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HomeMy WebLinkAbout08-19-08 TIF MinutesDowntown Tax Increment Finance District • Board Meeting Minutes 8/19/2008 Present: Bobby Bear, Peter Bertelsen, Vonda Laird, Bob Lashaway, Chris Naumann, Ellie Staley Guests: Joe Gilpin, Carson Taylor Absent: Thail Davis, Kaaren Jacobsen Bobby calls the meeting to order. No Public comments Special Presentation: Joe Gilpin, Alta Planning Hawthorne Elementary School Improvement Plan (Safe Routes to School Program) Joe presented the school improvements recommended for Hawthorne Elementary based on the Safe Routes to School criteria. The improvement include: Rouse crosswalks, better drop off areas, sidewalk completion, radar speed limit signs, better bicycle rack placement, non-standard signage, increased police presence, educational materials. Joe identified several improvements that could be funded by the TIF that would improve safety • immediately: radar speed limit signs, "Sidewalk Sammy" signs, bike rack improvements. Minutes ACTION: Peter Bertelsen motions to accept the July minutes. Vonda Laird seconds the motion. There is no discussion. All vote in favor Financial Report Chris Naumann presented an "updated" budget. He obtained several updated financial figures from Anna Rosenberry. The year-beginning balance and interest earning figures from FY2008 were larger than previously presented and this resulted in a higher year-beginning balance for FY2009. Also, the cash contribution to the construction of the parking garage was not withdrawn in FY2008 as previously thought. Therefore, this money is still in the TIF account and will not be drawn until November 2008. The board discussed approving these revised numbers to replace the previously accepted budget. ACTION: Vonda Laird motions to approve the FY2009 revised budget as presented. Peter Bertelsen seconds the motion. There is no discussion. All vote in favor • Executive Director's Report Tax Increment Finance Board August 20th 2008 Downtown 2020 Plan Update On Monday August 11, 2008, the City Commission allocated $50,000 of Development Impact Fund monies to the Downtown Partnership for the creation and implementation of the Downtown 2020 Neighborhood Plan. The "Big Box" funds were given as a match of the money dedicated by the TIF and BID boards. The TIF board allocated $40,000 toward the formulation and implementation of the Downtown Neighborhood Plan. While the BID board allocated $10,000 toward the implementation of ahigh-priority project as identified by the Plan. Parking Commission News The Bozeman Parking Commission hired Paul Burns as the Bozeman Parking Manager. Paul will begin on September 8, 2008. His responsibilities will include: oversight of parking garage operations, management of all three parking districts, Parking Commission policy and budgeting. Paul previously served as the MSU Parking manager and has been on the Parking Commission for several years. Parking Garage Update Martel Construction plans to perform the final concrete pour at the downtown parking garage prior to Labor Day. A crew of 15 masons will begin applying the brick fagade once the concrete work is complete. Martel is still sticking to there promise to complete the project by Haloween... Trick or Treat? • Ellen Theater Update Montana Theatreworks will debut their production of the Christmas Carol Saturday, December 6, 2008, at the Ellen Theatre in conjunction with the Downtown Christmas Stroll. In preparation for this open performance, Montana Theatreworks is holding a series of volunteer work days at the Ellen Theatre: September 6, October 4, and November 8. Volunteers wilt be performing various cleaning and • repair work. Downtown Tree Replacement The City of Bozeman Forestry Division has determined that 17 Black Ash trees in the downtown district have died. The species has been hit hard throughout the city. The Forestry Division has offered $1050 in Tree Replacement Vouchers to assist with replacing those trees. I have asked 3 local nurseries to submit bids for the project. I received a proposal from Cashman's Nursery at a cost of $375 per tree (includes stump removal, purchase, installation) for a total of $6375. The trees were originally paid for by the Main Street streetscape SID in 2001- 2002. Discussion and Decision Items Downtown 2020 Neighborhood Plan Chris updated the board that on August 11, 2008, the City Commission approved $50,000 of Development Impact Funds (aka Big Box Funds) to match the Downtown Partnership $50,000 for the formulation of a Downtown Neighborhood Plan. Chris indicated that the next step would be to form an project oversight committee which would intern establish a timeline and °process by which consultants would be chosen. The board discussed the consultant options: national only, local only, local-national team. The board acknowledged that very few if any local firms specialized in the type of planning required. It was discussed that several national firms have "Bozeman" experience: Maker's (Dtn Improvement Plan-1998), Clarion (2020 Audit-2007), and Winters (North 7th Plan-2006). Bob Lashaway suggested having the Planning Department recommend a local architect/planner • to assist with the national consultants. Chris will put together a proposal for the formation of the oversight committee for the board's review. Garage Public Restroom Space Chris presented the revised layout of the public restroom space located in the downtown parking garage structure. The work order changes were made to include a utility room to facilitate the cleaning of the restrooms and waiting area. Chris informed the board that $104,000 exists in the construction budget to build out the two ADA bathrooms, the utility room and the waiting area. The board discussed the fact that this equals in excess of $200 per square foot and should be adequate. The board asked if the hours of operation had been determined. Chris answered that the Parking Commission has discussed this issue with no determination. The hours could mirror typical business hours, but several questions remained: Would the public space be open on weekends? Should the public space be open during all Streamline operation hours? Ultimately, the hours of operation will be determined by the availability of a city employee to unlock and lock the doors, most likely this will be a combination of the Parking Manager and parking enforcement staff. Perspective Board Applicants Carson Taylor was present and explained his interest and conflict with the TIF board. Carson is being considered for the Ethics board which would preclude all other citizen advisory boards. If he not selected to be on the Ethics board, then he would gladly apply to be on the TIF board. Chris indicated that Bill Stoddard, a DA Davidson broker, is considering applying for the TIF board. He is planning to attend September's board meeting as a guest. • Bobby adjourned the meeting •