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HomeMy WebLinkAbout3-19-08 BID Minutes• Downtown Business Improvement District Board Meeting Minutes 3/19/2008 Annual Meeting Present: Eric Bowman, Chris Naumann, Ellie Staley, Dan Harding, Chris Pope, Ileana Indreland, Dan Himsworth, Eric Bryson, Travis Collins Absent: Buck Taylor Travis calls the meeting to order No Public Comments In the interest of time, Chris Naumann suggested postponing the approval of minutes and this month's financial report until next month. Board agrees. Board member term expirations: Two Board member positions expire June 30, 2008 Chris Pope -Chris will not seek another term on the BID Board. Chris acknowledges serving on the board since its creation in 2000. Chris noted that it is important for downtown leadership to continue evolving and that he will • continue to help and knows that downtown has a tremendous future. Dan Himsworth -Dan indicated he would like to apply for another term. He has just recently become a board member filling the remainder of David Loseff's term. Dan looks forward to continuing to be a part of this board for a full term. Dan will need to re-submit a board application to the City....Chris will facilitate. Chris Naumann and the board will consider possible applicants for the pending vacancy. A few ideas were brought to the table including a possible bank representative such as Scott Levandowski or an officer from First Security. Board Officer Selection: Travis indicated that if there is someone else willing to step up and become the new chairperson that we would be happy to step down as he has a very full plate currently. The idea of Eric Bowman becoming the new chairperson has been brought to the table. Eric indicates that because of the new store opening that he would prefer to not become the chairperson but if Travis is willing to remain Chairperson, then he (Eric) would agree to be the Vice-Chair. Ileana requested that she remain on the Partnership Management Committee. . ACTION: Dan Harding motioned to select Travis as next year's BID • Chairperson, Eric Bowman as the Vice-Chairperson, with Travis and Ileana serving as the BID representatives to the PMC. Chris Pope provides the second to the motion. There was no further discussion. All in favor. 2008/9 Goals and Objectives: Full-Time Maintenance Program- After afull year of managing the current maintenance program, Chris stressed how important he feels it is to strengthen this program in order to keep the downtown area cleaner and have someone who is more readily available. A few ideas of jobs that this person can start to do include, clearing the pedestrian ramps of snow, more cleaning of garbage along the sidewalks and not just the trash cans, assisting with the graffiti program, parking garage maintenance etc. The board suggests looking into getting some additional funding from other sources including: City contracts, maintenance sponsorships from downtown bar and restaurant owners, and more. Chris will put together some numbers for this program and will look into these other funding ideas and keep everyone updated on what he is able to do. • Part-time Intern or Administrative Assistant- Chris explained that the Partnership and its member organization have improved considerably in the last 2 years. Downtown is in an important developmental stage with considerable expansion and growth. The Partnership will continue to have new opportunities for the betterment of downtown. Chris then pointed out that with only 2 full time employees there is only so much that can be accomplished. The extensive load of phone messages, emails, Downtown Dollars reimbursements, Visitor Center guests can at times sabotage the productivity of both Chris and Ellie. In order to more efficiently handle these time requirements, Chris stated he would like the BID to partially fund apart-time intern or administrative assistant. Ultimately, this will be a Partnership expense as this person will be helping with all the different aspects of the office and therefore all 3 boards would contribute funding. The board agrees this is a great idea. Chris will look into a couple different avenues for getting a reliable person in this office and potentially use the busy summer months as a test to see how much this helps the work load of the office. Bozeman 2020 Downtown Sub-Area Plan- Chris reminded the board that the Bozeman 2020 Plan and a recent third party audit recommends formulating asub-area plan specific to the future of downtown Bozeman. Chris expressed that the Partnership should take an active role in this plan. Ileana suggested that Chris organizes a charette of downtown property • owners in order to get their opinions on what they feel are the important aspects • of planning for downtown's future. The ideas and information gathered from this meeting of downtown constituents would then serve as the framework for proceeding with a downtown sub-area plan. Chris will immediately start to schedule this initial charette or forum by identifying the property owners that would be engaged in such a meeting. He will focus on having this meeting in early May and keep everyone informed on the date and time through email. Someone also suggested using a mediator to keep everyone on track and Chris will look into hiring someone from the Community Mediation Center. Calendar Items - Wednesday, April 2"d, Partnership Annual Breakfast, please attend! Meeting adjourns • •