The URL can be used to link to this page

Home My WebLink About2008-11-10 Regular Meeting Minutes.~ LINKED MINUTES OF THE MEETING OF THE CITY COMMISSION BOZEMAN, MONTANA November 10, 2008 The Commission of the City of Bozeman met in the Commission Room, City Hall, 121 North Rouse on Monday, November 10, 2008 at 6 p.m. Present were Mayor Kaaren Jacobson, Cr. Sean Becker, Cr. Eric Bryson, Cr. Jeff Krauss, Cr. Jeff Rupp, City Manager Chris Kukulski, Finance Director Anna Rosenberry, and Deputy City Clerk Aimee Kissel. 0:01:30 A. Call to Order - 6 p.m. -Commission Room, City Hall -121 North Rouse 0:01:31 B. Pledge of Allegiance and a Moment of Silence 0:01:35 C. Changes to the Agenda Mayor Jacobson asked City Manager Chris Kukulski if there were any changes to the agenda. 0:01:42 Chris Kukulski, City Manager Mr. Kukulski stated that he was not aware of any changes to the agenda. 0:01:53 D. Public Service Announcement -Offices closed 0:01:58 Aimee Kissel, Deputy City Clerk Ms. Kissel informed everyone that City Offices would be closed Tuesday, November 11, 2008 for Veteran's Day. 0:02:18 E. Minutes -August 25, 2008 0:02:23 Motion and Vote to approve the Minutes for August Z5, 2008 as submitted. It was moved by Cr. Rupp, seconded by Cr. Becker to approve the Minutes of the August 25, 2008 Commission meeting as submitted. Those voting Ave being Crs. Rupp, Becker, Krauss, Bryson and Mayor Jacobson. Those voting No being none. The motion carried 5-0. 0:02:49 F. Consent 1. Authorize Payment of Claims (LaMeres) 2. Authorize City Manager to sign Professional Services Agreement for Planning Services for the Downtown Neighborhood Plan (Saunders) 3. Approve the Appointments of Commissioner Krauss and Mayor Jacobson to review the Depository Bonds and Pledged Securities as of September 30, 2008 (Clark) 4. Approve the Final Plat for the Bozeman SSA Minor Subdivision #P-08009 and Y' ~~ Linked Minutes of the Bozeman City Commission Meeting, November 10, 2008 Authorize the Director of Public Service to execute the same on behalf of the City of Bozeman (Cooper) 5. Approve the Building Report for October 2008 (Doersken) 0:02:51 Public Comment Mayor Jacobson opened public comment. No person commented. Mayor Jacobson closed public comment. 0:03:01 Motion and Vote to approve consent items (F.) 1-5. It was moved by Cr. Becker, seconded by Cr. Krauss to approve consent items 1-5. Those voting Ave being Crs. Becker, Krauss, Bryson, Rupp and Mayor Jacobson. Those voting No being none. The motion carried 5-0. 0:03:19 G. Public Comment Mayor Jacobson opened public comment. No person commented. Mayor Jacobson closed public comment. 0:03:43 H. Action Items 0:03:49 1. Award Water Reclamation Facility Bids (Arkell/HDR Engineering Inc.) 0:03:58 Rick Hixson, City Engineer Mr. Hixson began a presentation to ask the commission to award a contract for a new treatment facility. 0:07:02 Dan Harmon, HDR Engineering Mr. Harmon began explaining what has gone into designing the Reclamation Facility. 0:16:34 Mr. Harmon Mr. Harmon explained why he felt there was such a large variance between the engineering estimate from HDR and the actual submitted bids. 0:27:36 Mr. Harmon Mr. Harmon explained what city staff and HDR have revised in Phase 1 of the project award in response to the high bids. 1:19:10 Public Comment Mayor Jacobson opened public comment. 2 Linked Minutes of the Bozeman City Commission Meeting, November 10, 2008 1:19:31 Adam Harmold -Public Comment Adam Harmold of 616 South 8th in Bozeman is a retired governmental contract specialist and has managed large commercial contracts. He would like to ask that the Mayor and Commissioners do not rush forward with a decision. He felt many red flags went up. 1:21:34 Mayor Jacobson Mayor Jacobson closed public comment. 1:21:36 Discussion 1:39:32 Motion and Vote to approve and authorize the City Manager to sign the Notice of Award for the Bozeman Water Reclamation Facility project as recommended by staff and consulting engineer. It was moved by Cr. Krauss, seconded by Cr. Bryson to approve and authorize the City Manager to sign the Notice of Award for the Bozeman Water Reclamation Facility project as recommended by staff and consulting engineer. 1:40:28 Discussion 2:04:05 Vote on the motion to approve and authorize the City Manager to sign the Notice of Award for the Bozeman Water Reclamation Facility Project as recommended by staff and engineering. Those voting Ave being Cr. Krauss, Cr. Rupp, Cr. Becker and Mayor Jacobson. Those voting No being Cr. Bryson. The motion carried 4-1. 2:04:38 Mayor Jacobson Mayor Jacobson moved the discussion into how to pay for the Water Reclamation Bid Award. 2:04:41 Mr. Kukulski Mr. Kukulski stated that city staff would appreciate direction from the Commission regarding financing but reminded everyone that they cannot act on the financing aspect because it was not on the agenda. 2:05:21 Cr. Krauss Cr. Krauss will not support the worst case scenario given for the growth rate. He would support assuming a 1 % growth rate. He does not support the shops complex as a part of this financing. He spoke regarding rate increases that were put into place in the past because of the realization that we would need to upgrade. 2:09:39 Cr. Bryson Cr. Bryson agreed with a 1% growth projection and agreed with not using the shops money whether it's saved or from future rate payers to build a shop. 3 ,.. Linked Minutes of the Bozeman City Commission Meeting, November 10, 2008 2:10:10 Cr. Becker Cr. Becker would be comfortable switching his preferred growth rate projection from 0 to 1% and agrees to not include the shops complex. He also stated he might even like to look at 1.5% depending on what internal growth was projected to be. He also felt that it would be helpful to know what we are predicting our rate projections would be throughout the entire project. 2:12:16 Cr. Rupp Cr. Rupp feels that it is important to be straight up with the rate payers and telling them a number that will only get better not get worse. He also feels it seems confusing to add the shops complex as part of this discussion and would prefer to have that conversation later. He would like to keep the 1.5 million already set aside for the shops complex for the shops complex. 2:14:48 Mayor Jacobson Mayor Jacobson agreed that a 0% growth rate is not realistic and would go along with 1 %. She would prefer to see the shops complex left in there because it is something that needs to be taken care of. 2:16:11 Mr. Kukulski Mr. Kukulski explained that the shops complex employees are responsible for the extensive network of underground pipes that feeds into the Wastewater Facility and they are a critical component to the functioning of the entire system. 2:22:43 I. FYI/Discussion 2:22:56 1. Reminder of Joint City-Town/County Meeting in West Yellowstone on November 14, 2008 (Kukulski/Kissel) Ms. Kissel reminded everyone of a joint City-Town/County Meeting. 2:27:50 Cr. Rupp Cr. Rupp would like to have some time in the future to talk about what it means if we don't sell city hall and where we are on some of our properties and where we are with Mandeville and with the Department of Environmental Quality. 2:28:50 Mr. Kukulski Mr. Kukulski gave an update regarding the negotiations with the Department of Environmental Quality. 2:33:14 Mayor Jacobson Mayor Jacobson thanked the staff for the Wastewater Treatment Project and mentioned that it is amazing that they are able to manage with the plant already being 20% over capacity. 2:34:06 J. Adjournment Mayor Jacobson adjourned the meeting at 8:27 p.m. 4 Linked Minutes of the Bozeman City Commission Meeting, November 10, 2008 Kaaren Jacobso ,Mayor ATTEST: Stacy U n; City Clerk PREPARED BY: Aimee issel, Deput"y,,,C~ity Clerk Approved on ~Q~' I ~~ ~ ~,y_ fop ~ ~ _ ' ..~