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HomeMy WebLinkAbout12-11-08 Minutes, NSURBN'7URB http://www.bozeman.net/commission/north seventh urban renewal board (nsurbl2.aspx • APPROVED Minutes from December 11, 2008 board meeting Voted on and approved during January 8, 2009 Board meeting held at the Stiff Building, upper conference room TO DO List: Everyone a) attend December 17, 2pm-5pm, Q&A w/engineering firms, same locale b) mark calendars for next Board meeting, January 8, 2009 at 4:30pm VOTING MEMBERS NEED TO ATTEND! c) read thru Missoula agency's bylaws so can make comment Susan K a) look thru CTEP draft application and make notations Michelle a) look deeper into setting up website, doing initial setup, etc Keri a) set up room, etc, for Dec 17 RFP chat with interested RFQ firms In attendance: Scott Hedglin, Dustin Johnson, Kevin Cook, Mike Hope, Keri Thorpe, Michelle Wolfe, Susan Kozub, Susan Fraser, Jeff Krauss Call to Order Michelle called meeting to order Public Comment Michelle asked crowd for comment -none wanted to make comment. She asked if folks would introduce themselves. One of the public guests asked for the board to introduce themselves as well. Meeting Minutes Opened and continued as voting quorum not present. RFP Status • Dustin reported he's had several questions from some of the engineering firms. He requested guidance from the board as to how to answer the questions. First question: what is budget? Discussion followed. Mike thought would get a total plan in place with the $150K Box Funds. Dustin thought, after boazd's meeting with Rob Bukvich, that there was already a lot of the required information for a plan, i.e. right of ways, etc, so NSURB shouldn't have a lot of costs on an engineering plan. For reference, Keri handed out copies of the TIF Fund Expenditure Plan the board had presented to the Commission and gained approval on late this summer (Attachment A). Discussion continued. Mike suggested letting respondents send in their proposals and then board could decide how much want to spend. Dustin said we can negotiate with the firm after selection of proposal made. Kevin spoke up to say he thought 30K-50K was a good price range for such an engineering plan. More discussion. Dustin said this is a professional services agreement and often actual cost goes over projected cost. Second question: WGM in Missoula asking if OK to contact and meet with board members individually. Discussion. WGM wants to come to Bozeman December 17 or 19 to meet with board members. Michelle said she's game to meet but wants to meet in the Stiff Building with open doors and public situation. Discussion continued. WGM also asked if problem with being located in Missoula? Board agreed no problem. More discussion on meeting with individual board members. Scott suggested setting up a question and answer session for all five firms to attend. More discussion. Michelle proposed the afternoon of Wednesday, December 17. This timeframe works for Dustin and Keri, and most board members said they would be able to attend. Michelle asked Dustin to alert the five RFQ firms, making it clear that this will be the only time they will be allowed to ask questions. Dustin asked Keri to find a meeting room so he can get said letter out in December 12 mail. Page 1 of 6 N'7URB htto://www.bozeman.net/commission/north seventh urban renewal board (nsurbl2.aspx Transportation Plan Update/Susan K's comment letter • Susan K went over the letter she sent last week. She also spoke with Ted Lang. She thinks we need to point to 7th being an arterial with onside parking. Mike agreed. Discussion. Susan K also noted great to see traffic light proposed for 7th @ Villard intersection, close to Whittier School. CTEP Application Michelle just handed the draft application to Susan K. Susan K will look at it and bring to next board meeting. Bylaws Keri handed out a copy of the bylaws from the Missoula Renewal Agency. Susan F asked where Aimee Kissel, new deputy city clerk, stands as understood bylaws were a specialty of Aimee's and don't want to offend her by saying we want to mimic Missoula's bylaws. Keri had chatted with Bob Planalp, city attorney, and he had heard nor seen nothing from Aimee about standardized bylaws for the citizen advisory boards, etc, in Bozeman. Keri briefly went through the bylaws inhand. We can work ours up and shed then present to B.Planalp for approval. Website Michelle had done research and found several affordable and user-friendly software/sites. She wants it to be easy enough that any board members can maintain it. Michelle volunteered to set up the initial webpage. Letterhead Susan K did use new logo on comment letter mentioned above. All members said they liked the new letterhead design. January meeting agenda • Board membership/New board applications will be discussed. Kevin has reapplied, Andrew as reapplied; Scott has applied for Susan K's spot as she has moved out of the city limits, and Susan K has applied for Scott's at-large position. Chris Thompson of Aggrandized, who presented his N 7th marketing plan to the board during the summer, has applied. Michelle said Don Cole has applied as well. Keri explained that the deputy city clerk gets the applications and then forwards them to Keri. Keri then alerts/shares with us. Jeff said many boards interview applicants and then send recommendations to the commission before their approval is given. NSURB's recommendations need to be to the Commission before their January 26 meeting. RFP applications are due 5pm, January 8. Dustin will share with the board during that evening's meeting. Comments Jeff reported he'd been to Missoula for a meeting about TIFs, etc. He met Chris Behan at the Missoula Renewal Agency. There is a big push by some legislators to do away with TIF districts, i.e. no new districts to be instituted. Member of audience is currently working on the transportation plan and asked for clarification on the recreational trail in Area C of the Winter Plan. Discussion and perusal of the Winter document followed. Adjournment Michelle adjourned the board meeting at 6pm Page 2 of 6 N7URB http://www.bozeman.net/commission/north seventh urban renewal board Insurbl2.aspx I • Attachment A Tax Increment Financing District Fund Expenditure Plan For the North Seventh Urban Renewal District In November 2006, the City of Bozeman designated a Tax Increment Redevelopment Area (TIF), underwhich incremental increases in taxes due to redevelopment are accumulated in a TIF fund. The stated goals and objectives of this Redevelopment Plan were as follows: MISSION VISION This Plan is the city's response to remedy the conditions of blight found in the August 2005 report through thoughtful redevelopment of the Corridor. The following Corridor Goals are taken from the Design and Connectivity Plan (DCP). An expanded description of the intent of each goal is found in the DCP Chapter 2. • Corridor Goals A basic goal is to have an active and exciting corridor that is attractive with a distinct character. A strategy 'for achieving this goal is to improve the experience for the user by creating safe attractive walkways and streets and by providing buildings and landscaping that are of interest to users and passersby. Several key strategies should be followed: 1. Provide a distinct identity for the corridor 2. Develop the corridor as a focus for commercial and entertainment activities that serve residents and visitors alike 3. Strengthen the corridor as a neighborhood service center 4. Provide mixed use development 5. Clearly define gateways at key locations along the corridor 6. Improve auto, bicycle and pedestrian circulation along the corridor 7. Provide pedestrian connections to adjacent neighborhoods 8. Establish a wayfinding system 9. Guide new development along the corridor such that it improves the aesthetic experience 10. Coordinate public and private improvements 11. Strengthen connections between complementary uses 12. Provide flexible public space along the corridor GUIDING PRINCIPLES Page 3 of 6 N'lURB http://www.bozeman.net/commission/north seventh urban renewal board (nsurb)2.aspx In addition to the specifically stated goals for the District the following Guiding • Principles have been adopted to provide a basis for decision making over the life of the District. These principles should be applied to any development program or other activity that will affect the District: 1. Ensure the health safety and security of the District 2. Balance commerce and livability in the District within the mixed use framework 3. Public open space is essential to a healthy and appealing urban environment 4. The costs of projects and programs shall be weighed against their benefits to the District 5. Private property shall not be acquired for other private use through the eminent domain process in the implementation of any aspect of this plan 6. The City shall not limit its vision for the District improvements to monies available solely through the TIF funding 7. Projects shall consider impacts on adjacent neighborhoods 8. The city shall consider the impact on the District of all projects undertaken outside of the District Currently there is $93,316 in the TIF District special allocation fund. These monies, along with the $232,000 from the Big Box Funds approved by the City Commission on August 11, 2008, are hereby designated by the North Seventh Urban Renewal Board for the following enumerated projects considered Phase I of the renewal: $150,000 for Construction Costs, including the engineering plan fees for • Phase I hest. 10% of project costs). This money is permissible use under state statute 7-15-4233 as "replanning of streets, roads, sidewalks, ways", and "conduct appraisals, title searches, surveys, studies and other preliminary plans and work necessary to prepare for the undertaking of urban renewal projects", "to study the closing, vacating, planning, or replanning of streets, roads, sidewalks, ways, or other places and to make recommendations with respect thereto". State Statute 7-15-4288 also applies: "costs incurred in connection with the redevelopment activities allowed under 7-15-4233". It complies with the City's stated redevelopment objectives as it would encourage redevelopment and infill within the city limits and that the Tax Increment Finance TIF District created by the designation would help facilitate such activity. Specifically, it helps to improve auto, bicycle and pedestrian circulation along the corridor. 2. $142,829 for actual work required to complete sidewalk, lighting and landscaping project @ $200/linear foot for Phase I. State statute 7-15-4288 as "the acquisition, construction, and improvement of infrastructure". It complies with the City's stated redevelopment activities by helping to improve auto, bicycle and pedestrian circulation along the corridor. 3. $10,829 to hire part-time staff to administer engineering RFP and right-of- way land acquisitions. This money is permissible use under state statute 7- 15-4288 for "administrative costs associated with the management of the urban • Page 4 of 6 N7URB http://www.bozeman.net/commission/north seventh urban renewal board Insurbl2.aspx • renewal area". It complies with the City's stated redevelopment activities by helping to improve auto, bicycle and pedestrian circulation along the corridor. 4. $10,829 for Right-of--way land acquisition, if required; amend S.I.L.D. This money is permissible use under state statute 7-15-4233, "to negotiate for the acquisition of land". It complies with the City's stated redevelopment activities by helping to improve auto, bicycle and pedestrian circulation along the corridor. 5. $10,829 for Subsidy program to encourage voluntary compliance by property owners with life-safety regulations and assistance with facade and site improvements. This money is permissible use under state statute 7- 15-4233, "to prepare plans for carrying out a program of voluntary or compulsory repair and rehabilitation of buildings and improvements". It complies with the City's stated redevelopment activities by ensuring the health, safety and security of the District and helping to guild new development. 2009 North Seventh TIF Proposed Expenditure Plan Operating Other Expenditure Budget Plan Balance 08/20/08 93,316 93,316 Interest 1,000 1,000 Big Box Funds 232,0001 232,000 Total Revenue Available 94,316 232,000 326,316 Engineering plan, requires RFP 50,000 100,000 150,000 Subsidy program2 10,829 10,829 Part time staff and other professional 10,829 10,829 services Right-of--way land acquisitions 10,829 10,829 Page 5 of 6 N7URB httpJ/www.bozeman.net/commission/north seventh urban renewal board (nsurb)2.aspx Construction -Lights, Curb and Gutter, • Sidewalk, Landscaping and Irrigation 11,829 132,000 143,829 Total Expenditures 94,316 232,000 326,316 Ending Balance 0 0 0 lone-time amount that won't be available for operations in future years; $100,000 Big Box Funds from Lowe's, estimated to be delivered January 31, 2009 2Commercial Rehabilitation Loan Program, copied from Missoula Renewal Agency • • Page 6 of 6