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Home My WebLink About2008-11-24 Regular Meeting Minutes ^l LINKED MINUTES OF THE MEETING OF THE CITY COMMISSION BOZEMAN, MONTANA November 24, 2008 ***************************** The Commission of the City of Bozeman met in the Commission Room, City Hall, 121 North Rouse on Monday, November 24, 2008 at 6 p.m. Present were Mayor Kaaren Jacobson, Cr. Eric Bryson, Cr. Jeff Krauss, Cr. Jeff Rupp, City Manager Chris Kukulski, Interim City Attorney Bob Planalp, Finance Director Anna Rosenberry, Planning Director Andy Epple, and Deputy City Clerk Aimee Kissel. 0:00:48 A. Call to Order 6 p.m. -Commission Room, City Hall, 121 North Rouse Mayor Jacobson called the meeting to order at 6:01 p.m. 0:00:49 B. Pledge of Allegiance and a Moment of Silence 0:01:31 1. City Offices will be closed on Thursday, November 27 and Friday, November 28, 2008 for the Thanksgiving Holiday (Kissel) 0:01:32 Aimee Kissel, Deputy City Clerk Ms. Kissel announced that city offices will be closed for the Thanksgiving Holiday. 0:01:45 2. Mountain Pine Beatle (Stover) 0:01:45 Ryan Stover, Forestry Foreman Mr. Stover gave a staff presentation regarding the Mountain Pine Beetle problem. 0:12:46 D. Authorize Absence of Cr. Becker 0:13:00 Motion and Vote to authorize the absence of Cr. Becker It was moved by Cr. Rune, seconded by Cr. Krauss to authorize the absence of Cr. Becker. Those voting Ave being Crs. Rung, Krauss, Bryson and Mayor Jacobson. Those voting No being none. The motion carried 4-0. 0:13:19 E. Minutes- September 2, 2008, September 4, 2008 Policy Meeting, and September 8, 2008. 0:13:30 Motion and Vote approving the minutes of September 2, 2008, the September 4, 2008 Policy Meeting, and September 8, 2008 as submitted. It was moved by Cr. Krauss, seconded by Cr. Bryson to approve the minutes of September 2, 2008, the September 4, 2008 Policy Meeting, and September 8, 2008 as submitted. r~ Linked Minutes of the Bozeman Ciry Commission Meeting, November 24, 2008. Those voting Ave being Crs. Krauss, Bryson, Rupp and Mavor Jacobson. Those voting No being none. Motion carried 4-0. 0:13:45 F. Consent 1. Authorize Payment of Claims (LaMeres) 2. Approve the Final Plat for West Winds Subdivision Phase 5 #P-08013 and Authorize the Director of Public Service to Execute the Same on Behalf of the City of Bozeman (Krueger) 3. Approve the Final Plat for Lot 70, Babcock Meadows #P-08014 and Authorize the Director of Public Service to Execute the Same on Behalf of the City of Bozeman (Bristor) 4. Approve a One Year Extension for Meadow Creek Subdivision Preliminary Plat Approval #P-05053 with the Contingencies listed by the Planning Office (Skelton) 5. Approve and Authorize Publishing a Request for Proposal for Contracting of Realty Services for the Sale of the Old City Hall Lots and Facility Located at 411 East Main Street (Fontenot) 6. Award Bid for the Lease of One New 2008/2009 Street Sweeper to Western Plains and Machinery of Billings (VanDelinder) 0:13:56 Public Comment Mayor Jacobson opened public comment. No person commented. Mayor Jacobson closed public comment. 0:14:03 Motion to approve consent items F. 1-6. It was moved by Cr. Bryson to approve consent items F. 1-6. 0:14:19 Cr. Bryson removed his motion at the request of Cr. Rupp. 0:14:33 Motion to approve consent items F. 1, 3, 4, 5 and 6. It was moved by Cr. Rupp, seconded by Cr. Krauss to approve consent items F. 1,3,4,5 and 6. Those voting Ave being Cr. Rupp, Cr, Krauss, Cr. Bryson and Mavor Jacobson. Those voting No being none. The motion carried 4-0. 2 Linked Minutes of the Bozeman City Commission Meeting, November 24, 2008. 0:14:52 H. Action Items 0:14:59 Consent Item 2. Approve the Final Plat for West Winds Subdivision Phase 5 #P- 08013 and Authorize the Director of Public Service to Execute the Same on Behalf of the City of Bozeman (Krueger) 0:21:44 Motion to approve the Final Plat for West Winds Subdivision Phase 5 #P-08013 and Authorize the Director of Public Service to Execute the Same on Behalf of the City of Bozeman. It was moved by Cr. Krauss, seconded by Cr. Bryson to approve the Final Plat for West Winds Subdivision Phase 5 #P-08013 and Authorize the Director of Public Service to Execute the Same on Behalf of the City of Bozeman. Those voting Ave being Crs. Krauss, Bryson and Mayor Jacobson. Those voting No being Cr. Rupp. The motion carried 3-1. 0:22:15 G. Public Comment Mayor Jacobson opened public comment. 0:22:38 Bob Chase. Public Comment Mr. Chase of 433 South Black Ave. would like to know the date of the discussion on the Story Mansion. He is also wondering where the money will come from for work on the Story Mansion. He also brought up the Delaney lawsuit and asked whether the City will be able to pay for the law suit. He feels the public should be able to have a say in what happens to the Story Mansion. 0:25:35 Mayor Jacobson Mayor Jacobson responded to Mr. Chase's questions and informed him that the bids for interior renovation of the Story Mansion will be opened on December 3rd and the discussion regarding the bids is tentatively scheduled for the December 8th commission meeting. She also stated that she could not discuss anything regarding the Delaney case because it is in the courts. 0:27:09 Public Comment Closed Mayor Jacobson closed public comment. 0:27:22 H. Action Items 0:27:25 1. Swim Center Air Handler Funding Recommendations (Kukulski/Rosenberry) 0:27:30 Chris Kukulski, City Manager Mr. Kukulski began the staff presentation. 3 Linked Minutes of the Bowman City Conzmissron Meeting, November 24, 2008. 0:37:44 Public Comment Mayor Jacobson opened public comment. 0:38:00 Bob Chase, Public Comment Mr. Chase of 433 South Black Ave. said he agreed that we need to replace the Swim Center Air Handler but he felt this was just another example of cutting back on park funds to invest in real estate -the Story Mansion. He would like to know where the money is going to come from for the Story Mansion. 0:38:58 Public Comment Closed Mayor Jacobson closed public comment. 0:39:04 Motion to approve the City Manager's recommendation to fund the design engineering, purchase and installation of the replacement of the Swim Center Air Handler Unit as outlined in the Commission Memorandum. It was moved by Cr. Rupp, seconded by Cr. Krauss to approve the City Manager's recommendation to fund the design engineering, purchase and installation of the replacement of the Swim Center Air Handler Unit as outlined in the Commission Memorandum. Those voting Ave being Crs. Rupp, Krauss, Bryson and Mayor Jacobson. Those voting No being none. The motion carried 4-0. 0:40:34 I. FYI/Discussion 0:40:47 1. Upcoming Agenda items Mayor Jacobson per Cr. Rupp's request spoke regarding what is on the upcoming Commission agendas. 0:43:08 2. Municipal Court Facility Needs Cr. Bryson spoke regarding wanting a discussion to take place regarding the Municipal Court needs. He would like to know what the status is regarding what options they were evaluating including using the Old City Hall. He would like to get the Judge and City staff involved in a discussion. 0:43:31 Mr. Kukulski Mr. Kukulski said that he and Ms. Rosenberry had been discussing this issue at their monthly meeting and James Goehrung is doing some investigative work in a couple of locations that the judge identified as having some potential and saw some preliminary numbers but numbers that were too scary to think that renovating the old city hall would be something to do for a short term solution. He spoke regarding placing this item on an upcoming agenda. 4 Linked Minutes of the Bozeman Cih~ C'onanzission Meeting, November 24, 2008. 0:44:17 3. Request for Proposal Selection Process for Old City Hall Brit Fontenot, Assistant to the City Manager asked Cr. Krauss if he would still wish to sit on the committee to select a realtor for the sale of the Old City Hall. 0:44:55 Cr. Krauss Cr. Krauss indicated that he would be willing to be on the committee to select a realtor for the old city hall building. 0:45:17 4. Moving Land to Park Lands Cr. Rupp asked where we are in regards to moving lands into park lands. He also asked about the Mandeville Farm site. 0:45:51 Mr. Kukulski Mr. Kukulski stated that the Mandeville Farm Site will come before the Commission in December for a preliminary plat review. He also spoke with the Library Director about last week's Library Board meeting and the decision by that board to want to turn over an acre of land in the Pete's Hill parking lot to the City in return for the park's cash-in-lieu funds that were spent on the Library. 0:46:56 Cr. Rupp Cr. Rupp would like to have some time in the future to discuss the land owned by the City and fit them into an overall plan. 0:48:01 Mr. Kukulski Mr. Kukulski stated that staff has planned a policy meeting in January for a discussion regarding land. 0:48:23 Mayor Jacobson Mayor Jacobson requested a map showing where these lands are. 0:49:44 5. Meadow Gold Dairy Meeting Mr. Kukulski, Engineering, Chuck Winn and Tom Adams met with Meadow Gold Dairy and had a good meeting. Mr. Kukulski feels everyone is working hard in the same direction. City staff had to make it clear there are standards that need to be met for discharge from that facility in our system. We are supportive of them as an employer and investor in our community yet they need to recognize that we are investing some $50 million in the next phase to properly take care of waste water. They need to be a strong partner. The current plant manager is working well with us but there are still things that need to be done to get them working in a way that is most effective for us. We will continue to work with Meadow Gold Dairy. 0:51:49 J. Adjournment Mayor Jacobson adjourned the meeting at 6:53 p.m. 5 Ginked Minutes of the Bozeman City Commission Meeting, November' 24, 2008. ~, Kaaren Jacobson, ayor ATTEST: tacy en, ity Clerk PREPARED BY: Aimee issel, Deputy City Clerk Approved on 9