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Home My WebLink About07-08-08 Minutes, NSURBN7URB http://www.bozeman.net/commission/north seventh urban renewal board (nsurb)2.aspx APPROVED Minutes from July 8, 2008 meeting Voted on and approved during January 8, 2009 Board meeting held at the Public Library, small conference room TO DO List: Everyone a) attend July 14 City Commission meeting, 7pm, Courthouse; b) mark calendars for first Thursday of each month for NSURB meetings (official publicly posted meeting schedule) at 6pm in the Stiff Building, Olive @ Black, upstairs conference room Keri a) work with engineering department to find a day convenient to them on which we could order in lunch and meet them -start building a great working relationship; their offices b) post Winter Plan to NSURB's website (meeting minutes, agenda too?) Mike a) draft letter to downtown association about salary-sharing staff Scott a) will walk sidewalks again, finding linear footage that is good Ron a) find Big Box fund vote in commission minutes b) talk with Ron Dingman about CTEP funds In attendance: Ron Brey, Susan Kozub, Scott Hedglin, Carl Solvie, Susan Fraser, Michelle Wolfe, Mike Hope Call to Order Ron Brey called meeting to order Public Comment none Election of Officers Chair Motion by S.Fraser to nominate Michelle Wolfe Seconded by S.Kozub Vote: all in favor of Michelle Wolfe as Chair of NSURB Vice Chair Motion by S.Fraser to nominate Carl Solvie Seconded by M.Hope Vote: all in favor of Carl Solvie as Vice-Chair of NSURB Recorder Motion by M.Wolfe to nominate Susan Fraser Seconded by S.Kozub Action Vote: all in favor of Susan Fraser as Recorder of NSURB In January 2009 discuss/re-elect officers Presentation -Chris Thompson, Aggrandized Creative Services (attachment) Presented Bozeman Passage signage concept; banner size proposed 3' wide x 5' tall; discussion followed -downtown banner example, do we have to put project out to bid (yes if using TIF monies) or we can be middlemen to business owners, Chris asked for NSURB backing, Chris' projected cost = $50K per year, includes changing banners every 6 months, cart before horse -need lightposts before banners; Michelle to Chris - do not represent yourself to business owners as supported by this board. Page 1 of 4 N7URB htt°://www.bozeman.net/commission/north seventh urban renewal board (nsurbl2.asgx Discussion Items a. Set regular meeting date, time, place -all agreed good with lst Thursday of the month in the upstairs conference room of the Alfred M Stiff Professional Building, 20 E Olive, 6pm. Will be posted inside City Hall. b. Sidewalk improvements -Michelle reported she'd walked up and down 7th several times, finding less than 6 sections are a horror to walk, the top worst being UHaul and Cats Paw sections. Winter weather is another picture - a `real bear' to traverse. Looked at 1988 drawings, when medians were installed. Ron and Carl recalled the sidewalk improvements were brought to a halt by the furniture company. It was a question of digging up mature landscaping and signage -drainage problem was also mentioned. Discussion continued, focusing on getting engineers to draw up a true work plan for sidewalk, lights, landscaping based on the Winter Plan. Question: need to get right-of--ways before plan can be implemented? Scott worked up the following costs - Budgetary Unit Costs -Street Improvements Description Cost Unit Multiplier Cost per LF Demo Existing Sidewalk $7.00 sf 5 ft wide $ 35.00 Disposal Existing Sidewalk $1.00 sf 5 ft wide $ 5.00 4" Concrete Sidewalk w/ base $6.00 sf 5 ft wide $ 30.00 Sod $0.40 sf 5 ft wide $ 2.00 Irrigation (no meter/tap fee) $1.50 sf 5 ft wide $ 7.50 Street Lights w/concrete base $4,000.00 ea 1 per 40 LF $ 100.00 Street Trees $400.00 ea 1 per 40 LF $ 10.00 Allowances per Pedestrian Curb Cut $500.00 ea 1 occurance $ 500.00 per Relocate Existing Tree $350.00 ea 1 occurance $ 350.00 per Relocate Existing Shrub $100.00 ea 1 occurance $ 100.00 Scott will walk sidewalks again, finding linear footage that is good, possibly 50% good, thus reducing the project cost to ~750K-$lmillion. c. Lighting - Susan K handed out her research into lightposts options. Solar is not financially viable. Do we want pedestrian lighting only or something to replace the existing cobra lighting? Discussion followed, including MDOT regulations that would have to be met, etc. Page 2 of 4 N7tJRB http://www.bozeman.net/commission/north seventh urban renewal board (nsurb)2.aspx d. MDOT feedback -Carl reported they have no money for us, only CTEP funds available. Bozeman committee decides how monies spent, says we can put name in the hat. Ron Dingman is the administrator of these funds. 1:1 matching grant. e. Grants/Climate Protection staff -Ron reported on new position, thinking could work with them especially in respects to solar-fired lighting. Job description not set yet, still new, but would be good to get foot in door. Work Plan and Budget preparation Ron announced that Monday's, July 14, 2008, City Commission meeting includes several groups, mainly Prospera, presenting economic plans using the Big Box funds. Ron strongly encouraged NSURB to be present and remind Commissioner Krauss and all commissioners that $225,000 of those funds were promised to North 7th four+ years ago, namely to Mike Hope as he was presenting on the fairgrounds ice rink plan. Mike agreed to speak for NSURB during the public comment period of the July 14 meeting, reclaiming the promised monies. He will explain that: • the board has just been established, • an engineering plan is our first cost (est. $60-$75K), • if all linear footage of 7th, from Main St to Oak St, is replaced, the project cost will be $1.5 million (Scott has worked up the cost figures). All board members were encouraged to attend. Ron will look thru the commission minutes to find that vote in which the monies were promised. There are currently $30K in TIF monies, the next increment will be available in November 2008. Final Notes from Ron (retiring August 1) • July 15 Planning Board meeting -updating 2020 Plan -might want to attend • Keri Thorpe will support board - as get busier, will probably need to hire staff. Discussed hooking in with downtown groups, sharing salary costs and time of their current staff person, Chris. Carl agreed with Mike on this and Mike is to draft a letter to the downtown association, just something to get the ball rolling. Michelle will need to sign letter. Discussed $ l OK as being a good starting figure. NSURB has more work to do than downtown. Chris is presenting to city on July 21 -might want to get letter to the association PDQ so can be included in this budget presentation to the commission. • Might want/need to adopt bylaws in the future • Remember Winter Plan has already been approved so use it Page 3 of 4 N7URB http://www.bozeman.net/commission/north seventh urban renewal board (nsurbl2.aspx • Need to build good relationships with city departments, i.e. engineering going to need to know by January of each year what our plans are, etc. he has been working on `selling NSURB' to the departments and is feeling like he's making some progress. Must give consistent message, no necessarily same person each time, just consistent language. Scott asked how best to achieve this? Ron said keep it informal. Scott suggested we ask Keri to contact engineering, set up a lunch time in their office at their convenience, order pizzas, etc, and just meet. All agreed great idea. Planning staff is getting cut next year due to drop in development rate; engineering staff OK because of large waste water projects; no one should be warding off work these days so hopefully engineering will be able to do the work plan for us. For nest meeting, August 7, 6pm in the Stiff Building, Olive @ Black a. Followup on July 14 city commission meeting b. Discuss engineering plan, getting city office help, potential RFP c. Need to finish work plan and budget d. Ask Keri to set up convenient lunch meeting with MDOT -relationship building Adjournment - 8:17pm enc: 2 attachments Page 4 of 4