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HomeMy WebLinkAbout1996-01-22 Minutes, City Commission MINUTES OF THE MEETING OF THE CITY COMMISSION BOZEMAN, MONTANA January 22, 1996 ***************************** . The Commission of the City of Bozeman met in regular session in the Commission Room, Municipal Building, January 22, 1996, at 3:00 p.m. Present were Mayor Stueck, Commissioner Rudberg, Commissioner Stiff, Commissioner Frost, Commissioner Youngman, City Manager Wysocki, City Attorney Luwe and Clerk of the Commission Sullivan. The meeting was opened with the Pledge of Allegiance and a moment of silence. None of the Commissioners requested that any of the Consent Items be removed for discussion. Minutes - November 20. December 4 and December 18. and January 2. January 8 sDecial. January 8 and January 16. 1996 It was moved by Commissioner Rudberg. seconded by Commissioner Stiff, that the . minutes of the meetings of December 18, January 8 reorganization, January 8 and January 16, 1996, be approved as submitted and that the minutes of the meeting of January 2, 1996, be approved as amended. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Rudberg, Commissioner Stiff, Commissioner Frost, Commissioner Youngman and Mayor Stueck; those voting No, none. Mayor Stueck deferred action on the minutes of the meetings of November 20 and December 4, 1995, to a later date. Presentation from Southeast Bozeman Neighborhood Associations (SEBNA) re sewer mains on south side of town Mayor Stueck stated the Commissioners have been advised that. in light of a claim which has been filed against the City pertaining to a sewer main on the south side of town, e they are to listen only, and not participate in any type of dialogue. Ms. Carol Dietrich, 120 East Story Street, introduced the presentation, stating that she prefers to work toward consensus whenever possible. She suggested that the information forwarded during this presentation could be used in development of policy and preparation of the critical lands study. She noted that one does not typically think about sewer mains until 01-22-96 ----.-.- --...--- u___.._ - 2 - a problem arises. She stated, however, that during the discussions on impact fees, the costs of installing, maintaining and replacing a septic system in the County were recognized. She encouraged the Commission to consider the costs of replacing the City's sewer infrastructure in the same light. . Ms. Dietrich stated the Commission has received letters from two of her neighbors. Carolyn Parker and Bev Thornton, regarding problems they have recently encountered as a result of the City sewer system and, in fact, one of them has filed a claim. She encouraged the Commission to consider the emergency nature of the issues surrounding sewer mains on the south side of town, particularly when considering future applications for development. Ms. Dietrich stated that Carolyn Parker feels she has been "hoodwinked" by the City, and that there has been adequate time to resolve her claim. She indicated that Ms. Parker will be making a presentation to the Public Service Commission in Helena, as the next step in her effort to ensure that the problems with those sewer lines are resolved before additional hookups are allowed. Ms Dietrich stated that in Ms. Thornton's situation, an excellent lab situation has been . created; and sewer back-ups can be witnessed at that location on a very predictable basis. Ms. Dietrich stressed the importance of recognizing that any increase in water table would be devastating to this area, particularly in light of the underground springs that already create problems. She then turned to her letter of December 10, which had previously been submitted to the Commission. She highlighted some of the statements and comments contained in that letter, as follows. "With impact fees, a percentage will be allocated to each specific area. What portion of our monthly sewer bill is designated for replacing old sewer lines? Where is this money being used?" "If Don Hannah needs to put a 'buyer beware' notice on his lots for sale, then developers need to be given an honest and updated picture of the critical position of Bozeman's water table and sewer system. Would anyone knowingly want to add to this problem?" "In questions to staff, Marcia Youngman asked if guidelines had been . followed concerning identification and discussion of impacts related to the proposed development. " Ms. Dietrich noted that several of those in the audience listened for Commission discussion of those impacts during the recent decision on the Sundance Springs project. 01-22-96 - ----- - 3 - Ms. Bev Thornton, 221 South Bozeman Avenue, stated she lives three doors south of Carolyn Parker; and she has problems with the sewer mains. She stated that they initially thought those problems were their problems, until they had the entire sewer service line replaced and the sewer main was cleaned, and the sewer problems continued. She noted that . a conversation with personnel from the City's Sewer Department revealed that the low spot in the sewer main will encounter problems, if problems exist. Ms. Thornton stated that they have recently remodeled the basement and, as a result of sewer backup problems, have had to use a screw-in sewer plug in the shower to keep the sewer from backing up into the shower and the basement. She characterized the problems with sewer back-ups as predictable, noting that they occur during high water run-off and during thaws in the winter. She invited the Commissioners to witness the situation, so they are more aware of the problems. She noted that any additional hook-ups allowed on this sewer line will only compound the problems which she and her neighbors are currently encountering. Mr. Jeff Downhour, 418 South Bozeman Avenue, stated that SEBNA is drawing this issue to the Commission's attention since they don't want the problem to be further . compounded by additional development connecting to the line; they don't want to wait until a major catastrophe occurs before action is taken; and they want to go on record as saying they have a problem. He noted that the statistical data about the sewer lines seems to be confusing, providing a chart to depict the information garnered from various reports. He noted that the residents of that area have been told that they have no problem; however, he stated that those with basements have encountered problems. Mr. Downhour noted that in 1992, Morrison-Maierle did a study on the line because of the proposed condominiums on Alderson Street. In that study, the South Black Avenue sewer main had a remaining capacity of 29; and Mr. Clair Daines was subsequently allowed to add 7 units. The study on the South Bozeman Avenue line showed that 533 people live along the line. However, in a memo dated March 21, 1994, the City's records showed that there were . 193 residences along the line and that the line was over capacity. Mr. Downhour characterized the sewer mains in South Black Avenue and South Bozeman Avenue as being very similar, since they are the same size, the same age and laid on the same slope. He stated that recent studies show that a large increase in flow occurs in the South Bozeman Avenue line south of East Olive Street; and that is due to the number of lines 01-22-96 -- -.------------ - 4 - that dump into the main at that point. He expressed concern that the numbers of living units connected to the sewer mains, as shown in the studies, are inaccurate and do not accurately portray the situation. Mr. Downhour stated that the study conducted by Thomas, Dean and Hoskins pertains . to only three blocks of the ten-block area which is served by these mains. He noted that the study shows that the lines are running at 22 percent of capacity; however, he urged the Commission to consider the percent of capacity being used at Main Street. He noted that if problems occur in that area, they simply back up to the subject area and create problems. Mr. Downhour encouraged the Commission to carefully consider the predictability with which sewer back-up problems are encountered in this area, reiterating that the studies and figures do not accurately reflect the number of households served by those lines. Mr. Downhour read excerpts from the articles entitled When Trouble Piles Up and Sewage backup a health hazard, as published in the December 2, 1995, edition of the Billings Gazette. He noted that, not only are there financial costs to clean~up after a sewage back-up, but there are health risks resulting from the "black water". He further noted that specific . procedures are required for clean-up of "black water" to ensure that all of the bacteria are killed. He cautioned that sewer back-ups can result in a liability to the City, particularly if the history of those lines and their maintenance reflects negligence. Mr. Jeff Downhour noted that the 1990 Bozeman Area Master Plan Update recognizes that the sewer mains in the older part of Bozeman need to be updated. To date, however, he has not seen any plans for improvements to the sewer mains in this immediate area, although he has seen additional hookups to already overloaded lines. He concluded by encouraging the Commission to take a serious look at this issue, given the problems which exist. Ordinance No. 1414 - amending Bozeman MuniciDal Code to add ChaDter 3.24, imDlementina imDact fees for City streets. fire. water and wastewater services . City Manager Wysocki noted that, included in the Commissioners' packets, was a copy of Ordinance No. 1414, as approved by the City Attorney, entitled: ORDINANCE NO. 1414 AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF BOZEMAN, MONTANA, PROVIDING THAT THE BOZEMAN MUNICIPAL CODE BE AMENDED BY ADDING A NEW CHAPTER TO BE NUMBERED AS CHAPTER 3.24, PROVIDING FOR FIRE, WATER, WASTEWATER AND STREET IMPACT FEES. 01-22-96 __n. _.__._ _ .u___ --- ___.__u__ "._ ~ ..-------.----------- --.--- - 5 - The City Manager noted that, also included in the Commissioners' packets, were proposed revisions as submitted by Mayor Stueck. Distributed just prior to the meeting were proposed revisions, as forwarded by City Attorney Luwe and the consultant. At Mayor Stueck's request, the City Attorney reviewed the proposed revisions to the . ordinance. He noted that these revisions are in response to the Mayor's question about whether the same percentage applied to the impact fees would be applied against any qualifying credits for infrastructure improvements installed as a result of exactions during the subdivision process. He reviewed the language which he had proposed to Duncan and Associates as well as the language returned by the consultant, suggesting that the proposed language for Section 3.24.1 OO.CA. be amended to read "The approved credit shall be reduced ..." and that the proposed language for Section 3.24.100.G. be amended by adding "over actual and undiscounted fee" at the end of the last sentence. Mayor Stueck stated that during discussions about implementing the impact fees at a percentage of the fees identified in the studies, he was under the impression that credits for qualifying infrastructure improvements would be subject to those same percentages; however, . it did not seem to be clear in the ordinance. He noted that this provision precludes a developer from acquiring a windfall by paying only a percentage of the impact fee and obtaining a full credit for infrastructure improvements. He thanked the City Attorney for preparing language to address this issue. Responding to Commissioner Stiff, Mayor Stueck stated that if the credits for infrastructure improvements completed by the developer are greater than his impact fees, he can obtain a credit for the difference. Planning Director Epple provided an example of how the impact fees and credits for infrastructure improvements would be calculated, based on the proposed revised language. He noted that, no matter whether the calculations are based on 100 percent of the impact fees and costs of qualifying infrastructure improvements, with the percentages applied to the . remainder, or are based on the percentages for fees and qualifying infrastructure improvements, the result is the same. The Planning Director stated that if the result is a credit, the developer may transfer the credit to subsequent purchasers of those lots, transfer the credit to another project, or possibly request a refund from the City. He stressed the importance of remembering 01-22-96 -- - 6 - that only those infrastructure improvements pertaining to increases in capacity are eligible for credits against the impact fees. Planning Director Epple reminded the Commission that he has estimated the administration of this program will take 12 FTE, in the position of impact fee clerk. He stated . that the 2-percent administrative fee included in this program should cover those costs. He stated that the staff member who fills that position must be trained in generally accepted accounting practices and methods for maintaining an accurate record of each of the four impact fees. Responding to Commissioner Stiff, the City Attorney stated that the records for each of the impact fee funds must be maintained on an on-going basis. He noted that the monies received from the impact fees must be used within ten years or returned; and records must be accurately maintained during that period to ensure they are properly used. Planning Director Epple stated he has run some rough calculations, based on residential permits only, of the impact fees that would have been generated last year. He stated that approximately 474 dwelling units, including the 160 units in Arcadia Gardens, were permitted . in 1995, 93 percent of which were inside city limits. Based on the percentages contained in the provisionally adopted ordinance, the total impact fees would have been approximately $869,000. Responding to Commissioner Stiff, the Planning Director indicated that the impact fees for the Arcadia Gardens was slightly over $290,000; and concurred that the remainder of the fees for residential development would have been approximately $579,000. Responding to Commissioner Stiff, City Attorney Luwe stated that if the Commission wishes to make any changes to this ordinance, those changes should be incorporated in the motion to finally adopt the ordinance. The City Manager cautioned that any changes made to the ordinance at this time must be in direct response to input received during the public hearing and subsequent Commission . discussions. He then noted that a review of the revisions proposed by Mayor Stueck and the City Attorney may be considered, since they are in response to input received. The Commission concurred with the City Manager's assessment that the proposed revisions forwarded by the Mayor are based on the expectation that those who indicated a willingness to work with the City to obtain legislative changes will do so. 01-22-96 -- ---- -.------.--.-.. ---..- ..._..._n_. - 7 - Commissioner Youngman stated that, according to the minutes trom the January 2 Commission meeting, there was unanimous agreement on the 40 percent rates for water and wastewater, questioning why the proposal has now been forwarded to lower those rates to 35 percent. She stated a willingness to accept the rationale for lowering the fire impact fees from . 95 percent to 90 percent, although she was previously under the impression that setting the fees at 95 percent was acceptable and legally defensible. Mayor Stiff stated he proposed the change in rates for water and wastewater because of the impacts on commercial development. He suggested that after the initial fifteen months, commercial developments should be better prepared to pay a higher impact tee than they are at the present time. Commissioner Stiff stated that, since provisional adoption of the ordinance, it has become apparent the County will not enact any impact fees until at least the end ot February, it they adopt any impact tees at all. He indicated that, while his preference at this time would be to table adoption of the City's impact fees until the County adopts its fees, he is willing to support implementing lower impact fees at this time. . Commissioner Frost stated his willingness to support adoption of the ordinance with the proposed amendments so that the impact fee program is started. He noted input has been received that suggests commercial development will not occur in Bozeman if its impact fee is higher than the County's; however, he stated that no matter what level the impact fees are set at, the impact tees for commercial development within the city will be higher than those within the county. He recognized that the costs of growth must be paid, either through this type of tee, higher taxes, or cuts in city services. He then forwarded his hope that the various organizations which have stated their willingness to assist the City in obtaining other funding options will support the City in seeking legislative change. He concluded by stating that, while he is disappointed at the low percentages proposed tor the various impact fees, he is pleased that the City is moving forward with implementation of the program. . Commissioner Youngman stated that, while she is supportive of moving forward with implementation of impact fees, she cannot support final adoption of the ordinance as proposed due to elimination of the schedule for implementing future phases of the program. She expressed concern that she and Commissioner Frost have agreed to several compromises, each ot them involving lower fees than the previous compromise. She forwarded her appreciation 01 +22-96 .- .- ...- ...---.- .-.----.--- -.- .---..-". --.....-. - - 8 - for Mayor Stueck's requested clarification of the percentages being applied to the credits as well as the fees. She indicated that she could again compromise to accept the lower percentages; however, she feels the elimination of the schedule is "a sell out" that she cannot support. She forwarded her appreciation to the various organizations for their willingness to . work with the City to obtain needed legislative changes, since those revenue sources could be used to offset the revenue shortfalls that will be encountered by implementing the impact fees at a low level. Commissioner Rudberg stated her support for the changes as proposed. She noted that she has confidence in the legislators, noting that if one expects legislative change to fail, it will. She cautioned that no windfall in reduced property taxes should be anticipated as a result of implementing impact fees, particularly since impact fees are to be used only for new impacts. Commissioner Stiff stated concurrence with Commissioner Rudberg's comments. He noted it is important to recognize that state-wide support will be necessary to increase the possibility of obtaining legislative change in the upcoming session, not just Gallatin County support. . Mayor Stueck stated that, under his proposed revisions, the level of impact fees is to be reviewed on or before May 1, 1997. He noted that does not preclude the Commission from reviewing the fees in the next six to eight months, if it is determined those who have pledged support in legislative efforts are no longer willing to provide that support. It was moved by Commissioner Stiff, seconded by Commissioner Rudberg, that the Commission finally adopt Ordinance No. 1414, as amended to include the revisions forwarded by City Attorney Luwe and the consultant's attorney, Mr. Clancy Mullen, as revised by the City Attorney at the beginning of the discussion, and the revisions forwarded by Mayor Stueck, which provide for revised percentages of fees to be implemented and eliminate future phase-in of the fees. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Stiff, Commissioner Rudberg, Commissioner Frost and Mayor Stueck; those . voting No being Commissioner Youngman. Development of statement of intent re impact fees for affordable housina proiects and economic development Prior to the meeting, Commissioner Youngman distributed a revised statement of intent, 01-22-96 - 9 - in response to conversations with individual Commissioners. Commissioner Youngman stated she still feels strongly that, since the Commission is "changing the playing field" for affordable housing and economic development with adoption of the impact fees, it is important that it also adopt a statement of intent regarding mitigation . of those impacts. She noted Commissioner Stiff's concern that this type of issue belongs in the goal-setting and budgetary processes. She recognized that this is appropriate for economic development projects; however, she suggested that affordable housing should be treated differently since the Commission has adopted an affordable housing pOlicy and created a funding source to assist such projects. She forwarded her position that it is important to make a proactive statement at this time, to ensure that the Commission still supports economic development projects, so that the Gallatin Development Corporation and Chamber of Commerce can continue to attract businesses that provide livable wage jobs. Commissioner Youngman noted the affordable housing policy, which was adopted in December 1994, contains a provision that impact fees will be waived under certain circumstances; however, the Commission has recently learned that waiving of impact fees . cannot be legally done, so another alternative must be identified. She stressed the importance of remembering that policy cannot be generated in a vaccuum; and it is important to ensure that Commission actions do not conflict. She stated that the revised statement has been simplified and is based on the public tesimony received during the public hearing. She suggested that if the Commission wishes to adopt an even more simplified statement, it could adopt the last two sentences only. She further suggested that if the Commission does not wish to act on it at this time, this item could be included on a future work session agenda for further discussion. Responding to Mayor Stueck, City Attorney Luwe concurred that the affordable housing policy should be revised to comply with the impact fee ordinance, preferably prior to the ordinance becoming effective. . Responding to Commissioner Frost, Mayor Stueck stated that at the present time, the City does not have an economic development policy, rather economic development activities are accommodated through the Gallatin Development Corporation. He suggested that, since no concern about conflicting language exists, it might be possible to address that issue at a later date. 01-22-96 ..--.--.--. --. - - 10 - Commissioner Frost stated his concurrence with that assessment; however, he forwarded his concern that the economic development policy not be forgotten. Responding to a proposal from the Mayor, Commissioner Frost stated he feels that the development of any economic development policy should be led by the Gallatin Development . Corporation, possibly in conjunction with the Chamber of Commerce. The City Manager suggested that the Commission could appoint an ad hoc committee to review the issue and forward recommendations back to the Commission. Responding to Commissioner Stiff, the City Attorney stated that, given the language in the impact fee ordinance, an alternative source of funding to cover the impact fees for affordable housing projects and economic development projects must be identified; the projects must bear the costs; or requests for City assistance in paying the impact fees must be addressed on an individual basis. Commissioner Rudberg expressed concern about previous discussions which suggested that impact fees will lower property taxes, particularly if the City is considering the possibility of writing down the costs of impact fees on certain types of development. . Commissioner Youngman noted that the Commission must ensure the public health and welfare of the community; and she feels that affordable housing is central to that requirement. Commissioner Stiff stated that, with the previous vote, the Commission mitigated 70 percent of the impact that impact fees will have on affordable housing, questioning why an additional mitigation statement is needed. Commissioner Frost stated that everyone who constructs a home inside city limits will benefit from the decreased rate at which impact fees are being implemented, not just affordable housing. He stated that the City must do more for low-income housing projects than it does for general development; and if the affordable housing pOlicy is not revised to appropriately address the impact fee issue it will "wither and die". He stressed the importance of ensuring that housing which the working people can afford to either own or rent is maintained in . Bozeman. Commissioner Rudberg asked where the monies to cover the impact fees for affordable housing projects will come from, noting that the Housing Fund has been funded through contributions from the City's General Fund. 01-22-96 ----- - - 11 - Mayor Stueck stated he feels that the City and the community have been serious about addressing the affordable housing issue during the past two years. He cited examples, including the 48 new units of family housing at MSU; the upcoming 130 additional dormitory beds planned for single students at MSU; the 32 affordable units in Arcadia Gardens; the HRDC . land trust project; the Interfaith Housing project; Mr. Dabney's apartment project; allowing Kountz Mobile Home Park to hook to City sewer; and rezoning of twenty acres along West Babcock Street to allow for manufactured homes. He recognized that more needs to be done in this area; however, he observed that it is better at this time for the City to support private efforts than it is to take a more active role. Commissioner Youngman recognized the good public/private partnerships that have been developed over the past two years; however, she suggested that by implementing the housing policy, the development community can also begin to participate. Following a brief discussion, Mayor Stueck requested that this item be placed on an agenda for further discussion prior to the March 23 implementation date for the impact fees. . Ordinance No. 1417 - vacatina Dortion of north/south alley lying between West Harrison Street and West Cleveland Street. immediatelv north of the east/west allev. and between South 5th Avenue and South 6th Avenue Previously distributed to the Commission was a copy of Ordinance No. 1417, as approved by the City Attorney, entitled: ORDINANCE NO. 1417 AN ORDINANCE OF THE CITY COMMISSION OF THE CITY Of BOZEMAN, MONTANA, VACATING AND ABANDONING THAT PORTION Of NORTH/SOUTH ALLEY RIGHT-Of-WAY LYING ADJACENT TO LOTS 5 AND 6, BLOCK 14, AND LOTS 19 AND 20, BLOCK 14, CAPITOL HILL ADDITION IN THE CITY Of BOZEMAN, MONTANA. The City Manager reminded the Commission that the public hearing on this requested vacation has been held; and this ordinance was provisionally adopted at the Commission meeting held on January 8, 1996. He then recommended that it be finally adopted at this time. . It was moved by Commissioner Frost, seconded by Commissioner Youngman, that the Commission finally adopt Ordinance No. 1417, vacating that portion of the north/south alley right-of-way lying adjacent to Lots 5 and 6, Block 14, and Lots 19 and 20, Block 14, Capitol Hill Addition. The motion carried by the following Aye and No vote: those voting Aye being 01-22-96 ----- - 12 - Commissioner Frost, Commissioner Youngman, Commissioner Rudberg, Commissioner Stiff and Mayor Stueck; those voting No, none. Ordinance No. 1416 - Salary Ordinance for City Manager for Calendar Year 1996 . Included in the Commissioners' packets was a copy of Ordinance No. 1416, as approved by the City Attorney, entitled: ORDINANCE NO. 1416 AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF BOZEMAN, MONTANA, FIXING THE MONTHLY SALARY AND OFFICIAL BOND OF THE CITY MANAGER OF THE CITY OF BOZEMAN, AS REQUIRED BY LAW. Commissioner Stiff stated he will vote against adoption of this ordinance. He noted that the cost of living increase for the past year is 2.6 percent, and he is able to support a 3-percent increase; however, he cannot support the 4~percent increase contained in this ordinance. Commissioner Frost noted that the City Manager's evaluation was well above average; and he supports the 4-percent increase reflected in this ordinance. Commissioner Youngman stated that other organizations she has worked with have . given cost of living increases plus merit increases for those with above average evaluations. She suggested that the 1.4 percent between the cost of living and the proposed increase reflects a modest raise for the evaluation which the City Manager received. Commissioner Rudberg noted that she was not involved in the evaluation process, since that occurred before her being seated on the Commission. She stated, however, given her interest in holding the line on costs, she can support no more than a 3-percent increase. It was moved by Commissioner Youngman, seconded by Commissioner Frost, that the Commission provisionally adopt Ordinance No. 1416, setting the City Manager's salary for Calendar Year 1996, and that it be brought back in two weeks for final adoption. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Youngman, Commissioner Frost and Mayor Stueck; those voting No being Commissioner Stiff and . Commissioner Rudberg. ADDointments to Beautification Advisory Board City Manager Wysocki submitted to the Commission a memo from Clerk of the Commission Sullivan, dated January 18, 1996, listing the applicants for the various boards and 01-22~96 ----,,--_.- -- -.--,,-----. ._..~ ---.-... - 13 - commissions. He noted that there were no applicants for this board. Appointments to Bozeman Area Bicvcle Advisorv Board. Historic Preservation Advisorv Commission. Recreation and Parks Advisorv Board and Tax Increment Financing Industrial District (TIFID) Board . It was moved by Commissioner Rudberg, seconded by Commissioner Stiff, that the Commission appoint Dan Himsworth to replace Scott Dreblow and reappoint John Preston to the Bozeman Area Bicycle Advisory Board, with one-year terms to expire on December 31, 1996; appoint Mara-Gai Katz to replace Diane Beverage as an "at large" member on the Historic Preservation Advisory Commission, with a term to expire on June 30, 1997; appoint David Jones to replace Russ Squire on the Recreation and Parks Advisory Board, with a term to expire on December 31, 1997; and reappoint Mike Money to the Tax Increment Financing Industrial District (TIFID) Board, with a three-year term to expire on December 31, 1998. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Rudberg, Commissioner Stiff. Commissioner Frost, Commissioner Youngman and Mayor Stueck; those voting No, none. . Appointment to Cemetery Board Following the nomination process, it was moved by Commissioner Stiff, seconded by Commissioner Frost, that the Commission appoint James Caird to replace Martha Drysdale on the Cemetery Board, with a term to expire on December 31, 1999. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Stiff, Commissioner Frost, Commissioner Youngman, Commissioner Rudberg and Mayor Stueck; those voting No, none. Authorize Mavor to sign - Emplovment Aareement with City Manager for Calendar Year 1996 Commissioner Stiff forwarded three concerns about the Employment Agreement: (1 ) the term of employment; (2) annual evaluations rather than semi-annual evaluations; and (3) . a typographical error on Page 4 which references December 1995 instead of December 1996. Mayor Stueck noted that the City Manager has requested that the Commission conduct semi-annual evaluations rather than annual evaluations. Commissioner Stiff requested that the evaluation process be set for a time other than at the end of the calendar year. He noted that at the present time, the evaluation is conducted 01-22-96 -.....-.. ~ 14 - at Christmas time; and he feels that moving it away from that time would be of benefit to everyone involved. He then expressed concern about the term of employment under this agreement, particularly since it extends to June 30, 1998. Responding to questions from Commissioner Stiff, City Attorney Luwe stated that under . this agreement, as written, the City Manager could serve until June 30, 1998, if he so chooses. He stated this does not preclude termination by either party, upon properly given notice. Commissioner Stiff expressed concern that City Manager Wysocki is looking for a similar position in another community. He noted that if the City Manager leaves, the Commission must undertake the recruitment process; and the terms of this agreement could make negotiation of an agreement with a new City Manager somewhat difficult. Commissioner Frost stated he feels that a 2 % -year agreement is acceptable. Commissioner Youngman suggested that the City Manager's willingness to enter into a 2 % -year agreement with the City demonstrates his desire to remain here, which provides an atmosphere of stability. . Commissioner Rudberg stated that, while she feels that the term of the agreement is acceptable with the current City Manager, she would be extremely concerned about entering into the same length of agreement with a new individual. Responding to questions from Commissioner Youngman, City Attorney Luwe stated that if a new City Manager were to be hired, the Commission would negotiate a new agreement with that individual; and the terms of this agreement would not limit the Commission's ability to negotiate. It was moved by Commissioner Frost, seconded by Commissioner Youngman, that the Commission authorize and direct the Mayor to sign the Employment Agreement with the City Manager for Calendar Year 1996. It was moved by Commissioner Stiff, seconded by Commissioner Rudberg, that the . Commission table action on this item until after the Mayor has had an opportunity to meet with the City Manager. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Stiff, Commissioner Rudberg, Commissioner Youngman and Mayor Stueck; those voting No being Commissioner Frost. 01-22-96 ~ ~ 15 - Discussion - FYI Items City Manager Wysocki presented to the Commission the following "For Your Information" items. (1 ) Letter from Jessie Nelson, 9 Trails End Road, dated December 31, 1995, stating . appreciation for the Christmas decorations in the downtown area. (2) Letter from Robert J. Tallon, REACH, Inc., dated January 17, 1996, forwarding information on a proposed new group home to be constructed this summer, and inviting the Commissioners to attend a meeting at 2:00 p.m. on January 29, at the Library meeting room. (3) Memo from Assistant Planner Christopher Williams, dated January 17, 1996, regarding development of an inventory of existing illegal, non-conforming signs in the community. (4) Memo from Neighborhood Coordinator/Grants person James Goehrung, dated January 18, regarding appointment of a Commissioner to serve on the selection committee to review proposals for development of affordable housing code revisions. Commissioner Rudberg noted that at the Commission meeting on August 21, she spoke . in opposition to the expenditure of monies for a consultant, and reiterated that concern. She recognized that the request for proposals has been advertised; however, she encouraged the Commission to save $15,000 rather than higher another consultant. She suggested, rather, that there are people in the community who could assist City staff in preparing proposed revisions. Responding to Mayor Stueck, the City Attorney stated that the Commission must approve any proposal for award of a contract to any consultant as a result of the request for proposals process. A majority of the Commissioners indicated support for moving forward with the proposal process, recognizing that a contract need not be awarded. (5) Agenda for the subdivision meeting to be held at 1 :30 p.m. on Thursday, January . 25, in the Community Room of the Gallatin County Courthouse. The City Manager indicated that members of the City staff and Planning staff will be in attendance; most of the Commissioners stated their intent to attend as well. (6) Information sheet on the Bozeman Solvent Site, dated January 1996, as prepared by the Montana Department of Environmental Quality. 01-22-96 ..n__ - 16 - (7) Agenda for the Development Review Committee meeting to be held at 10:00 a.m. on Tuesday, January 23, in the Commission Room. (8) Agenda for the Design Review Board meeting to be held at 3:30 p.m. on Tuesday, January 23, in the Commission Room. . 191 Agenda for the Board of Adjustment meeting to be held at 1 :30 p.m. on Thursday, January 25, in the Commission Room. (10) Agenda for the County Commission meeting to be held at 1 :30 p.m. on Tuesday, January 23, at the Courthouse. (11 ) Memo from City Attorney Luwe, dated January 22, forwarding an excerpt from the December 1995 Montana Municipal Insurance Authority's Newsletter cautioning elected officials about responding to citizens regarding claims. (12) Memo from the County Commissioners, dated January 18, 1996, forwarding copies of letters sent to Lisa Prugh and Stuart Whitehair regarding termination of their positions as County appointees on the City-County Planning Board. (13) Letter from Cleo Butler, 209 North 3rd Avenue, dated January 16, addressing . a number of issues. (14) Copy of a letter from Chad Groth. 701 South Willson Avenue, to Assistant City Manager Brey, dated January 16, requesting that the public address system in the City Commission Room be improved. (15) The City Manager submitted his weekly report, as follows. (1) Announced that Treasurer Joanne Riley went home from the hospital on Thursday. (2) Announced that Director of Public Service Phill Forbes is back to work, at least part days. after his recent knee surgery. (3) Attended the TCC meeting and the meeting with the Montana Department of Transportation last week, along with Mayor Stueck and Commissioner Rudberg. (4) Attended graduation ceremonies for the DARE program at one of the elementary schools, along with Mayor Stueck. (5) Noted there were no appreciable police activities resulting from the Cat/Griz basketball game . this past weekend. (6) Announced that Captain Gordon Duntch is retiring from the Fire Department. He noted that quick calculations. based on his remaining leave balances, reflect that he has used an average of one shift per year in sick leave for the last 25 years. ( 16) Commissioner Rudberg submitted the following. (1) Asked that the Commission receive an update on the Bozeman Solvent Site. possibly during a field trip to the site; City 01-22-96 -,,---- - 17 - Attorney Luwe indicated he will try to arrange an update as soon as possible, suggesting that a tour of the site should be conducted in better weather. (2) Distributed copies of her letter of support for the Victim/Witness grant application. She asked that any Commissioner concerns be forwarded to her, so that she can revise the letter as necessary prior to submittal. . (17) Commissioner Frost submitted the following. (1) Attended the City-County Planning Board meeting on Tuesday evening. (2) Attended the Bozeman Area Bicycle Advisory Board meeting on Wednesday evening. He noted that items discussed included becoming a part of the Recreation and Parks Advisory Board or the Pedestrian/Traffic Safety Committee. He stated that since their main thrust is toward those who use bicycles for transportation, the Board feels that the Pedestrian/Traffic Safety Committee is more compatible. (3) Attended a meeting of Friday evening regarding proposed legislation to ban billboards. (18) Commissioner Youngman stated that she attended the usual high number of meetings during the week. (19) Commissioner Rudberg submitted the following. (1) Attended the Interagency Breakfast, the Development Review Committee, the Design Review Board, and the joint . meeting of the City Study Commission and the County Study Commission last week. Also, she attended the Victim/Witness meeting, the Transportation Coordinating Committee meeting and subsequent meeting with the Montana Department of Transportation and the Chamber of Commerce dinner. (2) Sat in on a City Court session last week, prior to going to lunch with Judge Carlson. She requested that Judge Patty Carlson be invited to attend a work session with the City Commission to discuss City Court operations and procedures. (20) Commissioner Stiff stated that he and Mayor Stueck have traded positions on the City-County Health Board. He then noted that some question has been raised about possibly residency requirements for City appointees and County appointees to the Board, noting that if a problem surfaces, the City and the County could possibly exchange appointees and retain the extremely qualified individuals who currently serve. . (21 ) City Attorney Luwe submitted the following. (1) Stated that a review of the Interlocal Agreement between the City and the County regarding the City-County Health Board does not reflect any residency requirement. He suggested that, from an appearance standpoint, the Commission may wish to consider switching appointees with the County or appointing City residents in the future. (2) Spoke at Leadership Bozeman on Thursday. (3) Announced that 01 *22-96 - 18 - in each of the next two weeks, the Prosecutors and City Judge will spend a long day in status conferences and setting trial dates for the backlog of cases in Court. (22) Mayor Stueck submitted the following. (1) Noted that this past week, he learned what is expected of a Mayor, particularly in light of the number of meetings he attended. (2) . Stated that he talked to Dr. Ken Weaver, Director of the Local Government Center, about the possibility of conducting a survey on planning activities. He requested that this item be placed on an upcoming agenda for discussion. Responding to Commissioner Frost, he stated that the Commission may have the study done, rather than asking staff or Planning Board to assume responsibility for the study; and he feels it would be appropriate to do so. Consent Items City Manager Wysocki presented to the Commission the following Consent Items. Approval of loan from CDBG Revolvina Loan Fund: per recommendations from Committee. dated August 31. 1994 Ratifv issuance of caterina license to Baxter Hotel Corporation - for Chamber of Commerce activities at the Emerson Cultural Center -Januarv . 18. 1996 Appointment of Commissioner Frost and Commissioner Youngman to subcommittee to review Pledaed Securities as of December 31. 1995 Authorize expenditure of balance of approximatelv $2.831 from the library Trust fund toward purchase of computer work station for public access to the Internet Authorize Mavor to sian - Findings of Fact and Order - subdivision of 72.85 acres into 67 lots for sinale-familv residential. 6.18 acres into two neighborhood service lots. and open space - portion of tract located in NE%. Section 25. T2S. R5E. and NW%. Section 30. T2S. R6E. MPM - Sundance Sprinas (northeast corner of Goldenstein Lane and south Third Avenue) Authorize City Manaaer to sign - Sewer and Water Pipeline and Access Easement and Aareement - Town Pump.lnc.nluckv Lil's Casino -10-foot- wide bv 226-foot-lona easement along west side of Tract 1A. COS No. 1364 and attendant 20-foot-wide by 28-foot-lona easement (2607 West Main Street) . Ratifv City Manager's signature - Interlocal Agreement between Gallatin County and the City of Bozeman to create the position of Civilian Evidence Technician Authorize City Manaaer to sian - Memorandum of Understandina and Agreement between City and Country Classic Dairies. Inc. Authorize City Manager to sign - Annexation A9reement - with John W. and Norma D. Murdoch - 2.526-acre parcel known as Lot 2 and Lot 13, 01-22-96 - 19 - Gordon Mandeville State School Section Subdivision (2275 North 7th Avenue) Commission Resolution No. 3101 - annexing 2.526-acre parcel known as Lot 2 and Lot 13, Gordon Mandeville State School Section Subdivision (2275 North 7th Avenue) COMMISSION RESOLUTION NO. 3101 . A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF BOZEMAN, MONTANA, EXTENDING THE BOUNDARIES OF SAID CITY OF BOZEMAN SO AS TO INCLUDE WITHIN THE CORPORATE LIMITS OF THE CITY OF BOZEMAN A TRACT OF LAND CONTIGUOUS TO SAID CITY AND REFERRED TO AS THE NORTH 7TH AVENUE/FLORA LANE ANNEXATION (FORMERLY REFERRED TO AS THE MURDOCH ANNEXATION REQUEST) AND HEREIN MORE PARTICULARL Y DESCRIBED. Authorize Clerk of the Commission to advertise for applications for Downtown Bozeman Improvement District Board (lDB) Buildina Inspection Division report for December 1995 Claims It was moved by Commissioner Youngman, seconded by Commissioner Rudberg, that the Commission approve the Consent Items as listed, and authorize and direct the appropriate persons to complete the necessary actions. The motion carried by the following Aye and No . vote: those voting Aye being Commissioner Youngman, Commissioner Rudberg, Commissioner Stiff, Commissioner Frost and Mayor Stueck; those voting No, none. Recess - 5:44 p.m. Mayor Stueck declared a recess at 5:44 p.m., to reconvene at 7:00 p.m., for the purpose of conducting the scheduled public hearings. Reconvene - 7:00 p.m. Mayor Stueck reconvened the meeting at 7:00 p.m., for the purpose of conducting the scheduled public hearings. . Public hearing - COA with deviation from Section 18.18.030, Bozeman Municipal Code, to allow demolition of old residence and construction of new sinale-familv residence on a 40-foot- wide lot - Teslow Construction for Martha Drvsdale for 321 North Montana Avenue (Z~95160) This was the time and place set for the public hearing on the Certificate of Appropriateness with deviation from Section 18.18.030 of the Bozeman Municipal Code, as requested by Teslow Construction for Martha Drysdale, under Application No. Z~95160, to 01-22-96 - --. .. ..- ------.. -- .-. -.---- ~..- ..._..._.~___..__ _m__.___ _ ....__.. - 20 - allow demolition of an old residence and construction of a new single-family residence on a 40- foot-wide lot described as the north 40 feet of Lot 2, Beall's First Addition. The subject site is more commonly located at 321 North Montana Avenue. Historic Preservation Planner Derek Strahn presented the staff report. He stated that . the subject property is located in an "R-3a", Residential--Two-family, Medium-density, District, which requires a minimum 50-foot-wide lot frontage. The Planner noted that staff has reviewed this application; and the staff's findings are contained in the written staff report, which has been submitted to the Commission. He indicated that staff feels the proposed construction will contribute to the property and will not significantly detract from the surrounding neighborhood, particularly since the new structure is to be placed on the same location as the existing structure. He stated that, following that review, staff forwarded its recommendation for approval, subject to the standard condition. The Historic Preservation Planner stated that the Design Review Board reviewed this application, and at its January 9 meeting, forwarded its recommendation for approval, subject to the standard condition plus a condition that double-hung windows be utilized throughout the . project to ensure that the new house is consistent with and blends with the neighborhood. He noted that the Board also suggested the applicant use wood siding rather than the vinyl siding proposed, although that was not added as a recommended condition of approval. Historic Preservation Planner Strahn stated that today he received a telephone call from Ms. Marilou Turrentine, who manages the property at 421 North Montana Avenue. She raised a concern about the accuracy of the lot lines as depicted on the plat, particularly since the site immediately to the north of the property she manages was recently subdivided into Lots A and B and, at that time, the plat for the entire lot was amended because a survey revealed that the lot lines were actually 8 feet to the south. Her concern is that, since this is a long block, the lot lines for the entire block may be inaccurate. The Planner stated that a conversation with Mr. Teslow reveals that the lot lines for this subject property have not been surveyed recently. . He also noted that the City is required to act on the application based on the official plats on file in the Clerk and Recorder's Office until an official survey of the subject lot has been completed. Mr. Mike Teslow, applicant, stated that he has rebuilt many homes for the applicant. He noted that, in this instance, the old house is in poor condition and must be removed, with 01-22-96 - 21 - a new structure to be built in its place. He stated conversations with the neighbors have revealed that no one is opposed and, in fact, they feel it will be a nice addition to the neighborhood. Responding to Commissioner Stiff, Mr. Teslow stated he feels the lot should probably . be surveyed. He noted that the new house to be located on the site will be 24 feet wide and will just meet the 8-foot setback requirements on each side. He stated that the Drysdales own two adjacent properties, totalling 90 feet of frontage and, given the fact that the houses on both properties will be at the setbacks, it is important to know the exact locations of the lots. Responding to the City Manager, Mr. Teslow indicated it would be acceptable to add a condition requiring that a survey be completed to determine the location of the lot lines. Responding to Mayor Stueck, Historic Preservation Planner Derek Strahn reiterated that the City must act based on the official plats on file at the Clerk and Recorder's Office. He then noted that Mr. Teslow has referenced a second parcel and project. He stated that the second project was approved by the Design Review Board, and is not subject to Commission review since no deviations have been requested. . Mayor Stueck stated he feels it would be in the applicant's best interests to have the lot surveyed. He then suggested that the survey does not need to be a full-blown survey, rather, a plat survey would be adequate. No one was present to speak in opposition to the requested deviation. Since there were no Commissioner objections, Mayor Stueck closed the public hearing. There were no Commissioner objections to waiving the customary one-week waiting period for land use decisions, so the Commission proceeded to the motion and vote. It was moved by Commissioner Rudberg, seconded by Commissioner Stiff, that the Commission approve the Certificate of Appropriateness with deviation from Section 18.18.030 of the Bozeman Municipal Code, as requested by Teslow Construction for Martha Drysdale, under Application No. Z-95160, to allow demolition of an old residence and construction of a . new single-family residence on a 40-foot-wide lot described as the north 40 feet of Lot 2, Beall's First Addition, subject to the following conditions: 1. That the applicant utilize double-hung windows throughout the project; 2. That the applicant obtain a plat survey of the subject lot, to determine the location of the lot lines; and 01-22-96 - 22 - 3. That the applicant shall obtain a building permit within one year of Certificate of Appropriateness approval or this approval shall be come null and void. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Rudberg, Commissioner Stiff, Commissioner Frost, Commissioner Youngman and Mayor . Stueck; those voting No, none. Continued orientation session for new Commission: review of procedures City Attorney Luwe briefly highlighted the contents of his memo of January 22, pertaining to the attorney/client privilege. He then indicated a willingness to respond to any questions from individual Commissioners at a later date. Commissioner Stiff stated that, from reading the minutes and the excerpt from the MMIA Newsletter, it appears that Commissioners must be extremely cautious about what they say to their constituents. He registered concern that this can create a hardship, particularly when conversing with life-long friends of the family. City Attorney Luwe noted that this is a very litigious society; and business must be . conducted with that in mind. Commissioner Rudberg suggested that, when approached by a constituent about a problem, a Commissioner can simply say "1'11 look into it"; the City Attorney concurred. The Commissioners briefly reviewed the sheet entitled "Items for Discussion", dated January 16, 1996. During that review, Commissioner Stiff requested that the Commission rotate discussions as well as motions. Commissioner Youngman stated her concurrence. The Commissioners turned their attention to the provision for breaks during the Commission meetings. They determined that, rather than the policy adopted in 1983, under which five-minutes breaks are to be taken every hour, it would be more appropriate to provide for a fifteen-minute break upon Commissioner request. City Attorney Luwe reviewed the protocol for Commissioners to vote on items for which . they did not attend the public hearing. He stated that, under State law, a Commissioner may familiarize himself or herself with the materials submitted and the testimony received during the public hearing and then participate in the decision-making process. He noted that this can be accomplished through reviewing any written materials submitted, listening to tapes from the hearing and reading the minutes. He suggested that, to avoid any questions at a later date, if 01-22-96 - 23 ~ a Commissioner has not been present at the hearing but has familiarized himself or herself with the record and plans to participate in the decision-making process, an announcement to that effect should be made early in the discussion. He stated that if a Commissioner has not met those requirements, he or she must abstain from the decision-making process. . Commissioner Stiff stated his concurrence with the City Attorney's comments. He noted that the Commission has been challenged on this issue in the past and, since the Commissioner has met the statutory requirements, the decision has withstood those challenges. City Attorney Luwe stated he intends to revise the Rules of Procedure, for Commission consideration and action, since they have not been updated since 1989. He recognized that, with the change in day for distribution of packets, changes in several other deadlines will be necessary. He then asked that the Commission address the issue of "late submittals", which are items received after a public hearing has been closed but before the decision has been made. He noted that at the present time, those items are stamped with the "late submittal" stamp and distributed to the Commissioners when they are received because the Commission has not authorized the staff to hold its mail. The Commissioners requested that staff hold all . "late submittals" until after the decision has been made and then distribute those items, possibly in their mailboxes. City Manager Wysocki asked the Commission to remember that the City staff must operate under the intent and provisions of the resolutions and ordinances which they have adopted. He further asked that if the Commissioners are not satisfied with the way the staff is operating, they should look at the resolutions and ordinances to determine if a change is required. Commissioner Stiff asked that staff draw the Commission's attention to areas they feel may need changing, particularly if it is in the City's best interests. Mayor Stueck stated that all of the Commissioners have received a copy of the job descriptions which Clerk of the Commission Sullivan has written for her position as well as the . new deputy position. He asked that the Commissioners forward any comments they may have about these job descriptions to the Clerk, so they may be incorporated in the final documents. City Manager Wysocki stated that some of the duties listed under the Clerk's job description are there because of the fact that the current Clerk has assumed those duties over the years and, once assumed, they have not reverted back to a more appropriate position. 01-22-96 ..-......--- ------- ~ 24 - Commissioner Stiff noted that the Commission has two employees; and the Clerk of the Commission is one of those employees. He stated it is important to hire someone into the second position within that office that can assume the Clerk's duties when the Clerk is absent. He cited Treasurer Riley's recent illness as an example of how quickly a key employee can be . removed from the day-to-day functions of the office. The Commissioners turned their attention to the Rules of Procedure, which were adopted in 1989. The City Attorney stated that he will submit a revised set of Rules for Commission consideration, which incorporate more gender neutral statements and the new Commission meeting times and deadlines that have been established since the Rules were last adopted. Commissioner Stiff stated he feels the Commissioners should receive their packets either late Thursday afternoon or early Thursday evening, so they have time to review the information. Mayor Stueck stated an interest in adopting a statement that if an appointed board and committee member misses three or five meetings, or whatever number the Commission . chooses, then the Commission will appoint a replacement. City Attorney Luwe noted that such a provision may be included in the by-laws for some of the boards. He indicated that if the Commission wishes to establish that type of provision, then the ordinance for that board may require amendment. Responding to Commissioner Stiff, City Attorney Luwe recognized that the current public hearing process is less formal than it was previously. He stated, however, that as long as the process is consistent and provides an opportunity for everyone to speak, it is defensible. The Commissioners requested that a sign~up sheet be incorporated into the public hearing process. They recognized that this would serve as a method of accepting public input without the necessity of speaking, particularly if that information is read into the record prior to close of the public hearing. . The Commissioners discussed the most appropriate time for Commissioners to ask questions during the public hearing process. They determined that questions should be asked after the staff presentation and applicant's presentation and then after all public testimony has been received, and should be limited to clarification only. 01-22-96 - 25 - City Attorney Luwe stated that under "decorum" he will add a statement that anyone approaching the Commission must address the agenda item only. He noted that will allow for elimination of the potential of someone trying to serve the Commission with papers pertaining to an item unrelated to any agenda item in the future. . Commissioner Youngman questioned if it is in the Commission's best interests to readvertise every time a vacancy occurs on a board, suggesting it may be possible to simply draw from the existing pool of applicants. Responding to Mayor Stueck, the City Attorney suggested that if the Commission wishes, a box could be added to the application form so that individuals can mark whether they would be willing to serve on a board other than the one for which they have applied. The City Manager suggested that the statement at the bottom of the application form be revised to indicate that the application will be held until the end of the calendar year, which will allow for easier purging of the files. Mayor Stueck proposed that the Commission interview applicants for the Design Review Board and the City-County Planning Board. He recognized that they are advisory boards; . however, he noted that they also deal with the public extensively. Commissioner Rudberg suggested that the Commission systematically meet with the various advisory boards during work sessions, to maintain a level of communication with them. Commissioner Youngman noted that the application forms ask for references; however, the Commissioners don't contact them. She suggested that the listing of references could be made optional. Commissioner Frost asked for a clarification on the bases upon which a variance may be granted. City Attorney Luwe stated that the Montana Supreme Court has defined hardship as relating to the physical layout of the site. He indicated that economic hardships are not acceptable as a basis for approval of a variance. He stated that if a person purchases a parcel . with a readily identifiable hardship and then seeks a variance, that is construed as a self- imposed hardship. He noted that there are instances where a more subtle hardship exists and, in those instances, a variance could be justified. Responding to Mayor Stueck, the City Attorney stated this is not a matter upon which the Attorney General would render an opinion; however, he would be willing to prepare a memo 01-22-96 - 26 - if the Commission so desires. Commissioner Frost stated it is important to ensure that decisions on variances are based on objectives, and not on whether the Commission likes a project. City Manager Wysocki asked that the Commissioners let him know if they have asked . department heads for information. since he wants to keep abreast of their interests. He also asked that the Commissioners drop by his office when they are in City Hall, so that he can communicate with them at least briefly. The City Manager reminded the Commission that, before they become involved in reviewing the input for possible zone code amendments, the goal setting process for the upcoming fiscal year must be started. He indicated that the department heads are to have their input to his office by February 15; and he will forward that information to the Commission in the following agenda packet, so the Commissioners can begin their goal setting. Commissioner Stiff asked that staff prepare a map showing the owners of parcels at minimum of 20 acres in size which are adjacent to city limits. Mayor Stueck noted that this would allow the Commissioners to take a more proactive . role in growth patterns in and around the community, including possible addressing of affordable housing and open space issues. Commissioner Stiff asked when the Commission will address the suggested future agenda items that have been forwarded by Mayor Stueck in his memo dated January 12. Mayor Stueck responded that this items can be incorporated into the agenda whenever possible. He noted, in fact, that some of them have already been addressed. The Commissioners had no additional comments or questions about the information which had been forwarded in their packets. Adjournment - 9: 15 p.m. There being no further business to come before the Commission at this time, it was . moved by Commissioner Rudberg, seconded by Commissioner Frost, that the meeting be adjourned. The motion carried by the following Aye and No vote: those voting Aye being Commissioner Rudberg, Commissioner Frost, Commissioner Youngman, Commissioner Stiff and Mayor Stueck; those voting No, none. 01-22-96 ------... ----....---- ..- -.--- ________n . .. -----..-.---.---.----.-..--.....-..--- ~ 27 - { O/Wf/.h~ DON E. STUECK, Mayor ATTEST: .(}~:/h~ ROBIN L. SULLIVAN Clerk of the Commission . . 01-22-96 ---.--.-----