HomeMy WebLinkAbout06-18-08 BID MinutesDowntown Business Improvement District
• Board Meeting Minutes
6/18/2008
Present: Dan Himsworth, Chris Pope, Buck Taylor
Kaaren Jacobson, Chris Naumann, Ellie Staley
Absent: Eric Bowman, Travis Collins, Dan Harding, Ileana Indreland
Chris Naumann calls the meeting to order.
Public comments
None
Minutes
April and May minutes will be presented at the July board meeting
Financial Report
Chris presented the current financial report. Regular activity included on going maintenance
costs. New expenditures related to the flower basket installation and watering contracts were
discussed.
Program Director's Report
• Ellie discussed the changes planned for this year's Music on Main series including the new
location and open container provisions. She announced that the DBA was awarded a DUI Task
Force Grant to educate the public about the drinking and driving.
Ellie reminded the board that the flower baskets were installed by Oak Gardens on June 17tH
To date $6000 of sponsorship money has been collected for the flower baskets.
According to Ellie the annual Art Walk series has gotten off to a great start with record
attendance. Other updates included the success of the Wally Bynum posters, the hiring of
Catherine Langlas as the DBA assistant. Ellie also reminded the board about the Downtown
Social at the Cannery on June 19tH
Executive Director's Report
Business Improvement District Board
June 18t" 2008
Complete Streets Workshop
participated in a "Complete Streets" workshop hosted by MSU and the Western
Transportation Institute. The Complete Streets concept strives to enable safe access to all road
users. Pedestrians, bicyclists, motorists and transit riders of all ages and abilities must be able
to safely move along and across a complete street. 45 city staff, engineers, planners, educators
and walkable/bikeable community advocates participated in interactive exercises led by
nationally-renowned transportation expert, Michael Ronkin.
Downtown 2020 Forum
As a follow-up to the May Stn Downtown 2020 Forum, I e-mailed a stakeholder's survey to
over 80 downtown constituents. I have received 27 completed surveys to date. The information
• provided via the surveys will be complied with the proceedings of the forum into a formal report
to be submitted to the Planning Department and the City Commission. I plan to have the report
completed by July 1, 2008.
STIP Project Updates
No Biking Signs
The "No Bicycles, No Skateboards" signs that the BID purchased have been installed
throughout downtown. A sign was mounted on each traffic light standard and oriented in
away to be visible as you travel from the road or crosswalks onto the sidewalk. The
signs look very attractive and the location compliments the streetscape.
Downtown Visitors Center Sign
Thanks to the financial support of the BID, the exterior office sign is being repainted with
our new logo by Duncan Kippen. Duncan crafted the original sign and was excited to
update the graphics. The new sign should be completed in the coming weeks.
Discussion Items
Partnership Funding Request
Chris requested an additional $1450 in residual management fee from the BID to cover
unbudgeted costs for FY2008. Chris detailed that the money spent on professional services for
the drafting of the employee manual and the Partnership operating agreement were not in the
budget. Chris also explained that the construction of the Partnership website went over budget
in order to add some additional features.
Chris outlined that the TIF was contributing $1450 and the DBA was able to contribute $500.
The goal of the Partnership is to break even each year, and beginning a new year with a
negative balance of $3400 would skew the FY2009 operating budget.
ACTION
Chris Pope motioned to authorize the payment of $1450 to the Downtown
Partnership in the form of year-end residual management fee.
Buck Taylor provided the second. •
The three board members asked that Chris present the motion and second to the
rest of the board via a-mail for a vote.
BID FY2009 Budget
Chris presented the BID FY2009 budget. Chris spent some time explaining that the
Maintenance Program might have the opportunity to expand if he is able to secure a contract
with the City of Bozeman to provide basic maintenance services at the parking garage. The two
options would be 1) the BID would continue the current level of maintenance services as funded
by the assessment; or 2) with a City contract, the BID would be able to hire afull-time
maintenance employee to provide an expanded level service in the downtown area. The
additional City money would pay for all increased costs including a seasonal part-time employee
for the busy summer season.
Other changes to the budget included increased costs of supplies and services resulting in a
proposed $10,000 increase to the assessment from $104,000 to $114,000.
New Board Members
Chris informed the board that Mike Basile has expressed interest in applying for the BID board.
Chris will follow up with him regarding any questions and the application process. Dan
Himsworth suggested Tim Crawford (owns 2 West Main-Odyssey). Chris mentioned speaking
to Mike Grant (owns Downtowner Mall) as well.
Chris Naumann adjourns meeting •