HomeMy WebLinkAbout1995-07-31 ccmSPEC/WORK
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MINUTES OF THE WORK SESSION/AGENDA MEETING/SPECIAL MEETING
OF THE CITY COMMISSION
BOZEMAN, MONTANA
July 31, 1995
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. The Commission of the City of Bozeman met in work session, agenda meeting and
special meeting in the Commission Room, Municipal Building, July 31, 1995, at 3:00 p.m.
Present were Mayor Vincent, Commissioner Youngman, Commissioner Stiff, Commissioner
Stueck, Commissioner Frost, City Manager Wysocki, City Attorney Luwe and Clerk of the
Commission Sullivan.
The meeting was opened with the Pledge of Allegiance and a moment of silence.
Work Session - (A) Presentation from Bozeman Interfaith Housing and Human Resource
DeveloDment Council re use of Community Housing Fund monies (B) Continued review of City
Manaaer's Budget Recommendations for Fiscal Year 1995-1996
(A) Presentation from Bozeman Interfaith Housing and Human Resource
Development Council re use of Community Housing Fund monies
. Neighborhood Coordinator/Grantsperson James Goehrung stated that written
information on both requests was included in the Commissioners' packets. He provided some
background information on the proposed projects, noting that these two agencies are the ones
who have demonstrated an interest in and an ability to provide affordable housing in the
community. He reminded the Commission that the housing task force had forwarded a
recommendation that the Community Housing Fund monies be used to promote construction
of affordable housing with a long-term guarantee of affordability; and both of these requests
contain that guarantee.
Rev. John Plummer, Bozeman Interfaith Housing, stated that the organization is
currently considering the possibility of constructing a second rental project. This project would
include 22 rental units, constructed on lots located along the south side of the Bridger Creek
. Subdivision. He forwarded Interfaith's interest in applying for a Montana Department of
Commerce HOME grant, with City sponsorship, as well as a Community Development Block
Grant, which the County has indicated a willingness to sponsor. He then asked that the City
loan Interfaith $50,000 from the Community Housing Fund, at no interest, to serve as matching
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funds for the grant applications. He requested that the City authorize Grantsperson James
Goehrung to prepare the grant application, at no cost to Interfaith.
Mr. Ron Hess, architect, displayed a conceptual drawing of the proposed 22-unit
development, noting that it will be constructed in several buildings with no more than three
units per building. The development will be constructed in three phases, with the parking lot
. improvements to be installed with the first two phases. Most of the units will be two- or three-
bedroom units, with two handicapped accessible units to be constructed and possibly some
four-bedroom units in the final phase, if the market warrants those units. Laundry facilities are
to be provided in a separate building; and the project will include common open space in the
center with built-in picnic facilities. He stressed that this project is to be located along the
southern edge of the subdivision, and will not be located adjacent to the golf course.
Mr. Jeff Rupp, Executive Director of the Human Resource Development Council,
reminded the Commission that HRDC is proceeding with its 24-unit rental project in the West
Babcock Street development. He reminded the Commission of recent discussions concerning
the $60,000 overage in architectural services which they have encountered to date, noting that
. the bids for construction of that project will be opened within the next few weeks. He stated
that after that bid opening, HRDC will know whether its shortage of funds is $60,000, or more
or less, depending on the bids received. Mr. Rupp indicated that the State has requested that
the HRDC books be fairly well balanced before any grant monies are awarded. He requested
that the City Commission authorize a loan from the Community Housing Fund, at a 3-percent
interest rate, to be repaid over twenty years, for the amount of the overage once that is
known.
Commissioner Stueck raised a question of fairness, suggesting that both loans should
be made at the same interest rate.
Neighborhood Coordinator/Grantsperson Goehrung noted that the presentations have
reflected the applicant's requests, based on the financials of each project; and the Commission
. may make whatever decision they deem appropriate. He noted that the requests have been
based on the information available to the applicants as of this date. He then encouraged the
Commission to consider the amount of leveraging that these monies can provide, noting that
to receive $1 million in benefits for a $100,000 contribution is very beneficial to the
community.
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Commissioner Youngman noted that, typically, affordable housing units are located
close to services, questioning whether the Bridger Drive location is appropriate for this type of
development.
Neighborhood Coordinator/Grantsperson Goehrung responded that is one of the
criteria which the State carefully considers. He noted that, since land costs close to the interior
. of the community are so high, the State recognizes that is not always practical, and takes that
into consideration when evaluating an application.
(B) Continued review of City Manager's Budget Recommendations for
Fiscal Year 1995-1996
local Government Study Commission. Mrs. Jennifer Mitchell, Chair, and Mr. Jeff
Krauss, Treasurer of the Local Government Study Commission, gave a brief presentation on
their budget request for the upcoming fiscal year.
Mr. Jeff Krauss forwarded the Study Commission's request that the unexpended
balance from Fiscal Year 1994-1995 be rolled into this fiscal year and that an entire mill be
levied for the current fiscal year. He estimated the balance from last fiscal year at $11,000,
which is to be combined with the $34,718 which this year's mill levy will generate plus any
. non-levied revenues from sources such as motor vehicle fees and interest.
Mr. Krauss noted that the Study Commission publishes a display ad every week, at
an approximate cost of $100 per week. They also anticipate additional advertisements, in all
forms of media, for the public hearings which will be held later this fiscal year.
Responding to Mayor Vincent, Mrs. Mitchell stated that five Study Commissioners
attended the workshop conducted by the Local Government Center in December; and three of
them attended the consensus workshop held in February. She stated that no additional schools
are anticipated; however, the travel and school line item would be used to fund the costs of
bringing people to Bozeman and possibly the Study Commission members visiting other
communities with different types of government that may be under consideration. She also
. stated that the Local Government Center here has indicated that, because of their closeness
to Bozeman's city government, they cannot be objective. Therefore, any outside expert
assistance must be derived from other local government centers, such as the ones located in
Billings and Missoula.
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Mrs. Mitchell stated that the Study Commission has had difficulty preparing its budget
request, since it has no historic data from which to operate. She noted, rather, that they have
tried to identify the possible expenses to be encountered next year, and to seek what they
believe will be adequate funding in the various line items.
Responding to questions from the Commissioners, Mrs. Mitchell stated that the Study
. Commission has a telephone and answer machine, on which they list the upcoming meetings.
She noted that additional long distance calls are anticipated as the Study Commission prepares
to draft its report. She then stated that a substantial amount will be needed under contracted
services to cover the costs of a survey, which is estimated at $10,000, as well as other
activities which will lead to writing of the report.
Mr. Jeff Krauss noted that the Study Commission plans to hire a professional
moderator to conduct the public hearings, which will also be covered under the contracted
services line item. He suggested that the difference between the Study Commission's original
request and the actual monies available be added to the contracted services line item.
The City Manager noted that, under that request, the amount budgeted for contracted
. services would be approximately $21,500; Mr. Krauss concurred.
Mrs. Mitchell recognized that a significant amount of monies will be expended on
publication of the Study Commission's final report, noting that will be preceded by an initial
report and a tentative report. She noted that the most efficient way of providing that
information to the public has not yet been identified.
Responding to Commissioner Frost, Liaison James Goehrung stated that the 1984
Study Commission expended approximately $7,000, of which $5,000 was devoted to survey
work. He noted that the commission members did attend the workshop sponsored by the Local
Government Center; however, they had no telephone and no office space, and a City staff
member served as recording secretary. All of their meetings were held in the public meeting
room at the Library, on a regular basis.
.
Agenda Meeting - for regular meeting and public hearinas to be held on Auaust 7. 1995
Since this is an agenda meeting, only those issues requiring staff action are contained
in the minutes.
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City Manager Wysocki briefly reviewed the background information which was
included in the Commissioners' packets.
(8) Commissioner Youngman asked staff to identify how much impact it feels
the new road improvements in the immediate area will have on traffic on Yellowstone Avenue,
and whether the concerns which prompted the Commission to require traffic circles have been
. mitigated with those improvements.
The Planning Director indicated that a response will be prepared for next week's
meeting.
(14) Commissioner Stueck asked for additional information on some of the
contracts listed under the Consent Items, particularly the amendment to the engineering
agreement for the landfill.
(19) Senior PlannerWindemaker identified the issues which have evolved to date,
the first of which is the applicant's opposition to being required to extend paving of Durston
Road from its terminus at Flathead Avenue to Flanders Mill Road to a county road standard.
City Manager Wysocki asked if staff can identify the impacts which the gymnasium
. may have on the existing water and sewer systems on site.
The Senior Planner responded that a different septic system would be required to
accommodate the gymnasium addition; therefore, the applicant is seeking City water and sewer
services prior to construction of the gymnasium.
Commissioner Stueck noted that Mr. Mike Delaney is to pave a portion of Durston
Road, to Ferguson Avenue, which could decrease the amount of paving required of this
applicant.
Responding to questions from Commissioner Stiff, the Senior Planner stated that the
Cottonwood Road alignment lies to the west of this subject property. The Planning Director
indicated that no southward extension of Flanders Mill Road is anticipated, except possibly to
serve as access to a small subdivision.
. (22) Senior Planner Skelton stated that, while no deviations or variances have
been requested, it appears that the northeast corner of the parking lot may encroach into the
water course setback. He noted that staff has suggested that some of those parking spaces
be moved and that three or four parking spaces be added, to alleviate some of the concerns
forwarded during the previous review process.
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Work Session (continued) - Review of City Manager's Budget Recommendations for Fiscal Year
1995-1996
This is the fifth in a series of work sessions on the City Manager's recommendations
for the budget for Fiscal Year 1995-1996.
City Manager Wysocki distributed a copy of the official notification of mill value for
. the fiscal year.
The Commission proceeded with identifying possible changes to the proposed budget,
recognizing that these changes can either be incorporated into the tentative appropriation
ordinance or identified on a separate listing, with any changes to be made between the public
hearing and adoption of the appropriation ordinance.
Commission. Commissioner Stueck asked that the Commission discuss the method
of covering the minutes for all work sessions and regular Commission meetings in the Clerk's
absence.
Following discussion, the Commission concurred that no change in the amount
budgeted is necessary. They further concurred that a contracted service should be utilized after
the laptop computer has been purchased, for covering of Commission meetings in the Clerk's
. absence. For the long range, the Commission recognized that the position of Assistant Clerk
of the Commission should be created, and directed the Clerk of the Commission to proceed
with preparing a proposed jab description for that position.
Swim Center. Commissioner Stueck suggested that $250,000 for expansion of the
Swim Center be added to the budget. He noted that an INTERCAP loan could be utilized,
which would require appropriating monies for a $58,000 annual repayment in each of the next
five yea rs.
Commissioner Frost stated he feels that additional revenues from the Swim Center
should help to cover those costs. He then suggested that the Commission not make this
commitment until after the Recreation and Parks Advisory Board has decided that fees should
. be increased.
Following discussion, the Commissioners stated general concurrence with adding this
item to the budget, as long as increased revenues from the Swim Center offset the costs of
the expansion. They expressed concern that care must be taken to ensure that the fees are
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not raised so dramatically that people, particularly the children, are precluded from using the
facility.
Planning. Commissioner Frost expressed grave concern about the fact that this
budget contains $25,000 for work on a comprehensive plan for growth and $100,000 for
planning for a dam. He recognized that, while different funding sources are involved, he would
. prefer to see $80,000 appropriated for comprehensive planning and $45,000 budgeted for
planning for a dam.
The Commissioners discussed the proposed comprehensive planning process at
length, recognizing the importance of the City and the County sharing equally in the costs of
developing that plan. They discussed various options for additional planning on elements which
pertain to the City only, and whether to fund those items in-house or through contracted
services. Following that discussion, they concurred that an additional position, designated as
long-range planner, should be added, with $33,700 being added to the contribution from the
General Fund to support this special revenue fund.
City Manager Wysocki cautioned that if the position of long-range planner is to be
. successful, it must be housed somewhere other than in the Planning Department. He stated
. - that attempts have been made over the past few years; but that individual has been caught up
in the day-to-day activities of the department and the long-range planning element has been
lost.
Streets. City Manager Wysocki cautioned that the City has entered into a contract
for development of impact fees; however, no monies have been appropriated to cover those
costs. He then asked that the Commission add $22,500 to this budget unit to cover that
portion of the costs pertaining to the transportation system.
Water Operations. The City Manager noted that the City has recently entered into
an agreement for the development of impact fees for water and sewer services. He asked that
the Commission add $15,000 each to this budget unit and to Sewer Operations to cover those
. costs.
Solid Waste Disposal. The City Manager stated that $1.6 million was included in his
budget recommendations to cover the costs of installing a liner in the expansion area of the
landfill. The actual bids have been received and awarded; and the cost plus contingency is
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$2,038,300. He asked that the additional monies be added to this budget unit to cover those
actual costs.
Commissioner Youngman noted that $5,000 must also be added to this budget unit
to cover the City's participation in the solid waste composting study.
Due to the time, the Commissioners concurred that, if the pUblic hearing this evening
. is completed early enough, they would complete deliberations on the budget tonight; otherwise,
they will meet in special session tomorrow evening as previously set.
Recess - 5:30 D.m.
Mayor Vincent declared a recess at 5:30 p.m., to reconvene at 7:00 p.m., for the
purpose of conducting the continued public hearings and completing the routine business items.
Reconvene - 7:00 D.m.
Mayor Vincent reconvened the meeting at 7:00 p.m., for the purpose of conducting
the scheduled continued public hearings and completing the routine business items.
. Signing of Notice of Soecial Meeting
Each of the Commissioners, in turn, signed the Notice of Special Meeting.
Continued Dublic hearina - Preliminarv Plat - Cuoola Subdivision - subdivide 58.13 acres into
13 lots for mixed use (industrial. commercial and residential) condominium develooment and
2 ooen soace oarcels - Tracts C and D. COS No. 68. located in the NE%. Section 8. T2S. R6E.
MPM (803 East Mendenhall Street) - Raiah and Associates. Inc. (P-9518)
Continued oublic hearina - Conditional Use Permit for Planned Unit Develooment - Rajah and
Associates - allow mixed use develODment for industrial. commercial and residential uses on
Tracts C and D. COS No. 68. located in the NE%. Section 7. and the NW%. Section 8. T2S.
R6E. MPM (803 East Mendenhall Street) (Z-9539)
This is the time and place set for the continued public hearing on the preliminary plat
for Cupola Subdivision, as requested by Rajah and Associates, Inc., under Application No.
. P-9518, to subdivide 58.13 acres into 13 lots for mixed use (industrial, commercial and
residential) condominium development and 2 open space parcels on Tracts C and D, Certificate
of Survey No. 68, located in the northeast one-quarter, Section 7, and the northwest on8-
quarter, Section 8, Township 2 South, Range 6 East, Montana Principal Meridian. The subject
site is more commonly located at 803 East Mendenhall Street.
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This was also the time and place set for the continued public hearing on the
Conditional Use Permit for Planned Unit Development as requested by Rajah and Associates,
under Application No. Z-9539, to allow mixed use development of industrial, commercial and
residential uses on Tracts C and D, Certificate of Survey No. 68, located in the northeast one-
. quarter, Section 7, and the northwest one-quarter, Section 8, Township 2 South, Range 6 East,
Montana Principal Meridian. The sUbject site is more commonly located at 803 East
Mendenhall Street.
Mayor Vincent reopened the continued public hearings.
Senior Planner Lanette Windemaker reviewed the contents of her memo dated July
21, a copy of which had been included in the Commissioners' packets. She stated that staff
has reviewed the memo from the applicant, dated July 11; and this memo forwards staff's
responses to those issues. She noted that some of the issues have been resolved with wording
changes in the conditions; and some of the conditions can be eliminated. She reviewed each
of the conditions about which concerns have been raised. Those conditions over which
differences have not yet been resolved include Z-31, pertaining to a traffic impact study; P-17,
. pertaining to acquisition of off-site rights-of -way for road extension; P-34, P-35, Z-28 and P-24,
pertaining to the design of East Mendenhall Street; P-16, P-19, P-32, P-33 and Z-30, pertaining
to Highland Boulevard; P-27, pertaining to the remediation of bottlenecks in the sanitary sewer
main; 2-7, pertaining to a required minimum of open space per lot; and 2-5, pertaining to
mitigation of impacts encountered by the mixture of residential with commercial and industrial.
Senior Planner Windemaker then reviewed the contents of her memo of July 28,
which was also included in the Commissioners' packets. In that memo, she forwarded
additional comments on the issues which were discussed during a meeting between staff and
the applicant on July 24. Those issues include covenants for the project; minimum open space
per lot; the mixture of residential, commercial and industrial uses; access to unsubdivided land;
the requested additional residential units; berming and noise mitigation; alignment of Highland
. Boulevard; the floodplain; PUD access requirement; traffic impact analysis; pedestrian crossing
of Highland Boulevard; phasing of dedications and improvements; phasing of the PUD; and
traffic impact studies.
The Senior Planner reviewed the contents of the memo from Director of Public
Services Phill Forbes, dated July 27, which was forwarded with her memo. In that memo, the
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Director provided responses to several of the issues, including the traffic impact study, design
of Mendenhall Street, mitigating impacts on the sewer mains, off-site right-of-way acquisition
for extension of Highland Boulevard, design of Highland Boulevard, and access to the Montana
Department of Transportation property immediately east of the subject parcel.
Senior Planner Windemaker reminded the Commission that the zone code and the
. master plan allow for phasing of both subdivisions and planned unit developments. She further
reminded them that under this phasing process, they are to take action on the application for
Phase I and the master plan for subdivision and development for the subsequent phases. She
stated that the Commission must determine that the master plan and proposed development
guidelines are sufficiently detailed to ensure that subsequent phases are developed in the same
manner as the first phase.
Mr. Keith Swenson, consulting planner representing the applicant, distributed copies
of maps showing the existing wetlands and proposed wetlands. He then reviewed the
applicant's position on which conditions remain in contention, including P-24, P-34, P-35 and
Z-28, the conditions pertaining to the design of Mendenhall; Z-5, pertaining to mitigation of
. potential conflicts between residential, commercial and industrial uses; Z-7, pertaining to a
minimum amount of open space; P-16, P-19, P-32, P-33 and Z-30, pertaining to Highland
Boulevard, P-22 and P-40, pertaining to access to the Montana Department of Transportation
parcel; the request for 12 additional residential units for low-income persons; and P-17,
pertaining to acquisition of off-site rights-of-way.
Mr. Swenson asked that they not be required to install a sidewalk along the south side
of East Mendenhall Street, particularly in that area where the topography would make the
installation of the sidewalk extremely difficult. He turned his attention to mitigating of potential
conflicts because of the mixture of uses. He stated that the applicants have requested a set
of covenants from Colorado which have been identified as addressing this issue very well; and
many of the provisions of those covenants will be incorporated into the covenants for this
. project.
Mr. Swenson expressed concern about being required to provide a minimum amount
of open space per lot, stating he feels that could be unnecessarily restrictive. He noted that
a total of 20 percent planted area is being dedicated to open space and a storm water
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management system; and he is concerned that a minimum amount of open space per lot could
result in a less attractive arrangement of open space.
Mr. Swenson stated the applicant is willing to provide the 90-foot right-of-way that
is required for Highland Boulevard, since it is designated as an arterial. He stated, however,
. that the applicant is concerned about the costs of acquiring that width of right-of-way to make
, the required connections to East Main Street and Front Street. He also requested that the
applicant be allowed to provide 17 % -foot setbacks from Highland Boulevard rather than the 25-
foot setback required under the code. He then stated that the applicant has a document which
indicates the Montana Department of Transportation parcel has access from East Main Street.
Mr. Keith Swenson stated that the closest house to the proposed development is 300
feet away. He then proposed that the berm along the north end of the development be five to
six feet high, noting that would be adequate to shield surrounding residential development from
the noises which might be generated with this proposed development.
Responding to questions from Commissioner Frost, Mr. Swenson acknowledged that
it might be possible to construct a curb sidewalk along the south side of East Mendenhall
. Street; however, he would prefer not to install that sidewalk until the adjacent property
develops.
Commissioner Frost asked that the City be provided with the documentation which
assures access to the Montana Department of Transportation property.
Responding to questions from Commissioner Youngman, Mr. Swenson stated that
parking for only four additional residential units is needed to meet the parking requirements
contained in the zone code. He stated that the additional twelve units are to be low-income
units, being rented at 60 percent of median.
Commissioner Stiff characterized P-17, pertaining to acquisition of off-site rights-of-
way, as the critical issue. He then suggested that the City should possibly consider
participating in the costs of that acquisition, to the same extent that it participates in the
. expansion of a roadway from a local street standard to a collector or arterial street standard.
Commissioner Youngman stated that if the installation of the improvements is
necessary for a specific project before the City had intended to complete that installation, the
applicant is typically required to bear all of the costs of that improvement.
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City Manager Wysocki noted that the Commission could choose to allow the applicant
to construct Highland Boulevard to a local street standard initially. He acknowledged that in
the past, developers have been required to bear the entire costs of improving a street; however,
he noted that in those instances the additional costs involved were not as substantial as they
are in this instance.
. Responding to Commissioner Youngman, Mr. Swenson stated a 6-foot-high berm will
be high enough to deflect noises from within this development over the residential units along
Broadway Avenue.
Commissioner Youngman noted that if the Commission wants a higher berm, it could
impose such a condition in its approval of this application.
Responding to Mayor Vincent, Mr. Swenson stated the applicant is willing to conduct
the needed traffic impact studies and to address those impacts from this project which are
determined to be their responsibility.
Mr. Swenson address the wetlands issue, reviewing the maps which had been
previously distributed. He pointed out the existing wetlands and their configuration as well as
. the proposed wetlands, as they will be in the proposed development. He stated that, while the
overall size of the wetlands area will be slightly decreased, the intent is to upgrade a portion
of the nominal wetlands to active wetlands. He noted that the berm for the new Highland
Boulevard extension, as depicted in these drawings, is 204 feet wide where it crosses the
wetlands; and if the roadway is widened fifteen feet to meet arterial standards, the berm will
actually be 219 feet wide at the base.
Ms. Diana Goss, consultant who prepared the wetlands drawings, stated that the
beaver pond about which concern has been raised is located off the subject site, although the
beaver are currently removing trees from this site and dragging them to the dam. She then
stated that when she was diagraming the wetlands area, she was liberal in her interpretations.
. She noted that, in reality, the wetlands are no more than borderline at best; and she feels that
under this application, their status should be enhanced and upgraded. She stated that by
redirecting the tributary water along the north edge of the wetlands into the wetlands, they will
be enhanced; and that water can then percolate to the north, upgrading that area as well. She
stated that the current vegetation is not reflective of an active wetlands; and with these
changes, that vegetation should also be enhanced. She noted that the removal of grazing from
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the immediate area will dramatically improve the area, and help to make it more aesthetically
pleasing.
Commissioner Stueck reviewed his proposed timeline for installation of improvement
to East Mendenhall Street and Highland Boulevard, which ensures that a second access to the
.. site is provided in conjunction with Phase I, and asked if that timeline is acceptable to the
applicant; Mr. Swenson responded that it is.
Responding to Commissioner Youngman, Mr. Swenson stated that the building closest
to the intersection of Broadway Avenue and East Mendenhall Street is located within the 100-
year floodplain; and it will be constructed to meet the floodplain requirements. He noted that
is the only structure within the floodplain, with the remainder either being in open space or
parking lots. He then indicated that no 500-year floodplain is delineated on the maps for the
subject area.
The Commissioners discussed the issue of increasing the number of residential units
from 88 to 100, as requested by the applicant. They concurred that the additional number of
residential units would be acceptable, with the stipulation that some form of long-term
. guarantee of affordability be attached to those additional units. Commissioner Youngman
noted that the 1 O-year provision proposed is inadequate, suggesting that a 20-year guarantee
might be more acceptable. She then suggested that a review of previous applications might
provide some guidance on the term of the provision.
Responding to Commissioner Youngman, City Attorney Luwe noted that the
applications before the Commission at this time are for a preliminary plat and a planned unit
development. He cautioned that the financial concerns and issues which have been raised are
not the subject of review at this time; rather, they will be subjected to their own reviews if the
applicant chooses to pursue financing through a special improvement district or the tax
increment financing industrial district.
Responding to Commissioner Youngman, Mr. Swenson stated that the residential
. units on the upper levels of the metal buildings will be appropriately insulated, energy efficient,
and with residential type windows, to ensure quality living space.
Commissioner Youngman stated an interest in reviewing the covenants from Colorado,
after which the applicant proposes to pattern the covenants for this project, prior to acting on
this application; and expressed concern that they may not arrive in time.Œ
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Mr. Swenson responded that if the covenants have not arrived within the next couple
of days, he will have them faxed.
City Manager Wysocki entered into the record the written information submitted by
the applicant, dated July 24 and July 31; letter of opposition from Angela Mueller, 425 North
. Grand Avenue, dated July 15; and letter of opposition from Don Bachman, 109 North
Broadway Avenue, dated July 18.
Since there were no Commissioner objections, Mayor Vincent closed the public
hearings.
Commissioner Stiff forwarded his continued interest in considering City participation
in the costs for extension of Highland Boulevard to Main Street, at the same ratio as its
participation in the roadway through the project.
The other Commissioners responded, noting varying degrees of willingness to consider
financial participation.
City Manager Wysocki cautioned that, no matter what width of roadway is
constructed initially, it is important to obtain the appropriate amount of right-of-way for the
. roadway designation to ensure that it is available as the roadway is expanded. He
recommended that, in this instance, the entire 90-foot-wide right-of-way be obtained initially;
and he feels that City participation in those costs could be considered.
The Commission reviewed the outstanding issues which remain, concurring that the
requested 17 Y:z -foot setback from Highland Boulevard is acceptable. They also concurred that
a review of the Denver covenants pertaining to the mix of residential and commercial
developments would be beneficial, with those covenants being used as the pattern for this
project if deemed appropriate. They further agreed that 100 residential units would be
acceptable, with the assurance that the additional twelve units would be accompanied by a
low-income rental rate guarantee for an extended period of time, probably twenty years. The
. Commissioners agreed that the 20-percent open space proposed by the applicant, including the
landscaped drainage areas, is acceptable in lieu of staff's proposal that a minimum amount of
landscaping be required per lot. They also determined that a waiver of right to protest the
installation of a sidewalk along the south side of East Mendenhall Street is acceptable in lieu
of its installation in conjunction with the roadway.
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City Attorney Luwe encouraged the Commission to leave in the condition requiring
the applicant to ensure that an access is provided to the property immediately to the east. He
stated that if review of the paper which the applicant has submitted shows that there is,
indeed, adequate access to the site, it will serve to meet the condition.
Responding to the City Manager, Commissioner Youngman stated she does not
. believe the proposed 6-foot-high berm on the south end of the site is adequate. She
suggested, rather that the berm should be raised so that it shields at least the first story of the
building, possibly to 10 feet high, for the first building in the development.
Mayor Vincent requested that the decisions on these applications be placed on next
week's agenda.
Discussion - FYI Items
City Manager Wysocki presented to the Commission the following "For Your
Information" items.
(1 ) Notice of Special Meetings for tonight's public hearings and the budget
. meeting for tomorrow night.
(2) Copies of two donations for the DARE program, one from Anderson School
and one from the Fraternal Order of Eagles.
(3) Status report on the transportation projects, as of July 6, 1995.
(4) Letter from the Bozeman Area Chamber of Commerce, dated July 25,
inviting the Government Affairs Committee members to attend a round table meeting with
Congressman Pat Williams at 7:30 a.m. on Monday, August 7, at the Baxter Hotel.
(5) Information on the project priority list for State Revolving Fund Loan Program
monies, as forwarded in a letter from the Water Quality Bureau, dated July 24, 1995.
(6) Information on the revisions to the subdivision regulations, as forwarded in
a memo from the Montana Department of Commerce, dated July 20, 1995.
. (7) Agenda for the Development Review Committee meeting to be held at 10:00
a.m. on Tuesday, August 1, in the Commission Room.
(8) Agenda for the City-County Planning Board meeting to be held at 7:00 p.m.
on Tuesday, August 1, in the Commission Room.
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(9) Agenda for the County Commission meeting to be held at 1 :30 p.m. on
Tuesday, August 1, at the Courthouse.
(10) Agenda for the Montana Transportation Commission meeting to be held on
Thursday, August 10, in Helena.
(11) Letter from Robert and Kiki Rydell, 622 South Grand Avenue, dated July 21,
. forwarding a copy of the School District's facilities report and their concerns about that report.
(12) Letter from Mary Alice Chester, 605 Bryant Street, received on July 28,
regarding the Cupola development.
(13) The City Manager submitted his weekly report, as follows. (1) Noted that
crews are working to clean up the debris from the Saturday wind storm. (2) Stated that staff
spent a lot of time working on the Cupola development proposal this past week. (3) Stated he
is working on the interlocal agreement with the County for the joint dispatch center. (4)
Reminded the Commission that he will be out of town next week.
(14) The City Manager reminded the Commissioners of the City picnic, scheduled
for Friday evening. Commissioners Frost, Youngman and Stiff all indicated their intent to
. attend.
(15) Commissioner Stueck submitted the following. (1) Stated he received a
complaint from one of the citizen members on the Board of Directors of the Chamber of
Commerce, which he has asked the individual to forward directly to the City Manager. (2)
Noted that Mr. Scott Heck approached him about the problems he is encountering with beavers
building dams in the creek near his home.
( 16) Commissioner Frost submitted the following. (1) Attended the urban
renewal committee meeting on Thursday evening. He noted that the committee should be
ready to act on a "semi-finished" document at the next meeting. (2) Cited from an article in
the August 1995 edition of the Public Management magazine entitled Developing Sustainable
Communities.
. (17) Commissioner Youngman submitted the following. (1) Stated that last
week, one of her friends, a computer expert, was in town; and she took him to meet with the
Library staff about issues such as networking and connecting this community to the world.
(2) Met with Planning Director Andy Epple and Assistant Planning Director Debbie Arkell last
week. At that time, they talked briefly about child care regulations and possible revisions to
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the zone code regarding the processes through which child care facilities are reviewed and the
parking requirements for such facilities. Another topic of discussion was the changes in
legislation for subdivisions, which were adopted in the recent session and how those changes
will affect future Commission actions. (3) Stated that in her meeting with Andy Epple and
Debbie Arkell, the issue of implementing various provisions of the housing policy arose. She
. noted that, as a result of that conversation, it became apparent that the Planning staff does not
have time to address those issues, and suggested that the Commission consider appropriating
$10,000 to $20,000 to hire someone to do the work, possibly under Neighborhood Coordinator
James Goehrung's direction. She noted an alternative might be to hire a long-range planner,
whose first responsibility would be to address the housing policy issues. She noted that the
Planning staff's preference appears to be hiring of someone from outside the City, since that
individual might be able to look at the standards and regulations more objectively. She
expressed concern that, even if the process of selecting an outside consultant began
immediately, it would be over a year from the time the policy was adopted until any regulatory
portion of it was implemented. (4) Noted that the County Commission's agenda has been
. located in obscure places, as well as the City Commission's. She suggested that the
Commission write a letter to Rick Coffman, stating its concerns and asking that care be taken
to make those agendas more readily available to the public. She noted that the County might
be interested in signing such a letter as well.
(18) City Attorney Luwe announced that he will be out of the office from
Thursday through Monday and that Staff Attorney/Prosecutor Tim Cooper will sit at Monday's
Commission meeting.
(19) Mayor Vincent thanked City Attorney Luwe for his research of the
handicapped parking sign issue and his letter to Mr. Myles Eaton on the subject.
Adiournment - 9:45 D.m.
. There being no further business to come before the Commission at this time, it was
moved by Commissioner Frost, seconded by Commissioner Stueck, that the meeting be
adjourned. The motion carried by the following Aye and No vote: those voting Aye being
Commissioner Frost, Commissioner Stueck, Commissioner Stiff, Commissioner Youngman and
Mayor Vincent; those voting No, none.
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ATTEST:
.C#J~
ROBIN l. SULLIVAN
Clerk of the Commission
.
.
07-31-95