,464 STR20 BIKE PATH IMPROVEMENTS Project 25,000 25,000 25,000 25,000 25,000 125,000 STR21 CONVEYOR Equipment 35,000 35,000 STR22 GRADER LEASE Equipment 50,000 50,000 50,000 50,000 50,000 250,000 STR23 SELF PROPELLED CONVEYOR Equipment - - 196,000 STR24 SWEEPERS Equipment 25,000 50,000 75,000 75,000 75,000 300,000 PW01 SHOPS COMPLEX ProjectUNKNOWNTOTAL130,000$ 405,956$ 190,000$ 452,723$ 340,383$ 1,471,818$ 2,308,000$ PAGE 498
City of Bozeman Capital Improvements Plan FY10-14
Project Name:
One Ton Flex-Fuel Truck
Estimated Cost: $47,244
Project Number: Street Maintenance – STR01 Date
Scheduled:
FY13
Purpose: □ New ■ Replacement □ Facility ■ Equipment
Project
Description:
This is a request for a one ton 4x4 cab and chassis truck with bed. It
would be equipped with plow and sander.
It would replace an existing 1986 model that is now 20 years old.
This truck is used in the day to day operation of the Street Dept.
This truck would use alternative fuel such as Ethanol or BioDiesel.
Alternatives
Considered:
Continue to use 1986 model when it is operational.
Retire truck and not replace.
Lease
Advantages of
Approving this
Project:
New vehicle would be more reliable and would be able to contribute to
snow removal operations. Would not need to budget money for major
repairs. Would achieve better fuel economy and use alternative fuels.
Estimated New
Future Recurring
Costs:
Annual Operating & Maintenance Costs: minimal.
Funding
Sources:
100% Street Maintenance District Revenue
99
City of Bozeman Capital Improvements Plan FY10-14
Project Name:
Compact Utility Tractor
Estimated Cost: $67,492
Project Number: Street Maintenance – STR06 Date
Scheduled:
FY11
Purpose: □ New ■ Replacement □ Facility ■ Equipment
Project
Description:
This is a request for a 60 horsepower Utility Tractor that would replace the
Sign and Signal Departments 1969 model (now 37 years old) and the
Street Departments 1981 model (now 25 years old).
It would be used for sign post removal and installation, leaf cleanup, snow
removal, alley brush cleaning and misc. dirt and landscaping work.
This tractor would be powered by alternative fuels such as BioDiesel.
Alternatives
Considered:
Continue to use old unreliable tractors.
Rent when available.
Lease.
Advantages of
Approving this
Project:
Increased production. Increase in safety. Use of alternative fuels. Able to
adapt our specialty attachments which we unable to do with lease
equipment. Better fuel economy and fewer maintenance costs due to
newer model.
Estimated New
Future Recurring
Costs:
Annual Operating & Maintenance Costs: minimal.
Funding
Sources:
100% Street Maintenance District Revenue
100
City of Bozeman Capital Improvements Plan FY10-14
Project Name:
Loader
Estimated Cost: $175,479
Project Number: Street Maintenance – STR09 Date
Scheduled:
FY13
Purpose: □ New ■ Replacement □ Facility ■ Equipment
Project
Description:
This is a request for a front end loader to replace our 1978 Fiat, which is
now 28 years old. When this loader is used with any frequency it seldom
makes it thru an 8 hour shift.
It would be used as a back up or for limited use to other departments.
The new loader would use alternative fuels such as BioDiesel.
Alternatives
Considered:
Continue to use Fiat when it runs.
Lease
Advantages of
Approving this
Project:
Safer more reliable equipment. Newer technology would increase
production. Use of alternative fuels. Decrease in exhaust emissions.
Able to be more productive and not have to schedule our work around
whether the Fiat is operational.
Estimated New
Future Recurring
Costs:
Annual Operating & Maintenance Costs: minimal.
Funding
Sources:
100% Street Maintenance District Revenue
101
City of Bozeman Capital Improvements Plan FY10-14
Project Name:
Median & Boulevard Maintenance
Estimated Cost: $30,000 in FY10, Increasing $5,000 each year after.
Project Number: Street Maintenance – STR11 Date
Scheduled:
FY10-FY14
Purpose: ■ New □ Replacement ■ Facility □ Equipment
Project
Description:
This money would be used to repair and maintain the City’s boulevards
and medians. Projects might include irrigation, seeding, planting and
curbing.
Currently no money is budgeted for this type of work.
Money would be added to this fund yearly so as to continue to bring our
medians and boulevards up to the standards our citizens expect.
Alternatives
Considered:
Continue to do minimal repairs to the medians and boulevards using
Street Depts. operational funds.
Do nothing.
Recruit volunteers, this would be used any time it is possible with the
proposed funding.
Take out the medians and pave them.
Advantages of
Approving this
Project:
Keeping boulevards and medians maintained help keep our street edges
intact. Many of our medians are in entryway corridors and are in dire need
of repair. Well maintained boulevards and medians help with storm water
runoff thus keeping it out of our streams. Not having to water by hand and
budget for the manpower to do so. Street edges bordered by medians not
having to be repaired yearly because of the curb edges breaking off.
Estimated New
Future Recurring
Costs:
Annual Operating & Maintenance Costs: As scheduled.
Funding
Sources:
100% Street Maintenance District Revenue
102
City of Bozeman Capital Improvements Plan FY10-14
Project Name:
Parking Restriction Signage Project
Estimated Cost: $2,112,000
Project Number: Street Maintenance – STR13 Date
Scheduled:
Unscheduled
Purpose: ■ New □ Replacement ■ Facility □ Equipment
Project
Description:
This is a request to fund the installation of parking restriction signs. The 2
million + estimate is figuring that if we have 200 miles of streets and a sign
is placed every 100 feet on both sides of the street as they are in the
residential permit parking areas is some parts of town then a total of
21,120 signs would be needed. The average cost for a new sign
installation is about $100. This money or a portion of it would only be
needed if the commission passes the pending ordinance. This is just an
estimate; a more accurate number would be presented under the fiscal
note during ordinance review.
Alternatives
Considered:
Limit number of signs.
Not install signs making ordinance difficult to enforce.
Advantages of
Approving this
Project:
Installing signs would make it easier for police to enforce. People will be
more likely to not park on the sides of the streets when they shouldn’t
making snow removal more productive. Traveling on narrow streets will
be easier in the winter with parking only on one side. Should be a one
time expense other than maintenance and replacing damaged signs.
Future signs would be installed at developers’ expense.
Estimated New
Future Recurring
Costs:
Annual Operating & Maintenance Costs: minimal.
Funding
Sources:
100% Street Maintenance District Revenue
103
City of Bozeman Capital Improvements Plan FY10-14
Project Name:
Single Axle Dump Truck
Estimated Cost: $140,383
Project Number: Street Maintenance – STR17 Date
Scheduled:
FY14
Purpose: ■ New □ Replacement □ Facility ■ Equipment
Project
Description:
This is a request for a single axle dump truck with 4 yard box. A plow and
sander would also be included. This would replace a 1986 dump truck
(now 20 years old) that would be move to backup. The backup 1978
dump truck (now 28 years old) would be retired.
The 1986 truck is underpowered with a gas engine that averages 2-3
MPG.
This truck would be fueled with alternative fuels such as BioDiesel.
Alternatives
Considered:
Continue to use 1986 model.
Rent.
Lease.
Advantages of
Approving this
Project:
More productivity, current model can’t make it up Highland Blvd. fully
loaded. Better fuel economy and fewer emissions. Use of alternative
fuels. Reliability. Safer. Save on maintenance and repair costs. Less
fuel consumed.
Estimated New
Future Recurring
Costs:
Annual Operating & Maintenance Costs: minimal.
Funding
Sources:
100% Street Maintenance District Revenue
104
City of Bozeman Capital Improvements Plan FY10-14
Project Name:
Tandem Axle Dump Truck
Estimated Cost: $178,464
Project Number: Street Maintenance – STR19 Date
Scheduled:
FY11
Purpose: ■ New □ Replacement □ Facility ■ Equipment
Project
Description:
This is a request for a tandem axle dump truck. It would be equipped with
a plow and sander.
This would be an addition to our fleet.
Alternatives
Considered:
Continue to use the smaller trucks that take longer to do the snow routes.
Lease.
Advantages of
Approving this
Project:
Increase our snow removal fleet to provide better response to the citizens.
Able to haul more, tandem axle can haul more than twice as much as a
single axle. Spend less time traveling back to refill with sand with the
bigger capacity. Less wear and maintenance on the larger trucks.
Estimated New
Future Recurring
Costs:
Annual Operating & Maintenance Costs:
Funding
Sources:
100% Street Maintenance District Revenue
105
City of Bozeman Capital Improvements Plan FY10-14
Project Name:
Bike Route Improvements
Estimated Cost:
$25,000 each year
Project Number: Street Maintenance Fund –
STR20 Date
Scheduled:
Annually
Purpose: ■ New □ Replacement ■ Facility □ Equipment
Project
Description:
This item would provide for bike-related infrastructure including (but, not
limited to) racks, signs, striping, curb-cuts, and separated pathways. The
currently-underway Transportation Plan Update could be a method for
prioritizing possible future projects which will rely heavily upon these funds
(as well as the recently adopted Safe Routes to School Program).
Alternatives
Considered:
Continue with existing infrastructure.
Advantages of
Approving this
Project:
Safety will likely be improved.
Estimated New
Future Recurring
Costs:
Annual Operating and Maintenance Costs: none
Funding
Sources:
100% Street Maintenance Fund
106
City of Bozeman Capital Improvements Plan FY10-14
Project Name:
Conveyor
Estimated Cost: $35,000
Project Number: Street Maintenance-STR21 Date
Scheduled:
FY13
Purpose: □ New ■ Replacement ■ Facility □ Equipment
Project
Description:
This is a request for a self powered conveyor for stacking materials.
Currently we stack with a loader and can only go as high as the loader
can safely stockpile.
Alternatives
Considered:
Continue to use a loader. Buy used.
Advantages of
Approving this
Project:
Available to stack materials in a smaller footprint thus saving valuable
space in the lower yard and old landfill.
Estimated New
Future Recurring
Costs:
Annual Operating and Maintenance Costs: minimal
Funding
Sources:
100% Street Maintenance District Revenue
107
City of Bozeman Capital Improvements Plan FY10-14
Project Name:
Lease/Purchase Motor Graders
for Winter Snow Plowing and Gravel Road Maintenance
Estimated Cost: $50,000 per year
Project Number: Street Maintenance Fund
STR22 Date
Scheduled:
FY10-FY14,
Annually
Purpose: □ New ■ Replacement ■ Facility □ Equipment
Project
Description:
This is a request to establish a 25 year replacement schedule for our
graders. Currently our fleet is comprised of a 1981, 1994, 1998, 2003
and a 2007. The ’03 and ’07 are currently on a lease purchase so the
1981 wouldn’t be replaced until 2012. Although the industry standard
schedules a 15 year replacement we believe with our extensive
preventative maintenance schedule will allow us to get 20 to 25 years
out of a grader.
Alternatives
Considered:
Budget 250k every 5 years to purchase.
Cut back on our use of graders in the residential areas.
Continue to use what we have and replace when we have complete
failure.
Advantages of
Approving this
Project:
Much more reliable equipment.
Less emissions
Better fuel economy
Less down time.
Estimated New
Future Recurring
Costs:
Annual Operating and Maintenance Costs:
Decrease in costs due to newer equipment.
Funding
Sources:
100% Street Maintenance Revenue
108
City of Bozeman Capital Improvements Plan FY10-14
Project Name:
Lease/Purchase Sweepers
for Bike Lanes and Normal Sweeping Routes
Estimated Cost:
$25,000 FY10, $50,000 FY11, $75,000 Each Year After
Project Number: Street Maintenance Fund
STR24
Date Scheduled: FY10-FY14,
Annually
Purpose: □ New ■ Replacement ■ Facility □ Equipment
Project
Description:
This is a request to replace our sweepers every 5 years, with a phased
implementation in FY10, 11 & 12.
In the past we depended on the State for funds through the MACI
program to purchase a sweeper every five years. Industry standards
recommend replacing municipal street sweepers every 4-5 years. There
is no longer funding for street sweepers. Our current fleet of sweepers
include a 1986, 1991, 1999 and a 2005 model. Except for the 2005, they
spend more time in the shop than in operation. The company that
manufactured the ’86, ’91 and ’99 is no longer in business so we have to
search for many of the parts.
Alternatives
Considered:
Budget 200k every year until all sweepers are replaced.
Cut back on our sweeping
There are no local contractors at this time.
Continue to use what we have.
Advantages of
Approving this
Project:
Much improved operations.
Better air quality.
Improved storm water discharge.
Estimated New
Future Recurring
Costs:
Annual Operating and Maintenance Costs:
Decrease in costs due to newer equipment.
Funding
Sources:
100% Street Maintenance Revenue
109
FORESTRYSUMMARY OF CIP BALANCES, REVENUES AND EXPENDITURESCIP Plan FY10-FY14Current Year-----------------------------------------Projected------------------------------------------------FY09 FY10 FY11 FY12 FY13 FY14Projected Beginning CIP Cash Balance 20,105$ 46,809$ 32,895$ 24,612$ 86,781$ 152,059$ Add: Revenues Dedicated to CIP 53,704 56,389 59,209 62,169 65,278 68,542 Less: Scheduled CIP Expenditures 27,000 70,304 67,492 - - 26,000 __________ __________ __________ __________ __________ __________Projected Year-End CIP Cash Balance 46,809$ 32,895$ 24,612$ 86,781$ 152,059$ 194,601$ PAGE 1110
FORESTRYRATE CHANGES & PROJECTION OF CUSTOMER GROWTHCIP Plan FY10-FY14Current Year ----------------------------------------Projected----------------------------------------FY09 FY10 FY11 FY12 FY13 FY14Rate Changes/Customer GrowthInflationary Adjustment - 3.00 3.00 3.00 3.00 3.00 Increase in Rates Dedicated to CIP - - - - - _____ _____ _____ _____ _____ _____Total Current Year Rate Changes - 3.00 3.00 3.00 3.00 3.00 Customer Growth Rate 4.00 2.00 2.00 2.00 2.00 2.00 _____ _____ _____ _____ _____ _____Total Percentage Increase in Base Year Revenues 4.00 5.00 5.00 5.00 5.00 5.00 Percentage of Rates Dedicated to CIP:From Previous Year(s) 14.50 14.50 14.50 14.50 14.50 14.50 Current Year - - - - - - _____ _____ _____ _____ _____ _____Total Percentage of Rates Dedicated to CIP 14.50 14.50 14.50 14.50 14.50 14.50 PAGE 2111
FORESTRYREVENUE PROJECTIONSCIP Plan FY10-FY14Current Year ------------------------------------Projected--------------------------------------------------FY09 FY10 FY11 FY12 FY13 FY14Base Revenues for Projections 356,129$ 370,374$ 388,893$ 408,338$ 428,754$ 450,192$ Total Projected Current Year Revenues 370,374$ 388,893$ 408,338$ 428,754$ 450,192$ 472,702$ Current Year Revenues Dedicated to CIP 53,704$ 56,389$ 59,209$ 62,169$ 65,278$ 68,542$ Add: Grants Bond Issues INTERCAP Other__________ __________ __________ __________ __________ __________Total Revenues Dedicated to CIP 53,704$ 56,389$ 59,209$ 62,169$ 65,278$ 68,542$ PAGE 3112
CITY OF BOZEMANCAPITAL IMPROVEMENTS PROGRAM FORESTRY PROJECTS & EQUIPMENTItem -----------Projected Costs by Fiscal Year-----------Not # Project Title Dept/Div Category FY10 FY11 FY12 FY13 FY14 TotalScheduledFOR-03 CHIP TRUCK Forestry Equipment 70,304 70,304 - FOR-06 CHIPPER Forestry Equipment 67,492 67,492 FOR-07 1/2 TON TRUCK REPLACEMENT Forestry Equipment 26,000 26,000 Total70,304$ 67,492$ -$ -$ 26,000$ 163,796$ -$ PAGE 4113
Project Name:
Flex Fuel Chip Truck
Estimated Cost: $70,304
Project Number: Forestry – FOR03 Date
Scheduled:
FY10
Purpose: □ New ■ Replacement □ Facility ■ Equipment
Project
Description:
This is a request for a Chip Truck to replace a 1990 Chip Truck (16 yrs
old) currently in use.
This truck is used to haul the chips that are produce by Forestry’s wood
chipper.
We would explore ways to make this truck more versatile such as with a
removable chip box so possibly a sander or snow box could be installed
for use during the winter.
This truck would be powered by an alternative fuel such as BioDiesel.
Alternatives
Considered:
Continue to utilize 16-year old vehicle currently in use.
Lease.
Advantages of
Approving this
Project:
Retirement and replacement of 16 year-old piece of city equipment with a
safer, more reliable vehicle. The replacement vehicle will use of
alternative fuels and obtain better fuel mileage, as well as improve
efficiency with an interchangeable box.
Estimated New
Future Recurring
Costs:
Annual Operating & Maintenance Costs: Minimal.
Funding
Sources:
100% Tree Maintenance District Fund Revenue
City of Bozeman Capital Improvements Plan FY10-14
114
Project Name:
Chipper
Estimated Cost: $67,492
Project Number: Forestry – FOR05 Date
Scheduled:
FY11
Purpose: □ New ■ Replacement □ Facility ■ Equipment
Project
Description:
This a request to replace a 2000 model chipper.
This would be a scheduled equipment replacement as this chipper would
be over 10 years old.
This equipment would be powered by an alternative fuel such as
BioDiesel.
Alternatives
Considered:
Continue to use older, inefficient model.
Lease.
As directed by Commission.
Advantages of
Approving this
Project:
1. More reliable equipment.
2. Safer
3. Use of alternative fuels.
4. Lower exhaust emissions.
5. More production due to improvements in design.
Estimated New
Future Recurring
Costs:
Annual Operating & Maintenance Costs: no increase. A new chipper
would be cheaper than the existing repairs required on the older model
currently in use.
Funding
Sources:
100% Tree Maintenance District Fund Revenue
City of Bozeman Capital Improvements Plan FY10-14
115
Project Name:
Standard Cab Flex Fuel 4x4 Pickup
Estimated Cost: $ 26,000
Project Number: Forestry-FOR07 Date
Scheduled:
FY 14
Purpose: □ New ■ Replacement ■ Facility □ Equipment
Project
Description:
This is a request to replace a 1999 pickup. This would be a scheduled
replacement as this truck will be 15 years old. This truck would be passed
on to another department such as Parks to be used by seasonal.
Alternatives
Considered:
Continue to use older, less fuel efficient model.
Lease.
As directed by Commission.
Advantages of
Approving this
Project:
1. More reliable
2. Safer
3. Use of alternative fuels
4. Lower exhaust emissions
5. More production due to improvement in design
Estimated New
Future Recurring
Costs:
Annual Operating and Maintenance Costs:
None
Funding
Sources:
100% Tree Maintenance District Fund Revenue
Project Rating: Level of Service:
City of Bozeman Capital Improvements Plan FY10-14
116