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Home My WebLink About07- I2007 Byrne Justice Assistance Grant Inter-local Agreement between City and County:` , -/- COUNTY CONTRACT N0. 2008-012 )Pn~AL ROUTII~~O~ GRANT FUNDING SOURCE: Office of Justice Programs 2007 Byrne 3ustice Assistance Grant PURPOSE: Acquisition of S~eci(ized Equipment for the Special Response Team EFFECTIVE DATE: Upon Signature ANTICIPATED FUNDING DATE: RENEWAL DATE: PROPOSAL: X GRANT AWARD CONTRACT:+ REQUEST FOR RESOLUTION: RESPONSIBLE DEPARTMENT: Grants & Projects Administration Department NOTES/INSTRUCTIONS: $23,435 Direct Allocation MATCH REQUIRED: NO MATCH REQUIRED J~1~ 10~`='~ t~~~ F1SsAL UFF]CFR APPROVAL KEQUIRED: YES: X NO:_ ~9 un i c: ~/- - s. .L COUNTY ATTORNEY APPROVAL REQUIKED: YF.S: X N _ DATE: T ~ r PERSONNEL RF.V[EW REQUIRED: YF.S~ NO~_ UATF.: GKA 5 ADMINISTRATOR APPROVAL REQUIRED: YES: X NU:_ ~L{,,,.>~ DrA~TE: ~ ~ DATE RF,TURNEU TO RESPONSIBLE DEPT.: DATE SIGNED [3Y OUTSIDE PARTIES: / -~~ - n 7 DATE SIGNED IIY MM~I ']QNERS: DATF. ROUTED TO CLERK & RECORD: COUNTY CONTRACT Nl!h16Elt: 2008-012 DATE INSURANCE BINDER RECEIVED: WHO SHOULD RECEIVE COPY OF COMPLETED DOCUMENT? (PROPOSAL, CONTRACT, RESOLUTION) (Check appropriate Offices) _, ~C CLERK AND RECORDER [ORIGINAL] ~C_RESPONSIBLE DEPARTMENT COUNTY ATTORNEY COUNTY COMMISSIONERS ASSESSOR AUDITOR - C & R ACCOUNTING PERSONNEL DES FACILITIES DETENTION CENTER ~_ AUDITOR FISCAL OFFICER HEALTH -HUMAN SERVICES HEALTH -ENVIRONMENTAL REST HOME ROAD OFFICE X SHERIFF'S OFFICE 911 WEED DEPARTMENT PLANNING GRANTS & PROJECTS ADMINISTRATION OTHERS Include: Entity, Mailing Address, Phone #, and Contact Person DATE DISTRIBUTED:OS/11/07 ay GALLATIN COUNTY SPECIAI-I7ED SRT EQUIPMENT PURCH~-SE PROGRAM NARIL4TIVE: Gallatin County and the City of Bozeman, Montana are jointly submitting this application for $23,435.00 in funding from the Justice Assistance Grant program (JAG) to facilitate the acquisition of specialized special response team equipment. The equipment purchase is a collaborative effort initiated by the Gallatin County Sheriff's Office and the Bozeman City Police Department: Gallatin County is a rural area of 2,606 square miles with a 2006 population of 80,920. Not included in this total are the 12,250 students enrolled at Montana State University. These figures represent a population density with a low of 8 people per square mile in the rural areas, and a high of 1,743 per square mile in the City of Bozeman. Population has been increasing at the rate of 3.5% per year. The County is the fifth lazgest county in the state. The current County population is expected to approach 100,000 by the year 2010. Our rapid rate of growth has lead to an increase in the demand for services. Our ability to provide an acceptable level of service to local residents is also challenged because of our close proximity to Yellowstone Park and three major ski resorts. The area receives some 3.0 million tourists each year. Expanded recreational activities of our residents and tourists demand that emergency services cover the entire County on a year around basis. The coverage area includes extreme mountain topography further complicated by extreme weather. Growth has also resulted in a significant increase of persons employed in lower paying service related jobs. As these individuals seek affordable property and housing they aze expanding into the outlying rural areas. With this rapid growth has come a significant increase in the types of events that require immediate response by specialized trained personnel. Throughout the County we are experiencing an increase in robberies, hostage situations, methamphetamine and drug related occurrences, and other additional violent crimes. The Special Response Team is used in situations that require specialized training and equipment to successfully mitigate the situation. This team is comprised of County Deputies and City Officers. They are trained to respond to high risk warrant services, hostage situations, barricaded subjects, Active Shooter situations and other high risk situations that require a coordinated and specialized response. In order for these situations to be mitigated it is of the utmost importance that all team responders be outfitted with the proper protective equipment and the proper tools. This request includes the following purchases: {16) Leve13A ballistic helmets - $3,760.00 (1) Level 3A ballistic blanket - $1,531.00 (20) Flash bangs - $1,200.00 (1) Case of Flash bang charge - $750.00 (1) Wall bang entry tool - $1,200.00 (1) Enforcement Technology Group DL-800 Throw phone - $8,250.00 (1) Remington Eye Camera - $4,800.00 (1) Chemical Munitions Vest - $140.00 Indirect costs - $1,804.00 This is a total of $23,435.00. The local increase in service expectations is counter balanced by a pressure to keep Local tax assessments low. Life/safety and emergency response issues however, remain the primary service delivery local government must meet. Financial resources for law enforcement are severely limited. Our proposal requests the ability to utilize the $23,435.00 available through JAG to purchase newer and specialized equipment needed for the Special Response Team. We are hopeful you will find that the circumstances outlined in this proposal comply with the need to justify circumstance, which make the use of JAG funds for specialized equipment necessary. Byrne Justice Assistance Grant Budget Worksheet GALLATIN COUNTY'S BUDGET DETAIL WORKSHEET A. Personnel $ 0 B. Fringe Benefits $ 0 C. Travel $ 0 D. Equipment $21,631 E. Supplies $ 0 F. Construction ~ ~ G. Consultants/Contracts ~ 0 H. Other Costs $ ~ 1. Indirect Costs $ 1,804 FEDERAL SHARE $23,435 TOTAL PROJECT COST $23,435 Application # :2007-F6231-MT-DJ GALLATIN COUNTY SPECIALIZED SRT EQUIPMENT PURCHASE REVIEW NARRATIVE: Gallatin County held a special office meeting on Friday June 29~" to obtain approval from the County Commission to submit a grant application for the Office of Justice Programs 2007 Byrne Justice Assistance Grant. The application and grant paperwork was given to the governing bodies to review. The application is scheduled for the Gallatin County Commission public meeting for July l Ot", 2007 at this meeting the public is able to comment on the application. The City of Bozeman scheduled a public meeting for July 2"a, 2007 to obtain approval from the City Commission to submit a joint grant application. At this time the governing bodies will be given the application and grant paperwork for the governing bodies to review. Also, the public will be able to comment on the application. Gallatin County and the City of Bozeman are jointly submitting this application in the amount of $23,435, an interlocal agreement has been prepared to be signed by the City of Bozeman and the County of Gallatin at each of their separate public meetings. BJA FY 07 Edward Byrne Memorial Justice Assistance Grant (JAG) Program Page I of 2 BJA FY 07 Edward Byrne Memorial Justice Assistance Grant (JAG} Program 20Q7-F&231•MT-DJ Application Correspondence Switch to Review SF-424 Print a Co_~y Application Handbook Overview Applicant Information Proiect Information Bu.dget_and Program. Attachments Assurances and Certifications Review SF 4Z4 Submit Application He~[Fre.guently Asked~uestions GMS Home Log.. Off APPLICATION FOR 2. DATE SUBMITTED Applicant Identifier FEDERAL ASSISTANCE i. TYPE OF SUBMISSION 3. DATE RECEIVED BY State Application Identifier STATE lication Non-Construction A pp 4. DATE RECEIVED BY Federal Identifier FEDERAL AGENCY S.APPLICANT INFORMATION Legal Name Organizational Unit County of Gallatin Gallatin Sheriffs Department Address Name and telephone number of the person to be contacted on matters 311 West Main Involving this application Room 304 Bozeman, Montana 59715-4594 Watson, (.arty (406) 582-3192 6. EMPLOYER IDENTIFICATION NUMBER (EIN} 7. TYPE OF APPLICANT 81-6001363 County 8. TYPE OF APPLICATION 9. NAME OF FEDERAL AGENCY New Bureau of Justice Assistance 10. CATALOG OF FEDERAL DOMESTIC ASSISTANCE li. DESCRIPTIVE TITLE OF APPLICANT'S PRO]ECT NUMBER: 16.738 Gallatin County Specialized CFDA EDWARD BYRNE MEMORIAL JUSTICE SRT Equipment Purchase TITLE: ASSISTANCE GRANT PROGRAM 12. AREAS AFFECTED BY PROTECT Gallatin County, Montana, Madison County, Montana, Yellowstone National Park, Wyoming 13. PROPOSED PRO]ECT 14. CONGRESSIONAL DISTRICTS OF Start Date: July O1, 2007 End Date: June 30,2008 a. Applicant b. Project MT00 15. ESTIMATED FUNDING 16. IS APPLICATION SUB]ECT TO REVIEW BY Federal $23,435 STATE EXECUTIVE ORDER OCESS? Applicant $0 12372 PR State $0 Program Is not covered by . .. ll .._~_ __.- -__.a ..: .~..../.-«+...~~r~.~r.~n~Inv~h~.noti /tn~Pt/tPl3J ~A O/IO~IZVOI BJA FY Q7 Edward Byrne Memorial Justice Assistance Grant (JAG) Program Page 2 of 2 Local ,$0 ~E.0.12372 Other $a Program Income $0 17. IS THE APPLICANT DELINQUENT ON ANY FEDERAL DEBT TOTAL $23,435 18. TO THE BEST OF MY KNOWLEDGE AND BELIEF, ALL DATA IN THIS APPLICATION PREAPPLICATION ARE TRUE AND CORRECT, THE DOCUMENT HAS BEEN DULY AUTHORIZED BY GOVERNING BODY OF THE APPLICANT AND THE APPLICANT WILL COMPLY WITH THE ATTACHED ASSURANCES IF THE ASSISTANCE IS REQUIRED. Continue GMS Application Number: 2007-F6231-MT-DJ Contract Number: The State of Montana County of Gallatin County City of Bozeman Know all by these present AGREEMENT BETWEEN THE COUNTY OF GALLATIN, AND THE CITY OF BOZEMAN 2Q67 BYRNE JUSTICE ASSISTANCE G~$ANT (JAG) PROGRAM AWARD This Agreement if made and entered into this ~ ~i clay of by and between the COUNTY of Gallatin, acting by and through its governing body, the Co 'ss~ ers Court, hereinafter referred to as COUNTY, and the CITY of BOZEMAN, acting by and through its governing body, the City Council, hereinafter referred to as CITY, both of Gallatin County, State of Montana, wimesseth: WHEREAS, each governing body, in performing governmental functions or in paying for the performance of governmental functions hereunder, shall make that performance or those payments from current revenues legally available to that party: and WHEREAS, each governing body fords that the performance of this Agreement is in the best interests of both parties, that the undertaking will benefit the public, and that the division of costs fairly compensates the performing party for the services or functions under this agreement: and WHEREAS, the CITY and COUNTY agree to jointly use the $23,435 from the JAG award towards the purchase of specialized equipment and indirect costs for the Special Response Team which is an equal collaborative effort by the CITY and the COUNTY: and WHEREAS, the CITY and COLJN'TY believe it's in the best interests of the public to reallocate JAG funds. NOW THEREFORE, the COUNTY and the CITY agree as follows: Section 1, CITY and COUNTY agree jointly to use the $23,435 of JAG funds. Section 2. COUNTY agrees to use $23,435 for the purchase of specialized equipment and Indirect costs for the County/City Special Response Team. GMS Application Number: 2007-F6231-MT-DJ Section 3. Nothing in the performance of this Agreement shall impose any liability for claims against COUNTY other than claims for which applicable law may impose liability, Section 4. Nothing in the performance of this Agreement shall impose any liability for claims against CITY other than claims for which applicable law may impose liability. Section 5. Each party to this Agreement will be responsible for its own actions in providing services under this Agreement and shall not be liable for any civil liability that may arise for the furnishing of the services by the other party. Section 6. The parties to this Agreement do not intend to create any obligations express or implied other than those set out herein; further, this Agreement shall not create any rights in any party not a signatory hereto. County of Gallatin County, Montana City of Bozeman, Montana Joe Skitu~r, Gallatin County Commission Chair Mark Tymrak, Dir~tor of Public Safety GMS Application Number: 2007-F6231-MT-DJ Commission Memorandum REPORT TO: Honorable Mayor and City Commission FROM: Mark Tymrak - Director of Public Safety -Police SUBJECT: Inter-local agreement between the City of Bozeman and the County of Gallatin for the 2007 Byrne Justice Assistance Grant (JAG) Program Award MEETING DATE: July 2, 2007 RECOMMENDATION: Authorize the Director of Public Safety -Police to sign the inter- local agreement between the City of Bozeman and the County of Gallatin for the 2007 Byrne Justice Assistance Grant (JAG) Program Award. BACKGROUND: On June 26, 2047 the Gallatin County Sheriff s Office and Bozeman Police Department were notified that the agencies could jointly apply for grant funds to a maximum amount of $23,465.00 for the purchase of law enforcement related equipment through the Justice Assistance Grant (JAG) Program. The agencies have jointly participated in this and similar grant projects for the past nine years. The Bozeman Police Department and Gallatin County Sheriff's Office jointly provide the services of a Special Response Team (SRT) for public safety response. The Special Response Team utilizes specialized equipment to support public and community safety that enhance the services provided by the department patrol divisions. The Gallatin County Sheriff's Office and Bozeman Police Department have jointly identified needed equipment in the amount of $21,63I.00 and Indirect costs of $1,804.00 for a total grant request of $23,435.00. There is no requirement for additional matching funds to qualify for this JAG assistance grant. Commission authorized the City to enter into the 2006 inter-local agreement with Gallatin County. This action will authorize the City to enter into the same inter-local agreement for the year 2047. FISCAL EFFECTS: none identified ALTERNATIVES: As suggested by the Commission. Respectfully submitted, __~~G' Mark Ty PS -Police \~~ w,~ Chris A. Kukulski, City Manager Attachments: (1) Inter-local agreement between the City of Bozeman and the County of Gallatin for the 2007 Byrne Justice Assistance Grant (JAG) Program Award; (2) Byrne Justice Assistance Grant Budget Worksheet and; (3) Byrne Justice Assistance Grant Narrative Commission Memorandum REPORT TO: Honorable Mayor and City Commission FROM: Mark Tymrak - Director of Public Safety -Police SUBJECT: Revised Inter-local agreement between the City of Bozeman and the County of Gallatin for the 2007 Byrne Justice Assistance Grant (JAG) Program Awazd MEETING DATE: July 16, 2007 RECOMMENDATION: Authorize the Director of Public Safety -Police to sign the inter- local agreement between the City of Bozeman and the County of Gallatin for the 20(?7 Byrne Justice Assistance Grant (JAG) Program Awazd as revised by the Gallatin County Attorney's office. BACKGROUND: On July 2, 2007 the Commission authorized the Director of Public Safety - Police to sign the inter-local agreement between the City of Bozeman and the County of Gallatin for the 2007 Byrne Justice Assistance Grant (JAG) Program Award. Subsequently, the interlocal agreement was revised by the Gallatin County Attorney's office. Bowman's City Attorney advised that the signature of the Director of Public Safety -Police should be re-authorized by the Commission taking into account the aforementioned revisions. On June 26, 2007 the Gallatin County Sheriffs Office and Bozeman Police Department were notified that the agencies could jointly apply for grant funds to a maximum amount of $23,465.00 for the purchase of law enforcement related equipment through the Justice Assistance Grant (JAG} Program. The agencies have jointly participated in this and similar grant projects for the past nine years. The Bozeman Police Department and Gallatin County Sheriffs Office jointly provide the services of a Special Response Team (SRT) for public safety response. The Special Response Team utilizes specialized equipment to support public and community safety that enhance the services provided by the department patrol divisions. The Gallatin County Sheriff s Office and Bozeman Police Department have jointly identified needed equipment in the amount of $21,631.00 and Indirect costs of $1,804.00 for a total grant request of $23,435.00. There is no requvement for additional matching funds to qualify for this JAG assistance grant. Commission authorized the City to enter into the 2006 inter-local agreement with Gallatin County. This action will authorize the City to enter into the same inter-local agreement for the year 2007. FISCAL EFFECTS: none identified ALTERNATIVES: As suggested by the Commission. Respectfully submitted, .~ Mark Tymrak, -Police Chris A. Kukulski, City Manager Attachments: (1) Revised inter-local agreement between the City of Bozeman and the County of Gallatin for the 2007 Byrne Justice Assistance Grant (JAG) Program Award; {2) E-mail from City Attorney Paul Luwe to City Clerk Brit Fontenot and Deputy Chief Mark Lachapelle; (3) Byrne Justice Assistance Grant Budget Worksheet and; (4) Byrne Justice Assistance Grant Narrative