HomeMy WebLinkAbout11-06-08 Minutes, NSURBN7URB htto://www.bozeman.net/commission/north seventh urban renewal board (nsurb)2.asgx
APPROVED Minutes from November 6, 2008 board meeting
Voted on and approved during January 8, 2009 Board meeting
held at the Stiff Building, upper conference room
TO DO List:
Everyone a) attend SPECIAL (possibly on November 20) NSURB meeting -
RFP will be only topic
Susan K a) work with Scott to finalize letterhead design
b) get CTEP draft application from Michelle and look thru it
Scott a) work with Susan K to finalize letterhead design
Michelle a) call Carl and chat about Ron Dingman followup
b) look at CTEP draft application and then pass to Susan K to do same
c) look into setting up website
Keri a) chat with Missoula agency about their bylaws
Susan F a) draft bylaw request letter to new clerk
In attendance: Michelle Wolfe, Susan Fraser, Keri Thorpe, Scott Hedglin, Susan Kozub
Call to Order Michelle called meeting to order
Meeting minutes of October 2 board meeting
Michelle wanted to rehash meeting as she was unable to attend. Discussion followed. Michelle
made a motion to approve the minutes as presented, Susan F seconded. All APPROVED
~ MINUTES.
Other Funding Sources -CTEP (Community Transportation Enhancement Program) update
Scott had looked thru draft Susan F had done, making notes. Most notably he thinks we would
have enough of a project description from our selected engineering firm by February to go
ahead and submit application. Scott went on to say that he has a buddy who just took a CTEP
crash course and is willing to help us with ours.
Carl not present. He was to chat with Ron Dingman, finding out how Ron really feels about the
CTEP. We must have Ron as first signature on application before it can move forward. Michelle
calling Carl to followup.
Michelle took draft application with her, will look through it and then will get it to Susan K for
same. E-mail conversation expected.
Outreach: Q/ebsite
Michelle asked if anyone knew of any website hosting businesses along North 7th. Looking for a
website host as City site too limiting, and as we get busy and more in the public eye we need to
have a more attractive and informative site for people to seek out. Michelle will look into finding
a website host, etc, including costs. (if interested in seeing Missoula's website, visit
http://www.ci.missoula.mt.us/mra/default.htm )
Outreach: Letterhead
Keri found Susan K's four design ideas. Discussion and doodling followed. Susan K and Scott
to work together to finalize. Open and continued agenda item; hopefully will vote for approval of
letterhead at December board meeting.
RFP Update for N ?th engineering plan
Dustin wrote up his notes on how our RFP process will go (see Attachment A). His memo to the
board is about the qualifying engineering firms. Keri had emailed us in October with the five
Page 1 of 4
N7URB http://www.bozeman.net/commission/north seventh urban renewal board (nsurb)2.aspx
RFQs accepted by the City last year. Discussion followed. With market as it is now, Scott and
Susan K find hard to believe not worth putting RFP out for public bid.
Keri explained what the RFQ process is. The Director of Engineering and Public Service
Director use this RFQ process to `short list' consideration, usually cutting off the number of
firms to four. There was a tie last year so that's why there are five qualifying firms to do the
City's projects. `Wheels might come off the cart' if we go against this.
Discussion continued. Dustin has letters ready to go to the five pre-qualified businesses. If we
challenge, there will be backlash but not necessarily a wall hit. City just did two other
proposals and this is how they were handled, i.e. only to 5 qualified firms.
Michelle wants Board meet with Dustin before voting on going forward with RFP. Keri to ask
Dustin if available November 20 or 21 (Thursday or Friday). Michelle said she understands
place of process, etc, but five seems narrow. She wants full Board attendance at this meeting.
Bylaws: Things to Consider
Keri reported we have a new Clerk, Amy, and bylaws are her forte. Keri brought a set of bylaws
for example. These are from a community group Chris Saunders is working with. We could
mimic them although Amy doesn't think these bylaws will fly with state requirements nor city
lawyer.
A standard set of bylaws is being discussed. Susan K suggested sending a NSURB letter of
request/support of standardized bylaws to Amy. All agreed a good idea as spending time on
this subject seems unnecessary, i.e. no need to recreate the wheel. Susan F will draft letter and
present at December meeting for approval. Will then print on new letterhead and send to the
new clerk.
Keri had also chatted with Brit Fontenot and had the 8-pages of bylaws from his inter-
neighborhood group. Discussed. Keri will contact Missoula agency to see what they have.
Agenda items for December
Same items as tonight's agenda, hopefully without the RFP because of called meeting week of
November 20.
Keri had been contacted by Josh Kellar, Northern Rocky Mountain RC8vD. Josh is requesting to
be on an agenda as he is working on two Brownfield grants and would like a letter of support
from NSURB. He is looking for urban renewal districts. Discussion followed. Susan F reminded
everyone that Josh was one of the contenders for the Big Box Funds, with the Commission
giving him $60K for his Big Sky Energy Revolving Loan Fund Proposal (green collar jobs/energy
efficiency). Michelle not sure she wants to waste time on this since doesn't speak directly to our
mission. More discussion. Agreed to give Josh 10 minutes at the January meeting.
(What is brownfield? From Wikipedia: Brownfields are abandoned or under-used industrial and
commercial facilities available for re-use. Expansion or redevelopment may be complicated by real or
perceived environmental contaminations u
In United States cityplanning, brownfield land (or simply a brownfield) is land previously used for
industrial purposes or certain commercial uses. The land may be contaminated by low concentrations of
hazardous waste or pollution and has the potential to be reused once it is cleaned up. Land that is more
severely contaminated and has high concentrations of hazardous waste or pollution, such as a Superfund
site, does not fall under the brownfield classification. "Mothballed brownfields" are properties in which the
owners are "not willing to transfer the brownfield or put it into productive reuse" u ).
Page 2 of 4
N7URB http://www.bozeman.net/commission/north seventh urban renewal board (nsurbl2.aspx
Also for December agenda will be the board's letter of request/support of setting standardized
bylaws for all city groups.
Action Items
All action items open and continued.
Adjournment at 7:25pm
Page 3 of 4
N7URB http://www.bozeman.net/commission/north seventh urban renewal board (nsurb)2.aspx
Attachment A
~~
~ THE CITY CAF BQZEIMAN
~~Ay
,A ?A E_ OL1YE + P O. BO % 1?3d
'
'`GU7 ~F
t ~` t BOZF7~AAF:, M[3NPANA 6A7F I ~ 1 f90
! ~-• r ism. }
+~ ~ - r EFiGINCCRING OCFRRThlCNT
4~~~
,
t~~jf FFIGNE, 0406}.S8'd-2200 FF.KI idO+s: ,S$'d~2$3
4
r~.
~aLSY
I'o: ~Irn[h 4 evenih [ : rs~nn Rarle+~~~ I Il<r:~~rd
I~rcrln: T7u~lin .Tcshltrt~n; Prxtjcx:i T'•nt*in..;:r
kc: R1F>? protednre reramanendaKai~
t)W"IIILV' cha IaSt N41rth. tidvrrllJt 1 Jrhan Ft~ncw~l 11c13r11 (1tiS11F.A} Yr1tx'ti71,~ t~]ie Rerlt7estfar l'loposal3
fRT1X? fur ~crl~in~nrinl~ tie-rvie.~s watt :I~,rtlvc:i. T'harrr:: 17,IY since l:eC-nt disc'uSsiou at' u•]vD 31]~ttl3 tse
tlurlificrl Ir+ M~! fitr l.his 1tT~1'. fl tioctt~ld k+r. the [:aCt' of 1#o2ernau Ln~ineerinn IleP:trlmt_n~'s
r~~Uramcnuati~+:t tit the ltt-'1' Ir:: stint directly to the top five pra-qualifsa~ 1irmC 1h~~t vrrt,i Ihnu~h
du Request fat 4~u:',lifi4atioll.~ {lit-'C~} pn~G~_ry ]~.st }•e~r. 'I'he~c (;.e limns; rlr(:: RaU::it P'oc:cixt nrul
!'~SS~IJC18Lt',.ti, I~tl5tf7.1'15~1 11r1:11CC1G; 1 II1ti~, .141!ic>:l l~nl{inecrin~;, Ind V4C.llti_ Tt 511UU]CI lac na[o~i tl]atAllicd
I ;nginnrrirt~ unJ irlr'Cil4'[ hulh lird li+r li~nrth rlacn in ~hs.r Il~lnkit~l; turd ti~•ould offer ti11 obviCStt4 break
I Turf sil I ~+th~cr Tar+ryuali l £al i irnix.
>~ ti~~' tt;•a yctlas the City of lioxeutan En~ittieerin~ 1)ep:trtmant puts out tu'O 9c'p:~rzw RFQs. o~tc for
tVatzr lte~urces (ie; tiex~er, tl~'ar,ar; and ~u+rrn ~v~tery anct ~^~na fitr Tnin~rtt~li[ut t~nrl S~naliLatiats.
l~ irzll.~ In.>IrL1 snywtd tha 41.~url.Nrr}' ~Perlcl Itu~n~ untltunl~ nl' hrnc amtl tttOl]::Y Leto puttil]g toe~[hcr t1roC.9v:
R (~ C~,_ ' I'he (' i l~; rsetiri cwti lhc4c R T'C~-. i ty girl wm-linr II a3trlT{.I_1~ taf fimas vE'ho 31~.', intcl[c.5 God itt WI3l'~ irt~
.vilh iho c:it}•_ Ttr ivnt~lr Ihrsc: Ri'Qs t~,vuld t+:. i.~txtriu6 tie w'ark these prc~]ttaliti~xl ftrr:ss; iauL intiE
Ibcix paYn~iuux snl,tnittxls
'1'ltie Lt~4 pm~ess is itrtended to =are alt lsuties circa and marl sy in lhnt anl~• Quw]ificd fir]]Y3 can did
frrr a snacitic ]t I'I'_ 'I cl clXren thi., lt1TP up fnlr pirhlic tctlverti;actmc:Ri tivosa[d fiuthca•.~clay this prclje,~t
1'iCLi1WtiC III tl7C lime it. 4~~cnil:l ItikG lu o-sdvCrli~, rC}•ic:tih• tltc tatic'rvitelntittg vallink. of sttbttti4i:11S,
inlcrtiriev-•,~~nl.l tikti•usrrl the ~tinir:lc~.
Citt~or'Auz4mxr.~ Ett~;,eet-ing;~ro:,l.~ also r>°oouuueu<i thactlta rea•iev~ canlrritt~x.: b~ lirrl.ituc3 ttl Isnirut
sis k~c+~lc, rite ideal i~zt•ie;;• ,.ainnurae oauld lae twu VSLJRII l~c~uril rn4rub~:~ ~u[~ ~:it4~ ~taft`
mlembers. aut,ci one City C:.omrnissiorsar.
TI'rmti•rnc h,ll, rm} :llictili4tns t~b'caut [lie kFt~ ac RFF lao)icics or :~tt1 otltcr item 1 nta~diu,leal'slauvs~
p)cas:: i~:t•1 krc: >ucr c:tnt,it me d~o]u~s~it'r~lcsz:.matu.~ict or call iuc at 5~:~-22K{l.
HOME bF MAONTANA STATE UNIVERSITY
GATEWAY TO YEM~tC-VlrraTONE PAsRt{
Page 4 of 4